Guc arct 702 legislations lecture 4 project delivery process and business management 12 10 2017

GUC – German University in Cairo

Architecture and Urban Design

ARCH 702 Legislation, Professional Practice and Contracts Fall 2017 Instructor: Dr. Yasser Mahgoub PROJECT DELIVERY PROCESS

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ARCHITECTURAL PROJECT DELIVERY PROCESS

ARCHITECTURAL PROJECT DELIVERY PROCESS These activities (from the Architect's viewpoint) may be grouped into 5 major phases of work + 1 post construction phase

1. Pre-Design Phase: Program Definition, Feasibility Analysis 2. Design Phase: Schematic Design, Design Development 3. Construction Document Phase: Documentation of the Design Intent 4. Bidding and Negotiation Phase: Establishing the Cost of the Design Intent 5. Construction Phase: Administration of the Construction Contract 6. Post-Construction Phase: Warranty Review, Post Occupancy Evaluation

Professional Services Provided by Architects PRE-DESIGN • It is in the preliminary stages of brief preparation and design where the opportunity to effectively influence the successful outcome of a project is greatest and the cost of doing so least.

Pre-Design

The Value of Pre-design • Extend "pre-design" as long as possible.

• It is defense mechanism against those "hot ideas" that will come up midway through the project.

• Invent ways to force yourself not to dive into design immediately • Find ways of getting the client involved in this "discovery phase" • Identify and achieve consensus on the five or six real issues the project brings you to solve

The Value of Pre-design

Dr. Yasser Mahgoub

Professional Services Provided by Architects PRE-DESIGN The range of Pre-Design elements include: • • • • • • • •

Identification of the client's needs and options Feasibility and costing studies Value management studies Project delivery programs and building procurement advice Life-cycle cost analysis Site, geotechnical and infrastructure investigations Detailed project brief preparation.

Master Planning.

Professional Services Provided by Architects SCHEMATIC DESIGN Schematic Design is an advance of the preferred planning options while ensuring that the broad spatial and functional planning requirements are achieved.

The Schematic Design will result in the following: • Site Plan • Plans, elevations and sections of the preferred design • Schedule of proposed materials, finishes and signage • Color Board of all materials and finishes • Cost Plan • Schematic Design Report

Professional Services Provided by Architects DESIGN DEVELOPMENT From the broad brush requirements of the Schematic Design, a design proposal is developed and agreed with the client and includes: • Refinement of the function and form • Structural systems • Internal spaces of the building • Mechanical • Electrical • Hydraulic services • More detailed estimates of cost • Provision of time program

Professional Services Provided by Architects DESIGN DEVELOPMENT From this stage the client will receive the following: • Fully developed Site Plan • Fully developed Plans of each level of the preferred design • Roof Plan (slopes, materials and penetrations) • Elevations of all aspects and general sections • Chosen plans and sections that describe the building form through the overall scheme or part of it at a scale of 1:100 • Part and elevations of typical elements and sections • Schedule of finishes and sample board • A report from the Building Surveyor explaining the approach to the design solution.

Professional Services Provided by Architects CONTRACT DOCUMENTATION • Drawings and specifications are detailed from the Design Development and may include: • Bills of Quantities sufficient for the calling of competitive tenders and to enable the building to be constructed as intended.

• A tender estimate • Coordination and integration of the work of each discipline.

Construction Documents

Drawings

Biding requirements

Specifications and BoQ’s

Addenda Construction Documents

Contract forms and conditions

Contract modifications

Professional Services Provided by Architects TENDER EVALUATION When design and documentation is completed, the project goes to tender and this service includes the following: • Calling of tenders • Answering tender inquiries • Evaluation of tenders in conjunction with or on behalf of the client • Analysis and advice in respect of tenders received, including any necessary negotiations with tenders • The preparation of formal contract documents • Arrangements for the execution of the contract.

Professional Services Provided by Architects CONTRACT ADMINISTRATION The administration of the contract is carried out, including: • Reporting on construction progress and cost • Observance of compliance with the documented

intent by periodic inspection of the works • Supplying information, checking progress claims and issuing progress certificates, negotiating

variations and cost adjustments and dealing with claims for extensions of time and other matters included in the building contract.

Professional Services Provided by Architects POST CONSTRUCTION SERVICES • Manuals for facilities management or maintenance and operation purposes • Systems and Equipment commissioning and adjustment • Periodic maintenance inspections • Replacement cost estimating for insurance purposes • Warranty and operational reviews • Contractor maintenance evaluation • Post-occupancy evaluation • Energy and environmental health surveys.

Contractual Framework Agreement between owner and architect • Outlines design tasks and requirements • Identifies specific responsibilities for design, including those of the architect, of the owner, and possibly of third parties • Establishes a schedule, including starting and completion dates • Often defines design phases with interim milestone dates and own approvals to proceed

Other services – Life cycle cost analysis – Energy studies – Tenant-related design studies – Economic studies – Special renderings – Models – Brochures and promotional materials

Approvals • Obtain formal client approval (in writing if all possible)

• If approval is given verbally, send the client a letter confirming the architect's understanding of the

approval and ask the client to initial the letter and return a copy.

Project Delivery Approaches

Project Delivery Approaches • Owner as contractors • Single prime contract (Design Bid Build) • Multiple prime contracts

• Construction management • Design/Build • Other: – Early award – Fast track

End Dr. Yasser Mahgoub