Xavier University School of Medicine New Student Welcome Packet (Fall 2023)

Welcome To Xavier!

YOUR BRIGHT FUTURE AWAITS! SEPTEMBER 2023

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Welcome to the family!

On behalf of the faculty, staff, and administration, congratulations on your acceptance to Xavier University School of Medicine! You are about to embark on a challenging, yet very rewarding, career.

The mission of Xavier University School of Medicine is to prepare physicians to practice compassionate primary care medicine of the highest standard. You should feel proud that out of all our applicants you were chosen to be part of this class of medical students. This is the beginning of your path to becoming a great and successful physician. I look forward to meeting you when you arrive in Aruba!

We have put together this packet of information in order to better enable you to meet your educational objectives and to make the transition to medical school as easy as possible. We understand that moving to a new country can be a daunting task, so it is our goal to make this process as simple as possible.

If you have any questions, please don't hesitate to contact me. We look forward to supporting you as you undertake the challenge of becoming a physician and again welcome you to Xavier University School of Medicine.

Dr. Kevin Pawlak, PhD Chair of the Admissions Committee / Chair of Scholarship Committee

SEPTEMBER 2023

Fall 2023 Semester Important Dates Seat deposit due by: Date listed on your acceptance letter Scholarship applications due by: July 1, 2023 Tuition due by: July 15, 2023 New Student Move-In: September 4-5 2023 Orientation program for incoming students: September 6-8, 2023 First day of classes (PM2-PM4 / MD2-M5): September 7, 2023 First day of classes for new MD1 & PM1 students: September 11, 2023 Last day of registration/withdrawal: September 7, 2023 Final Exams: December 13-15, 2023 Last day of the semester: December 15, 2023

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Sign & Submit Admissions Forms Log Into The Student Management System (SMS) To Complete Your Admissions Documents You should have already received a separate email with login information for SMS. In the email, select "Click here to set your own password" and then create your password in SMS. You will then be asked to log in with your username (XA-########) and the password you created.

Once you are logged in to SMS, click "Admission Forms" on the left side panel. You will need to complete the folllowing: Click the red "Student Handbook" link. Review the handbook and sign on the last page via DocuSign.

Answer the question "Please tell us how you heard about Xavier" and click "Confirm" at the bottom of the page.

Click the red "Acceptance Letter" link and sign your acceptance letter on the last page. Please make sure you add your name, date, and signature via DocuSign.

Click the red "Contact Information / Billing Contact Information" link and complete all of the information on the next page. When you are done, click "Save" at the bottom of the page.

Click the red "Admissions Documents" and complete all of the documents.

State Medical Licensure Notice Memorandum of Understanding Statement of Understanding for International Students Transfer Credits Photo and Video release Clinical Rotation Location Acknowledgement Please be sure to read through all of your admissions documents.

SEPTEMBER 2023

Pay Your Seat Deposit Once you have signed your admissions forms, you will be able to pay your seat deposit by credit card online.

You are required to pay a $1,000 USD seat deposit by the date specified on your acceptance letter.

This payment is non-refundable and will be deducted from your first semester’s tuition fee. If you have applied for financial aid or a scholarship, it cannot be certified until we receive your paid seat deposit and signed acceptance letter.

Payment is accepted via the Credit Card Form through our website.

Visit XUSOM.com/ccform for more information and to make your seat deposit payment.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Immigration All students are required to obtain a Student Resident Permit in order to attend Xavier.

It is very important that you submit the documents in a timely manner as to not delay the processing of your Student Resident Permit.

The following documents will be required: 6 passport photos Full color copy of your passport (cover-to-cover; you must scan each page, including front and back) Original birth certificate or a certified copy / affidavit (MUST BE be apostilled or legalized, depending on where you are from) Police clearance (MUST BE be apostilled or legalized, depending on where you are from) Please mail these documents to: Xavier University School of Medicine Admissions c/o Emily Buchman 1000 Woodbury Road Suite 109 Woodbury, NY 11797 USA Depending on your country of citizenship or specific situation, additional documents might be required and you might need to obtain a Caribbean Visa to enter Aruba. There will also be an Immigration Fee (amount depending on your country of citizenship) as we process your paperwork.

Visit XUSOM.com/ImmigrationForm to complete the online Immigration Form.

We will help facilitate this process, but it is your responsibility to obtain all required documents. If you have any questions, please email Jeane-Betsy Mackintosh, Housing & Immigration Coordinator, at jmackintosh@xusom.com.

SEPTEMBER 2023

On-Campus Housing The brand new Poola Residential Complex was opened during the fall 2021 semester! The building is made up of two-bedroom suites and has a resort-style pool, outdoor recreation area, and much more!

On-campus housing includes: Air conditioning Television and cable in every room High-speed WI-FI All utilities included Laundry facilities available on every floor 24/7 security on the campus Full-service cafeteria with buffet-style breakfast, lunch, and dinner Beautiful campus environment with lush landscaping and outdoor space to relax, study, and enjoy Aruba!

Outdoor dining patio Outdoor sports fields & recreation area Outdoor gym On-campus housing costs $6,600 per semester. Buffet-style meals on campus are included in your housing cost. Transportation to/from the academic campus is also provided free of charge for students who live at our residential campus.

Visit XUSOM.com/HousingForm to complete the online Housing Form If you have any questions, please email Jeane-Betsy Mackintosh, Housing & Immigration Coordinator, at jmackintosh@xusom.com.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

In your housing move-in kit, you will receive: 1 set of bedding (Twin XL) sheets, pillowcase, blanket 1 towel 1 laundry bag 2 reusable cups 2 reusable coffee mugs 2 reusable dinner plates 1 reusable set of utensils We suggest you bring/purchase: Coffee maker / tea kettle Beach / pool supplies Toiletries Additional bedding supplies

SEPTEMBER 2023

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Your Arrival To Aruba For the Spring 2023 semester, you will be permitted to move into the residential campus on the following days: Monday, September 4, 2023 Tuesday, September 5, 2023 If you arrive earlier than these two dates, we will gladly pick you up from the airport and bring you to the location you will be staying before move-in, but please be aware that you cannot move into the residential campus before September 4, 2023.

If you are living off-campus, you will have to arrange your move-in date with your landlord.

Once you book your flight to Aruba, please visit XUSOM.com/Arrival and provide us all the details of your flight.

The reason why we ask for this information is so that we can plan with our welcome team to pick up you from the airport. Whether you will be staying on-campus or off-campus, our team will be there to welcome you!

Once you land in Aruba, you will need to clear immigration, after which you'll get to pick up your luggage and clear customs. If at any point in this process you experience a delay, please message Jeane-Betsy Mackintosh on WhatsApp (+297-597-7776) so that we can adjust our planning.

Please note - You will need to complete an Aruba ED card within 7 days of your arrival to Aruba. For more information and to complete your card, visit edcardaruba.aw.

SEPTEMBER 2023

Fall 2023 Orientation The Fall 2023 Orientation will take place on September 6-8, 2023.

Location: Xavier University School of Medicine Academic Campus Santa Helenastraat #23 Oranjestad, Aruba September 6 Faculty & staff seminars Icebreaker Activity September 7 Faculty & staff seminars Tour of Aruba September 8 White Coat Ceremony New Semester Welcome BBQ On September 11, , all new students will have to take their student ID pictures in uniform.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

COVID-19 Information We take the health and safety of the entire Xavier University School of Medicine community very seriously. The following COVID-19 protocols and guidelines have been put in place.

Submission of COVID-19 Proof of Vaccination We require all our students and staff to be fully vaccinated against COVID-19 for the protection of everyone on campus. Please submit your vaccination card to covidinfo@xusom.com. For information on the COVID-19 vaccine and where to get vaccinated, visit the website of your national, state, and local public health departments.

Vaccination Exemptions Do you have a medical or religious exemption for the COVID-19 vaccine? You can submit all documentation supporting your exemption via email to appeals@xusom.com.

If You Test Positive For COVID-19 During your time in Aruba, it can happen that you will get COVID-19 symptoms and will need to get tested. When you feel sick please stay home and let Dr. Prasad know that you are sick. He will give you instructions on how to proceed with testing.

If a student tests positive for COVID-19, students should immediately contact Dr. Elizabeth Carey, Assistant Dean of Student Affairs, via phone at +297-597-7771 or via email at ecareyphd@xusom.com.

Current protocols mandate that you and anyone in your household (with the exception of those who are fully vaccinated or have tested positive in the last 4 weeks) will need to quarantine for 5 days starting from the moment you get your test results. However, please be mindful that COVID protocols are constantly changing. For the most up to date information, please visit arubacovid19.org.

Masks & Physical Distancing While on campus you are no longer required to wear a mask indoors however, we do encourage mask use and maintaining physical distancing whenever possible.

Please note that guidelines and protocols could change due to regulations. You will be provided the most up-to-date information when changes occur. If you have any questions about guidelines and protocols, please email admissions@xusom.com.

SEPTEMBER 2023

Registering For Classes During orientation week, you will need to register for your classes. This is a simple and straightforward process; you will need to log in to SMS, proceed to the courses tab, and accept your classes.

If you encounter issues during this process, please email registrar@xusom.com or visit the academic campus front desk and ask for the Registrar.

Typical Class Schedule The typical class schedule for students at Xavier starts at 8:00 AM and ends at 3:00 PM. After every class, students get a 10-minute break. There are no classes during the lunch break between 12:00 PM and 1:00 PM. Are you interested in talking to a current student or alumni to learn more? Let your admissions coordinator know so that they can set up a one-on-one discussion for you.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

One Happy Island

Climate Aruba has some of the best weather conditions in the world. The average temperature is 82° F / 28° C, and the cool breeze provides a nice relief. The climate is dry so it rarely rains, and Aruba is outside of the hurricane belt.

What makes Aruba different?

With its Dutch heritage and Latin flair, Aruba is a sight to be seen. Just off the coast of Venezuela, Aruba is famous for its poster-perfect sugary-white beaches, some of the Caribbean’s top wreck-diving, and thanks to nearly constant trade winds, world-class windsurfing and kite-boarding.

Traveling to Aruba Getting to Aruba is easy, with direct flights coming in and out of the country to major North American cities on a daily basis.

Connectivity Aruba has a well-developed infrastructure for connectivity, including phone, internet, and cable television. Students who live in the residential campus receive free internet and TV. All electrical outlets in Aruba are the same as in the U.S. and Canada. It is a good idea to bring along a surge protector as added protection for any electronic equipment.

Currency & Banking The currency in Aruba is the Florin. The U.S. dollar is accepted everywhere on the island, as well as all major credit and debit cards. ATM machines are readily available throughout the island. It is easy for students to open bank accounts in Aruba. All they need is a valid identification and a letter from the Xavier University School of Medicine Registrar.

Healthcare Aruba has a full service Emergency Center (Centro Medico San Nicolas) which handles emergency situations on the east side of the island. Aruba also has a full service hospital (Dr. Horacio E. Oduber Hospital) with 325 beds and 14 specialist departments.

Judicial Services The safeguarding of the fundamental rights and freedoms, legal certainty, and proper administration of the law, is under jurisdiction of the Kingdom of the Netherlands with the cooperation of the Aruban Minister of Justice. Judges of the Common Court in Aruba are appointed by the Queen. Appeals may be made to the Supreme Court, sitting in the Netherlands.

SEPTEMBER 2023

Student Management System (SMS) The Student Management System (SMS) can be accessed by visiting sms.xusom.com.

You will use SMS to access all your information including classes, student finance, records, and personal information.

You will have access to your academic records while a student and alumni. You will be able to submit requests directly through your account.

It is important to log into your SMS regularly and keep your information up to date.

If you get locked out of your SMS account or need any assistance, please email helpdesk@xusom.com.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Student Email All students who have paid their seat deposit are given a Xavier student email address once they are accepted.

Access your email at mail.google.com.

Your email address is typically: firstname.lastname@students.xusom.com.

It is very important that you check your email regularly as this is the primary means of communication from the University as well as your professors.

If get locked out or need any assistance, please email helpdesk@xusom.com.

SEPTEMBER 2023

New Student Supplies

Uniform Policy

As part of your academic supplies kit, all new students will receive: 2 uniform polos 1 White Coat 1 Set of Scrubs with Xavier Logo Scrubs can be worn during the anatomy labs OSCE Kit (Approved for the SP Program) Welch Allyn Diagnostic Set Patient Assessment Kit Tape Measure Pocket Eye Chart Littman Classic III Stethoscope Welch Allyn Duraschock Aneroid

Student uniforms consist of your white Xavier polo shirt and khaki pants.

While on school grounds during weekdays from 8:00 AM to 5:00 PM, students are expected to wear their uniforms and have their student ID at all times. Outside of these hours, students should be sure to have their student ID with them at all times.

TIP: Students sometimes have a hard time finding khaki pants on the island so we suggest that students bring this with them.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

The Xavier Library The campus library at Xavier University School of Medicine is a great place for students to study and work on assignments by themselves or with their fellow classmates. The library provides students with study strategies, tips on how to appraise research articles, and a place to hold tutoring sessions.

Library Hours Monday - Friday (8 a.m. - Midnight) Saturday - Sunday (9 a.m. - Midnight) Printing Services Students can print wireless from their computers once they are registered with the university and have deposited money into their accounts for printing.

SEPTEMBER 2023

Loans Available

For complete information on financial aid, visit XUSOM.com/Financial-Aid. United States Students attending Xavier University School of Medicine can receive a student loan through the Medinvest private loan program.

Details and eligibility requirements include: Annual Loan Limit: Cost of Attendance minus other financial aid Aggregate Loan Limit: $350,000 Variable Interest rate of 7.75% to 9.25% No payments while in School and during approved Residency program Borrower must be U.S. Citizen or U.S. Permanent Resident Students who do not meet the credit criteria may apply with a credit ready co-signer. However, students must still meet certain credit criteria even with a co-signer.

Canada Xavier University School of Medicine accepts student loans issued through the Canadian government. The Government of Canada, and most provincial or territorial governments, work together to deliver federal and provincial student loan and grant programs. We encourage Canadian applicants to apply for loans through their local governments. When applying for a loan to Xavier, please reference our school code: ZPAO For applicants living in Alberta, apply through Student Aid Alberta: www.studentaid.alberta.ca/ For applicants living in Ontario, we are authorized to work with the Ontario Student Assistance Program: osap.gov.on.ca/OSAPPortal For applicants living in British Columbia, submit an application with StudentAidBC: studentaidbc.ca/ *Scholarship and loans terms and conditions apply. Scholarships are subject to approval of the committee and loans are subject to qualification and underwriting terms.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Scholarships To Apply For

At Xavier, students receive a quality medical education at an affordable price. We also award academic scholarships for up to half of the cost of attendance.

MCAT Scholarship We want to recognize students who have taken the initiative to take the MCAT. Award Amount $15,000 - $30,000

G.I. Scholarship Open to all individuals who have served in any military branch within the last seven years with discharge Award Amount $36,000

Women In STEM Scholarship Xavier is a proud supporter of increasing gender inclusivity in the medical field. We hope to help lessen the gap between men and women working in STEM fields.

Award Amount $24,000 - $48,000

New York State University Scholarship

Civic Responsibility Scholarship

have the data to prove it Congressman John Lewis stood to fight inequities in all aspects of his life. This scholarship is offered to students that come from under-represented minority groups.

As we celebrate our New York State accreditation, we offer a scholarship to all residents of New York State who matriculated from a public University or College in New York.

This Scholarship is awarded to students who have shown unparalleled commitment through service in their community’s hospitals, nursing homes, or charities.

Award Amount $66,000

Award Amount $12,000 - $24,000

Congressman John Lewis Equality Memorial The customer is at the heart of everything we do, and we Scholarship

Award Amount $18,000 - $36,000

Medical Field Work The customer is at the heart Experience of everything we do, and we Scholarship have the data to prove it We would like to provide an opportunity to people already working in the medical field to take the next step and start medical school.

Award Amount $18,000 - $36,000

Students must meet all criteria to receive a scholarship.

Students may apply for more than one scholarship, but a maximum of one will be awarded.

For full scholarship details and to apply for a scholarship, visit XUSOM.com/Scholarships.

SEPTEMBER 2022

Scholarships That Are Awarded President's Excellence Scholarship This scholarship is awarded to a select group of qualified students in each incoming class.

Award Amount $72,000 Eligibility Students entering MD1 Hold an undergraduate degree (or equivalent).

Students who complete their Pre-Med courses at Xavier are eligible entering MD1.

Minimum undergraduate GPA of 3.5.

MCAT score of 504 or above GPA & MCAT score must not be older than 3 years from your start date at Xavier.

Chancellor's Scholarship

Dean's Scholarship

This scholarship is awarded to a select group of qualified students in each incoming class.

This scholarship is awarded to a The customer at the heart select group of is qualified students ofeach everything we class. do, and we in incoming

have the data to prove it Award Amount $54,000 Eligibility Students entering MD1 Hold an undergraduate degree (or equivalent).

Students who complete their Pre-Med courses at Xavier are eligible entering MD1.

Minimum undergraduate GPA of 3.25.

MCAT score of 500 or above GPA & MCAT score must not be older than 3 years from your start date at Xavier.

Award Amount $36,000 Eligibility Students entering MD1 Hold an undergraduate degree (or equivalent).

Students who complete their Pre-Med courses at Xavier are eligible entering MD1.

Minimum undergraduate GPA of 3.0.

GPA must not be older than 3 years from your start date at Xavier.

Ongoing Academic Scholarship Xavier offers ongoing scholarships for students in our Pre-Med and Basic Science semesters whose previous semester’s GPA was at least a 3.25.

Pre-Med Students Previous semester GPA of 3.25 - 3.49 Previous semester GPA of 3.5 - 3.99 Previous semester GPA of 4.0

$250 off next semester $500 off next semester $750 off next semester

Basic Science Students Previous semester GPA of 3.25 - 3.49 Previous semester GPA of 3.5 - 3.99 Previous semester GPA of 4.0

$250 off next semester $750 off next semester $1,000 off next semester

USMLE Scholarship The United States Medical Licensure Examination (USMLE) is a mandatory test that allows you to practice medicine in the United States. It assesses a doctor’s ability to apply important medical knowledge while maintaining safe and effective patient care. We understand the importance of the USMLE Step 1 exam, and wish to reward those who excel at this critical step in their medical careers.

Award Amount $3,750 ($750 per semester) This scholarship will be applied to each required clinical science semester.

Eligibility Must be an incoming first-semester clinical student Students must have completed Basic Science at Xavier Student must have passed the USMLE Step 1 on their first attempt within 4 months of passing CBSE

For full scholarship details and to apply for a scholarship, visit XUSOM.com/Scholarships.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Tuition Tuition is due for the Spring 2023 semester by November 15, 2022. For a full list of tuition and fees, visit XUSOM.com/Tuition.

For more information regarding tuition, scholarships, or financial aid, please contact either studentfinance@xusom.com or admissions@xusom.com.

Pre-Med Program

MD Program

Pre-Med Tuition Semesters 1-4

$6,500

Total Pre-Med Program Tuition

$26,000

Basic Science Tuition Semesters 1-5 Semester 6 Total Basic Science Tuition

$13,200 per semester $13,900 $79,900

Clinical Science Tuition Semesters 1-2 $23,400 per semester Semester 3-6 $15,600 per semester Total Clinical Science Tuition $109,200 Total MD Program Tuition *Updated as of February 1, 2022. Tuition and fees are subject to change. All amounts in USD.

$189,100

SEPTEMBER 2023

Student Finance Xavier University School of Medicine aims to provide comprehensive financial support service to students. Our Student Finance team has members in New York and Aruba who offer confidential financial advice, information and support.

Contact the Student Finance Office at studentfinance@xusom.com.

To view student finance information, including tuition refund policy, visit xusom.com.

WELCOME TO XAVIER UNIVERSITY SCHOOL OF MEDICINE

Residency Match In 2022, Xavier gaduates matched in 25 locations across 14 different states in 6 specialties!

SEPTEMBER 2023

Alumni Profiles Riddhi Patel

Stanley Lee

Rami Sakaan

Naila Manahil

Sumeet Singh

Andrea Hernandez

North American Admissions Office

Aruba Academic Campus

Aruba Residential Campus

1000 Woodbury Road Suite 109 Woodbury, NY 11797 USA TEL: (866) 987-6601

Santa Helenastraat #23 Oranjestad, Aruba TEL: (297) 588-7766

Hato #12J Nord, Aruba

WhatsApp

Email

+1-516-858-9826

Admissions@XUSOM.com

Follow Us @Xavier_University_Aruba

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