Issuu

Tuesday 15th July & Wednesday 16th July 2025

Auckland Showgrounds

“Welcome to BuildNZ, Facilities Integrate and the National Safety Show, New Zealand’s largest trade only exhibition for professionals who design, construct, safeguard and manage buildings and facilities. This is a fantastic opportunity to connect with industry professionals and highlight your finest products and services. Please take a moment to read through this exhibitor manual to get ready for the show. We look forward to seeing you at the show!”

- Rebecca Stewart, Group Director

Key Contacts

Head of Operations

Dallas Abel 021 084 50461 dallas@xpo.co.nz

Head of Marketing Trade

Nathan Moss-Penman 027 269 9228 nathan@xpo.co.nz

Sales Manager

Raeesa Essa 021 073 2727 raeesa@xpo.co.nz

Head of Trade

Lorraine Smith 020 4098 3863 lorraine@xpo.co.nz

BuildNZ, Facilities Integrate and the National Safety Show are B2B exhibitions, and their primary purpose is to take and encourage trade sales orders

To assist in collecting real-time data and quality sales leads consider using the XPO Leads App. (see page 17 for further details).

SCAM WARNING:

Scams are getting more and more sophisticated. If anyone contacts you to offer to sell you visitor/attendee data lists for the show, it is a scam. XPO does not on-sell attendee data to any other party - therefore any list being offered to you for sale is not legitimate.

BuildNZ, Facilities Integrate and the National Safety Show are three of the 18 events run by XPO Exhibitions LTD. We provide effective, dynamic event platforms that amplify your brand.

1.SHOW INFORMATION

PACK IN

SHOW HOURS

PACK OUT

DELIVERY / FREIGHT PICK UP

2. VENUE

MAP

PARKING

TRAFFIC MANAGEMENT

SECURITY

CATERING & EXHIBITOR LOUNGE

3. KEY SUPPLIERS AND ORDER FORMS

4. YOUR EXHIBITION STAND

STAND TYPE AND SERVICES FLOORPLAN

INTERNAL MEASUREMENT

PANELS

CARPET

POWER AND LIGHTING

AISLES

5. STAND DESIGN

DESIGN AND BUILD COMPANIES

HEIGHT & STAND STRUCTURE

REGULATIONS

MATERIALS, FABRIC, CEILING

CANOPIES AND DRAPES

HANGING BANNERS

SIGNAGE

PLANT HIRE

6. SHOW READY

EXHIBITOR BADGES

STORAGE

FORKLIFTS

TROLLEYS

INTERNET

CLEANING

RUBBISH

7. MARKETING

EXHIBITOR LISTING

1.1 PACK IN

1.SHOW INFORMATION

SHOW INFORMATION

Monday 14th July 8am - 6pm

Thevenueisconsideredaconstructionsiteduringpackinandpackout.Closedtoedshoes andHi-visvestsmustbewornduringthesehours.

Toensuretimelycompletionofstandconstruction,pleaserefrainfromarrivingforpack-in beforethedesignatedtime IfyouhaveaDesignandBuildstandandrequireearlieraccess, contacttheHeadofOperationstoconfirmyourdesignandaccesstime

1.2 SHOW HOURS

Tuesday 15th July 10am - 5pm

Exhibitor Networking Function 5pm - 7pm

Wednesday 16th July 10am - 5pm

Access with valid exhibitor badges is permitted from 8am each day. Exhibitors will be required to vacate halls 15 minutes after the close of each show day.

XPO Exhibitions Ltd invites you to the Networking function hosted in the Networking Lounge at the end of day one, to celebrate the show, foster business deals, and encourage industry networking. Please bring your exhibitor badge for access.

1.3 PACK OUT

Wednesday 16th July 5.15pm - 8pm

Thursday 17th July 8am - 12pm

Please remove any valuable & portable items on Wednesday 16th July. Everything else must be removed by 12pm Thursday 17th July. Ensure you do not pack down your stand before 5:15pm on Wednesday 16th July.

1.4Deliveries

Acceptedfrom8amSunday13thJuly. Pleasemakesureyourgoodsdonotarrive anyearlierastheymaybeturnedaway.If youareusingacourier/freightcompany, ensurethatallboxesareproperlylabelled withthedeliverylabelbelow.

1.5 Freight Pick Up

Must be collected by 12pm Thursday 17th July.

It is important to plan ahead for freight pick up post event to avoid missing or delayed parcels and pallets. Please use the Freight Pick Up Form to facilitate driver pick up

2. VENUE

Auckland Showgrounds

217 Green Lane West, Epsom, Auckland 1051

Carpark

2. VENUE

2.1 Parking

Parking at Auckland Showgrounds is free for exhibitors during pack in and pack out (including 5pm onwards on the final event day). For event days, please see below:

0 - 3 hours = $10.

$2 per hour thereafter up to a maximum of $18. Car parking is controlled by Auckland Showgrounds and unfortunately is out of our control as organisers. Street parking is available on Puriri Drive and surrounding streets. However, access to the venue is only open via Greenlane west.

2.2 Traffic Management

Access to the loading bays at the back of the exhibition halls is via the Ring Road (one-way traffic). Entry to the Ring Road is exclusively through Gate 1. Security personnel will guide you upon arrival. If entering through the front doors of the exhibition halls, please park in the arena carpark. For any questions, contact the Head of Operations.

2.3 Security

Whilst we have security and safety precautions in place, no responsibility can be assumed for any loss or damage to goods.

Security guards will be onsite from the first day of pack in During opening hours, we have security guards patrolling the site, but we stress the importance of having your stand always staffed.

The organiser shall be under no liability for any loss or damage to any property of the exhibitor or any other person, whether caused in whole or in part by any act or omission of the organiser, its servants, agents or contractors.

2.4 Catering & Exhibitor Lounge

Fernz Café will offer coffee and light refreshments during pack-in days, with meals available on show days. To set up a tab for your staff, please complete the form below prior to arriving onsite A complimentary tea and coffee service will also be available in the exhibitor lounge upstairs throughout pack-in and event days.

Fernz Catering Exhibitor Account Set Up Form

3. Key Suppliers

Audio Visual

Livewire AV

Simon Meades - 022 639 0985 - info@livewireav.co.nz / livewireav.co.nz

AV ORDER FORM

Carpet, Furniture, Wall Panels

Exhibition Hire Services (EHS)

Bryony Spence - 021 280 5416 - bryony@exhibitionhire.co.nz / exhibitionhire.co.nz

Catering

Fernz Catering

Andrew Blake – andrew@fernzcatering.co.nz / fernzcatering.co.nz

CATERING FORM

Compressed Air

Engineering Compressor Services

Marcello Peacocke - 027 552 2355 - marcello.peacocke@aircompressors.co.nz

Design and Build Stands

Exhibition Hire Services

Bryony Spence - bryony@.exhibitonhire.co.nz / exhibitionhire.co.nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz co nz / benefitz co nz

Stand Out

Joe - joe@standoutdesign.co.nz / standoutdesign.co.nz

Fire Extinguisher Hire/Purchase

Fire International Ltd

09 577 5538 - fireintern@clear.net.nz / www.fireinternational.co.nz

Freight

Mondiale Freight

Amber Reeson - amber.reeson@mondialefreight.com

NZ Specialized Logistics

Selvan - selvan@nzsl.co.nz

3. Key Suppliers

Internet

Skopik

Jan Hansen - 027 223 7645 - jan.hansen@skopik.co.nz / skopik.nz

INTERNET ORDER FORM

Plant Hire

Hire Plants

09 828 6876 - info@hireplants.com / hireplants.com

Power and Lighting / Hanging Banners

Show Light & Power (SLP)

Shaun Dalgetty - 09 822 5100 - s.dalgetty@showlight.co.nz / showlight.co.nz

SLP ORDER FORM

Signage and Graphics

Display Works

03 338 4197 - enquiries@displayworks.co.nz / displayworks.co.nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz

Water Coolers

Sparkling Spring

Stan Likovs - 021 271 3712 - stan@sparklingspring.co.nz / sparklingspring.co.nz

4. YOUR EXHIBITION STAND

What will be on your stand

4.1 Stand type and services

Please check your contract for the specific details of your stand size, type, and the services included There are three types of stand space you may have booked:

Serviced stand space

Includes: Panels

Carpeted floor tiles

Allocation of lights

Allocation of power

International Package

Includes: Panels

Carpeted floor tiles

Allocation of lights

Allocation of power

Furniture package as specified in your contract

Company name sign

Please see the next page for further details about the services provided with your stand inclusions.

4.2 Floor Plan

The floor plan may change between the time of your booking and the staging of the event The latest floor plan can be obtained by contacting the Operations Team.

Please make sure you give the most updated plans to your contractors.

4. YOUR EXHIBITION STAND

4.3InternalMeasurement

Duetothethicknessofthepanels(50mmapprox)andthenatureofhowthestandsarebuilt, dimensionsarenotalwaysexactlywhattheyareinyourcontract Ifyouareplanningtodoa bannerwrapinsideyourstandandrequiretheexactinternaldimensions,pleaseemailthe OperationsTeam.

4.4 Panels

The Panels are covered with velcro-receptive material and are 2.3m high.

Velcro is the best way to attach items – you will only need the hook (rough) side. Velcro hook and loop will be available for purchase from the Show Information desk. Thumbtacks are also acceptable but must be removed at the end of the event. Nails, screws, painting or permanent marking of the panels is not permitted Any damage may be charged to the exhibitor. Panels are not to be altered or moved without consulting EHS. Avoid exerting excessive pressure on the panels to prevent them from leaning and posing a safety risk.

If you need additional panels for storage or other purposes, please arrange this directly with EHS. Please note that this will come at an additional cost.

4. YOUR EXHIBITION STAND

4.5 Carpet

1mx1m square grey carpet tiles will be provided unless requested otherwise. If you are laying a special floor, we recommend that it be laid on top of the carpet tiles. When fixing carpet or floor coverings to the carpet, please use clear double-sided tape as it is very easy to remove.

Exhibition Hire Services can also provide alternative floor coverings such as roll carpet in a variety of colours. For more information, please use the contact details in the Key Supplier

Details on page 6.

If you would like to remove the carpet from your stand, you will incur a labour fee of $2.50+GST per sqm of your stand space (regardless of how many tiles are removed) for uplifting the carpet tiles Note that any tiles that extend into aisle ways or neighbouring stands WILL NOT be removed. If you would like the carpet removed from your stand, please contact Exhibition Hire Services.

4.6 Power and Lighting

Your stand will include an allocation of power and lighting based on your stand size. Please check your contract to confirm the number of lights and power included. Additional power and/or lighting is available to order through Show Light & Power.

4.7 Aisles

It is imperative that exhibitors (includes staff, signage, furniture, etc) keep within their contracted area and do not encroach on the aisle space. Exits and emergency equipment (including power boxes on the walls above stands) must not be obstructed. During pack in and pack out please ensure aisles are left clear of all debris to allow forklifts, emergency vehicles and other contractor vehicles a clear passage.

5.Stand Design

To maximise the potential of your experience and trade at the show, we highly recommend making your stand visually appealing and inviting for visitors.

5.1 Design & Build

A design and build stand is one that is designed and built by another company, that needs to be specially constructed and installed for the exhibition. If you plan to have a design and build stand please contact the Head of Operations with your plans for approval before production.

5.2 Signage

Effective signage is crucial for ensuring your brand stands out in a crowded exhibition hall. It not only helps to capture the attention of our visitors, but guides them towards your stand.

Display Works - Preferred supplier

03 338 4197 - enquiries@displayworks co nz / displayworks co nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz

Benefitz offer comprehensive signage packages, including full material wrap options.

5.Stand Design

5.3 Height & Stand Structure

The stand panel height is 2.3m. For structures exceeding this, please discuss your plans with the Head of Operations as permission from neighboring stands is required. If permission is not obtained before the event, XPO Exhibitions may require adjustments to comply with the 2.3m height limit.

5.4 Materials, Fabric, Ceiling Canopies and Drapes

Flammable materials are not permitted on site unless they’re fireproofed. Fabrics needing fireproofing include cottons, straw, hay, polystyrene, and crepe paper. Approved fabrics are wool cloth, sail cloth, dacron, mylar with dacron backing, nylon taffeta, polycarbonates, and thick panel plastic.

Ceilings or canopies must be flame-proof (provide documentation) and have a valid fire extinguisher and smoke alarm. Approval from the Head of Operations is required.

Drapes are only permitted on the outer exhibitor walls.

5.5 Hanging Banners

For hanging signage and additional specialised lighting, contact Show Light & Power. Note that heights and rigging requirements vary by hall, affecting pricing. Banners or signage must be at least 1m within your stand boundaries. Prior approval from the Head of Operations is required

5.6 Plant Hire

Including plants in your stand design can help improve your stand presence. Hire Plants offer a wide range of modern indoor plants. Please contact info@hireplants.co.nz for further information.

6.Show Ready

6.1 Exhibitor Badges

Exhibitor badges must be worn at all times during event days. They do not need to be worn during pack in or pack out.

To pre-order name badges for the staff working on your stand, enter their names via the online portal prior to the deadline. It is important to pre-order these to avoid queues onsite.

All badges will need to be collected from Show Information upon your arrival on pack in days, and any amendments can be made there.

6.2 Storage

There is limited storage available at the venue for non-valuable packaging materials only

Note: If you do have a large volume of stock to store you might want to consider incorporating a lockable storage area into your stand design or consider hiring a container. If you do intend to bring a container, please obtain approval prior to ordering from the Head of Operations. You will receive a container label for easy identification by onsite personnel

6.3 Forklifts

Forklifts and operators will be available during pack in and pack out at no charge Please notify the Show Information desk when your truck arrives or when you need a lift. If you require ongoing forklift use or a lift at a specific time, consider hiring your own. For more information, contact the Head of Operations.

PLEASE NOTE: Our forklift drivers are qualified and experienced drivers who exercise the utmost care when operating forklifts The organisers do not assume responsibility for any resulting damages or incidents that occur should you require this service.

EXHIBITOR

6.Show Ready

6.4 Trolleys

We have a small supply of flat-deck and hand trolleys available for exhibitor use during pack in and pack out, therefore, we recommend bringing your own. Trolleys will be kept in the main foyer when they are not in use by other exhibitors.

6.6

Internet

Limited wireless internet coverage is available free of charge to all exhibitors at the event. This will enable basic access to emails/internet browsing from your laptop or smart phone device. Please enquire at the event Information desk for a password for your stand. Alternatively, for a more secure and faster connection, a dedicated paid internet connection can be ordered for your stand by contacting Skopik

6.7 Cleaning

Contracted cleaners will vacuum your stand every night during event days as well as after pack in (floors will be vacuumed on the last night of pack in ready for event opening). If you do not require this service, please contact the Head of Operations.

6.9 Waste Management

XPO Exhibitions is committed to waste minimization through sorting waste and reducing landfill. Please ensure you separate your waste during pack in accordingly using the bins provided. Please flatten all unused boxes and place them in the dedicated bins outside the back of the halls. Do not leave rubbish in aisles or next to full bins. We’d appreciate it if you can let an XPO staff member know if the bins are full, and we will empty them.

Empty Pallets: Please note that you are required to organise the removal of your empty pallets at the conclusion of the show. Pallets left behind may incur additional charge for removal.

7.Marketing

7.1 Exhibitor Listing in Showguide

As an Exhibitor, you have the opportunity to feature one FREE complimentary listing in the official Show Guide that provides information on your location along with a brief sentence or two detailing your products and services on offer.

You will be sent a login to our new website closer to the show to submit your listing.

7.2 Advertisements

Our show guide is offered to every visitor that attends the show and many visitors retain it as a reference long after the show has closed. It contains full exhibitor lists, detailed floor plans, seminar schedules and general event information, along with pre purchased exhibitor advertisements.

Please get in touch with the Sales Manager to find out more about advertising opportunities.

7.3 Media Editorial Opportunities

We encourage you to send editorial stories (with an accompanying image) about your new product launches on display at BuildNZ and interesting business stories to us. To submit your editorial, please use the Exhibitor Dashboard ->

Supply Editorial

While we cannot guarantee media inclusion, we have a range of media relationships and pr contacts looking for compelling show news stories, so please share your business stories with us to help you gain additional promotional opportunities

7.4 Official Media Partner

BuildNZ is proud to work with with NZ Construction News as our official media partner. They will showcase an 'Official Show Preview' in their June issue. If you are interested in booking supporting advertising, contact:

Shaun Ries

Sales manager – NZ Construction News shaun@hayleymedia.com 027 571 8555

7.5 Marketing Resources

Please use your Exhibitor Dashboard -> Marketing Resources to see the full marketing & promotional opportunities and resources for BuildNZ

Please get in touch with marketing@xpo.co.nz if you have any questions.

8. XPO Leads App

8.1 XPO LEADS APP

Collect real-time data and quality sales results straight to your mobile phone or tablet (synced to a secure Excel spreadsheet online), with our XPO Leads App.

Every visitor that attends the show is issued with a barcoded visitor badge. Simply scan a visitor’s badge, and you’ll have their contact details with the ability to append notes, take orders, or qualify them with your own sales questions.

Speak with your Sales Manager or email apps@xpo.co.nz to take advantage of this service.

9. Health and Safety

9.1 Health and Safety Induction

All people onsite during pack in will be required to complete a health and safety induction to be permitted entry to the venue. Click here to complete.

XPO Exhibitions is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors. XPO Exhibitions considers that accidents, injuries and incidents can be prevented through appropriate management and planning, and we have developed policies and procedures that aim to protect the health and safety of all. Click here to view XPO’s full Health & Safety policy. We encourage all exhibitors to review and understand their obligations under this policy.

9.2 Fire & Evacuation Process

At the sound of the fire alarm, please leave immediately by the nearest exit and proceed to an area well clear of buildings. Remain outside the building until the ‘All Clear’ sign is given. Please follow the instructions of security staff and venue supervisors

9.3 Fire Regulations

Any materials used for the construction of your stand or display must adhere to the following minimum standards:

Non-combustible and inherently non-flammable material

Durable, flame-proof fabric

Self-extinguishing plastic

Plywood, hardwood or fibreboard rendered flame-resistant by a process of impregnation acceptable to the authorities. Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location.

9. Health and Safety

9.5 Vehicles

An exhibitor who is planning to include a vehicle on their stand must notify the organisers of their intentions no later than 21 days prior to commencement of the exhibition. You will be given a specific arrival and departure time to move the vehicle on and off the stand. Details of the delivery together with details of the fuel and fuel capacity, dimensions and weight of the vehicle must be provided

9.6 First Aid

A medical team will be onsite during event hours only. If any first aid is required during packin and pack out, come to Show Information or contact a member of XPO Exhibitions staff. Please be aware that due to health and safety regulations, XPO Exhibitions are not able to hand out medication of any kind.

In case of a medical emergency during pack in and pack out dial 111 for an ambulance and then inform an XPO staff member

9.7 Test and Tag

It is the responsibility of the exhibitor to ensure that ALL power leads and cords are tested and tagged by a registered electrician. Jim’s Test & Tag will be onsite during pack in to assist with any test and tag requirements. Please see us at the Show Information desk if you require this service. Jim’s Test & Tag will charge exhibitors directly.

9.8 Public Liability Insurance

To exhibit at Build NZ, Facilities Integrate or the National Safety Show it is mandatory that all exhibitors have a Public Liability Insurance (PLI) covering at least $2,000,000 for their stand. This requirement ensures that any incidents, accidents, or damages are covered, protecting both exhibitors and the event from potential legal claims and financial losses. Without PLI, exhibitors cannot participate, as it is crucial for maintaining a safe and secure environment for all attendees.

If you do not have PLI, XPO can offer this through QBE via ICIB Insurance Brokers at a cost per event of $135.00 + GST Please order and pay via the Operational Form

If you would like to order PLI, please email the Operations Team. Any late payments made onsite will incur a late fee of $10 + GST.

Event staff will be checking that all exhibitors have up-to-date PLI.

9. Health and Safety

9.9 Scaffolding and Platforms

All scaffolding must conform to the Department of Labor heavy scaffolding standards. Handrails are required on all stairs that are over 5 risers high. 1 riser is approximately 180mm.

An extra 1-2 rails are required under the handrail on platforms, stepping in planking must be tapered to prevent tripping.

9.10 Drones and Other Devices

The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Head of Operations to discuss how you plan to use the device, and the safety measures you will take.

10. Accommodation & XPO

10.1 ACCOMMODATION

For the best available hotel rates near Auckland Showgrounds, we recommend using the event Hotelmap.

On behalf of the whole team here at XPO Exhibitions, we wish you a very successful show! If you have any further questions, please contact us at operations@xpo.co.nz.

XPO Shows

XPO owns and organises 18 of New Zealand’s largest and longest running exhibitions. We provide effective, dynamic event platforms that amplify your brand.