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EXHIBITOR MANUAL Friday 28th August - Sunday 30th August 2026 Hnry Stadium

Aug 28-30 2026

April 2-4 2027

July 29-Aug 1 2027

Wellington

Christchurch

Auckland

Hnry Stadium

Wolfbrook Arena

Auckland Showgrounds

WELCOME TO THE FOOD SHOW WELLINGTON 2026

Key Contacts Operations Manager Chloé Monnier 021 202 1605 Chloe@xpo.co.nz Operations Executive Rhylan Flavell 021 035 2285 Rhylan@xpo.co.nz

Head of Sales - Consumer Alistair Duff 021 934 919 Alistair@xpo.co.nz

Event Lead Lizzie Cunliffe 021 274 2242 Lizzie@xpo.co.nz

Event Lead Zayna Patel 027 971 5537 Zayna@xpo.co.nz

Sales Executive Grace Couperus 020 416 92306 Grace@xpo.co.nz

Head of Marketing Samantha Linn 021 158 8995 Sam@xpo.co.nz

Feel free to contact any of our teams – We’re happy to assist with any enquires, or questions you may have. Operations – Operations@foodshow.co.nz Sales – Sales@foodshow.co.nz Marketing – Marketing@foodshow.co.nz

SCAM Warning Attendee Lists Scam – we have noticed a lot more scammers approaching exhibitors over recent years offering to sell attendee/visitor lists to our events. This is a SCAM and we do not recommend engaging in any way. XPO Exhibitions do not on-sell our attendee data to any other party – therefore the Attendees List being offered is NOT legit. Questions If you have any questions about any of the information contained in this section of the Exhibitor Manual please contact the Operations Team on (09) 976 8300 or email: operations@foodshow.co.nz.

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CONTENTS 1. SHOW INFORMATION KEY SHOW DATES DEADLINES PACK IN DELIVERIES // FREIGHT FORMS SHOW DAYS PACK OUT

2. VENUE MAP PARKING TRAFFIC MANAGEMENT SECURITY

3. KEY SUPPLIERS AND ORDER FORMS 4. YOUR EXHIBITION STAND STAND TYPE AND SERVICES FLOORPLAN INTERNAL MEASUREMENT AISLES PANELS FLOORING POWER AND LIGHTING

5. STAND DESIGN SIGNAGE DESIGN AND BUILD LIGHTING HEIGHT & STAND STRUCTURE REGULATIONS HANGING BANNERS MATERIALS, FABRIC & CEILING CANOPIES AND DRAPES PLUMBING & GAS

6. SHOW READY EXHIBITOR BADGES STORAGE TROLLEYS WASH STATIONS OIL DISPOSAL SAMPLING ALCOHOL SAMPLING & SELLING INTERNET EFTPOS WASTE MANAGEMENT FORKLIFTS CLEANING

7. HEALTH AND SAFETY H&S INDUCTION TEST & TAG PUBLIC LIABILITY INSURANCE FIRE REGULATIONS FIRE & EVACUATION PROCESS GAS USE VEHICLES FIRST AID DRONES

8. MARKETING SCAM WARNING FREE MARKETING RESOURCES

9. LEAD SCANNER 10. ACCOMMODATION

1. SHOW INFORMATION Mandatory Deadlines Please complete all of the operational requirements through your exhibitor log in on The Food Show Website Submit your Operational Form

Monday 3rd August

Update your Website Profile

Thursday 6th August

Submit Exhibitor Badges

Friday 14th August

Key Show TIme & Dates PACK IN

SHOW DAYS

Thursday 27th August

8am - 8pm

Friday 28th August

10am - 5pm

Saturday 29th August New Day - Networking Function

10am - 5pm 5:15pm - 7pm

Sunday 30th August

10am - 4pm

Sunday 30th August

4:15pm - 8pm

Monday 31st August

8am - 12pm

PACK OUT

NEW DAY - Networking Function On Saturday evening from 5:15pm – 7:00pm, we will be holding an informal function for all exhibitors and the Food Show team. Come along for a well-deserved drink on us!

1. SHOW INFORMATION

Deliveries & Pick Up Information Delivery Label

Pick Up Label

All labels should be printed and taped to your pallet alongside any other freight forms All Frozen & Chilled deliveries going into pre-booked storage

From 9am Tuesday 25th August

All other deliveries going into pre-booked storage or to your stand

From 9am Wednesday 26th August

All pallets and packages

Collection by 12pm Monday 31st August

Supplier Deadlines Requirement

Deadline

Reference Page

Order Additional Power/Lighting

Saturday 15th August

Additional Furniture/Panels/Carpet

Friday 14th August

1. SHOW INFORMATION Pack in Pack In Information During pack in, please follow the below rules. You must wear a high-visibility vest and close-toed shoes. For safety reasons those without these items will be refused entry. Children under 16 are not permitted in the venue during pack in and breakdown. Animals are not permitted inside the venue at any time. Alcohol is not permitted on stands during pack in and breakdown. To ensure timely completion of stand construction, please refrain from arriving for pack in before the designated time. If you have a Design and Build stand and require earlier access, please contact the Operations Manager to confirm your design and access time.

Deliveries Accepted on: Tues 25th August: 9am – 5pm Wed 26th August: 9am – 5pm Thurs 27th August: 9am – 5pm If you have booked chilled or frozen storage, please ensure this arrives on Tuesday 25th or Wednesday 26th to ensure your product is swiftly moved to storage, as Thursday 27th can be extremely busy and cause backlogs. Please make sure your goods do not arrive any earlier as they may be turned away. If you are using a courier/freight company to drop off your product, please ensure that all boxes are properly labelled with the delivery label below. If you will be requiring storage outside of your stand, this will need to be ordered. This can be ordered through your operational form on the exhibitor dashboard, if the form is closed, please contact the Operations Team.

Delivery Label

1. SHOW INFORMATION Show Days Access with valid exhibitor badges is permitted from 8am each day. Please note that exhibitor badges are only for your staff working on your stand. If you wish to invite friends, family, or clients, please provide them with your allocation of complimentary tickets or contact the Operations Team to purchase discounted tickets. Exhibitors will be required to vacate halls 15 minutes after the close of each show day. XPO Exhibitions Ltd invites you to the Networking function at the end of day one, to celebrate the show, foster business deals, and encourage industry networking. Please bring your exhibitor badge for access.

Pack Out Pack Out Information Please remove all items (product, signage, furniture, hire equipment, etc.) from your stand on Sunday evening by 8pm, to allow our contractor to begin their pack down. Please complete a Freight Pick-Up form for any products being picked up.

Freight Pick-up Must be collected by: 12pm Mon 31st August.

Pick Up Label

It is important to plan ahead for freight pick up post event to avoid missing or delayed parcels and pallets. Please use the Freight Pick Up form below to facilitate driver pick up.

2. VENUE Venue Hnry Stadium 105 Waterloo Quay, Pipitea, Wellington, 6140

Traffic Management Vehicle access is granted by security at the gatehouse. There are two access points for unloading/packing in and out, the plaza and spiral ramp. Once you arrive at Hnry Stadium, there will be two ramps one that leads upwards to the plaza and one that will lead to the rear of the building (exhibitor parking, concourse access, the spiral ramp). Please Note: Trucks exceeding this limit will need to unload at the bottom of the spiral ramp or at the border of the plaza.

Parking Pack In Plaza Car Parking at the top of the ramp plaza is short term only; up to a max of two hours Lower Ramp Area (Exhibitor Parking, Spiral Ramp, and Concourse) There will be vehicle access to the concourse for strictly drop-off only. Please see onsite staff for directions Cars must travel at 5 kph and have their hazard lights on All vehicles will have a weight limit of 2.5t. Any vehicle exceeding this limit will have to unload at the bottom of the ramp or at the plaza

3. KEY SUPPLIERS Get quotes and book early to avoid late fees from suppliers.

Carpet. Furniture, Panels Exhibition Hire Services Julia Sandiford - 021 547 600 - Julia@exhibitionhire.co.nz // Exhibitionhire.co.nz

Furniture Order Form

Panel Order Form

Carpet Order Form

Power & Lighting Show Light & Power Shaun Dalgetty - 021 556 184 - Info@showlight.co.nz // Showlight.co.nz Exhibitors running multiple fridges, freezers, or display cabinets MUST contact the show lighting team to confirm power needs and avoid interruptions.

Power & Lighting Form

Audio Visual Livewire Audio Visual Simon Mendes - 022 639 0985 - Info@livewireav.co.nz // Livewireav.co.nz

Design & Build Stands (All plans must be submitted via your operational form before production)

Exhibition Hire Services (EHS) - Preferred Supplier Julia Sandiford - 021 547 600 - Julia@exhibitionhire.co.nz // Exhibitionhire.co.nz Stand Out Design Joe Downing - 027 597 0090 - Joe@standoutdesign.co.nz // Standoutdesign.co.nz Exhibit Group Brittany Jenks - 027 570 6989 - Info@exhibit.co.nz // Exhibit.co.nz

Eftpos Shift4 (Previously Smartpay) Ashley Kohlhase - 09 442 7768 - Ashley.kohlhase@shift4.com // Shift4.com

3. KEY SUPPLIERS Get quotes and book early to avoid late fees from suppliers.

Exhibition Support Services: The Events Agency Matt Reilly - 022 2484 3178 - matt@theeventsagency.co.nz // theeventsagency.co.nz The Events Agency can help elevate your show presence through strategic execution, creative booth design, and impactful marketing. Their goal is to ensure that your stand isn’t just seen it’s remembered.

Freight Sneddens Global Logistics - Preferred Supplier Info - 0800 76 33 33 - Info@sneddens.co.nz // Sneddens.co.nz

Fire Extinguisher Wormald Info - 09 635 0600 - Wormald.co.nz

Furniture Hire Exhibition Hire Services - (Preferred Supplier) Julia Sandiford - 021 547 600 - Julia@exhibitionhire.co.nz // Exhibitionhire.co.nz

Furniture Order Form Happy Hire Info - 0800 30 90 90 - Sales@happyhire.co.nz // Happyhire.co.nz Carlton Party Hire Wellington Branch - wellington@carltonpartyhire.co.nz // Carltonpartyhire.co.nz

3. KEY SUPPLIERS Get quotes and book early to avoid late fees from suppliers.

Internet NZ Wireless Chris Aspros - 0800 699 473 - Chris.aspros@nzwireless.co.nz // Nzwireless.co.nz

Lup - Lead Scanner Lup Info - help@lup.events // Lup.events

Plant Hire Just Plants Veronica Garrett - 04 589 8129 - Veronica@justplants.co.nz // Justplants.co.nz

Plumbing Rob Visser Plumbing Rob Visser - 04 237 7488 - Rob@wellingtonplumbing.co.nz // Wellingtonplumbing.co.nz

Refridgeration & Catering Equipment Corporate Rentals Info - 0508 447 337 - Sale@corp-rentals.co.nz // Corp-Rentals.co.nz Happy Hire Tracy Mitchell-Wilson - 021 198 7908 - Sales@happyhire.co.nz // Happyhire.co.nz X-Site Info - Sales@x-site.co.nz // X-site.co.nz CoSell Peter Boyce - 021 906 102 - Wgtn@cosell.co.nz // Cosell.co.nz Honar Refrigerations Info - 09 828 4180 - Sales@honar.co.nz // Honar.co.nz Mr Rentals - Freezers (No Display Fridges/Cabinets) Info - 0800 111 313 - MrRental.co.nz

3. KEY SUPPLIERS Get quotes and book early to avoid late fees from suppliers.

Signage & Graphics Display Works - Preferred Supplier Info - 03 338 4197 - Enquiries@displayworks.co.nz // Displayworks.co.nz

Staffing Brand Spanking Emma - 09 377 4110 - Info@brandspanking.co.nz // Brandspanking.co.nz

Water Coolers Big Blue Louise Ridley - 09 282 3186 - Louise@bigblue.co.nz // Bigblue.co.nz

3. KEY SUPPLIERS

4. YOUR EXHIBITION STAND Discover what is included with your exhibition stand in your contract.

Stand Type & Services Please check your contract for the specific details of your stand size, type and the services included. There are three types of stand space you may have booked: Unserviced space – for large Design and Build stands – This Includes: Carpeted floor tiles only Unserviced space – for food trucks / food stall space – This Includes: Stand space only Serviced stand space – This Includes: Panels Carpeted floor tiles Allocation of lights Allocation of power

Floor Plan The floor plan may change between the time of your booking and the staging of the event. The latest floor plan can be obtained by contacting the Operations Team. Please make sure you give the most updated plans to your contractors.

If you are planning to do a banner wrap inside your stand and require the exact internal dimensions, please email the Operations Team.

4. YOUR EXHIBITION STAND Internal Measurements Due to the thickness of the panels (50mm approx) and the nature of how the stands are built, dimensions are not always exactly what they are in your contract. If you are planning to do a banner wrap inside your stand and require the exact internal dimensions, please email the Operations Team.

Aisles During pack in and pack out please ensure aisles are left clear of all debris to allow forklifts, emergency vehicles and other contractor vehicles a clear passage. To ensure clear passages, it is imperative that exhibitors keep within their contracted stand space (This includes your staff, signage, products, furniture etc.). Exits and emergency equipment (including power boxes on the walls above stands) must not be obstructed.

Panels If you need additional panels for storage or other purposes, please arrange this directly with EHS. Please note that this will come at an additional cost. The Panels are covered with velcro-receptive material and are 2.3m high. Acceptable Attachments Velcro is the best way to attach items – you will only need the hook (rough) side. Velcro hook and loop will be available for purchase from the Show Information desk. Thumbtacks, however, these must be removed at the end of the event. Not Acceptable Attachments Nails, screws, painting or permanent marking of the panels is not permitted. Any damage may be charged to the exhibitor. Panels are not to be altered or moved without consulting EHS. Avoid exerting excessive pressure on the panels to prevent them from leaning and posing a safety risk.

Panel Order Form

4. YOUR EXHIBITION STAND

Carpet 1m x 1m grey carpet tiles will be provided by the venue unless requested otherwise. Please note that any damage to the carpet tiles will incur a replacement cost of $99 + GST per square meter. If you would like to remove the carpet from your stand, please contact the Operations Manager to discuss – Please note this will incur a labour fee of $2.50+GST per sqm of your stand space. If you are laying a special floor, we recommend that it be laid on top of the carpet tiles. When fixing carpet or floor coverings to the carpet, please use clear double-sided tape as it is very easy to remove. EHS can also provide alternative floor coverings such as roll carpet in a variety of colours. For more information, please use the contact details in the Key Supplier Details page.

Carpet Order Form

Power & Lighting Your stand will include an allocation of power and lighting based on your stand size. Exhibitors running multiple appliance (fridges, freezers, display cabinets, air fryer) MUST contact the show lighting team to confirm power needs and avoid onsite interruptions. Please check your contract to confirm the number of lights and power included. Additional power and/or lighting is available to order through Show Light & Power. Unserviced stands do not come with any power or lighting. You will need to order this directly through Showlight and Power, or your own suppliers. All equipment will need to be test and tagged, we will have this service available onsite at cost to the exhibitor. Please see show information to arrange this service.

Power & Lighting Form

5. STAND DESIGN To make the most of your experience and trade at the show, we suggest creating a visually appealing and welcoming stand for visitors. We welcome everything from bespoke displays from design and build companies, to DIY lighting & displays - for more tips, please see below

Signage Effective signage is crucial for ensuring your brand stands out in a crowded exhibition hall. It not only helps to capture the attention of our visitors, but guides them towards your stand. For signage supplier recommendations, please refer to the key suppliers page.

Design & Build A design and build stand is one that is designed and built by another company, that needs to be specially constructed and installed for the exhibition. For Design and Build supplier recommendations, please refer to the key supplier page. If you plan to have a design and build stand, please submit your plans to the Operations Manager before beginning construction, and no later than Friday 14th Aug.

Lighting Lighting can be a great option to stand out from the crowd! It is not only a great way to create a different ambience to your stall but can also be a cost-effective way to be different! You can go as DIY as Kmart, and Bunnings Lighting all the way up to professional lighting package from our suppliers. Signage must be at least 1m within your stand boundaries. Prior approval from the Operations Manager is required.

5. STAND DESIGN Height & Stand Structure The stand panel height is 2.3m. For structures exceeding this, please discuss your plans with the Operations Manager as permission from neighbouring stands is required. If permission is not obtained before the event, XPO Exhibitions may require adjustments to comply with the 2.3m height limit.

Materials, Fabrics, and Ceiling Canopies Flammable materials are not permitted on site unless they’re fireproofed. Fabrics needing fireproofing include: Cottons Straw Hay Polystyrene Crepe paper Approved fabrics are wool cloth, sail cloth, dacron, mylar with dacron backing, nylon taffeta, polycarbonates, and thick panel plastic. Ceilings or canopies must be flame-proof (provide documentation) and have a valid fire extinguisher and smoke alarm. Approval from the Operations Manager is required.

Plumbing & Gas If you require plumbing to your stand or planning on cooking with gas, please contact the Operations Manager to discuss your requirements. We recommend any plumbing be arranged through Rob Visser Plumbing. Please see our key suppliers page for their details. If you require a substantial amount of water removal/drainage from your stand at the close of the show, please also organise this with your plumber.

6. SHOW READY Exhibitor Badges You must wear exhibitor badges to gain access to your stand on show days. Please collect these from Show Information upon your arrival on pack-in days. You do not need exhibitor badges for pack-in or pack-down. To order exhibitor badges, please complete the form on the Exhibitor Dashboard by 14th August. If you have any changes by the time of the show, amendments can be made onsite. Please note, if you require exhibitor badges beyond your allocation, there will be an extra fee of $20 per badge.

Storage Storage is charged on a per-pallet basis. Due to our very limited storage space, we ask that you request this via the Operational Form as soon as possible. If you do not pre-order storage space, please do not expect it. Dry storage: $50 + GST per pallet. Frozen and chilled storage: $100 + GST per pallet. Storage space is located in the loading bay at the rear of the venue. All storage is at your own risk; the organizers accept no responsibility for any damaged or lost stock. Book your storage using the online Operational Form – please complete the form on the Exhibitor Dashboard by 3rd August Please ensure all frozen/chilled stock deliveries are received on Tuesday 25th, and. where possible, all other stock is delivered on Wednesday 25th – this allows us to sort it safely for you into the chillers and freezers before you arrive onsite for pack in on Thursday 27th.

Delivery Label

Trolleys We have a limited quantity of flat-deck and hand trolleys available for exhibitors to use during pack in and pack out. We recommend bringing your own. Trolleys will be kept in the main foyer when they are not in use by other exhibitors. Please return food show trolleys to Show Information for others to use.

6. SHOW READY

Waste Management XPO Exhibitions is committed to reducing waste and increasing recycling and composting across all event operations. During pack-in on 27th August and pack-down on 31st August, please separate all waste into the three main streams: organics, recycling, and landfill. Flattened cardboard should be placed next to the lift between Gates 36 and 1. A member of the waste management team will collect it from here. Soft plastics (pallet wrap, cling wrap, bubble wrap, packaging film) can be left next to the lift between Gates 36 and 1. A member of the waste management team will collect it from here. Food scraps from food preparation or unwanted leftovers can be placed in the green organic bins located throughout the stadium concourse. Recycling items in the Wellington Region include #1, 2, and 5 plastics; please ensure these are clean and dry before placing them in recycling bins. General waste should be placed in the landfill bins located on the stadium concourse. This includes any unlabelled plastics and paper cups, packaging materials (other than soft plastic wraps), and dirty (contaminated) packaging that cannot be recycled. If you are unsure which waste stream your item needs to be in, we have Nonstop Solutions, a crew looking after the waste operations for this event, who will be happy to answer any questions you may have. Used Oil: If you plan on using oil at your stand please contact the Operations Manager or Let us know on the Operations Form Prior to the show. We will provide you with oil bins free of charge to help dispose your oil safely Please do not leave any rubbish beside full bins or on the edge of the concourse. If a bin on the concourse or skip on the ground floor is full, notify a Nonstop Solutions or XPO team member, and we will arrange for it to be emptied. Please do not forget, you are responsible for arranging the removal of any empty pallets at the conclusion of the show. Any high waste volumes or pallets left onsite may incur an additional removal charge.

Cleaning XPO Exhibitions has contracted cleaners who will vacuum your stand every night during event days as well as after pack in (floors will be vacuumed on the last night of pack in ready for event opening). If you do not require this service, please contact the Operations Manager.

6. SHOW READY Wash Stations There will be wash stations with hot and cold running water located around the venue for exhibitors to clean their dishes. It is important that no fats or solids are to be put down the drains. Any exhibitors seen dumping fats and solids down the drains will be charged a repair fee for any damages incurred. Exhibitor waste bins will be conveniently located in the wash areas, and please remember to sort your waste streams into the correct bins. For used oil, please use the oil disposal bin in the loading bay.

Internet Limited wireless internet coverage is available free of charge to all exhibitors at the event. This will enable basic access to emails/internet browsing from your laptop or smart phone device. Please enquire at the event Information desk for a password for your stand. If you need a Wi-Fi connection to run your EFTPOS machines, a dedicated paid internet connection is recommended. This can be ordered for your standby contacting NZ Wireless.

EFTPOS Our visitors will expect all of our exhibitors to have the capability of taking card payments on the stand. If you require a short-term hire of an Eftpos machine, it’s important to first obtain a Worldline Merchant number from your bank.

Sampling If you would like to provide samples of your product at your stand, please ensure portions are limited to bite-sized pieces or up to 50ml for non-alcoholic beverages. Please note, you must provide your own sample cups or glasses. Please note: It is the exhibitor’s responsibility to ensure all relevant allergy labelling is present. XPO assumes no responsibility for any incidences.

6. SHOW READY Forklifts Forklifts and operators will be available during pack in and pack out at no charge. Please notify the Show Information desk when your truck arrives or when you need a lift. If you require ongoing forklift use or a lift at a specific time, consider hiring your own. For more information, contact the Operations Manager. PLEASE NOTE: Our forklift drivers are qualified and experienced drivers who exercise the utmost care when operating forklifts. The organisers do not assume responsibility for any resulting damages or incidents that occur should you require this service.

7. HEALTH & SAFETY Health & Safety Induction During pack in, everyone will be required to complete a health and safety induction onsite to be permitted entry to the venue. XPO Exhibitions is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors. XPO Exhibitions considers that accidents, injuries and incidents can be prevented through appropriate management and planning, and we have developed policies and procedures that aim to protect the health and safety of all. Click here to view XPO’s full Health & Safety policy. We encourage all exhibitors to review and understand their obligations under this policy. All badges will need to be collected from Show Information upon your arrival on pack in days, and any amendments can be made there.

Test & Tag It is the responsibility of the exhibitor to ensure that ALL power leads and cords are tested and tagged by a registered electrician. Tag It 1st will be onsite on Thursday 27th August to assist with any test and tag requirements and will charge exhibitors directly charged onsite (no invoicing available). Please see us at the Show Information desk if you require this service.

Public Liability Insurance (PLI) To exhibit at the Wellington Food Show, it is mandatory that all exhibitors have a Public Liability Insurance (PLI) covering at least $2,000,000 for their stand. This requirement ensures that any incidents, accidents, or damages are covered, protecting both exhibitors and the event from potential legal claims and financial losses. Without PLI, exhibitors cannot participate, as it is crucial for maintaining a safe and secure environment for all attendees. If you do not have PLI, XPO can offer this through QBE via ICIB Insurance Brokers at a cost per event of $135.00 + GST. To order PLI please email the Operations Team. Any late payments made onsite will incur a late fee of $10 + GST. Event staff will be checking that all exhibitors have up-to-date PLI.

7. HEALTH & SAFETY Fire Regulation Any materials used for the construction of your stand or display must adhere to the following minimum standards: Non-combustible and inherently non-flammable material Durable, flame-proof fabric Self-extinguishing plastic Plywood, hardwood or fibreboard rendered flame-resistant by a process of impregnation acceptable to the authorities Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location.

Fire & Evacuation At the sound of the fire alarm, please leave immediately by the nearest exit and proceed to an area well clear of buildings. Remain outside the building until the ‘All Clear’ sign is given. Please follow the instructions of security staff and venue supervisors.

Gas Use If you intend on using gas or gas cylinders at the event you must discuss your plans with our Operations Manager as soon as possible. All gas-fueled appliances must be installed and tested for leaks by a licensed gas fitter before they are used. Gas cylinders, exposed gas pipes and all connections to the cylinder must be always protected from damage. All personnel on the stand must be informed of the requirements for the use and storage of gas bottles Exhibitors must only have one gas bottle within their stand area with any additional bottles to be stored outside in the venue’s gas bottle cage (near the loading bay)

7. HEALTH & SAFETY Vehicles An exhibitor who is planning to include a vehicle on their stand must notify the organisers of their intentions no later than 21 days prior to commencement of the exhibition. You will be given a specific arrival and departure time to move the vehicle on and off the stand. Details of the delivery together with details of the fuel and fuel capacity, dimensions and weight of the vehicle must be provided.

First Aid A medical team will be onsite during event hours only. If any first aid is required during pack in and pack out, please come to Show Information or contact a member of XPO Exhibitions staff. Please be aware that due to health and safety regulations, XPO Exhibitions are not able to hand out medication of any kind.

Drones & Other Devices The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Operations Manager to discuss how you plan to use the device, and the safety measures you will take.

8. MARKETING SCAM Warning Attendee Lists Scam – we have noticed a lot more scammers approaching exhibitors over recent years offering to sell attendee/visitor lists to our events. This is a SCAM and we do not recommend engaging in any way. XPO Exhibitions do not on-sell our attendee data to any other party – therefore the Attendees List being offered is NOT legit.

Marketing Opportunities Explore additional marketing options to increase your visibility at the Christchurch Food Show – Using your personalised content extended across our national audiences reaching: 100,000+ Newsletter subscribers 35,500+ Facebook followers 13,000+ Instagram followers 130,000+ Unique website users annually

Marketing Breakdown & Options

Link will be available shortly

Marketing Resources The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Operations Manager to discuss how you plan to use the device, and the safety measures you will take.

9. LUP - LEAD SCANNER Ticketing Tech and Data Collection Made Easy XPO is proudly partnered with LUP technology for online ticket purchases, giving exhibitors the opportunity to use scanning technology to build a database, capture leads and qualify key buyers. Easy to use Scan an entry ticket to receive the visitor contact details Ability to attach follow up notes Download and follow-up Collate sales and measure ROI! It’s paperless, easy and instant!

To order your lead scanner please see LUP in the key supplier page.

If data collection and qualifying leads is important to you - it’s a no brainer.

10. ACCOMODATION Accommodation For the best available hotel rates near The Food Show Wellington, we recommend using the Hotelmap site.

On behalf of the whole team here at XPO Exhibitions, we wish you a very successful show! If you have any further questions, please contact us at operations@xpo.co.nz.

XPO Shows XPO owns and organises 18 of New Zealand’s largest and longest running exhibitions. We provide effective, dynamic event platforms that allows your brand to connect and grow.