Host Family Student Guide 2017/18

Host Family Student Guide

ABBEY COLLEGE CAMBRIDGE 2017-18

Host Family Student Accommodation Guide

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Host Family Student Accommodation Guide

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WELCOME Welcome to your Abbey College Cambridge host family!

I hope you will be very happy with your host family while you are studying at Abbey College Cambridge.

All Abbey College Cambridge host families offer a friendly and well-located home for our students. All host families offer a balance between socialising with other Abbey students and allowing students to have a place to study and relax outside of the classroom.

We hope that you find this booklet helpful for settling in as well as understanding what is required from you.

Enjoy the year!

Dr Julian Davies Principal, Abbey College Cambridge

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Contents Abbey Cambridge Vision………………………………………………...6-7 Statement of Boarding Principles & Practices………………………….8 Your host family….……………………………………………………….9 Host Family accommodation……………………….…………………...10 Health and Safety in your host family……………………….………....11-12 Host Family Rules………………………………………………………..13 Rewards and sanctions…………………………………………………..14 Complaints………………………………………………………………..14-15 Morning routine and curfew.………………..…………………….……16 Weekday and weekend Routines……………………………………….17-19 Overnight absence………………………………………………………..20 Accommodation charges…………………………………………...……21 Medical Care, Illness & Absence from College & Medicines………...22 Term dates……………………………………………………………… ...23 Useful Information……………………………………………………….24-25 Emergencies & Health Care Pharmacies Advice and Counselling Places of Worship………………………………………………………....26 Student shop……………………………………………………………….29 Abbey College Buildings…………………………………………………30

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Abbey College Cambridge Vision To be a community energised by the love of learning and the pursuit of outstanding achievement for all Each individual student achieves excellence by:

Taking responsibility as an independent learner Abbey students understand that they control the success of their studies through the decisions they make. Successful students attend every lesson, participate in all discussions and collaborate with fellow students in learning activities. They develop their planning skills so they take responsibility for their private study time, completing work set to deadlines and developing their own independent study Gaining the best possible examination results Abbey students understand that consistent focus over the whole year is needed to gain top examination grades. Teachers assess progress for students to help students reflect on their strengths and weaknesses. Excellent students have the resilience to work had on their weaknesses and take confidence in their strengths.

Winning a place on a challenging university course Abbey students want to study at the best universities in the world on a course that will stretch, challenge and intellectually reward them. They take every opportunity to learn beyond the curriculum and take full advantage of the opportunities provided by the college such as UCAS seminars and individual tailored advice Achieving significant and rounded personal development Abbey students have a healthy balance of study time and social events. They participate in full to all Abbey has to offer: from lessons to clubs, sports and activities.

United by the English language, students enjoy making friends from different cultures and countries, and have a strong sense of belonging to Abbey.

Looking out from the college to broader horizons Abbey students explore the culture and diversity of life in Cambridge by attending lectures, visiting museums, galleries and the theatre. With a sense of adventure students travel beyond the city and discover a variety of experiences on offer in the UK, providing them with depth and value to their international experience.

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Abbey College Cambridge staff members will help achieve this by:

Valuing every student and member of staff We aim to help our students to develop into responsible adults with a strong sense of belonging who are caring, open-minded, inquisitive, knowledgeable and aspirational. All members of staff have a strong sense of their duty of care in the safeguarding of all of our students both in college and at home. As staff we place great value in continually developing our professionalism and in working as a mutually supportive community.

Working constantly to raise expectations We aim for all our students to achieve to their full potential through the setting and monitoring of aspirational and achievable targets. We support each student on their chosen pathway, mentoring and providing expert advice and guidance. We are committed to continual growth and improvement in all areas. Leaders at all levels have a strong vision for the development of the college, reflecting on current educational thinking, critical self-assessment, student voice, parent views, investor and governor guidance to inform decision making.

Developing learning and teaching strategies suited to each student We hold a passion for high quality teaching and learning, aiming to deliver outstanding lessons differentiated to suit the needs of the individuals within each class so that every student receives the best possible education. Lessons are well planned, student focused, interactive, engaging and stimulating, underpinned by the principles of Assessment for Learning and adapted to the needs of students where English is not the first language, Working in close partnership with students, parents and carers As a non-selective boarding school specialising in educating foreign students, we acknowledge that there is a wide range of individual support needs within the college and we take personal responsibility to address these needs in a timely and productive fashion. We understand that our students are often living a long way from home and our duty extends beyond the classroom. We also understand the need for effective and timely communication parents, agents and guardians about the students in our care.

Nurturing, sharing and celebrating the success of every member of the community School staff take time and care to meaningfully follow the progress of every student, taking action for those that need extra help and support. Staff seek ways to acknowledge and reward the efforts and achievement of every student in class.

Abbey College places great value in individual staff development and work together to acknowledge and praise best practice in all settings. Collectively we recognise every effort made to improve the provision of teaching and learning at Abbey and appreciate how each member of staff contributes to this within their role in college.

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Statement of Boarding Principles & Practice Boarding Aim "To build a safe & happy community where our students can develop the skills needed for future independent living, within a professional, supportive & nurturing environment."

Abbey College Cambridge aims to provide boarding facilities of the highest standard to allow students to thrive in their educational studies; this aim extends fully to our host families. We give our students an appropriate degree of independence while monitoring and being supportive of a healthy and safe lifestyle.

We also take great care to help our students to adjust to being away from homes for what may be the first time.

The ethos is of mutual respect which is maintained throughout the school, boarding host families and at all levels from the staff and students.

Our students are cared for by experienced, caring and professional host families who are available to help our students at all times outside of the school day. Our host families take their meals with the students and are on hand for support and advice.

Members of the boarding team support our host families and are on hand to offer advice when required.

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Your host family Your host family will: •

Ensure all students are happy and that all the rules are followed

• • • • •

Look after the welfare of students while in the host family Make sure everyone is attending all meals Make sure students are in their host family by curfew every night of each week (curfew time varies depending on age) Make sure all students are in their rooms at bedtime Always be available and support for students in their home if there is an issue

•

Report any issues with behaviour to the boarding or accommodation team

• •

Provide a weekly linen change and a personal laundry service Liaise with the Accommodation team over any issues with damage or breakages

Your host family phone number is provided on your booking letter. Please store this number in your mobile.

In an emergency you can also contact the emergency phone on: 07584 705720

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Host family accommodation Abbey College Cambridge host families provide a well-located home for our students, with most families within a 20 minute walk of school. Living in a host family offers you a balance between socialising with other Abbey students, and allowing you to have an ideal place to study and relax outside of the classroom.

Your single bedroom in your host family provides high quality accommodation, with access to a shared bathroom. The boarding team at school will offer and run a program of activities to make sure you get the most out of studying and living in the UK. This will include home based study and weekend leisure, sports and cultural activity programs. All students in host families are invited and expected to join in with activities at school.

Room In your room you will find all items needed to make your stay comfortable, you have a single/double bed, with clean sheets and warm bedding. There is a desk for you to study t, as well as wardrobes and drawers in which to keep your clothes.

Your room will be cleaned once per week, and at this time your bed linen will also be changed.

Internet The wireless facility is available for you to use throughout your host family. Ask your host for the details you need to connect. The internet will be turned off in the evening at 11pm and back on in the morning at 7am.

Laundry and bedding Your host family will wash your clothes for you; they will advise you which day of the week your laundry will be taken. If you have allergies to washing powder or wish to use a specific type of washing powder, please speak to your host family of the accommodation team at school. It is usual to have one wash per week, however if you need more or have special requirements, this can be arranged.

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Making the Most of your host family and Health and Safety Personal Possessions Please store all valuable personal possessions in your suitcase and keep this locked.

Your host family may provide you with a small safe - if they do, please use this. If you are still unsure then please speak to your host family or the accommodation team.

Security You will be provided with a key to your host family, do not lose this key. If you do lose your key, please inform your host family immediately. Make sure that when you leave your host family that you lock the door behind you and close any gates.

Always make sure your bedroom door is closed when you leave for school.

Kitchen You may be allocated a cupboard in the kitchen in which to store dry food items.

Cooking is not permitted in hosts families, although with supervision, some hosts may allow this. You must be aware of potential burn risks to yourself and other students when using the kitchen, for example steam and hot dishes from the microwave.

You will be expected to help keep the kitchen clean by ensuring crockery and glassware are washed after use and loaded into the dishwasher Fire Safety If the fire alarm sounds, you must leave your host family immediately by the nearest safe, useable door, do not stop to collect your belongings or finish what you are doing. Please make sure you are aware of where all the exits are in the house.

Portable heaters are not allowed in bedrooms. If you are feeling cold in your bedroom your host can provide you with an additional blanket or duvet. Electric bed blankets are not permitted.

First Aid If you have an accident please inform your host family; they will help you.

Electrical Safety If you have bought electrical equipment from home you must use an appropriate adaptor. You must ask permission to use additional or trailing sockets as doing so may overload the system and present a fire risk. Please only use adaptors bought in the UK. Your host family will look at your equipment and may have to remove items which are dangerous. Rice cookers are not allowed in bedrooms. Students should ensure they turn off electrical items such as hair straighteners and laptops when they leave for school in the morning. If found, such items may be removed by your host family.

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Bike safety All students intending to ride to and from school by bike must complete a cycle course during the first few weeks of term. This will be organised by the boarding team. Bikes can be stored in cycle racks, the garage or other areas as advised by your host family. Your bike should be locked securely at all times. All school staff will insist you wear a cycle helmet for all journeys.

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Host Family Rules • • • • •

• • • • • • • •

•

• • • • • •

• •

All students must return to their host family at their designated curfew time All students must be in their room at their required bed time All students should advise their host family when they leave advising where they are going, who with and what time they expect to return home No smoking is permitted in the host family No alcohol is to be brought into the host family or consumed anywhere within the host family. All students must respect the UK laws regarding alcohol and cigarettes. Students must not return intoxicated.

No tea lights, candles or incense anywhere in the host family or grounds No loud music No unauthorised guests are allowed in the host family Guests may not go in student bedrooms Students may not go into another students room , studying should be completed in communal areas only Always close your door if you are not in the room Do not give your house key to any other person You must keep your room clean and tidy; the host family will advise school if your room is messy. There will be regular visits to your host family from the boarding and accommodation team. (the host family will clean your room but only if they can access your room, it is not their job to tidy your room) If the fire alarm sounds then you must leave the host family home immediately: walk, do not run.

Do not take your valuables with you. (Your host family will tell you where to assemble) Hallways must be kept clear to allow exit in the case of fire You must not tamper or move any of the fire equipment or signs Students are expected to eat meals at their allocated times, and should advise their host if they will be late home/out for dinner Hot food is to be eaten in the kitchen/dining room only, not in bedrooms or other areas Bedrooms must be kept tidy (the host family will clean your room but only if they can access your room, it is not their job to tidy your room) Overuse of laptops and computer games after curfew will result in items being taken by your host family at curfew. School will fully support your host family with this.

All medication must be stored safely in your suitcase/locked safe and Matron must be informed.

Important documents and high value items must be stored in your locked suitcase or room safe if you have one.

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Activities, Rewards & Sanctions We want to support an active, inclusive and happy community in our host families, and we want to celebrate your success! We encourage working together as a group/community and such instances deserve praise. For example, if you help to keep your host family and your rooms clean and tidy, if you help the host family plan and organise an activity or meal, or you get involved in community events together, we will celebrate this success.

The Accommodation Rules are in place to keep you and the rest of the students in your host family safe, support your learning and to comply with UK law. If you break the rules the boarding team will meet with you to discuss your behaviour and agree a plan of action for future compliance. If you continue to break the rules, you will incur sanctions and be referred to the Head of House, your parents will also be informed.

Student Voice There are lots of ways of getting involved at Abbey Cambridge, it is important that students can make their voice heard and their contribution count. There are various ways Abbey College Cambridge facilitates this: • • • • •

Student Council Student Surveys Suggestion Box House Meetings One-to-One meetings with teachers/tutors/mentors

Complaints & Compliments If your host family is doing something well and you would like to see it continued or developed, please do tell your host and tell the team at school, everyone likes a compliment. If there is something you feel your host could do better then please tell us either informally or through the complaints procedure.

Informal Complaint If you have a complaint about your host family and your home, you should initially speak to a member of the boarding or the accommodation team.

The member of staff will consider how to resolve the complaint most effectively.

They will discuss this with you and, during term time, will try and resolve the issue within five school days of the complaint being made.

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Formal complaint If the boarding staff member is unable to resolve your complaint, it will then be passed onto the Director of Boarding, Helen Wilson.

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Morning routine and curfew All students will receive wake up calls at the beginning of term: students will be given the opportunity to display independence with those that are punctual and getting to school independently, no longer receiving a wake up.

Curfew and bedtime rules are displayed in all student rooms across the whole of Abbey College Cambridge, including all host families and boarding accommodation.

These rules should be followed at all time. Your host family will check you are in your room at curfew, if you are not there, then the missing student procedure will be followed.

If you require an extended curfew for a particular event then this can be requested.

Equally if you wish for an earlier curfew, please ask your host.

If you are going to be late for curfew, you must let your hosts know by calling them.

If you ignore your hosts when they try to contact you, then you will be set a sanction by the boarding team.

Curfew and bedtime vary depending on age, please look at the charts of the following pages for the correct time.

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Weekday and weekend routines Daily routines vary depending on student age. Routines also vary on weekdays and weekends. Please see the information in the box below for your age.

Students aged 12, 13, 14 and 15

Weekdays

Breakfast and leave for school (time as advised by your host)

07:15-8:45am

End of day sign out with the boarding team at school

4:15-4:45pm

Clubs/free time

4:20-7:00pm

Dinner (as advised by your host)

5:00-7:30pm

Prep/free time (Monday – Wednesday)

7:30-9pm

Independent study (Thursday – Sunday)

As required

Curfew (must be in host family)

7:30pm

Bedtime (no noise)

9:30pm (Sunday – Thursday)

On the weekend, a different routine is in place.

Students aged 12, 13, 14 and 15

Weekends

Breakfast (as advised by your host)

08-10am

Free time (maximum of 4 hours at a time)

Agreed with host

Clubs/activities/events/free time

08:00-8pm

Dinner (as advised by your host)

5-7:30pm

Curfew (must be in host family)

8:30pm

Bedtime (no noise)

10pm (Friday and Saturday)

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Students aged 16

Weekdays

Breakfast and leave for school (time as advised by your host)

07:15-08:45am

End of day sign out with the boarding team at school

4:15-4:45pm

Clubs/free time

4:20-7:00pm

Dinner (as advised by your host)

5-6:30pm

Supervised prep (Monday –Wednesday)

7:30-9pm

Independent study (Thursday – Sunday)

As required

Curfew (must be in host family)

9pm

Bedtime (no noise)

10pm (Sunday – Thursday)

On the weekend, a different routine is in place.

Students aged 16

Weekends

Breakfast (as advised by your host)

08:30-10:00am

Clubs/ activities/ events/free time

Agreed with host

(maximum 5 hours at a time—must sign out) Prep (as required)

1-3 hours per day as needed

Dinner (as advised by your host)

5-730pm

Curfew (must be in host family)

9:30pm

Bedtime (no noise)

11pm (Friday and Saturday)

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Students aged 17+

Weekdays

Breakfast and leave for school (time as advised by your host)

07:15-08:15am

Clubs/prep/free time

4:15-7:30pm

Dinner (as advised by your host)

5-7:30pm

Prep (as required)/free time

Until 8pm

Curfew (must be in host family)

9pm

Bedtime (no noise)

10:30pm

On the weekend, a different routine is in place.

Students aged 17+

Weekends

Breakfast (as advised by your host)

08-10am

Free time

Agreed with host

Prep (as required)

1-3 hours per day as needed

Dinner (as advised by your host)

5-7:30pm

Curfew (must be in host family)

10:30pm

Bedtime (no noise)

11pm (Friday and Saturday)

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Overnight Absence Students will often ask if they may stay away overnight, however your parents or guardian must give permission for any overnight absence from your host family.

Overnight absences mid-week are not permitted, weekend absences may be granted with all relevant permissions obtained. Permission should be given by Wednesday on the week of absence by emailing accommodation@abbeycambridge.co.uk detailing the information in the table below.

Date of absence Name of adult student is staying with Contact number of adult Email of adult Address of adult Relationship of adult to the student How student is travelling to address Expected time of return Overnight absence is a privilege and will only be granted if the absence does not impact on your studies and you have demonstrated sufficient levels of personal responsibility.

Weekend activities The boarding team will run a wide range of activities for all students of Abbey College Cambridge to participate in at the weekends. Events such as film nights, Fifa football challenges, Cultural evenings and quiz’s will be arranged.

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Accommodation Charges Please take care of your room and report any damages to your host family. If you damage your room or items in your room on purpose, one of the following charges may apply: • Full room deep clean - £150 (excluding carpets) • Carpet clean - £75 • Wax removal from carpet - £75 • Bathroom floor polish due to staining - £75 • Damage to walls (dents, scratches, holes and staining) - £150 plus cost of repainting • Redecoration/repaint due to non-standard wear and tear - £300-£1500 dependent on room size • Removal and disposal of items left behind at end of school year - £150 per bag • Damage to furnishings, appliances, window restrictors kitchen items or doors/locks - cost of replacement at the time of damage • Tampering with smoke alarm or switching off fuse box - £300 and possible legal consequences • Replacement carpet - cost of replacement at the time of the damage • Replacement key/access card - £50 plus the cost of a lock change if required • Replacement of broken/lost kitchen/bathroom items - cost of replacement at the time of damage Please note: Misuse or removal of fire safety features and equipment, or non-compliance with essential fire safety instructions will not be tolerated in any circumstances and may be treated as criminal offences.

If you incur any charges, the accommodation will contact your parents, and the money will be taken from your school deposit.

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Medical Care & Illness Please contact your host family during the night if you are feeling unwell, in the daytime at school please see Matron ·

During induction and re-registration, the school Matron and the Boarding Team will help you register with a General Practitioner (GP/Doctor)

·

If you are unwell outside of College hours (in the evening, at night and before 9am), you must tell your host family. They will care for you and arrange medical advice and treatment. They will also speak to the boarding team.

·

If you are unwell, you must telephone reception before 08:15am on school days and report your absence. You should also make sure your host family is aware that you are unwell. Your absence will not be authorised until you have been assessed by the Matron.

·

If you are unwell during college hours, you must tell your teacher or Reception, they will refer you to the Matron

·

College staff are trained in First Aid, and are the first people to turn to in the case of illness or accident during the school day.

The Medical Centre is open to see Matron without a pre-arranged appointment at the following times;

0800-0820

During breakfast

0840-0855

Before registration

1100-1120

During morning break

1230-1330

During lunchtime

Please report your need to see Matron to the reception team.

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Medicines ·

All medicines and homely remedies should be shown and given to the Matron during induction, students will sign a disclaimer to advise they have declared all medicines

·

Only students who have medicines prescribed and authorised by a doctor with prior parental permission received, will be allowed to keep their medicines. All other medicines will be stored by the Matron and given back to students either at the end of term or at the end of their time studying with Abbey College Cambridge.

·

Medicines not authorised for use in the UK, will be safely stored by the Matron

·

Students in need of medicine will have an appointment arranged with the GP as a priority

·

Students must not share or lend their medicines to other students.

·

Prescribed medicines should be stored safely, locked away and secure.

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Term Dates 2017-18 Autumn Term 2017

Start of term Wednesday 6th September (New Students) Monday 11th September (Returning Students)

Half Term Monday 23 October – Friday 27th October rd

Last day of term Thursday 14th December Students must leave their rooms by 9.00am Saturday 16th December

Spring Term 2017 Start of term Wednesday 3rd January Students may move into their rooms from Tuesday 2nd January

Half Term Monday 12th – Friday 16th February

Last day of term Thursday 29 March (All students except January start A-Level students) Friday 6th April (January start A-Level students) th

Summer Term 2018 Start of term Monday 16th April

Half Term Monday 28th May – Friday 1st June

Last day of term Friday 29th June Students must leave their rooms by 9.00am Saturday 30th June 2018

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Useful Information Emergencies & Health Care Fire Ambulance Police

Dial 999

The operator will ask you calmly to say which service you require. You will then be transferred and you will be asked to state your name, address you are calling from and telephone number BEFORE they ask you about your emergency. Please do not worry about this. The services will have already been sent to your location.

Abbey College Cambridge Emergency 07584 705720 Phone (24 hour response in the case of emergencies) Parkside Police Station (Cambridgeshire Dial 101 Constabulary) General Practise Woodlands Surgery)

(Local

Emergency Dentist)

(Out

Dentist

NHS Direct information

Doctor, 01223 697600 of

(telephone

Regent Street Dental Practise

Hours 01223 723093 health 111 01223 355923

Pharmacies For advice on common problems, minor illness and over the counter medicines:

Boots Cherry Hinton Road

237 Cherry Hinton Road

GFT Davies Pharmacy

50 Hills Road

Boots New Market Road

320 Cambridge Retail Park (open until late)

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Advice and Counselling Choices (Sexual Abuse)

01223 358149

Childline

0800 1111

Private Counselling is also available via the pastoral team – this is strictly confidential, please speak to a member of staff.

Independent Listener, Liz Parker Thursday lunchtime 1230-130pm Student Support Worker, Ellen Holden Available Wednesday & Thursday, 6pm-8pm Students can also contact the following for advice and guidance; The Office of the Children’s Commissioner 020 7783 8330 www.childrenscommissioner.co.uk The National Children’s Bureau www.ncb.org.uk

Childline www.childline.org.uk MIND www.mind.org.uk

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Places of Worship •

Quakers, Friends Meeting House, 12 Jesus Lane, Cambridge, CB5 8BA

•

Baha'I Faith, 27 Worts Causeway, Cambridge, CB1 8RJ

•

Arbury Community Church, 263 Arbury Road, Cambridge, CB4 2JL

•

Unitarian Church, Emmanuel Road, Cambridge, CB1 1JW

•

Eden Baptist Chapel, Fitzroy Street, Cambridge, CB1 1ER

•

Wesley Methodist Church, Christ’s Pieces, Cambridge, CB1 1LG

•

Our Lady & The English Martyrs Roman Catholic Church, Catholic Rectory, Hills Road, Cambridge

•

Abu Bakr Jamia Mosque, 1a Mawson Road, CB1 2DZ

•

Beth Shalom Reform Synagogue, Cockcroft Place CB3 OHF

•

Buddhist Centre 38 Newmarket Rd Cambridge CB5 8DT

•

Korean Church meet at St Andrews Street Baptist Church on Sundays

•

Cambridge Chinese Christian Church, see website for details, www.cccc.org.uk

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School shop and local amenities Living and learning in Cambridge is a privilege as there are so many things to see and do. The boarding team will update the notice boards outside the dining room regularly with information on what’s going on in the local area and at school. Your host family will also receive updates from school of events that are going on.

For your ease there is a small selection of products available from the school shop based in reception, see price list on following page. The Co-operative, Sainsbury’s and Tesco are all good supermarkets and are located on the leisure park at the top of Purbeck Road where there is also a cinema, bowling, gym and restaurants. Your host family will advise you of the whereabouts of the nearest shop to you.

Cambridge has two main shopping centres, The Grand Arcade and The Grafton Centre. If you need any help or advice on the local amenities, please ask your host family.

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Abbey Cambridge Student Shop - Price List Edding Handwriting Pen -

£1.00

HB Pencil –

25p

Sharp Calculator -

£2.70

Casio Scientific Calculator -

£7.20

Highlighter Pen –

35p

Note Pad (small) –

£1.50

Pukka Pad Note Pads (medium) –

£3.00

Pukka A4 punched notepads -

£4.00

5 Star Rubber –

65p

Q-Connect Shatterproof Ruler –

50p

Compass –

50p

Protractor -

50p

Aloe Vera/Kleenex Tissue {pack of 1} –

30p

Always/Lil-Lets Sanitary Towel -

£1.50

Tresseme Shampoo -

£1.30

Head and Shoulders Shampoo -

£1.30

Original Source/Sanex Shower Gel -

£1.20

Milton Travel Anti-bacterial Gel Hand-Wash -

£1.50

Nivea Small Deodorant (Male) -

£1.50

Dove Small Deodorant (Female) -

£1.50

Toothbrush –

50p

Colgate Toothpaste -

£1.20

Water –

25p

Travel Blue UK Travel Adaptor -

£4.00

Duracell Batteries AA {pack of 4} –

£2.50

Duracell Batteries AAA {pack of 4} -

£2.50

Fairy Washing Machine Tablets {pack of 2} –

50p

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