STUDENT ADMINEWS October Edition 2012
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Admissions & Enrolment 15000 - UoN Enquiries
Student Systems & Projects
You are invited to the
SAS Christmas Party! Date and Time: Friday 30 November 2012 from 4pm for lawn bowls, followed by food and raffles around 6ish with music to start at 7.30pm Venue:
Hamilton Bowling Club, Samdon St Hamilton
Cost:
$20 per person (partners welcome) Cost includes lawn bowls, finger food, DJ and Karaoke and lucky door prizes
Rsvp:
9 November to Marty in CT, Debbie in Shortland Hub, Alison Farrar in Shortland Hub, Cathie S in City Hub (please remember to advise on special dietary requirements)
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Graduation & Prizes Exams & Timetabling
Student Financials & Scholarships
60 Seconds With...
Admissions & Enrolment Admissions • Postgraduate offers for Trimester 1 have begun • Undergraduate applications remain open with a late fee. Applicants should apply by 10 December to be considered for the Main Round of offers. • Main Round Offers are released 16 January 2013 at 9pm • Letters have been sent to all students who deferred an Undergraduate offer in 2012 with their instructions on how to accept or decline the offer for 2013.
Enrolments • Planning for 2013 enrolments is underway. It is intended that students will enrol for
the full year in December. Dates will be confirmed shortly. • Leave of Absence letters will be sent this week to all students who have taken 2013 away from their program. Students will be advised that they can enrol in December for 2013, request another period of leave or discontinue their program completely.
ESOS • Sharon Tuck is welcomed back on 5 November after a period of leave. • Sharon and Bree are involved in the Organising Committee for the ESOS Conference 2013 to be held in Sydney. Dates will be confirmed shortly and we encourage all staff to consider whether this is a conference they should attend.
15000 UoN Enquiries Exciting times lie ahead for UoN Enquires. Currently we are in the process of recruiting our next pool of casual staff, with training to occur the week after Semester 2 exams conclude. After training, these staff will begin buddy shifts in UoN Enquiries, just in time for the craziness of reenrolment in December. Buddy shifts in the hubs will commence a few weeks before the PIES start in late January. Currently, our staff are assisting the Student Experience & Transition Unit in contacting students who were ‘At Risk’ after Semester 1. This is the second call out to this cohort of students to check
in and see how they are going before Exams begin next week. Some of our staff are working after hours in an attempt to capture more students who may have been in class or working during the day. Finally, 2013 will bring the introduction of the student portal which we believe will greatly improve our communication with students. In conjunction with the IT Project Team, we are aiming for a first phase release of the portal for Trimester 1 students next year. Watch this space for some exciting developments over the coming months!
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Student Systems & Projects NUSTAR Remediation Project • Going live on Monday 26 November with new underlying infrastructure and upgraded software giving us the ability to explore new functionality released by Oracle over the last two years. • The upgrade will introduce a new look and feel, including additional navigation options and increased system performance & reliability. • Current NUSTAR users can book 1 hour familiarisation training sessions through HRonline now. Training sessions are offered at Callaghan, Newcastle City, Ourimbah, Port Macquarie and Sydney campuses in mid November. • Drop in clinics will be held at Callaghan and Ourimbah campuses on the 11th & 12th December. The Callaghan Drop-in Clinic will be held on Tuesday 11 December in CT304, CT Building from 10-11am and 2-3pm. The Ourimbah Drop-in Clinic will be held on Wednesday 12 December 2012 in Training Lab 2, IT Studies Building from 10-11am and 2-3pm. Staff are welcome to drop in with any NUSTAR questions they may have.
Adverse Circumstances system
Coming up in November
• 2012 Statement of Work delivered on Thursday 25 October. Some of the enhancements were : o Special Consideration outcome option for students in MEDI courses re-enabled. o Course Coordinators now have the ability to view and print Coversheets. o Unnecessary statutory declaration link and text removed from Reschedule Formal and In-Class Exam options.
• Higher Education User Group Alliance Down Under 2012 conference o Gathering of Universities across Australia and New Zealand that use the Oracle PeopleSoft (we call it NUSTAR) products o Includes discussions with other usage of new functionality o Opportunity for further PeopleSoft functional and technical training alongside the other ANZ Universities. • Preparations for the upcoming reenrolment period
Other Projects we’re involved with over the next few months: • Graduation Management • Academic Integrity Module • Student Portal
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Graduation & Prizes October 4 and 5 saw five graduation ceremonies held at our Callaghan Campus. More than 1000 University graduates from across our five Faculties walked across the stage to accept their testamurs. Our sincere thanks go to the staff who took time away from their own work to assist at graduation, these events would not be possible without your valuable contribution.
The Graduation and Prizes team have moved! We are now in the Teaching Centre which is located behind the Hunter building near the Family Action Centre.
Dates:
Timetabling
• Tri 3 exams 29 November – 7 December • Tri 3 supps 14-18 January • Sem 2 exams 5-23 November • Sem 2 supps 10-14 December
• Currently finalising the timetable for all of 2013 in preparation for the start of enrolments. Draft will be available on the web soon. • The TEACH initiative has generated over 100 emails leading to a significant improvement in the quality of teaching spaces around the campus!
We are now looking to the future, to November 17 and 21 and our Singapore and Hong Kong Graduation ceremonies.
Exams & Timetabling
Exams • Semester 2 exams are running from 5th through to the 23rd November. There are 370 exams scheduled to run within this period, with 314 of the exams being run at Callaghan. • In total there are 15,355 students undertaking an exam in Semester 2!
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Student Financials & Scholarships Staffing It is with regret that SF & S says goodbye to Carol Tickle who has decided that she would like to retire. Carol has been with us now for 3 years, and during that time has been a wonderful asset to this area. She will be sadly missed, but we do wish her well in her retirement.
Student Services and Amenities Fee (SSAF) 2012 • SSAF for Sem 2 and Tri 3 all due by 26 October. • Students have been sent reminders and any outstanding after 31 October will be impacted by a Negative Service Indicator. International students and all off-campus, online and distance students have not been charged in 2012. Enabling (Open Foundation, Newstep, Yapug & International Foundation) students will not be charged.
Student Services and Amenities Fee (SSAF) 2013 SSAF is being phased in for all student cohorts who study in 2013, with the exception of incoming Study Abroad students, and all enabling students. Full-time Commonwealth Supported students (30 credit points and above) Max of $273 per annum Part-time Commonwealth Supported Students (less than 30 credit points) Max of $204 per annum Full-fee paying domestic students As above in 2013 Higher Degree by Research students (domestic) As above in 2013 International Student As above in 2013 For more information on SSAF please visit: http://www.newcastle.edu.au//students/servicesand-amenities-fee/ Please note that all enquiries regarding SSAF should be directed to fees@newcastle.edu.
Student Administration is on the web at: www.newcastle.edu.au/service/student-administration
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60 seconds with... Luke Layzell FAVOURITE FOOD: BBQ Sauce - it goes on EVERYTHING and is sooooo goood!!!! Although… I have gone through stages of keeping a jar of Nutella at work for the occasional spoon full. FAVOURITE TIPPLE: Wine - Annie’s Lane 2008 Shiraz is a good fall back red, while my favourite white is Audrey Wilkinson’s 2009 Semillon.
FAVOURITE MOVIE(S): Pretty Woman - Yep I admitted it; I have a thing for Julia Roberts. She’s Hollywood royalty!!
DINNER GUESTS YOU’D LOVE TO HAVE (ALIVE OR DEAD): Richard Dawkins - my favourite academic. Jennifer Garner - best spy ever! Stewie Griffin - to share our plans of World Domination!
FAVOURITE MUSIC: I like everything (except Heavy Metal) including Rock, Pop, Rap, Electronica, Classical, Indie etc. If you’re after artists, I should mention that I have a special playlist that I listen to on my way to work every morning that turns me from a slow half dead morning-hating zombie, to the crazy, excited ‘special’ guy my colleagues know me to be. It’s mostly full of Pitbull, David Guetta, Darude and Usher.
IDEAL HOLIDAY: A historical tour of Western Europe (donations?)
FAVOURITE QUOTE(S): As my favourite quote would have been censored, I have included my second favourite quote. Please feel free to ask me what my favourite one is though. “The ultimate measure of a man is not where he stands in moments of comfort and convenience, but where he stands at times of challenge and controversy.” - Martin Luther King Jr., Strength to Love, 1963
WHAT’S THE MOST REWARDING PART OF YOUR ROLE? My newfound love for The Hunt for Red October. Oh and the fact that my face is on everything. I’m in the video, on posters… even my name is in the hub slideshow. I’m even on the hub staff recruitment ad! Seriously, I cannot leave my house without some random person, whether it be wait staff, cashier, or another customer, coming up to me and recognising me from working in the Shortland Hub. Pretentious much? Please Note: Since this interview was conducted, Luke has accepted a temporary secondment as a Systems Operational Support Officer in Student Systems and Projects.
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