Campus Reopening Plan—Updated March 24

Updated 3.21.21

REOPENING PLAN Students, Faculty and Staff

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CONTENTS HEALTH, WELLNESS, AND SAFETY CONTINUITY OF LEARNING

CONSULTING YOUR MEDICAL PROFESSIONAL ROLE OF THE WINDWARD COMMUNITY WINDWARD PLEDGE

COMMUNITY HEALTH AND WELLBEING

Campus Arrivals & Departures

Safe Campus Guidelines

Screening Process

Signs and Symptoms of COVID-19

Face Coverings

Hand Washing Technique

Campus Disinfecting, Cleaning, & other Measures PHYSICAL DISTANCING

Flow of Traffic

Space Configurations

Safety Measures and Supervision

Culinart Food Service Transportation TRAINING AND EDUCATION QUESTIONS

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HEALTH, WELLNESS, AND SAFETY ARE OUR PRIORITY As we chart a path toward returning to campus, we remain committed to providing our community an environment where dynamic, engaging learning thrives and health, wellness, and safety are a priority.

Our Task Force meets regularly to develop and review plans for reopening school while keeping our faculty and students safe. Throughout this planning process, we have relied on guidelines from state and local public health officials, CDC recommendations and medical experts. We have utilized these guidelines to implement several strategies and modifications to support a healthy and safe on-campus environment relating to cleaning and disinfection, ventilation, food services and classroom spaces.

CONTINUITY OF LEARNING The benefits of in-person learning are well-documented (by the American Pediatric Association), and as a result, we have approached this process with the objective—to the extent we believe it can be achieved safely, and in concert with public health guidance—of offering an in-person education model. We intend to implement numerous safety measures and reconfigure campus indoor and outdoor spaces with social distancing protocols.

With the current circumstances evolving, we are prepared for on-campus instruction, hybrid learning, and virtual learning models. This multi-faceted approach provides a robust and successful learning alternative to on-campus education, offering flexibility and continuity of learning if circumstances change and we need to make a seamless shift to virtual learning—should we need to do so. Additionally, our plan ensures an uninterrupted learning program and structure for those faculty and students who are under quarantine or are self-isolating due to personal or family health risks and will not be able to return to campus at this time.

CONSULTING YOUR MEDICAL PROFESSIONAL We recognize that any in-person model has some degree of risk, and we also recognize the need to accommodate students and faculty with medical concerns. We encourage all community members (students, parents, faculty, and staff) to consult with their medical provider in advance of school reopening regarding the safety of returning to a campus setting. Individuals with underlying medical conditions should discuss the potential risks and decide if it is something they are comfortable with.

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ROLE OF THE WINDWARD COMMUNITY 1. Follow public health guidelines 2. Avoid unnecessary travel 3. Avoid large crowds 4. Wear a mask when you leave the house 5. Wash your hands frequently 6. Stay home if sick or exposed 7. Get tested if you are concerned about symptoms or exposure 8. Communicate if you have questions or concerns

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PROTECT WINDWARD PLEDGE Being a part of the Windward community means that each of us must take extraordinary steps to stay well and protect each other, both on campus and in the community. Accountable together, we as a community pledge to take responsibility for our health, the protection of others and help to keep the Windward community safe from the spread of COVID-19 and other infections.

We Pledge To: PROTECT OUR COMMUNITY • Monitor for the symptoms of COVID-19 and report to a medical professional if experiencing a fever of 100.4 or higher, dry cough, difficulty breathing, chills, repeated shaking, muscle pain, headache, sore throat, or loss of taste or smell.

• Wash hands often with soap and water or use hand sanitizer.

• Carefully observe instructional signs and follow directions.

PROTECT OTHERS • Maintain appropriate social distancing, especially in the classroom setting or the presence of members of the community.

• Stay home if feeling ill or after an exposure to someone who is ill or has tested positive for COVID-19.

• Wear an appropriate face covering (over both mouth and nose) .

• Be positive, attentive and helpful to anyone around who may be in need of support.

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COMMUNICATION We understand that clear and concise communication is essential as we embark on the opening of campus. Using our digital platforms (email, website, social media, etc.), our Communications team members are committed to providing:

Up-to-date information on schedules, health department guidelines, and other relevant facts;

Helpful resources to garner additional knowledge and insights;

Clear criteria under which school will open and/or close as needed;

Signage throughout Campus that is prominent and easy to understand, providing protocol and illness prevention reminders; and

COVID-19 specific guidance (e.g. steps to take if you think you may be positive or have interacted with someone that is a carrier, travel concerns, and how to properly notify the School).

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CAMPUS ARRIVALS AND DEPARTURES Enter the Sawtelle Lot. This is the only lot available for entry to campus. The lot will be staffed by Chief Security and additional School personnel to help direct and monitor pedestrian traffic, exiting vehicles, entry onto campus, and proper physical distancing as community members enter. Parents/guardians will be instructed to drop off students. Only students with specified activities, faculty, and necessary adults for the operations of the School will be allowed to enter campus.

Carpooling. We do not recommend students carpool to campus. In the event one student does not pass the screening process, all other students in the carpool will be required to return home and quarantine as required by CDC guidelines.

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SAFE CAMPUS GUIDELINES Temperature and Health Screenings Security will screen everyone entering campus.

Face Coverings 3-ply masks are required at all times.

6-Foot Social Distancing Implemented throughout campus and during programs.

Proper Hand Sanitization & Healthy Hygiene Stations will be available throughout campus and use of them will be encouraged.

STABLE GROUPS

Stable Groups Per the LA County Department of Public Health requirements, all students will be assigned to stable grade level groups.

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SCREENING PROCESS 1. Routine Covid-19 PCR Testing • All students and faculty will be required to provide proof of a negative PCR rest for COVID-19 (not an antigen test) on a weekly basis. This added layer of surveillance testing helps to ensure our community is safe. Testing requirements will be largely dictated by LA County and State guidelines the local transmission rates.

• To make the process as convenient and cost-effective as possible, Windward has partnered with PMH Laboratory, Inc. to provide weekly PCR tests on campus every Monday and Thursday afternoons. PMH Lab is a high complexity diagnostic testing laboratory that will send healthcare staff to the School to do on-site testing for COVID-19. All services are billed to the student’s health insurance, including individual/family plans, Medicare, Medicaid, and State Health Exchanges.

2. All Community Members will be asked to self-screen daily by checking their temperature and observing for other symptoms associated with COVID-19 in the morning prior to leaving for school. Anyone exhibiting symptoms should notify the School. In addition to daily self-screening, parents, students, faculty and staff are obligated to report the following information and remain at home as recommended by the CDC: • If they have traveled outside the state or country, they may not return to campus for 10 days after they return, no matter domestic or international travel.

• If they had close contact with someone who was ill with confirmed COVID-19, they may not return to campus until 10 days after the exposure and exhibiting no symptoms. Please note – According to the CDC: “Close contact” means being within six (6) feet of an individual for at least 15 accumulative minutes during a 24 hour period.

• If a member of their household is ill with confirmed or suspected COVID-19, they may not return to campus until 10 days after the last exposure and exhibiting no symptoms.

• Anyone exhibiting symptoms should notify the Athletic Medicine Team at AthleticMedicine@windwardschool.org.

3. Complete the Titan HST questionnaire. The Titan HST “green” screen is required to enter campus. [Detailed instructions on how to download and use the app can be found here] CAMPUS ARRIVAL As each child and employee arrives on campus, school personnel will take temperatures using no-touch thermometers. Any person with a temperature over the designated threshold (100.4) will not be permitted on campus or will be held in a designated room until a parent/guardian can pick up their child. Additionally, all community members will be visually screened and asked whether they are experiencing any COVID-19 symptoms.

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HOW TO SIGN UP FOR ON SITE PCR TESTING 1. Students pre-register on the PMH / Med USA portal, with the option to upload their insurance. Please input the client ID number (1411) correctly.

2. It is mandatory that all students/guardians complete a “Patient Test Form and Patient Consent” prior to the event, attach a copy of their insurance card front/back, if they did not upload their insurance card on step 1. Please make a copy of the original, sign and date on the day of testing. Students will be required to provide a copy for future testing.

3. PMH online scheduling will be provided, and the testing will take place at the School.

4. Students will be scheduled at 5-minute increments.

Day of testing Each student will provide the attending nurse with their forms attached with a copy of their insurance card front/back (if the student pre-registered and uploaded their insurance card on the PMH / Med USA portal, then the copy will not be necessary).

Results 1. Upon completion of testing, an auto-email will be generated to the student/guardian email with a link and access code.

2. PMH will also provide the School with a user and password to view the overall health of the testing population.

Billing Per the CARES ACT, you are not responsible for any payment. Testing requires no cost sharing to the patient, no prior authorization, and no network requirements. You will not receive a statement from PMH Laboratory!

Attached forms • • • •

Patient Test Form Patient Consent Authorization to Disclose Results Instructions to Access Results

Please note that a student may opt to do testing elsewhere week to week, so long as it is a PCR test, and the results must be emailed to athleticmedicine@windwardschool.org.

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TITAN HST STUDENT DAILY SCREENING PROCESS WHAT IS TITAN HST? Titan HST is Windward School’s Mass Communication Platform. Windward School is using Titan HST to pre-screen for COVID-19 and related symptoms. Users will be notified daily to complete the survey before entering campus. If cleared, a green screen will appear. Please display this screen to the security team in order to enter.

STEP 1: DOWNLOAD / INSTALL THE APP • Visit your device’s App Store and search for “Titan HST.” Alternatively, click the links below for your specific device: ○ Apple: https://apps.apple.com/us/app/titan-hst/id855732889 ○ Android: https://play.google.com/store/apps/details?id=swipe.android.titanHst&hl=en_US • Click the Install button to download and install the Titan HST app.

STEP 2: LOGIN • Launch the App. • Click the Google icon at the bottom to login with your Windward Google credentials.

• Enter your full Windward email address as the username (ex: jdoe@windwardschool.org) and Windward password when prompted.

STEP 3: COVID-19 PRE-SCREENING • All students will receive an app notification to complete a pre-screening survey. If you will be on campus that day, please be sure to complete the survey (the survey resets each day).

• Click on the COVID-19 tab at the bottom of the screen, if not already on that page.

• Select the COVID-19 Pre-Screening Survey.

• Answer the questions and click the Submit button.

• If you receive a green screen, proceed to campus and display the green screen to the security team.

Security will deny your entrance if you do not have the green screen clearly visible as you enter campus.

• If you receive a red screen, please remain at home and do not proceed to campus.

• For questions, contact the Athletic Medicine team at athleticmedicine@windwardschool.org.

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People with COVID-19 have reported a wide range of symptoms, ranging from mild to severe. Signs and symptoms include the following:

Diarrhea

Fever

Vomiting

Cough

Nausea

Congestion or runny nose

New loss of taste or smell

Shortness of breath or difficulty breathing

SIGNS AND SYMPTOMS OF COVID-19

Chills

Fatigue

Sore throat

Repeated shaking with chills Headache

Muscle or body aches

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FACE COVERINGS FACE COVERINGS MUST BE WORN AT ALL TIMES. Each person entering campus will be required to wear a 3-ply or greater face covering that visibly covers both their nose and mouth at all times. The School will provide face coverings to students, faculty, and staff, if needed.

Please note–– • The following face coverings are not acceptable while on campus: ○ Gaiters ○ Bandanas ○ Face coverings with a one-way valve ○ Face coverings that are torn or have defects • A face shield is not an acceptable substitute for a face covering; however, a shield may be worn in addition to a face mask.

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HOW TO PROPERLY WEAR YOUR FACE COVERING

How to Put the Mask On

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Wash your hands with soap and water for at least 20 seconds. Dry your hands with a clean paper towel and throw the paper towel away.

Check the mask for any defects such as a tear or missing tie or ear loop. Throw away any that are defective.

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If the mask has ties, pick up the mask by the ties and tie the upper ties behind your head with a bow.

Once the mask is in place, use your index finger and thumb to pinch the bendable top edge of the mask around the bridge of your nose.

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Make sure the exterior side of the mask is facing out, away from your face.

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If the mask has a lower tie, then once the mask is fitted to the bridge of your nose, tie the lower ties behind your head with a bow.

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Place the mask on your face with the blue side facing out and the stiff, bendable edge at the top by your nose.

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If the mask has ear loops, put one loop around each ear.

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Make sure the mask is completely secure. Make sure it covers your nose and mouth so that the bottom edge is under your chin.

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Wash your hands.

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Removing the Mask Wash your hands before removing the mask.

Don’t touch the inside of the mask (the part over nose and mouth).

It may be contaminated from breathing, coughing or sneezing.

Untie or remove the ear loops and remove the mask by the straps.

Throw the mask in the trash.

Wash your hands.

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HAND WASHING TECHNIQUE AND EXPECTATIONS Hand Washing and sanitizing is a cornerstone of infection prevention, and all community members will be encouraged to practice widely while on campus. Students will be regularly instructed to wash their hands (upon entering campus, before and after using the restrooms, etc.). Signage will be prominently displayed on how to do so properly. We encourage each student to bring a pocket size hand sanitizer to use as needed. Hand sanitizer and/or soap will be available throughout campus in the following locations: • Restrooms • Outdoor hand washing stations at Foley Field • Freestanding no-touch hand sanitizer stations throughout campus and in classrooms

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PROPER HAND WASHING TECHNIQUE 1.

Wet your hands with clean, running water (warm or cold), turn off the tap, and apply soap.

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Lather your hands by rubbing them together with the soap. Lather the backs of your hands, between your fingers, and under your nails.

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Scrub your hands for at least 20 seconds. Need a timer? Hum the “Happy Birthday” song from beginning to end twice.

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Rinse your hands well under clean, running water.

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Dry your hands using a clean towel or air dry them.

If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol.

Always wash hands with soap and water if your hands are visibly dirty.

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CAMPUS DISINFECTING, CLEANING, AND OTHER MEASURES We’ve continued our partnership with Uniserve Facilities Services and their highly trained staff to ensure our campus is properly cleaned and disinfected according to recommended guidelines. Their staff are on campus during the day to support the increased cleaning protocols outlined by the CDC and to continuously disinfect common areas and high-touch locations (door handles, light switches, elevator buttons, etc.) throughout the day.

Limit use of shared objects (lab, equipment, computer equipment).

In some instances, students will be required to don gloves when entering a class and remove them when exiting.

Ample time has been built into the schedule to allow for thorough cleaning and disinfection of all classrooms after each use. Offices will be cleaned at the end of each workday.

To promote social distancing and the continuous flow of one-way traffic throughout campus, lockers will not be assigned to students. The use of e-books and the new schedule (which reduces the number of classes per day) are designed to reduce the number of educational materials students need while on campus.

Doors and windows will remain open during classes (to the extent practicable and safe) to encourage increased ventilation and fresh air circulation. Kickstands and touchless door options for entry/exit have been installed where possible to support the ventilation.

Water fountains will temporarily not be in use. Community members can purchase bottled water in the Pavilion or use one of the refillable water stations on campus.

We’ve increased the frequency of air filter replacement and servicing of our HVAC systems. HVAC will operate throughout the day and will be set to maximize introduction of fresh, outdoor air. HVAC filters in all buildings upgraded to MERV-13 standard. Air ionization systems have been added to all HVAC units.

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ONE-WAY FLOW OF TRAFFIC A one-way flow of traffic has been designed to support physical distancing as students, faculty and staff navigate campus. All walkways are clearly marked with arrows and stations where needed. This design will allow the community to navigate campus while following recommended physical distancing. Upon arrival to campus all students will go directly to their assigned class or program. Clear direction will be provided for future locations (nutrition, lunch, etc.) throughout the day.

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SPACE RECONFIGURATION Indoor classroom and office spaces and outdoor spaces have been reconfigured to accommodate the 6’ social distancing guidelines and support all learning models. Some of the steps we’ve taken include: • Utilizing large modular classrooms; • Adding outdoor tents conveniently located on the athletic field; • Adding web cams to all classrooms to support remote learning; • Converting several campus spaces into larger classrooms (CTL); • Removal of some non-structural walls to increase classroom sizes; and • Conversion of smaller classrooms into office spaces.

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SAFETY MEASURES AND SUPERVISION Additional layers of protection have been added: 1. Clear plexiglass panels for faculty leading classroom activities, and clear plexiglass panels for protection of high traffic areas (e.g. Pavilion).

2. Reduced classroom capacity.

3. Six feet of separation between seats in classrooms, offices, and common areas.

4. Excess furniture removed from classrooms, and common areas.

5. Signage and floor stickers reminding all community members of protocols.

6. Maximum occupancy posted for all spaces to ensure social distancing.

Additional supervision of restrooms, common areas, Pavilion, athletic field, patios, etc. to support proper social distancing throughout the day.

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CULINART - FOOD SERVICE Our highly regarded food service will return to campus on April 19. Students, Faculty, and Staff will be able to purchase: • SNACKS AND DRINKS - A robust variety will be available each day.

• PREPACKAGED LUNCHES - The CulinArt team will assist students in selecting from a wide offering of prepackaged meals, including premade salads.

OneCards will be distributed to all students the first day of in-person learning. Emails with instructions on how to load funds (for food purchases) will be sent home before the April 19 start date.

To keep the community safe, SOCIAL DISTANCING AND ONE WAY TRAFFIC FLOW will be monitored throughout the day Students will be directed to the ATHLETIC FIELD to consume food and beverages in comfortable beach chairs that are physically distanced.

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TRANSPORTATION OPTION - HOP SKIP DRIVE Families that may need transportation alternatives to and from Windward School for the remainder of the academic year might want to consider Hop Skip Drive, a youth transportation solution.

Hop Skip Drive is operated in vehicles and is designed to cater to school age children. The company has enhanced safety measures which include: • COVID-19 symptoms and exposure screening of all drivers; • Sanitization of vehicles prior to each ride; • Drivers wearing face coverings and proper personal protective equipment during rides; and • Plastic dividers between the front and back seats are used in every vehicle.

Additional information and sign ups can be found at hopskipdrive.com.

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TRAINING AND EDUCATION We want all community members to be comfortable with the new protocols and procedures before returning to campus. Training sessions will be available to educate and provide opportunities for questions. Some of the key areas of focus will be: • Daily self-health assessment • Arrivals and departures • Temperature and symptom checks • Proper use of face coverings and other relevant PPE

• Transitions between classes and athletics

• New schedule

• Hand washing technique and expectations

• Shared equipment

• One-way flow of traffic on campus • Classrooms

• Nutrition and lunch • Free periods • After school activities

Windward School’s top priority is the health and safety of all students, faculty, staff, and community members. Please be advised that due to rapid developments related to COVID-19, the information in this booklet may be subject to change. In this ever-changing landscape, Windward School will be proactive in monitoring and complying with local public health rules and guidelines. There may be situations that require immediate or different responses as the School determines is appropriate for the health and safety of its Community.

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PHASED RETURN - APRIL 19 The plan to return to campus is a phased approach, designed to support education and training of all community members on essential health and safety protocols and procedures.

A new daily class schedule has been designed to support proper social distancing, health and safety measures, and CDC recommendations.

The new schedule allows for all three learning options to seamlessly take place: (1) on-campus learning, (2) blended learning (a combination of both on campus and virtual learning), and (3) virtual learning. Some of the highlights of the new schedule include: • Staggered arrival and dismissal times to prevent congestion in the parking lots and screening stations; • A block schedule to minimize student/faculty movement during the day and provide ample time for proper disinfection of the classrooms after each use; • Increased outdoor experiences during nutrition, lunch, and some classes; • A wide selection of pre-ordered and prepared lunches. Healthy and delicious lunches, prepared daily by our CulinArt team, will be available for purchase in the pavilion during breaks and lunch; and • Staggered breaks throughout the school day to prevent queuing in restrooms and hand washing locations.

Specific instructions will be provided by each Division regarding the new schedule and phased return in advance of campus opening.

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QUESTIONS Reopening Plan (Health and Safety) • Lindsay Flacks, Director of Infrastructure & Risk Management (lflacks@windwardschool.org) • Dawn Barrett, Chief Operating Officer (dbarrett@windwardschool.org) Academics (Class Schedules, Virtual Learning, Retreats, Etc.) • Middle School Division – Eric Mandel (emandel@windwardschool.org) • Prep Division – Julia Coley (jcoley@windwardschool.org) • Collegiate Division – Kevin Newman (knewman@windwardschool.org) Athletic Programs • Tyrone Powell, Athletics Director (tpowell@windwardschool.org) Student Forms, Health Questions, Testing Requirements (athleticmedicine@windwardschool.org) • Wayne Northrup, Athletic Medicine (wnorthrup@windwardschool.org) • Edgar Gonzalez, Athletic Medicine (egonzalez@windwardschool.org)

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