Hybrid Events at Wyboston Lakes Resort

Mixed.

TRAINING AND EVENTS

Merged.

Seamless

HYBRID EVENTS

Mingled.

With current restrictions around large events, Hybrid makes them possible, bringing teams, clients and suppliers closer together.

What Hybrid Offers:

It’s a Combo!

A blended approach to meetings and events. With ‘’live’’ in-person participants, and ‘’virtual’’ online participants, offering them both great engagement and experience through a seamless platform...

• Delegates get the choice of how they want to attend, those who want to meet in-person can join you and those that can’t are still able to interact virtually.

• The platform is smooth, giving options on polling, chat and Q&A. • There is space to network, booths for meetings and Sponsors can create their own areas to elevate their brand.

Blending two worlds to create a better one...

Why Hybrid Meetings often work best in the current environment: Safe and Secure: Offers Covid secure large events.

Go Bigger: More attendees - more ways to attend till boost numbers.

Green Credentials: Creates reduced travel with environmental benefits.

Reduce Planning Risk: Hybrid meetings can be flexed to change the in-room/ virtual balance.

A Solid Platform: A platform designed for Hybrid events, to create engagement & interaction.

Stay on Budget: For large events it can offer a cost saving.

Still Running Great Events!

So if you’ re itching for your next meeting or event, now you can start planning. No matter how large or small, with Hybrid it’s all possible We can deliver a variety of events in a Hybrid format offering a bespoke service that delivers results and always finding new ways to do old tricks!.

We work with Maddison Media who are one of the UK’s leading suppliers of staged events and who have established a well-earned reputation for reliability, delegate experience and high standards of work.

Safe in Our Hands We're delighted to have been awarded an accreditation from Quality In Tourism, and AIM secure. We've been recognised as a 'Safe, Clean and Legal' venue after being tested on our safety, and health and hygiene practises..

Those All Important FAQ’s...

Can delegates In-the-room and online still “network” with each other?

This can be easily managed using either chat windows, private messaging, connect buttons or links to third-party video conferencing meetings, all integrated within the Maddison Media virtual event platform.

Is there a way to fund our events still through sponsorship?

The Maddison Media virtual event platform has an inbuilt “sponsor area” with company bios and logos, which can also be used in the video stream itself as either backgrounds, graphics or overlays.

Can I monetise my event still?

As part of the bespoke premium package, paid online event passes can be offered via the registration page.

If we want a speaker from another location how can they connect?

We can send them a link to dial in and “remotely present to the room” using nothing but their webcam and an internet browser.

What if someone asks something inappropriate in the questions?

We can give you or someone from your business a link to moderate all questions before they are public or shown to presenters.

Can I have subtitles for my online event?

Absolutely! We can offer both simultaneous captions and translation if needed.

How many external speakers can you have virtually at any time?

As many as you like! If you need more than 8 we can integrate a third-party video conferencing platform to offer as many as you need!

How do the virtual attendees, attend?

They simply login to a web page either with just the link or with a username and password.

Can attendees and speakers break off into virtual rooms for 1:1s or smaller group chats?

We can offer the option to schedule 1-1 calls or chats via instant messaging, so in short, yes!

If the program is originally in person and then must swap to a hybrid event, what time frame is needed to implement this change?

This is dependent on the clients’ brief; however a lower tiered packaged solution can be turned round in as little as 24 hours.

Continued...

Can we involve the in-room audience in the stream too?

Certainly, by using camera shots and taking in room questions from the audience, stream viewers can see both online and in-room participations, the same can be applied visa versa by displaying online questions to the in-room audience.

Can in-room delegates also see presenters joining through video?

Yes! We would display any online presenters on the video and sound systems in the room.

How does the online audience view the slides?

We display the presenters slides as a picture in picture on the online stream.

Will my event be recorded?

As standard we record all online events, these can be made available to watch again for delegates who may have missed something.

Can in room attendees vote on online polls and ask questions from their phones?

Yes! By either scanning an in-room QR code or giving them a link to an event interaction page built purely for in the room attendees.

How many virtual attendees can join one hybrid event at the same time?

As many as you like! our viewer numbers are not capped.

Packages To Suit...

Tier One from £3,325.0

Tier Two from £4,825.00

Tier Three from £9,614.00

Package Includes:

Package includes:

Package includes: • 1 x Content, slide, and streaming prep.

• 1 x engineers for half day streaming

• 2 x engineers for half day streaming

• Full day data and video capture, ppu’s, encoders, 4-way server capture, laptops for content and 8-way vision mixer.

• Full day data and video capture, ppu’s, encoders, 4-way server capture, laptops for content and 8-way vision mixer.

• Full tech and 2 x engineers to enable a high-quality limitless stream.

• Full tech and 2 x engineers to enable a high-quality limitless stream.

• Creation of the conference slide deck on approval.

• Speaker liaison and technical rehearsals.

• Creation of conference slide deck.

• Speaker liaison and technical rehearsals.

• 1 x custom presentation backdrop, including stage, lighting, PA system and projector.

• Full day data and video capture, ppu’s encoders, 4-way server capture, laptops f or content and 8-way vision mixer.

• Full tech and 3 x engineers to enable high quality limitless stream from the main presentation area.

• Full video filming and production suite complete with cameramen & director.

• 1 fibre optic idownload transfer speed.

• 1-day speaker and tech rehearsals.

• 1 fibre optic download transfer speed.

• 1 4g internet data transport backup

• 1 Fibre optic download transfer speed..

• 14g internet data transport backup.

• Creation of the client branded page.

• 1 4G internet data transport backup.

• Creation of client branded page.

• 2 x 4k broadcast cameras/ operators.

• Creation of tcustom landing page.

•Clean audio system for Live Stream

• Bespoke graphics and speaker bio’s.

TRAINING AND EVENTS

0333 7007 667 sales@wybostonlakes.co.uk www.wybostonlakes.co.uk Wyboston Lakes Resort

@WL_Resort

WybostonLakesResort

@WL_Resort