PRESENTATION ON FINDINGS OF SITUATION ANALYSIS STUDY IN SREEMANGAL POURASHAVA Date: 25-11-2013
PS STAFF SITUATION:
Engineering Department Water works and Sanitation Section Key positions
Existing staff
1X Superintendent (SAE), 1X Bill Clerk, 5X Mechanic 14 X Pump Drivers 5X Pipe line mechanic
-
3X Pump drivers for 7 pumps;
2X pipe line mechanic
Remark s
PS STAFF SITUATION:
Engineering Department Civil /Electrical/Mechanical Section Key positions
Existing staff
1X Asst. Engineer, 1X Town Planner 2X Sub- Asst. Engineer(Civil) 1 X SAE(Electrical) 1 X SAE(Mechanical) 1 X Store keeper 1 X Drafts Man 2 X Surveyor 2 X Street light supervisor 4 X Work Assistant
1X Asst. Engineer 1X Town Planner 1X Sub- Asst. Engineer(Civil)
3 X Work Assistant
Remarks
PS STAFF SITUATION:
Administration Department Key positions
General Section 1X Administrative Officer 1X Head Assistant 1X UD Assistant 1X Store Keeper 2X LD Clerk Accounts Section 1X Accounts Officer 1X Accountant 1X Accounts Assistant 1X Cashier
Existing staff
1X UD Assistant 1X Accountant -
Remarks
PS STAFF SITUATION:
Administration Department (Contd.) Key positions
Assesment Section 1X Assessor 3X Asst. Assessor Tax Collection/Licence Section 1X Tax Collector 1X License Inspector 1X Asst. License Inspector 8X Asst. Tax Collector
Existing staff
1 X Asst. Assessor 1 X Asst. Tax Collector
Remarks
PS STAFF SITUATION:
Administration Department (Contd.) Key positions
Existing staff
Bazaar Section 1X Market Supervisor 3X Collector
-
Education/Culture/Library Section 1X Education & Cultural Officer 2X Teacher -X Teacher
Remarks
PS STAFF SITUATION:
Health, Family Planning & Conservancy Department Key positions
Existing staff
Conservancy Section 1X Conservancy Inspector 3X Supervisor - X Sweeper - X Cleaner
37 X Sweeper 36 X Cleaner
Health & Family Planning Section 1X Sanitary Inspector 1X Slaughter House Supervisor 3 X Health Assistant 2 X Tikader Supevisor 8 X Tekader
1 X Health Assistant 2 X Tekader
Remarks
STATISTICS OF WATER BILLING Connect. Size
Residential ½ Inc. ¾ Inc. 1 Inc.
Mont hly billing rate (old)
Monthly billing rate (new)
Nr. of Connect up to 1st July 13
Monthly bill ( July 13)
120/250/400/-
200/375/700/-
629 Nos. 241 Nos. 11 Nos.
1,25,800/ -
275/600/1000/-
22 Nos. 27 Nos. 1 No.
Commercial ½ Inc. 170/¾ Inc. 360/1 Inc. 600/-
Arrears New connectio n in 201213
81,900 90,375/- /-
7,700/6,050/- 4,200/16,200/1,000/-
58 Nos. 48 Nos. 5 Nos.
7 Nos. 5 Nos. 0 No.
STATISTICS OF WATER SUPPLY CONNECTION DISCONNECTED Nr. of Residential Connection disconnected ½ Inc. ► 62 Nos. ¾ Inc. ► 26 Nos. 1 Inc. ► 01 No. _____________ Total ► 88 Nos. Nr. of Commercial Connection disconnected ½ Inc. ► 04 Nos. ¾ Inc. ► 07 Nos. 1 Inc. ► 01 No. _____________ Total ► 11 Nos.
REASONS FOR WATER SUPPLY DISCONNECTION • • • • •
Insufficient supply Supply only for 2 hours per day Unreliable supply Iron content Payment defaulter
JAGONNATH DEB AKHRA ◙ PS WATER CONNECTION EXIST BUT NON FUNCTIONING FOR LONG TIME ◙ AUTHORITY HAS INSTALLED TWO DEEP TUBE WELL ON OWN ARRANGEMENT
HOLDING 153-MR. ABU ZAFOR AHMED ◙ PS WATER CONNECTION EXIST BUT PLANNING FOR APPLY FOR DISCONNECTION BECAUSE OF INSUFFICIENT AND UNRELIABLE SUPPLY. ◙ HE HAS INSTALLED DEEP TUBE-WELL ON OWN ARRANGEMENT
FY
STATUS OF LAST 3 YEARS BILLING AND COLLECTION
2010-11 2011-12 2012-13 2013-14
Remarks
Prev. Year’s Arrear
Current Year’s Demand
Total Demand
Total Collection
Next Year’s Arrear
5,32,110/5,24,200/2,94,798/86,180/-
12,06,955/ 14,69,510/ 16,71,328/ 29,63,100/ -
17,39,065/ 19,93,710/ 19,66,126/ 30,49,280/ -
12,14,865/ 16,98,912/ 18,79,946/ -
5,24,200/2,94,798/86,180/-
☼ 77 % current year demand increased due to increase of water tariff ☼ Under utilization of Existing capacity (7 pumps under operation) ☼ Shortage of officer and staff ☼ Absence of Monitoring and Supervision ☼ No control established for installation of tube-well without permission of PS ☼ No supervision and control over installation of hand tube-well.
STATISTICS OF EXISTING PUBLIC TOILETS Name
Condi tions
Const. Year
Lease Amount (Yr-1418)
Lease Amount (Yr-1419)
Lease Amount (Yr-1420)
Notun Bazar 1st Floor
Bad
Long ago
2,05,000/-
2,07,000/-
2,10,000/-
Bad
Long ago
2,50,000/-
2,51,000/-
2,55,000/-
Station Road
ILLUSTRATION (SANITATION)
•Sanitation problem through out PS: •Good number of public toilet needed.
Station Road Public Toilet
STATICS OF ROAD • High way – 4 km. • PS Road – 36 Km. - CC 17 km -BC 18 km. - HBB 1 km. - Earth 0 km • PS Road build by UGIIP-2 fund- 4.40 km. Remarks: •All roads are seen in good condition. •Some roads are clean and some are full of garbage. •No sign of regular sweeping/cleaning of road. •Illustration given in the next slides.
LP SCHOOL ROAD
MAZAR ROAD(TO SHAPLABAG RD.)
GUHO ROAD (UGIIP-2)
GUHO ROAD (UGIIP-2)
COLLEGE ROAD
SHAPLABAG RAIL CROSSING
STATISTICS OF DRAINS • RCC Tertiary/ Secondary Drain- 23.28 km. • Brick build Tertiary/Secondary drain- 17.86 km. • Earthen drain- 4.73 km.
• Total drain 45.87 •All drains are connected to outfalls •Structural condition appears good and no need of immediate repair/rehabilitation. •Drains are not cleaned on regular basis. •Most drains are not cleaned even once in a year. •Most drains are full of garbage, act as mosquito breeding place and threat to public health. •House hold latrines are not connected but many drains are occupied by small vendors/ hawkers/Tea stall.
ILLUSTRATION-2
Vanugas Road (in front of PS Office)
ILLUSTRATION-3
Habigonj Rd (in fron of Jagonnath Akhra)
ILLUSTRATION-4
Shaplabg ( near rail crossing)
STATISTICS OF CANALS • 1) Bhurbhuria Chara – 7.3 km • 2) Shakhamora Chara- 3 km. Condition of Shakamora Chara-Flowing throughout the year -Full of garbage -Encroachment in some places. -Partly along the boundary of PS area. -Acting as outfall of PS drain Condition of Bhurbhuria Chara-Flowing throughout the year -Clean water at entrance to PS area. -Partly flowing through PS. -Acting as outfall of PS drain -Water become polluted with drain water from PS at the other end.
ILLUSTRATION-1
Shakamora Chara
ILLUSTRATION-2
Bhurbhuria Chara
SOLID WASTE • Expenditure related to solid waste management:
FY 2010-11 2011-12 2012-13
TK. 9,09,560/16,93,300/26,71,350/-
SOLID WASTE DISPOSAL
Trenching ground
DUSTBIN
Dustbin
STATISTICS OF HOLDING TAX FY
Type of Holding
201112
Private Govt. & Auto
Nr Arrear of demand Hol ding 15,55,624 8,61,735 ------------24,18,359
Total 201213
Private Govt. & Auto Total
201314
Private Govt. & Auto
204 1 29
3,07,500 3,29,679 -----------6,37,179 1,79,748 1,94,786 ------------3,74,534
Current demand
Collection Against Arrear demand
Collection Against Current demand
22,04,141 14,83,335(95% 18,09,019(82%) 10,07,554 ) 9,21,641(91%) ------------- 6,70,837(77%) -------------------- ------------------- 27,30,660(85% 32,11,695 21,54,172 ) (89%) 21,98,762 20,27,686(92%) 9,96,270 2,98,828(97%) 8,76,187(88%) ------------- 2,54,976(77%) -----------------31,95,032 ------------------- 29,03,873(90% 5,53,804(87%) ) 21,98,762 9,96,270 -------------
ILLUSTRATION :1
Holding No. 1, Ward No.4, Owner – Mr. Shahbuddin. A) 3 stored building;6 units,66.96 sft; Annual Valuation –Tk.28,123 ; Yearly holding tax-Tk.4,780; Monthly Rent Tk. 2,812; Rent per unit Tk. 469: Extremely under assessed. B) No PS water connection : Water from own deep tube-well ; Not interested to get water connection from PS.
ILLUSTRATION-2
Holding No. 87, Ward No.5, Owner – Mr. Monnaf Bapari A) 2 stored building;2 units,1900 sft; Annual Valuation –Tk.5,985 ; Yearly holding tax-Tk.1,018; Monthly Rent Tk. 598; Rent per unit Tk. 299: Extremely under assessed. B.) ¾ inch. PS water connection exist, un happy with insufficient and short time water supply; installed own deep tube-well and no permission taken from PS; Decided to get PS water connection disconnected.
ILLUSTRATION-3
Holding No. 153, Ward No.9 Owner – Mr. Abu Zafor Ahmed A) 2 stored building;2 units,6,240 sft + market 2278 sft; Annual Valuation – Tk.31,729 ; Yearly holding tax-Tk.5,394; Monthly Rent Tk. 3,173; : Rent per sft Tk -0.37: Extremely under assessed. B)
PS water connection exist, un happy with insufficient and short time water supply; installed own deep tube-well and no permission taken from PS, decided to get PS water connection disconnected.
ILLUSTRATION-4
Holding No. 440, Ward No.4 Owner – Jagonnath Deb Akhra A) 3 stored building, 2 stories assessed for holding tax= 1560 sft; Annual Valuation –Tk.13,780 ; Yearly holding tax-Tk.2,341; Monthly Rent Tk. 1,378; : Rent per sft Tk -0.88; : Extremely under assessed. B)
From interview : 5 shops at ground floor ; Monthly rent Tk.2,100 per shop; Annual valuation of ground floor only supposed to be Tk.1,05,000; Yearly tax 17%= Tk.17,850 for ground floor.
STATISTICS OF PS RENTING SHOPS Name of Market
Nr. of Sho p
Year of Contra ct (origin)
Rent per shop/ month (origin)
Year of latest revised Contrac t
Rent per shop/ month (Present)
Monthly Rent (existing )
Arrear up to 1st July 2013
1. Saifur Rahman Super Market 2. Notun Bazar Poura Bitan 3. Notun Bazar Pour Biponi 4. Poura Super Maket Station Road 5. Poura Super Market Vanugas Road 6. Dakbangla pukurpar Poura Market 7. Sagordi Pukurpar Fish -shed Market
191 44 64 14 44 69 15
2003-04 2006-07 2004-05 1982-83 1990-91 2008-09 2013-14
200-600 200-550 250-900 100-150 170-250 400-700 200-250
2013-14 2012-13 2012-13 1982-83 2010-11 2013-14 2013-14
225-1010 250-1800 345-1245 100-280 475-690 450-785 200-250
82,265/41,730/41,250/2,810/18,965 31,090 3,400/-
75,360/21,130/38,555/880/9,295/51,850 -
Total
471
2,24,510
1,97,070 /
Monthly rent of shops of Saifur Rahman Super Market and Dakbangal pukurpar Poura Market have been revised in FY 2013-14 2) Monthly Rent of shops of Notun Bazar Poura Bitan Market and Notun Bazar Poura Biponi Market have been revised in FY 2012-13 3) Revenue from Selami collected from newly constructed Market -Tk. 37,49,390/- ( Oct 2013) 1)
ILLUSTRATION-1
Sagordi Pukurpar Fish -shed Market Number of shops -15 Monthly total rent Tk. 3,400/-
Year of Construction : 2013
ILLUSTRATION-2
Saifur Rahman Super Market Number of shops -191 Monthly total rent Tk. 82,265 Year of Construction : 2003-04
ILUSTRATION-3
Poura Super Market Station Road Number of shops -14 Monthly total rent Tk. 2,810 Year of Construction : 1982-83
STATISTICS OF TRADE LICENSE Year
2011-12 2012-13 2013-14 (Oct 2013)
Physical Target (Nr) 2000 2100 1600
Physical Financial Achieveme Target nt (Nr) (Tk) 1766 1836 1155
22,00,000 19,00,000 14,00,000
A) Total inventory of all trades and business are not available. B) Trade license is computerized but still need software updating
Financial Achieveme nt (Tk) 17,17,000 18,09,865 12,31,345
REVISED RATE FOR ISSUANCE OF CERTIFICATES (W.E.F 1ST JULY 13) Type of Certificates
Old Rate
Present Rate
Citizen certificate Succession Certificate
TK.30 Tk.30
Tk.100 TK.200
• Rates revised : citizen certificate from tk.30 to tk.100; • succession certificates tk.30 to tk.200 • Others from tk.30 to tk.100
STATISTICS OF BUILDING PERMISSION FEES/CHARGE • Last 3 years revenue from Building permission fees/charges: FY 2010-11 2011-12 2012-13
Nr. of plan approved
Total fees/Charges 2,40,130/2,94,119/3,25,000/-
STATISTICS OF HAT-BAZAAR (LEASE) Name
Natun Bazar Sagordighi Puran Bazar Bash Bazar
Lease Amount 1418 Bangla 40,00,000 52,00,000 2,00,000 1,22,500
Lease Amount 1419 Bangla
Lease Amount 1420 Bangla
34,00,000 57,00,000 1,52,000 90,000
34,10,000 57,10,000 1,53,000 1,115,000
Arrear up to 1417 Bangla
27,25,000 34,30,000 1,27,000 65,000
Statistics of Pond (Lease) Name
Area
Lease Year Bangla
Lease Amount
Sagordighi
1.25 Acre
1420-22
Tk.1,90,000/-
ILUSTRATION-1
Notun Bazaar (1st floor)
ILLUSTRAION-2
Notun Bazaar(ground floor)
ILLUSTRATION-3
Notun Bazaar(1st floor)
TRAININGS AT PS • PS own arrangement trainings: 1. 2. 3. 4.
Duties and responsibilities of PS Health Assistant (31 Jul 13) Cash book maintenance and financial reports (29 Aug 13) Water bill management process ( 25 Sep 13) Proper Immunization Process (14 Nov 13)
• GIZ provided trainings: 1. 2. 3. 4. 5.
Capacity Development of the Standing Committee on Accounts and Audit(8 Sep 13) Identification of potential sources of revenue generation for increasing PS own source of income (11-12 Sep’13) PS standing committees to aware about their roles & responsibilities in Municipal administration and service delivery (24 Sep 13) Motivation and sensitization of MCC to function effectively according to ToR ( 7 Nov 13) WLCC Meeting Management (10 Nov 13)
TRAINING ON ROLES AND RESPONSIBILITIES OF HEALTH ASSISTANT HELD ON 31 JULY 13 (PS OWN ARRANGEMENT TRAINING)
TRAINING ON ‘ PS CASH BOOK MAINTAIN’ HELD ON 29 AUG 13 ((PS OWN ARRANGEMENT TRAINING)
TRAINING ON WATER BILL MANAGEMENT PROCESS HELD ON 25 SEP 13 (PS OWN ARRANGEMENT TRAINING)
TRAINING ON IDENTIFICATION OF POTENTIAL SOURCES OF REVENUE GENERATION FOR INCREASING PS OWN SOURCE OF INCOME HELD ON 11-12 SEP’13 (GIZ PROVIDED TRAINING)
TRAINING ON ‘PS STANDING COMMITTEES TO AWARE ABOUT THEIR ROLES & RESPONSIBILITIES IN MUNICIPAL ADMINISTRATION AND SERVICE DELIVERY’ HELD ON 24 SEP 13 (GIZ PROVIDED TRAINING)
TOWN LEVEL COORDINATION COMMITTEE (TLCC)
TLCC meeting held on 23 Sep 13 at Mayor’s room
DETAILS OF LAST TLCC MEETING • The 21st Town level coordination meeting was held on 23rd of September, 2013 in Mayor’s room and number of participants was 41 where male was 26 and female 15 (see figure above ). One of the significant factors was that participation looked very much strong in form of numbers and raising voice which was not found ever before. Meeting started from the approval of the last meeting minutes. Substantial part of discussions was mainly on the issues and problems found through Participatory Community Planning (PCP) conducted at CBOs. Major discussions and decisions in the meeting were as follows: • CBOs for preparing their participatory community planning were highly appreciated with a view to be considered for PS planning; • A budget under GAP amounting to TK 2 lakh as proposed for the quarter next; • Following the recommendations of Audit report submitted by the concerned standing committee; • Given importance to maximize the income from existing sources of non tax revenue; • To bring the PS water section from a loss incurring position; • Assigning Town planner for updating the PS website; • Emphasis to make the WLCC more active and functional.
ACTIVITIES OF WLCC MEETINGS HELD IN JULY-SEP 13 • World Level Coordination Committee (WLCC) meetings of 9 wards were held and number of participants was all together 75, where female 21 and male 54.Severeal issues were discussed at the meeting and issues taken out by Participatory Community Planning (PCP) amongst those were the major part of decision. Respective ward councilors who are also the chairperson of WLCC endorsed PCP to the TLCC. • PCPs were placed and discussed at TLCC meeting
Thank You……………. -
For further information, please contact
:
Md. Zahurul Islam +880 1728327471 zahir.ucep@yahoo.com