A consolidate report fm1 trainings 13 03 17

A consolidate report Training on City Corporation Financial Management for Inclusive and Climate Resilient Urban Development, & Training on Paurashava Financial Management for Inclusive and Climate Resilient Urban Development

13-03-2017 Report prepared by: Md. Zahurul Islam, Consultant, RIUD Project, GIZ

Table of contents

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1 1.1 1.2 2 3 4 5

Introduction Background Information Objectives of training Training needs assessment Training design Deliver of training Training evaluation

6

Conclusion and Recommendation

Page 2 2 2 3 3 4 14 16

Annex I : List of participants Participants list of Satkhira Paurashava Participants list of Rajshahi City Corporation Participants list of Sirajgonj Paurashava Participants list of Khulna City Corporation Participants list of Barisal City Corporation

17-21

Annex II : Training evaluations Training evaluation by participants of Satkhira Paurashava Training evaluation by participants of Sirajgonj Paurashava Training evaluation by participants of Rajshahi City Corporation Training evaluation by participants of Khulna City Corporation Training evaluation by participants of Barisal City Corporation

22-23

Annex III : Post-training performance monitoring format Annex IV : Training program schedule

24-25 26-27

1. Introduction 1.1 Background Information The training ‘’City Corporation/Paurashava Financial Management for Inclusive and Climate Resilient Urban Development’’ was delivered to five partner cities: Rajshahi City Corporation, Khulna City Corporation, Barisal City Corporation, Sirajgonj Paurashava and Satkhira Paurashava in Bangladesh under ’Resilient and Inclusive Urban Development (RIUD) Project. The RIUD project is being implemented jointly by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) and Local Government Division (LGD).

The overall objective of RIUD: ‘’Five partner cities, on selfinitiative and with the active involvement of the poor population, implement measures to increase the adaptive capacity in slum settlements’’. The delivery and facilitation of this training program is one of deliverables of the consultant on the individual consultancy service assignment. The report intends to provide a concise and consolidate information of five training programs held at the city levels.

1.2 Objectives of training The main objective of the training was to familiarize the participants about financial management readiness of the city for climate adaptation urban development. The specific objectives were as follows:       

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Overall objective of the RIUD: Five partner cities, on self-initiative and with the active involvement of the poor population, implement measures to increase the adaptive capacity in slum settlements.

Project Indicators: The TC project has 03 (three) core indicators: Indicator 01: In each of 05 (Five) cities, based on citywide gender-sensitive slum and vulnerability mapping, two "communitybased adaptation" projects were implemented with close coordination between the city administration and slum communities.

Indicator 2: 50% of Z members of the established committees with citizen participation in the partner cities ("Town Level Coordination Committees" and "Ward Coordination Committee") confirm that their contributions were taken into consideration in the selection and design of projects for adaptation to climate change.

Indicator 3: The number of the Development Project Proposals (DPP) requested by the partner cities have increased from x to y annually.

Familiarize participants about the roles and responsibilities of a city in adaptation to climate change as per acts; Familiarize participants with the procedures in assessment of financial strengths and weakness of a local government institution; Familiarize participants with the procedures how to identify and prioritize investment needs of a city; Describe different sources of finances for investment; Purpose of this training was to influence Explain participants about the procedures in on achievement of indicator 1 and 3. preparation of plan and budget with citizen engagement; Discusses for strengthening expenditure and budget controls ; Explain participants about the provision of acts regarding accounts and audit statements.

2. Training needs assessment Need of this training was identified through previously conducted field study at each five partner city under title ‘Capacity Development Needs Assessment focusing on Financial Management of City Corporation/ Paurashava’’carried out by the consultant.

The study was given focus on identification of capacity development needs of individual and organizational levels. At the individual level, capacity development assessment focused on the needs of changing attitude and behaviors, mostly knowledge and development skills through training. Capacity development needs at the organizational level focused on the needs of overall performance and functioning capacities, such as development priorities, tools, process, systems, and communications to facilitate the organizational change.

3. Training design The training was designed mainly on the basis of adult learning principles with focus on the four ideas; as under:    

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Selection of action oriented training topics on the basis of information from previously conducted needs assessment; Interactive participation through group exercises, group discussions, group presentation, and review session ; Use real problems , challenges and practical examples in the discussion through a number of case studies; Combination and blending of different interactive methods, including exercise, discussion brainstorming, case studies, game, role play, energizers and attractive power point presentations to remain the participants active.

The two-day training was structured with the nine sessions, as under: Session 1: Inauguration Session 2: City with adaptation to climate change Session 3: Assessment of financial capacity of city Session 4: Identify the present and future investment need of the city Session 5: Scope of financing for investment Session 6: Planning and preparation of budget Session 7: Expenditure and budget control Session 8: Statement of accounts and audit Session 9: Closing A program schedule including training methods and materials of the training is given in the Annex IV to this report.

4. Delivery of training Delivery of training consisted of two phases: preparatory phase and delivery phase. Preparatory phase which included preparation training handbooks, training materials with power point presentations, program schedule, case studies and other training aids; and training logistics.

Delivery phase was carried out through 5 (five) trainings in duration of two days per training held at the city level. Participants were the Mayor, Councilors and key officials of 3 City Corporations and 2 Paurashavas. The number of participants attended in the training as below: Sl

City Corporation /Paurashava

1 2 3 4 5

Satkhira Paurashava Rajshahi City Corporation Sirajgonj Paurashava Khulna City Corporation Barisal City Corporation

Training held on

Number of participants Male Female Total 17-18 January ,2017 18 04 22 25-26 Januray,2017 24 03 27 29-30 January,2017 20 03 23 01-02 February,2017 20 01 21 22-23 February ,2017 19 04 23 Total 101 15 116

Please see the city wise detail list of participants in the Annex I Training program covered 9 (nine) sessions. Session wise training process is shown in the below:

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Session 1 Inauguration The session involved the processes introduced participants each other: ice-breaking and made comfortable them to interact with each other and take part in group activities in the next sessions; welcome and inauguration speeches with highlighting the importance of the training; and cleared the participants about the objectives of the training program as well as to know what they expected from this training program.

Inaugural session. Rajshahi City Corporation

Inaugural speech by Honorable Mayor, Khulna City Corporation

Inaugural

by Honourable Mayor, Satkhira 5 | P a gspeech e Paurashava

Inaugural speech by Honourable Mayor, Barisal City Corporation

Inaugural speech by Honourable Mayor, Sirajgonj Paurashava

Session 2 City with adaptation to climate change The session started with climate basics on power point presentations: elements of weather and climate and their inter-linkage; then a practical experiment on greenhouse affects, explained cause-effects impacts of climate change by a game play, made participants conscious on city’s adaptation needs through case study; discussed assetbased climate vulnerability mapping of poor and slum dwellers , Presentation of city wise climate vulnerability, Needs of vulnerability assessment for expenditure prioritization ; Discussion on climate finance readiness in national and local aspects; Enabling conditions of climate finance readiness at city level as per local government acts.

Inviting a participant for a funny interview ‘what is weather and what is climate. Rajshahi City Corporation

1.1

Elements of weather and climate change. Khulna City Corporation

‘Cause & effect relation game of climate impacts’.

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Explaining the effects of greenhouse for global warming. Barisal City Corporation

City financial management for climate adaptation.

Sirajgonj Paurashava

Session 3 Assessment of financial capacity of a city Like stethoscope - a medical device , a city needs some tools to check its financial strengthes and weakness .

The session outlined first the tools (ratios and trends analysis) of financial capacity assessment on power point presentations theoretically; Presentation of 7 steps of problem identification to solution; Participants were provided with some ‘cases’ for financial strengths and weakness analysis, requested to work on it and to share their opinions with the large group. The participants were asked to think of all the points that come to their mind when they interacted with the other groups.

Participants were given some ‘cases’ for financial strengths and weakness study and to present their opinions in large group. Khulna City Corporation

Groups can work best if the task is clearly defined and understood. Satkhira Paurashava

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Everyone needs to check out own fitness for best possible performance. It is same for City Corporation …

Rajshahi City Corporation

Exercise on problem solving can bridge the gap between theory and practice. Barisal City Corporation

A large group discussion on the cases for a shared and common understanding to all. Sirajgonj Paurashava

Session 4 Identify the present and future development demand of a city

1.1

Discussions of the session involved, different channels of citizen engagement for development prioritization,.

A panel group’s opinion sharing by role play after an exchange visit through a ‘case study: ‘Citizen’s opinions for city development’. Investment needs prioritization model briefing, and its demonstration through a case study on ‘technical appraisal of Rahonpur slum-link road infrastructure development project’.

An expert panel meeting (role play) on a ‘case study topic ‘Citizens opinions for city development’. ‘Rajshahi City Corporation.

Different channels of citizen engagement in identifying development demands of a city. Khulna City Corporation

A case study (topic ‘technical appraisal of Rahonpur slum 8|P a g e link road’ ) result briefing by the expert panel group in the session. Satkhira Paurashava

A participant performing as a lead reader of the case ‘’Citizen opinions for city development’. Barisal City Corporation

Investment needs prioritization model briefing in the session. Sirajgonj Paurashava

Session 5 Scope of financing for investment The session delivered open discussions on several alternatives of financing for investment; first of all used current revenue surpluses - but it is small left after paying salaries, operations, and maintenance.

Development grants from central government as principal sources for investment in developing basic infrastructures; Bangladesh Municipal Development Fund (BMDF ), Public Private Partnership (PPP), even attacking international and domestic private donors as important source of additional funding sources for investment .

BMDF as a banking source of investment financing.

Khulna City Corporation

1.1

Several alternatives of financing for investment; first of all used current revenue surpluses Sirajgonj Paurashava

Govt. donations and donor supported projects are principle source investment financing. Barisal City Corporation

A picture from Khulna City Corporation

Attracting private donors as innovative way of financing for investment. Rajshahi City Corporation 9|P a g e

PPP as a best alternative for investment financing.

Satkhira Paurashava

Session 6 Planning and preparation of budget 1.1 This Session delivered first theoretical discussion of 3 phases of planning & budgeting processes the essential operational needs for local governments to adapt participatory budgeting. The Session also discussed a topic of internal communication because people engagement in participatory planning & budgeting needs various formal and informal communication structures. The session then divided the participants in to groups provided them with two cases to work on [(i), ‘Rahonpur, Communication, and few words; (i) ‘Lack of mutual trust and understanding is the main constraint of internal communication’], and requested individual groups to share their findings with the larger group.

A case briefing to the participants on its topic and study objective. Khulna City Corporation

Participation of the Secretary as a resource person.

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3 Three phases of planning & budgeting processes on power point. Sirajgonj Paurashava

Participants in a large group discussion after case review works. Barisal City Corporation

Participants in a large group discussion on case study results. Satkhira Paurashava

I Session 7 Expenditure and budget control Delivery of the session had two parts. Firstly arranged a questionnaires survey among the participates to collect their individual responses on the reasons of why actual expenditure frequently differs more than proposed budget and revised budget , and disclosed the survey results in plenary; Second part was a discussion titled ‘control of expenditure in different stages of its cycle’ .

Some specific measures for strengthening expenditure control were presented on a power point slide.

1.1

Control of expenditure in different stages in power point.

Rajshahi City Corporation

A self-survey making process. Khulna City Corporation

Participants in an open discussion on the session topics. Barisal City Corporation

Survey results disclosing. Satkhira Paurashava

Survey results disclosing .Sirajgonj Paurashava

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Session 8 Statement of accounts and audit

pa

1.1

The session delivered the discussions on the provisions of acts regarding preparation and disclosure of accounting and audited statement of the accounting records. Focus of this session was to make a platform of interaction in between accounts personnel and all other participants regarding accounting and auditing practices of the city.

Rajshahi City Corporation

Khulna City Corporation

Barisal City Corporation

Satkhira Paurashva

Sirajgonj Paurahsva

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Session 9 Closing On the last day of the training, the session reviewed the two-day discussions whether the expectations of the participants had been met and asked participants what they learned as a result of training and how they would be able to use it. A training self-evaluation was done through questionnaires. Nine close-end questions were filled out by participants 9 closed questions and 2 opened questions for reactions, suggestions and comments to measure the immediate effectiveness of training. The training was concluded with closing speeches and a group photo session

Participants of Rajshahi City Corporation in a group picture at the end of training

Participants of Khulna City Corporation in a group picture at the end of training

Participants of Barisal City Corporation in a group picture at the end of training

Participants of Satkhira Paurashava in a group picture at the age end13of| Ptraining

Participants of Sirajgonj Paurashava in a group picture at the end of training

5. Training evaluation The methodology used was the post-evaluation questionnaire with 9 closed questions with rating scale from one to five (not answered, not good, moderate, good, and very good) and 2 open questions for suggestions and comments to measure the effectiveness of training. At the end of the training, the participants were requested to fill training evaluation form, with comments for possible improvement. A general outcome of the training based on total evaluation form of five trainings is below: A consolidate evaluation report (%) Questionnaire

Not answered

How the training was important for you?

How was your participation in the training?

How training met your expectation?

How much the trainer showed his efficiency?

How training methods and materials were used?

How you pleased with trainer's behavior?

How the quality of food for you?

How you satisfied with overall training management?

How the duration of training was enough sufficient?

Not at all

Moderate 5% 8% 25% 7% 16%

1% 4% 2%

8% 12% 23%

2%

How the training was important for you?

How're your participation in the training?

How the training met your expectation?

How much the trainer shown his efficiency?

How training methods and materials were‌ How you pleased with trainer's behavour?

How the quality of food for you ?

How you satisfied with overall training‌ How the duration of training was enough‌

48% 57% 55% 57% 50% 40% 35% 46% 51%

Very Good 47% 35% 19% 36% 34% 60% 56% 38% 22%

Not answered Not at all Moderate Good Very Good 0

20

40

60

Please see the city wise training evaluation in the Annex II to this the report

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Good

80

100

Major Recommendations of participants in evaluation forms: o o o o o o o o

Budgetary process, budgetary control, laws regarding financial rules, procurement process (PPR) may be included in the training module; PP preparation process, identity and linkage process with donor agencies, Delegation of financial power and its apply, accountability of accounts section in the training could be included; Need more problems and solutions based discussions in the training; At least 3 days is essential for this type of training; Arrange a separate workshop on ‘Audit ’ and ‘Fund Management’ issues; Arrange a visit to other city corporation in attachment with this training program; Problems in revenue collection have been widely discussed in the training , but not getting specific solutions; Training with the high officials and field officials at a same table is a positive symbol. Hopefully it will be continued future.

Major remarks of participants in evaluation forms o

o o o o o o o o o o o o o o o

Train Local Govt. Representatives and make the training successful, it should be organized outside of City Corporation area, if possible arrange this training out of district to ensure councilors participation; Hope the training will play an important role in my future works; Starting of the training was very attractive; especially through the football game made it a real pleasure and educational event also; Pay allowances to encourage more participation; provide such type of training in future; Need more attendance of the Councilors; The training has been organized efficiently.

This type of training is good for public representatives; Give handouts of PowerPoint presentations; The training is enough suitable and important; It would be very good for participants if the venue is outside from the workplace; Discussion in the training was relevant and right; This type of training is very good for PS administration, if it is arranged repeatedly ; Extension of training day; Need refresher training; Training was very interactive.

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6. Conclusion and Recommendation

The trainings in a general had a positive response from the participants. Attitudes of participants shown they were interested in the training. Except few, all participants actively attended in the trainings with curiosity and very actively participated in the group works. It is certain that all participants were not same level of knowledge but it is important to say that attitudes of participants shown that a certain number of participants had acquired new and additional knowledge. This is a concern now how and to what extent contributions of the training will influence to the organizational performance. The RIUD Project has several indicators in line with the training objectives. Individuals and organization engage proactively and constructively with one another is essential for achieving the project indicators. It is important to conduct a post-training monitoring of the performance of individual and organization on how they behave after the training. This will help determine how learning from the training has been applied to the workplaces, how far the training has achieved its objective, and what kind of other capacity development link-supports are required to make the training workplace usage. A post-training performance monitoring format is given in the Annex III to this the report as example.

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Annex I: List of participants (not based on designation and seniority) Participants list of Satkhira Paurashava Training on Application of Paurashava Financial Management for Inclusive and Climate Resilient Urban Development Date: 17-18 January,2017 Venue: Satkhira Paurashava Climate Change Adaptation Learning Center, Satkhira Total Participants : 22 (Male 18, Female 4) Sl 01 02

Name Mr. Md. Tazkin Ahmed Mr. Md. Shahidul Islam

03

Mr. Shekh Jahangin Hossen (Kalu)

04

Mr. Shafiq ud Doula (Sagor)

05 06

Mr. Sayed Mahmud Papa Mr. Md. Shahinur Raham

07

Mrs. Onima Rani Mondal

08

Mr. Md. Abdus Selim

09

Mr. Md. Shafiqul Alam Babu

10

Mrs. Farhadiba Khan Sathi

11 12 13 14 15 16 17 18 19 20 21 22

Mrs. Jostsna Ara Mr. Md. Saiful Islam Biswas Mr. Nazmul Karim Mr. Md. Akter Hossen Talukder Mr. Kamrul Akter Mr. Shuvo Chandan Moholi Mr. Md. Ziaur Rahman Mr. Saroj Kumar De Mr. Julhaz Uddin Mr. Md. Johor Ali Mrs. Tahmina Khatun Mr. Sheikh Shafiqur Rahman

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Designation Mayor Chairperson, Standing Committee on Establishment and Finance Member , Standing Committee on Establishment and Finance Chairperson, Standing Committee on Finance and Audit Member , Standing Committee on Finance and Audit Chairperson, Standing Committee on Tax assessment and collection Member ,Standing Committee on Tax assessment and collection Chairperson, Standing Committee on Urban Planning, Citizen Service & Development and Communication & Civil infrastructure Member, Standing Committee on Urban Planning, Citizen Service & Development and Communication & Civil infrastructure Chairperson, Standing Committee on Slum Development Member, Standing Committee on Slum Development Secretary Executive Engineer Accounts Officer Assistant Engineer (civil) Town Planner Slum Development Officer Tax Assessor License Inspector Accountant Upper Clerk Assistant Assistant Tax Collector

Participants list of Rajshahi City Corporation Training on Application of City Corporaion Financial Management for Inclusive and Climate Resilient Urban Development Date: 25-26 Janurary,2017 Venue: Rajshahi City Corporation Climate Change Adaptation Learning Center, Rajshahi Total Participants : 27 (Male 24, Female 3) Sl 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

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Name Mr. Md. Nizam Ul Azim Mrs. Tahera Begum Mrs. Sultana Rajia Mr. Md. Habibur Rahman Mr. Mustak Hossain Roton) Mr. Abdus Samad Mr. Ruhul Amin Mr. Md. Nuruzzaman Tito Mr. Md. S.M Mahbubul Haque Dr. A.B.M Sharif Uddin Mr. Khondakar Md. Mahabubur Rahman Mr. Ashraful Haque Dr. F.A.M. Anzuman Ara Begum Mrs. Shahana Akter Zahan Mr. Md. Nizamul Hoda Mr. Md. Khairul Basar Mr. Md. Ashraful Habib Mr. Md. Monjurul Alam Mr. Md. Golam Rabbani Mr. Abu Saleh Md. Nur-E-Sayed Mr. Md. Sorwoar Hossain Mr. Md. Golam Kabir Mr. Imtiaz Ahmed Mr. Md. Abu Hanif Mollah Mr. Md. Tazuddin Mr. Md. Mohiuddin Mr. Md. Ariful Amin

Designation Mayor (Acting Councilor, Ward-01, Panel Mayor-3 Councilor, Ward No.10 Councilor, Ward No.03 Councilor, Ward No.20 Councilor, Ward No.30 Councilor, Ward No.04 Councilor, Ward No.10 Councilor, Ward No.08 Chief Executive Officer Secretary Chief Engineer Chief Health Officer Chief Revenue Officer Accounts Officer Superanted Engineer Asst. Engineer Chief Assessor Deputy Chief Assesor Revenue Officer Taxation Officer Deputy Chief Officer Taxation Officer Taxation Officer Deputy Tax Officer Deputy Tax Officer Assessor

Participants list of Sirajgonj Paurashava Training on Application of Paurashava Financial Management for Inclusive and Climate Resilient Urban Development Date: 29-30 January,2017 Venue: Sirajgonj Paurashava Climate Change Adaptation Learning Center, Sirajgonj Total Participants : 23 (Male 20, Female 3) Sl 01 02

Name Mr. Saed Abdur Rouf Mukta Mr. Md. Golam Mostofa

03

Ms. Rumana Resma

04

Mr. Md. Eayer Ali

05

Mr. Md. Moydan Ali Khan

06

Ms. Nasima Begum

07

Mr. Md. Aminul Islam

08

Mr. Md. Masud Hasan Khan

09

Ms. Salma Khatun

10 11 12 13 14 15 16 17 18 19 20 21 22 23

Mr. Luthfur Rahman Engr. Shahjahan Ali Dr. A.K.M Forhad Hossain Mr. S.M. Shah Alam Mr. Mushfique Ahmed Mr. Md. Rafiqul Islam Mr. Md. Anisujjaman Mr. Md. Mizanur Rahman Mr. Md. Zahid Hossain Mr. Md. Mostafizur Rahman Mr. Md. Abdul Hannan Khan Mr. Md. Mahbub Alam Mr. Md. Masud Rana Mr. Md. Sakawat Hossain

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Designation Mayor,Sirajgonj Paurashava Panel Mayor-2, Councilor , Ward -7, and Chairperson of of Standing Committee on Poverty Reduction & Slum Development Pannel Mayor-3, Councilor, Ward-13,14 & 15, and Member of Standing Committee on Tax assessment and Collection Councilor, Ward -8, and Chairperson of Standing Committee on Establishment and Finance Councilor, Ward-13, and Chairperson of Standing Committee on Tax assessment & Collection Councilor, Ward-7,8 & 9, and Member of Standing Committee on Tax assessment & Collection Councilor, Ward-4, and Chairperson of Standing Committee on Infrustructure & Development Councilor, Ward-3, Member of Standing Committee on Infrustructure & Development Councilor, Ward-4,5 & 6, and Member of Standign Committee on Poverty Reduction & Slum Development Secretary, Sirajgonj Paurashava Executive Engineer , Sirajgonj Paurashava Medical Officer Slum Development Officer Urban Planner Assistant Engineer (civil) Accounts Officer Assistant Engineer(water) Assessor Accountant Licence Inspector Bazar Inspector Administrative Officer Tax Collector

Participants list of Khulna City Corporation Training on Application of City Corporation Financial Management for Inclusive and Climate Resilient Urban Development Date: 01-02 February,2017 Venue: CSS Ava Center, Khulna Total Participants : 21 (Male 20, Female 1) Sl 01 02

Name Mr. Md. Moniruzzaman Moni Mr. Md. Gausul Azam

03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21

Ms. Anjira Khatun Mr. Md. Shamsel Ali Mintu Mr. Polash Kanti Bala Mr. Md. Iqbal Hossain Mr. Md. Nazmul Islam Mr. Md. Arif Nazmul Hasan Mr. K.M Mostaque Ahmed Mr. Md. Nuruzzaman Talukder Mr. Pronob Kumar Ghosh Mr. Md. Ohiduzzaman Khan Mr. Tapon Kumar Nondi Mr. Anupom Chakrabertty Mr. Md. Moniruzzaman Mr. Md. Imran Hossain Mr. S.K. Aslam Hossain Mr. Md. Abdus Salam Faruki Mr. S.K. Nurul Islam Mr. Md. Naimuzzan Mr. Mir Rafakat Ali

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Designation Mayor Councilor, Ward-20, and Chairperson of Standing Committee on Establishment & Finance Councilor, Ward-5,9,14 & 15 Councilor ,Ward-24 Chief Executive Officer Secretary Chief Engineer Chief Revenue Officer Budget cum Accounts Officer Estate Officer Deputy Collector of Taxes Revenue Officer Tax Collector Sub-Assistant Engineer Sub-Assistant Engineer (planning) Assistant Accounts Officer Accountant Upper Division Clerk Upper Division Clerk Lower Division Clerk Head Assistant

Participants list of Barisal City Corporation Training on Application of City Corporaion Financial Management for Inclusive and Climate Resilient Urban Development Date: 22-23 February,2017 Venue: Hotel Grand Park, Barisal Total Participants : 23 (Male 19, Female 4) Sl 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23

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Name Mr. Md. Ahsan Habib Kamal Ms. Maksuda Akter Mitu Ms. Salma Akter Shela Ms. Rashida Parvin Advocate Mir Zahedul Kabir Mr. Aktaruzzaman Gazi Mr. Md. Harun ur Rashid Mr. Md. Wahiduzzaman Khan Md. Nurul Islam Dr. Md. Motiur Rahman Mr. Abdul Motaleb Mr. Kazi Monirul Islam Ms. Nandita Basu Mr. Mohammad Anisuzzamn Mr. Abual Masud Mamun Mr. Dipok Lal Mridha Mr. Mosfec Ahsan Azam Mr. Md. Mahfuz Ahmed Mr. Md. Nurul Islam Mr. Md. Humayun Kabir Mr. Md. Moshir Rahman Mr. Md. Azizur Rahman Mr. Farid Hossain

Designation Mayor Councilor, Ward -10,11,12 Councilor , Ward-12,20,21 Councilor Councilor, Ward- 18 Councilor, Ward-17 Councilor Chief Executive Officer Chief Engineer Chief Health Officer Superandent Engineer Executive Engineeer Chief Planning Officer Executive Engineer Tax Officer Conservancy Officer Chief Assesor Assistant Assessor Market Supevisor Executive Engineer Budget and Accounts Officer Trade Supervisor Assistant Personal Secretary

Annex II: Training Evaluations (Based on evaluation forms)

Training evaluation by participants of Satkhira Paurashava Report in % Questionnaire

Not answered

Not at all

Moderate

How the training was important for you?

How was your participation in the training?

How training met your expectation?

How much the trainer showed his efficiency?

How training methods and materials were used?

How you pleased with trainer's behavior?

How the quality of food for you?

How you satisfied with overall training management?

How the duration of training was enough sufficient?

7% 30% 7%

8% 30%

Good 15% 70% 54% 62% 70% 31% 23% 38% 39%

Very Good 85% 23% 16% 38% 23% 69% 77% 54% 31%

Training evaluation by participants of Sirajgonj Paurashava

Report in % Questionnaire How the training was important for you?

How was your participation in the training?

How training met your expectation?

How much the trainer showed his efficiency?

How training methods and materials were used?

How you pleased with trainer's behavior?

How the quality of food for you?

How you satisfied with overall training management?

How the duration of training was enough sufficient?

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Not answered

Not at all

Moderate 6% 12% 18% 6% 12%

12% 6%

17% 23% 23%

Good 59% 47% 47% 47% 29% 47% 24% 24% 41%

Very Good 35% 41% 35% 47% 59% 53% 59% 41% 30%

Training evaluation by participants of Rajshahi City Corporation Report in % Questionnaire

Not answered

Not at all

Moderate

Good

Very Good 31% 38% 6% 44% 38% 69% 56% 37% 37%

How the training was important for you?

6% 63% How was your participation in the training?

6% 56% How training met your expectation?

44% 50% How much the trainer showed his efficiency?

6% 50% How training methods and materials were used?

6% 56% How you pleased with trainer's behavior?

31% How the quality of food for you?

6% 38% How you satisfied with overall training management?

19% 44% How the duration of training was enough sufficient?

19% 44% Training evaluation by participants of Khulna City Corporation Report in % Questionnaire Not Not Moderate Good Very answered at all Good How the training was important for you?

6% 56% 38% How was your participation in the training?

6% 38% 56% How training met your expectation?

25% 62% 13% How much the trainer showed his efficiency?

6% 69% 25% How training methods and materials were used?

19% 56% 25% How you pleased with trainer's behavior?

25% 75% How the quality of food for you?

6% 6% 44% 44% How you satisfied with overall training management?

6% 12% 44% 38% How the duration of training was enough sufficient?

6% 25% 56% 13% Training evaluation by participants of Barisal City Corporation Report in % Questionnaire Not Not Moderate Good Very answered at all Good How the training was important for you?

9% 45% 46% How was your participation in the training?

9% 73% 18% How training met your expectation?

9% 64% 27% How much the trainer showed his efficiency?

18% 55% 27% How training methods and materials were used?

36% 37% 27% How you pleased with trainer's behavior?

64% 36% How the quality of food for you?

9% 45% 46% How you satisfied with overall training management?

82% 18% How the duration of training was enough sufficient?

9% 18% 73%

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Annex III: Post-training performance monitoring Training results (TR)/indicators

Contribute to which project indicators a b c D E f G TR 1: Participants familiarized on the roles and responsibilities of a city in adaptation to climate change as per acts; Indicator 1 0 1 2 3 Indicator 2 0 1 2 3 TR 2:Participants familiarized with the procedures in assessment of financial strengths and weakness of a city; Indicator 1 0 1 2 3 Indicator 2 0 1 2 3 TR 3: Participants familiarized with the procedures how to identify and prioritize investment needs of a city; Indicator 1 0 1 2 3 Indicator 2 0 1 2 3

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Indicators of performance

Rating Score

Comments

Next steps

Training results (TR)/indicators

Contribute to which project indicators a b C D E f g TR 4: Participants familiarized with the procedures in preparation of plan and budget with citizen engagement; Indicator 1 0 1 2 3 Indicator 2 0 1 2 3 TR 5: Participants familiarized with the procedures strengthening expenditure and budget controls ; Indicator 1 0 1 2 3 Indicator 2 0 1 2 3 TR 6: Participants familiarized on the provision of acts regarding accounts and audit statements.

Indicator 1 0 1 2 3 Indicator 2 0 1 2 3

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Indicator’s stage

Rating

Score

Comments

Next steps

Annex IV: Program Schedule of Training Day 1 Date & Time 09:0010:00

10:0010:3011:30

11:3001:00

01:0002:00 02:0003:30

03:3004:45

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Sessions/Contents

Methods

Session 1:Intoductory Arrival and Registration, Holy Quran Recitation , Welcome speech, greeting speech, Share project and training objectives; Inaugural, Participants introduction, Participants’ expectation.

Materials

methods: Individual work, Speech, Discussion, power point presentation, materials: Registration sheet, Multimedia, Football, VIPP cards.

Tea break Session 2: City with adaptation to methods: climate change Picture display and discussions; Cause2.1 Cimate change and roles of a city; effects chain ;Post-box technique; 2.2 Climate vulnerablity of urban poor Power point presentation and discussion and slum dewllers; 2.3 Financial management of City materials: Corporation/ Paurashava Multimedia,Per person 1 cap (paper 2.4 City Corporation/Paurashava made) ,Case no.1,2 & 3 and Post-box Financial Management for climate (paper made), Marker pens, board financing Session: 3 Assessment of financial methods: capacity of city Power point presentaion & discussion; 3.1 Analysis of revenue and capital Peer excercise and interpretation income-expenditues 3.2 Problems and challenge materials: identication and decesion making Excercise no. 1,2,3,4,5,6 & 7 Flip chart (as hand book format 3.1) Prayer and lunch break Session 4: Identify the present and future investment needs of the city 4.1 Sector-wise investment needs assessment; 4.2 Investment Needs Prioritization model

Moderator/ Facilitator Advisor, GIZ

methods: VIPP methods & discussion; Power point presentation, Group discussions & presentation

materials: VIPP cards, board, case no. 4 & 10, Session 5: Scope of financing for investment methods: 5.1 Local sources: Tax & non-tax revenues; Power point 5.2 Govt. donations / grants and Foreign projects; presentation, 5.3 Bangladesh Municipal Development Fund (BMDF) 5.1 Public Private Partnerships ( PPP) materials: 5.1 Private donations and grants Multimedia Tea break and day close

Consultant

Consultant

Consultant

Consultant

Time

Sessions/Contents

09:0010:00

Day-One sessions review

10:0010:30 10:3011:30

11:3001:00

01:0002:00 02:0003:00

03:0003:45

03:4504:00

27 | P a g e

Day 2 Methods

Materials

methods: Power point presentation, Discussion, Question and answering materials: Multimedia.

Tea break

Session 6: Planning and preparation of budget 6.1 Internal Communication for organization development; 6.2 Stakeholders‘ participation in planning and budget preparation 6.3 Steps in preparation of budget; 6.4 Conditions to prepare a good budget.

methods: Power point presentation, case study; Seminer

Moderator / Facilitator Advisor, GIZ

Consultant

materials: Multimedia, case no 5, Seminar term papers (case no. 6,7 & 8)

Session 7: Expenditure and budget methods: control Survey , Stimulation game, Power point 7.1 Why budget variance is more? presentation 7.2 Ways to meet the budget targets; materials: 7.3 Contol of expenditure in its different Survey questionnier (case no.9), Survey stages Result board (flip chart), Multimedia Prayer and lunch break

Consultant

Session 8: Statement of accounts and budget 8.1 Provision of acts regarding account statements; 8.2 Provision of acts regarding audit statments

methods: Question and answering, Power point presentaion, materials: Multimedia

Consultant

methods: Speech delivery, Discussion, Question-answering materials Multimedia, Training-evaluation forms

Consultant

Session 9: Closing Training reviews, expectaion reviews; Closing speeches

Tea break and training close