43rd World Scout Conference Report

Conference Report

© World Scouting November 2024 World Scout Bureau Global Support Centre Kuala Lumpur Suite 3, Level 17 Menara Sentral Vista 150 Jalan Sultan Abdul Samad Brickfields 50470 Kuala Lumpur, MALAYSIA worldbureau@scout.org scout.org Reproduction is authorised to National Scout Organizations and Associations which are members of the World Organization of the Scout Movement.

Credit for the source must be given.

Photos by: Egyptian Scout Federation and World Scouting

Conference Report

CONTENTS

4

Foreword

6

Conference Overview and Outcomes

8

Programme Highlights

11

Youth Leadership and Engagement

18

Conference Decision Making and Outcomes

21

Digital and Hybrid Conference Experience

30

Planning and Logistics

32

Evaluation Highlights

36

5

Foreword from the Chairperson and Acting Secretary General

6

T

he 43rd World Scout Conference hosted by the Egyptian Scout Federation was a resounding success, bringing together nearly 2,000 Scouts and volunteers from 162 Member Organizaitons for our general assembly. For the first time, the Conference offered a hybrid experience, allowing participants to join both in person and online, and engage in decision-making processes from around the world. We also reimagined the event into a seven-day experience with a dynamic and youth-focused programme involving the largest number of youth participants under 30 in a World Scout Conference.

Together we reflected on the achievements of the past triennium, and celebrated the impact of Vision 2023 over the past decade which marked a period of transformative growth and innovation for our Movement.

The Conference was also a moment for us to engage the leadership of National Scout Organizations in important conversations during plenary keynotes and workshop sessions focused on topics including nonformal education, peace, health, and sustainability, as well as youth leadership and child and youth safeguarding as two of our highest priorities.

We welcomed a wide range of partner from international organisations to bring value and recognition for our work. Among these collaborators and special guests were United Nations Deputy Secretary-General, Amina Mohammed, as well as the World Health Organization, Alwaleed Philanthropies, United Nations Office of the High Commissioner for Human Rights, UN Environment Programme, UNICEF, World YMCA, World Association of Girl Guides and Girl Scouts, Generation Unlimited, Learning Economy Foundation, and the

International Federation of the Red Cross and Red Crescent Societies who contributed to the Conference programme.

Finally, the Conference was an opportunity to chart a course for the future of the Scout Movement. We unanimously approved a new Strategy for Scouting that will offer us a visionary roadmap for Scouting to create change in the world around us, while continuing to offer transformative learning experiences for every young person everywhere. We also made a number of key decisions that will guide us for the 20242027 triennium and beyond by electing the members of the World Scout Committee, selecting the hosts for future World Scout events, and endorsing the objectives of the World Triennial Plan.

On behalf of World Scouting, we wish to extend our thanks to our Host, the Egyptian Scout Federation, who offered an extraordinary experience for participants showcasing the best of Egyptian hospitality, culture and food. We also wish to thank the 500 volunteers and World Scout Bureau staff from across all Scouting Regions who contributed their time, energy and expertise as members of the Host and World Scouting planning teams to make the event an incredible success.

You can find video highlights, stories, key announcements, and decision-making summaries from the Conference on the newsroom, outcomes, and media sections of the event website at scoutconference.org. We hope this report serves as a valuable resource as you bring the insights and experiences from the event back to your organisations and communities.

Yours in Scouting,

Daniël Corsen

David Berg

Chairperson, World Scout Committee

Acting Secretary General, World Organization of the Scout Movement

7

Conference Overview and Outcomes The 43rd World Scout Conference, hosted in Cairo, Egypt by the Egyptian Scout Federation under the theme “A New Adventure”, brought together nearly 2,000 participants from 162 Member Organizations connecting from around the world for an immersive seven-day experience.

As the highest decision-making body of the World Organization of the Scout Movement (WOSM), the Conference was convened in a hybrid format for the first time in World Scouting’s history, offering an innovative and tailor-made programme for people attending both in person and online.

Over the course of seven days from 17 to 23 August 2024, delegates and observers joined the event to reflect and celebrate the achievements of the past triennium since the Conference last convened virtually in 2021. The event was also an opportunity to make key decisions that will shape the future direction of the Scout Movement for the 20242027 Triennium and usher in the next decade for Scouting with a new vision and strategy for the future.

Conference delegates and observers took part in plenary, breakouts and workshop sessions to learn about important priorities for Scouting and connect with our partners.

Workshop topics focused on some of the major themes from the past triennium, including membership growth, environmental action, diversity and inclusion, child and youth safeguarding, as well as Scouting’s youth-led contribution to sustainable development through Scouts for SDGs and our four educational initiatives.

During the Conference, Member Organizations elected the new voting members to the World Scout Committee, debated and voted on key Resolutions and Amendments to WOSM’s Constitution, adopted the Draft Objectives of the World Triennial Plan 20242027, selected the Hosts for future World Scout Events, welcomed four new Member Organizations to the Movement and unanimously approved a new Strategy for Scouting.

8

Conference Agenda

9

Conference by the numbers

1,830

total participants

By category • 1,152 delegates and observers • 188 guests and partners • 336 Host planning team and volunteers • 154 World Scouting planning team staff and volunteers

By modality • 1,436 participants in person • 394 participants online

36

decisions taken by voting

10

162

Member Organizations participating

26 sets

of workshops and breakout sessions on various topics

44

campfires on the Strategy for Scouting and World Triennial Plan

Programme Highlights Pre-engagement programme A comprehensive pre-engagement programme was designed and implemented to help NSOs prepare for the Conference. These sessions covered key areas such as understanding draft resolutions, learning how to vote, reviewing World Scout Committee candidates and event bidders, and participating in capacity-building workshops on essential Conference skills.

The pre-engagement programme included 14 webinars, a "Delegate 101" guide, and ongoing updates through communications and the event website to ensure that all delegations had the same level of preparation and understanding heading into the Conference. ScoutPass was used as a digital platform for earning badges and accreditation to incentivise participants to engage prior to the event. Online and direct one-on-one support was also provided through the Help Desk to answer questions and address technical issues faced by participants.

Plenary sessions The Conference revolved around plenary sessions that brought together participants from across the globe, both in-person in Cairo and online. These plenaries focused on the institutional and decision-making aspects of the event, including a report from the World Scout Committee Chairperson, a final report from the Youth Advisors, and discussions and voting on Draft Resolutions and Constitutional Amendments.

A total of 25 plenary sessions explored a new vision and Strategy for Scouting for the next decade, and offered inspiring keynotes from partners and special guests, as well as updates from key partners such as the World Scout Foundation and Kandersteg International Scout Centre. The main hall also provided a platform to present and vote for the new World Scout Committee members and select the Hosts for future World Scout Events.

The plenaries also highlighted the unity of the Scout Movement through symbolic moments, such as renewing the Scout Promise and honoring Scouts who had “gone home” since the last Conference. We welcomed four new Member Organizations, celebrated Scouting’s global growth, and recognised Bronze Wolf Award recipients during a special Awards ceremony. The Conference plenaries included moments of reflection, meditation, recognition, and celebration, and the event concluded by sealing a time capsule to mark the end of a remarkable new adventure and set the stage for the future of World Scouting. The full list of plenary sessions offered during the event included: •

Welcome to the Conference - The Adventure Starts

•

Constitutional Amendments Voting Session

•

Institutional Opening Session

•

World Scout Foundation Report

•

Triennial Reporting

•

Financial Report

•

Celebrating Vision 2023

•

Announcement: Events Hosts

•

Trends in the World

•

Get Ready for the Game

•

Next Strategy for Scouting

•

•

World Triennial Plan 2024-2027

Announcement: World Scout Committee Chairperson

•

World Scout Committee Candidates Presentations

•

•

Past Events Reports

Leadership for Success - Navigating challenges as leaders in our organisations

•

Future of WOSM Events

•

KISC Report

•

Event bidders Presentations

•

Conference Resolutions Voting Sessions

•

Announcement: World Scout Committee Elections

•

Reimagining Education and Youth Development

•

16th World Scout Moot and 26th World Scout Jamboree reports

•

Awards and Recognitions

•

Closing Session

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Breakout and workshop sessions A total of 151 breakout and workshop sessions were held during the Conference covering topics such youth leadership, membership growth, volunteer engagement, strengthening safeguarding, communications and branding, diversity and inclusion, and digital transformation. Other sessions focused on discussing the Draft Resolutions for the Conference, meeting World Scout Committee candidates, exploring the World Triennial Plan, engaging around the Strategy for Scouting, integrating World Scouting’s educational initiatives into national Youth Programmes, and implementing the outcomes of the Conference at the NSO level.

An Intergenerational Town Hall, supported by the UN Foundation, brought together around 200 young and adult leaders in Scouting, along with experts in youth empowerment and advocacy. The event featured discussions with subject-matter experts on the future of global cooperation and the crucial role of young people in decisionmaking. The breakout and workshop sessions offered throughout the event included: •

WOSM Events Strategy

•

Strategy for Scouting

•

World Triennial Plan

•

Draft Resolutions

•

Meet the Candidates

•

Implementing Conference actions in your NSO

•

Intergenerational Town Hall

•

Brand Refresh: Modern, Youthful, and Engaging!

•

Fostering Inclusion in Scouting

•

Building peace and resilience: Youth empowerment and strategic interventions

•

Strengthening safeguarding: approaches and strategies from different NSOs

•

Innovative approaches to adult development in Scouting

•

Impact of comprehensive health education for young people

•

Expanding Horizons: Effective strategies for membership growth and engagement

•

Eco-Champions: Global Scout Environmental Initiatives

•

Planning for the Future: Insights from our strategic planning journey

•

Scouting Reimagined: Harnessing Digital Technology and data for global impact

•

Unlocking Youth Leadership in your NSO

Social events and evening activities On the fifth day of the Conference, participants joined the Cairo Treasure Hunt adventure at the new Grand Egyptian Museum. This thrilling journey took participants through the heart of one of the most historic and culturally rich cities in the world. The treasure hunt offered participants an immersive experience, mixing the thrill of discovery with the wonder of ancient history, decoding cryptic messages, solving intricate puzzles and competing in exciting challenges that required teamwork. This experience was followed by the Egyptian Night at the same venue, where participants could enjoy food, music, dances and traditions of the host country.

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13

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Exhibitions, side events and networking Beyond the institutional programme, a special exhibitions area available in-person and online provided a unique space for World Scouting, Member Organizations, and key partners to showcase their programmes, initiatives, and events. The area allowed them to share good practices, highlight activities, promote training opportunities, and feature international Scouting events through the digital participation platform and in-person displays. Exhibitions included: •

Exploring the Conference – An opportunity for participants to familiarise themselves with the venue, understand the working methods, and prepare for the decisions to be made during the event.

•

WOSM Marketplace – A showcase of World Scouting’s achievements over the past Triennium, including Services, partnerships, as well as the highlights from Vision 2023 and the accomplishments of the Operational Framework.

•

NSO Exhibitions – A dedicated space for NSOs to display their key initiatives, programmes and events.

•

Event bidders and Host exhibitions – A platform for current and aspiring event Hosts to showcase their progress or bids for events like JOTA-JOTI, World Scout Jamborees, Moots, and Conferences.

•

Partner exhibitions – A display of the work of various partners collaborating with World Scouting.

The 22 side events and networking sessions provided participants with valuable opportunities to connect with fellow Scouts from around the world and explore specific topics and World Scouting initiatives in greater depth. While most side events were open to all Conference participants, the Bronze Wolf Awardees gathering was by invitation only.

The side events offered at the Conference included: •

Catholic Sunday Mass

•

The Scout Association UK Reception

•

High-Level Round Table

•

Alliance Reception

•

Commonwealth Scout Council Meeting

•

ILT Reception

•

Emirates Scouts Association Welcome Reception

•

World Scout Foundation - World BP Fellowship Reception

•

Scouts for Human Rights

•

Purple Team Celebration

•

Scouts of China Reception

•

KISC Reception

•

Scouts for Human Rights

•

Intergenerational Town Hall Evening Rally

•

CPGS meeting

•

Bronze Wolf Award Reception

•

Reception: Denmark - Candidate for the 27th World Scout Jamboree

•

La Cyclodyssée - from France to Korea by Bicycle

•

Meeting: Moot 2025

•

World Scout Committee Reception

•

Scouts for Human Rights

•

Africa Scout Foundation Gathering

Networking spaces were available daily throughout the Conference, offering participants the chance to connect with fellow Scouts during coffee breaks or join designated areas tailored for specific attendee groups.

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Partners, sponsors and collaborators The success of the 43rd World Scout Conference was made possible by the generous support and active participation of our partners, sponsors and collaborators with World Scouting. These organisations, committed to Scouting›s values, played a key role by contributing to plenary sessions, co-leading workshops, hosting exhibitions and side events, and engaging with delegates and observers. Notable partners, sponsors, special guests and collaborators included: •

•

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H.E. Mr. Abdel Fattah El-Sisi, President of the Arab Republic of Egypt H.E. Amina J. Mohammed, the Deputy Secretary General of the United Nations

•

Education Cannot Wait

•

International Federation of Red Cross and Red Crescent Societies

•

KAICIID

•

Kandersteg International Scout Centre

•

H.E. Dr. Asharaf Sobhy, Minster of Youth and Sports

•

Learning Economy Foundation

•

The Ministry of Youth and Sports

•

Solafrica

•

H.E. Dr. Rania A. Al-Mashat, Minister for Planning, Economic Development and International Cooperation

•

United Nations

•

United Nations Children’s Fund and Generation Unlimited

•

United Nations Foundation

•

United Nations High Commissioner for Human Rights

•

UN Women

•

World Health Organization

•

World Association of Girl Guides and Girls Scouts

•

World Young Men’s Christian Association

•

World Scout Foundation

•

General Ismel Elfar Head of the Supreme Committee of the WSCO

•

Mostafa Magdy Associate Assistant to the Minister and Head of the Government Committee

•

Misr Elkheer Foundation

•

United Group Company

•

Egypt Air

•

National Bank of Egypt

•

Alwaleed Philanthropies

•

Commonwealth Secretariat

17

Youth Leadership and Engagement A Conference for all By combining the World Scout Youth Forum with the World Scout Conference into one event, we aimed to create a unified experience that would promote youth leadership and involvement, provide personal growth opportunities for participants, and enable more effective decision-making. This new structure combined elements of learning and education, ensuring that young people played a central role in the event, and leading to the largest number of youth participants under 30 participating in a World Scout Conference.

To support this objective we made several key changes to the Conference programme and experience. Participant fees were reduced for individuals under 30, with a 32% reduction for those from Category A countries and a 20% reduction for those from Category D. Additionally, a Solidarity Fund was introduced to assist up to 50 NSOs from Categories A and B, enabling more delegates under 30 to attend. The Rules of Procedure were also updated to encourage Member Organizations to ensure that at least one-third of their delegates and observers were young people.

Further measures were taken to promote youth involvement, including a second round of nominations for World Scout Committee candidates to increase the representation of young people. Clear guidance was provided through updated documents such as the Conference Resolution and Amendment Guidelines, as well as a “Delegate 101” guide to help delegations prepare. Pre-conference engagement was encouraged, with an emphasis on intergenerational dialogue and training for workshop facilitators.

Youth speakers and facilitators were at the centre of Conference sessions, ensuring intergenerational and regional balance. Polls and audience engagement tools were used to provide meaningful data for young participants. All sessions were carefully curated to ensure that first-time attendees could fully participate and understand the proceedings, while videos and testimonies highlighted the voices and impact of young people in Scouting.

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The event also featured daily dialogue sessions designed for intergenerational and intercultural learning. These sessions offered participants a chance to reflect on the day›s themes and activities, exchange ideas, and hear new perspectives. Delegates and observers were able to participate in all aspects of the event, from plenary sessions and institutional breakouts to capacitybuilding workshops and social activities.

To ensure continuous improvement, monitoring and evaluation processes were developed for the Conference. Participants could evaluate sessions through the Conference app, complete daily surveys, and participate in postevent evaluations. A special focus was placed on assessing the representation and experiences of young people throughout the event, with a speech observatory used to track speaking time and contributions.

Experiences of youth participants Participants under 30 highlighted several positive features of the Conference, including the strong representation of young attendees, the support from helpful volunteers, and well-organised breakout sessions that facilitated intergenerational dialogue. The atmosphere and energy of the event, particularly during the Opening Ceremony, international evening, and the Intergenerational Town Hall, were well-received. The use of technology, such as the event app, and self-organised youth connections enhanced the overall engagement. Workshops on the Strategy for Scouting, the World Triennial Plan, and the WOSM Marketplace were also appreciated, along with the inclusive design of the stage and financial incentives through the Solidarity Operation, which made youth participants feel valued and heard.

Participants also identified several areas where the Conference could be improved. Many felt that there was little distinction between the new event format and previous Conferences, and there was a lack of strong integration between the Youth Forum concept and the Conference concept. Attendees missed early formal networking opportunities, especially for first-time participants, and noted that young Observers often felt excluded from delegation discussions. There were logistical issues such as venue layout, unreliable Wi-Fi, and scripted panels. Additionally, keynote speeches took too much time, leaving insufficient time for open discussions, and participants wanted clearer introductions and better organisation.

For future Conferences, youth participants suggested introducing dedicated sessions for first-time attendees to build capacity, foster networking, and set the context. They called for a review of WOSM’s last decade of youth engagement accomplishments to be shared at each event, alongside promoting safe spaces for young participants to connect and provide feedback. More attention to online participation, especially managing time zone differences, was recommended, as well as clearer communication on resolutions and amendments. Participants also proposed quotas for youth representation in decision-making bodies, more youth-focused workshops, and improved pre-event activities tailored by region to encourage meaningful intergenerational dialogue.

Focus group discussions emphasised the positive youth participation at the Conference, but stressed the need for greater youth representation in decision-making roles within NSOs. Participants suggested quotas to increase youth involvement in committees and decision-making bodies.

Intergenerational dialogue was seen as lacking, with fewer opportunities for meaningful interaction between young and older delegates compared to previous conferences. Recommendations included pairing new delegates with experienced «mentors» before the event and adding a day for young delegates to network and prepare.

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Conference Decision Making and Outcomes Report of the Resolutions Committee The Resolutions Committee published two reports during the Conference, in advance of the Conference Resolution voting sessions. The first report summarises the Resolutions Committeeʼs review of amendments to the WOSM Constitution and a draft resolution requiring a two-thirds majority, noting that no amendments were received for constitutional proposals and one amendment was received for Draft Resolution 2024-B on WOSM registration fee.

The second report outlines the Resolutions Committee’s review of 22 amendments to the remaining Draft Resolutions, the World Triennial Plan 2024-2027, and the Strategy for Scouting, including one non-compliant amendment.

•

Conference Document 4D - Report of the Resolutions Committee on proposals requiring two-thirds majority

•

Conference Document 4E - Report of the Resolutions Committee on proposals requiring simple majority

Conference Resolutions Nine Draft Resolutions were presented for the Conference’s consideration. Draft Resolutions A to F were proposed by the World Scout Committee, while Draft Resolutions G and J were submitted by Member Organizations.

•

2024-A Registration of Member Organizations (already approved by the Conference through referendum)

•

2024-B WOSM registration fee

•

2024-C Strategy for Scouting

•

2024-D World Triennial Plan 2024-2027

•

2024-E Safe from Harm

•

2024-F WOSM Events Strategy

•

2024-G Towards a truly inclusive World Scout Conference

•

2024-H World Mental Health Policy

•

2024-I Champion the prevention of gender-based violence

•

2024-J Living together in peace

The Conference reviewed nine (9) proposed Amendments to the Draft Objectives of the World Triennial Plan 2024-2027, three (3) Amendments to the Strategy for Scouting and ten (10) proposed Amendments to the Draft Resolutions. Two (2) proposed amendments related the Draft Objectives of the World Triennial Plan 2024-2027 (Draft Objective 2.

Strengthen Diversity and Inclusion) and Draft Objective 5. A Fit for Purpose Organisation) were withdrawn. All of the remaining proposed Amendments were approved, and all Draft Resolutions were adopted as amended.

The Resolutions approved by the 43rd World Scout Conference, along with all other Resolutions dating back to 1920, can be accessed on the World Scout Conference Resolution Database on World Scouting’s Learning Zone library.

•

World Scout Conference Resolutions (1920-2024)

•

World Scout Conference Resolutions database

21

Rules of Procedure The Rules of Procedure for the 2024 Conference were designed to build on the best practices established during the 2017 and 2021 Conferences, further strengthening the inclusive and streamlined decision-making process. These procedures were approved

by Member Organizations through a referendum ahead of the event to guide the institutional proceedings before, during, and after the Conference.

A significant change in the Rules of Procedure was the implementation of a two-deadline nomination process for World Scout Committee Candidates. The purpose of the twodeadline process was to provide an opportunity to meet diversity requirements, allowing for a secondary nomination period if the initial candidate pool lacked sufficient diversity.

This approach aligned with the objective of strengthening youth engagement in decisionmaking within the World Organization of the Scout Movement and supporting inclusive representation..

To accommodate the evolving nature of the Conference, including virtual attendance, several updates were made. These included minor improvements for clarity, alignment with the event modality, and the implementation of measures to enhance youth engagement in decision-making and alignment of voting protocols. These principles were integral to ensuring a well-organized and inclusive Conference experience.

Conference documents A total of 20 Conference Documents, along with additional supporting materials, were made available in both English and French. Nearly all of these documents were also translated into Spanish and Arabic to enhance the accessibility and inclusivity of WOSMˊs decision-making processes for the Conference. These resources were designed to help delegates familiarise themselves with the key topics under discussion and the decisions that needed to be made during the event.

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New Member Organizations At the Conference, four new Member Organizations from Antigua and Barbuda, Congo, Mali and Albania were officially welcomed to the Movement, increasing WOSM’s membership to 176 National Scout Organizations representing 57 million young people and volunteers worldwide.

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Antigua and Barbuda Scout Association (effective 24 November 2022)

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Scoutisme Congolais (effective 9 August 2023)

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Scouts et Guides du Mali (effective 9 June 2024)

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Scouts of Albania (effective 16 August 2024)

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New Vision and Strategy for Scouting A new Vision and Strategy for Scouting was unanimously approved at the 43rd World Scout Conference which will guide our global Movement for the next decade. Along with the World Triennial Plan for 2024-2027, the strategy was shaped by Member Organizations during the event to address key issues such as sustainability, youth leadership, and peace education.

A pre-Conference webinar was held to present the proposed strategy and help Member Organizations better understand its direction. During the Conference, small group discussions were organized to explore how Member Organizations could implement the strategy and to gather their recommendations for World Scouting on its implementation.

Draft Objectives of the World Triennial Plan The Draft Objectives of the World Triennial Plan for 2024-2027 were discussed, amended, and endorsed by Member Organizations during the Conference for implementation in the upcoming triennium. This plan outlines the key priorities and strategic objectives for the Scout Movement leading up to the next World Scout Conference in 2027.

A webinar was held before Conference to give clarity to Member Organizations and during the Conference small group discussions were held. The output from these discussions on how Member Organizations can implement the Triennial Plan and recommendations given to World Scouting will be incorporated in the final Triennial Plan.

The Draft Objectives will undergo a final check by the World Scout Committee to assess available resources and ensure alignment with other approved Conference Resolutions.

The final version of the World Triennial Plan 2024-2027 will be published by the end of December 2024, following approval by the World Scout Committee.

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Constitutional Amendment A single Amendment to the WOSM Constitution was presented for the Conference’s consideration. With no additional amendments proposed, the Conference approved the Constitutional Amendment.

1.

Conference Document 4C - Amendment to the Constitution of WOSM proposed by the World Scout Committee

2.

Constitution of the World Organization of the Scout Movement - 2024

World Scout Committee elections A total of 12 individuals were elected from the 26 candidates listed below to serve as the voting members to the World Scout Committee for the 2024-2027 triennium:

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At the first World Scout Committee business meeting on 20 August 2024, the following three individuals were appointed as the Committee’s Chairperson and Vice-Chairpersons for the 2024-2027 triennium:

Daniël Corsen Chairperson (Curaçao)

Mori Chi-Kin Cheng Vice-Chairperson (Hong Kong)

Julius Kramer Vice-Chairperson (Sweden)

Details on the candidates nominated as voting members to the World Scout Committee are available in Conference Document 12, Circular N° 24/2024 and the Candidates page on the Conference website.

According to WOSM’s constitutional provisions, the World Scout Committee’s mandate starts at the closure of the 43rd World Scout Conference and will finish at the closure of the 44th World Scout Conference in 2027.

E-voting system Building on our previous experience, World Scouting’s e-Voting system was once again a key innovation at the Conference, enabling the decision-making process for delegates during the hybrid Conference.

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•

Total voting time (excluding extended votes): 133 minutes

•

Total number of votes: 36

•

Total number of voters: 169-170 Member Organizations

•

Total votes cast: 40332

•

Average voter turnout: 135.08 out of 169.92 (79.50%)

•

Abstentions: 824 out of 4863 votes cast (17%)

All 36 decisions of the Conference were made using the e-Voting system, reflecting the continued effectiveness and reliability of this digital tool. The following decisions were included: Decision

Total Votes Cast

Total Voters

Voter Turnout (%)

Appointment of the Tellers

720

169

71.01%

Appointment of the Resolutions Committee

720

169

71.01%

Elections of the World Scout Committee for the 2024-2027 triennium

12168

169

100%

Hosts for future World Scout Events

774

170

75.88%

Constitutional Amendment and proposals requiring two-thirds majority (including amendments)

2400

170

78.43%

Conference Resolutions (including amendments)

13608

170

78.48%

Amendments to the Strategy for Scouting

2316

170

75.69%

Amendments to the Draft Objectives of the World Triennial Plan 2024-2027

5436

170

76.13%

TOTAL

40332

170

79.50%

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Support for Committee candidates Support to all Candidates running for elections to the World Scout Committee was provided before and during the Conference. A comprehensive e-learning course was developed to ensure all candidates had an equal opportunity to understand the governance practices of World Scouting, ideas on how to build a network, understand financial reporting, and hear from current World Scout Committee members about their experience of being a Committee member. The WOSM Code of Conduct for Elections was included in the e-learning course. Two webinar training sessions were conducted to provide an overview of the Code of Conduct and on other relevant topics for discussion. A digital “meet the Candidates” session was organised, where Member Organizations could have a discussion with each candidate in breakout rooms.

Leading up to the Conference, candidates were asked to produce videos that were posted on the website. During the Conference, candidates had an opportunity to present their motivation to delegations in plenary, followed by an in-person meet the candidate session.

In all above situations the candidates were supported through rehearsals online and in plenary.

Hosts of future World Scout events The Hosts of future World Scout events, including the World Scout Conference in 2027, World Scout Moot in 2029, and World Scout Jamboree in 2031, were decided and appointed during the Conference. The following NSOs were appointed as Hosts: •

44th World Scout Conference (2027) - The Scout Association (United Kingdom)

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17th World Scout Moot (2029) - The General Association of the Scouts of China (Scouts of China)

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27th World Scout Jamboree (2031) - The Danish Scout Council (Denmark)

Report of the Credentials Committee The Report on Member Organization Credentials at the 43rd World Scout Conference offered a detailed breakdown of the Conference’s quorum status, confirming that the event met the necessary attendance requirements of WOSM’s Member Organizations.

The report also provided an overview of the presence of Member Organizations at the event and clarified the right to vote, thereby ensuring transparency and adherence to procedural rules throughout the Conference.

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1.

Conference Document 9 - Credentials Committee Report

2.

Official list of Member Organizations in attendance

3.

Full list of attendees by Member Organization

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Digital and Hybrid Conference Experience Conference Mobile App, Attendee Hub and website An official Conference Mobile App was developed to enhance the Conference experience of participants which included essential information and engaging features. The app was available to all registered participants and served as a go-to resource for everyone joining in person and online throughout the event. The app enabled participants to stay informed and connected throughout the event with the ability personalise their schedule, receive real-time updates, and access speaker profiles. Key features of the app include networking tools, gamification challenges, Safe from Harm resources, and an exhibition space for exploring materials from exhibitors. With venue maps, session evaluations, and push notifications, the app offered a seamless and interactive Conference experience.

The Attendee Hub was designed to facilitate online participation and provide an immersive experience for virtual attendees to join plenary sessions and select breakout discussions during the event. It offered a comprehensive solution for participants unable to attend in person, ensuring that everyone could engage with content and contribute to discussions and decision making. The platform served as the primary tool for virtual participants to access live sessions, including a number of workshops where remote attendees could fully participate. Like the Conference Mobile App, the Attendee Hub allowed participants to connect with others, stay informed, and maximize their overall experience.

The Conference website served as the primary source of information before, during and after the events. On the website, participants could access relevant information, resources and webinars to get prepared, understand the registration process, explore the programme schedule, access institutional documents, and learn about the e-Voting system and decision-making processes.

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Interpretation A third of the breakout sessions delivered in English were made available in French, Spanish and Arabic using AI interpretation and live subtitling. This service was provided

by Interprefy, our remote interpretation software service provider. Similar to the human interpretation provided in the rest of the breakouts, participants could connect to the Interprefy app on their phone and listen to an AI generated interpretation or follow AIgenerated live subtitles.

Gamification To engage and motivate all participants in a fun and rewarding way, gamification was integrated into various programme experiences for both individuals and international teams, in-person and online. A total of 22 digital badges were available in the App, and 21 badges in ScoutPass (12 during the pre-engagement phase and 9 during the Conference).

In addition, in-person participants and their international teams had the opportunity to create their own Conference bracelet, earning different beads throughout the sevenday event. These beads served as a reminder of the companionship, camaraderie, and adventure shared by participants.

By linking the experiences before and during the Conference to a rewards system, we were able to track participant engagement.

1.

801 participants took part in the game

2.

3,230 points reached by the top scorer

3.

6,067 actions were completed to unlock badges

4.

1,209 challenges were completed in the App

5.

444 digital badges were claimed in ScoutPass

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Planning and Logistics Code of Conduct The Code of Conduct was carefully managed and widely published to all participants, including attendees, observers, guests, volunteers, and staff. It outlined the expected behavior during the Conference and applied to all conference-related activities.

1.

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Conference Code of Conduct

Registration Registration for the Conference opened in February and remained open throughout the event. Registration was by invitation only through NSO Official Contacts as identified in the World Scouting Directory. Up to 16 people per Member Organization (6 delegates, 10 observers) could register to attend the Conference both in-person and online.

There was no limitation on registering online observers - these participants had the option to follow all plenary sessions and participate in some breakout sessions via the digital participation platform, as well as engage in the gamification activities. Through the online registration system, Heads of Delegations could update information about their delegation at any time before the event.

Member Organizations were strongly encouraged to appoint a delegation reflecting the diversity of the Scout Movement, including a balanced delegation in terms of gender, geographic and cultural representation, and young people under the age of 30.

1,830 total participants, out of which: 1.

1,152 delegates and observers

2.

188 guests, both in-person and online

3.

336 volunteers from the Host team

4.

154 WOSM Team staff and volunteers

1,152 total delegates and observers, out of which: 1.

670 delegates and 482 observers

2.

804 in-person and 348 online participants

3.

810 male, 339 female, 2 prefer not to say, 1 non-binary

4.

352 participants under 30 years old and 800 with 30 years or older

From the 352 young participants (under 30 year old): 1.

32 had the role of Head of Delegation (out of 162 delegations)

2.

202 delegates and 150 observers

3.

258 in-person and 94 online

4.

187 male, 164 female, 1 non-binary

5.

45 were covered under the Solidarity fund

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Help Desk The Help Desk Centre was established to provide delegations with timely support in the preparation phase and during the event by centralising communication and inquiries arriving through emails, the official website and the digital participation platform. A dedicated team of 12 volunteers from the Host and World Scouting staff members supported participants from March onwards, and a team of local volunteers was established in July to provide tailored support to each delegation by sharing relevant information and answering inquiries via email.

During the event, participants had the option to either open a ticket and use the instant chat option in the app and on the two websites, or reach out to the physical booth located at the registration area. A team of five staff members from all Regional Support Centres was available to answer tickets and engage in chat conversations from 06:00 until 21:00 Cairo time, ensuring that participants would get an answer as soon as possible.

Participants also received support through the FAQ section of the website, where information was structured in 146 articles and 15 sections.

Some statistics from the ZenDesk dashboard: •

483 tickets were created via ZenDesk

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464 tickets were solved and closed (96%)

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420 tickets were conversations between the host heroes and Heads of Delegations (via email)

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132 live chats with participants

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64% of chats were resolved within 1 hour

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43 minutes average first response time

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14 hours average full resolution time

Out of 196 total inquiries received during the event: •

49% were received via live chat

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31% were received via email

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20% were received via the website ticketing system

Safe from Harm During the 43rd World Scout Conference, the safety and well-being of all participants was prioritised through the Safe from Harm framework. This initiative aimed to create a safe, friendly, and inclusive environment for everyone involved in person and online and ensure a safe space to report any concerns during the Conference.

All participants were required to adhere and follow to the tailored Conference Code of Conduct throughout the event and related activities. Additionally, all participants were required to complete a new mandatory Safe from Harm online course to be able to enter the conference both in-person and virtually.

During the event, 24 Listening Ears were available in-person and online to support participants and a Safe from Harm operational team was managing any potential situation. 19 Listening Ear encounters were received, and 18 concerns were managed during the event. Outside of programme hours an SOS phone line was available for emergencies, only one phone call was received.

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Solidarity Operation The solidarity operation, called the Ahlan Wa Sahlan Initiative, enabled greater participation among NSOs with limited financial resources to attend the Conference through full and partial sponsorship. The initiative supported 45 delegates from category A and B countries to attend the Conference, strengthening gender diversity and youth participation to the event.

A total of 70 applications were received via a registration form (1 per NSO), and the selection of candidates was done according to the set criteria and in consultation with Regional Directors, based on the criteria outlined above and delegation sizes, with priority given to smaller delegations.

Out of 45 participants supported via the solidarity operation: •

46% were partially supported and 54% were fully supported

•

71% were female

•

100% were under 30 years old

From the evaluation feedback it was clear that this experience was beneficial for the majority of participants. Despite some individuals who faced challenges getting their visa approved or not having enough information about the event, most participants who filled in the evaluation mentioned that they developed their leadership skills, increased their understanding of global matters, and truly appreciated the diversity and inclusion aspect that this solidarity operation initiative brought to the event.

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Evaluation Highlights A set of evaluation tools enabled Conference participants to provide feedback to the Organising Team throughout the event. Feedback was collected through daily questionnaires, focus group discussions, and an in-depth survey at the end of the event.

Daily summaries of the evaluation results allowed organisers to make adjustments to the Conference operations in real-time and provided clearer communication with participants during the event. A final evaluation report will inform the organisation of the next Conference.

Here are some highlights from the end-of-event evaluation survey to participants. 430 responses were received, and the (anonymous) demographics of the respondents represent well the diversity of the Conference participants. These scores were calculated from weighted averages of the evaluation survey responses.

Logistics and Conference documents

Support and Safe from Harm:

4.35

4.43

4.30

Production audio and visual

Online user expereince

Programme

4.25

3.74

Guiding principles of the Conference

4.15

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Communications

4.19

Achieving the Objectives of the Conference

4.49

What respondents like best about the Conference (top 3 topics, AI used in analysis): •

Programme content and learning: Plenary, workshops, Strategy for Scouting, resolutions, decision-making processes, and overall learning

•

Event organisation: Volunteers, hospitality, logistics, management and organisation

•

Networking and interaction: Opportunities to network, making friends, global connections, and sharing ideas with other Scouts and NSOs.

Suggestions to improve for the next World Scout Conference (top 3 topics, AI used in analysis): •

Technology and interactivity: Reduce limitations of online participation: increase interactivity

•

Event structure and timing: Have a shorter event, fewer speeches, more breaks, and more effective time management

•

Inclusivity and accessibility: Ensuring equal opportunities for all NSOs to participate, maximising interpretation, ensure youth participation in all sessions

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Speech Observatory The Conference used a novel methodology called a “speech observatory” to track representation of participants speaking from the floor in plenary sessions. Interventions or speeches were timed and linked to the participant’s background to compare representation and speaking at the Conference.

The data shows that gender and age are well-aligned: 29% of participants were female and their share of voice was 24%. Young people under 30 years of age represented 30% of the participants and had 29% share of voice.

The African and Interamerican regions were well-represented, but the Arab and AsiaPacific were underrepresented (13% participation / 7% speech and 21% / 6%, respectively) and the European region was overrepresented (25% participation / 48% speech).

Finally, the data shows that online participants were underrepresented at 24% participation / 3% speech.

Future Conferences are recommended to find ways to make plenary participation easier for remote participants and explore ways to even out regional representation.

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Planning Team and Volunteers The successful planning and delivery of the Conference was made possible thanks to a dedicated WOSM Planning Team, comprising 156 volunteers and staff from all Scouting Regions (108 in person and 48 supporting online), along with a committed Host team from the Egyptian Scout Federation. The teams collaborated both in person and remotely, working tirelessly across different time zones to meticulously plan and deliver the Conference with the highest level of professionalism.

Conference Coordination Team The Conference Coordination Team was comprised of World Scout Bureau staff members and volunteers who led the oversight, planning and delivery for the event. Team members included: Coordination Co-Leads

Communications Co-Leads

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David Berg

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David Venn

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Jacob Murray

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Maya Taylor

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Amal Ridene Production Co-Leads

Programme Co-Leads

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Mihajlo Atanackovic

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Ruth Potts

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Victor Ortega

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Beatriz Candeias

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Alfredo Musse

eVoting Co-Leads

Logistics Co-Leads

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Linda Rainbow

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Elena Ceban

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Tilemachos Boni

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Eric Takiy

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Mary Waweru

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Christoph Rechsteiner

World Scout Committee Support •

Milly Siebrits

•

Azleen Syarina

Conference Officers Continuing the successful practices of previous years, the World Scout Committee appointed the following individuals as Chairperson and Vice-Chairpersons of the 43rd World Scout Conference during its March 2024 meeting, ensuring impartiality and fairness in the decision-making process.

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•

Amal Ridene, Chairperson (Tunisia)

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Madhusudan Avala, Vice-Chairperson (India)

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Edgar Marumbu, Vice-Chairperson (Kenya)

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Conference Steering Committee The Conference Steering Committee serves as the strategic decision-making body responsible for enabling the Conference to fulfil its constitutional duties. During its March 2024 meeting, the World Scout Committee appointed the following individuals as members of the Conference Steering Committee: •

Amal Ridene (World Scout Conference Chairperson)

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Andy Chapman (World Scout Committee Chairperson)

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Ahmad Alhendawi (WOSM Secretary General)

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Mehdi Ben Khelil (World Scout Committee liaison for the Conference)

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Melissa Wilm (Youth Advisor to the World Scout CommitteeY)

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David Berg (Deputy Secretary General)

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Jacob Murray (World Scout Bureau, Director, World Events)

Conference Resolutions Comittee The Resolutions Committee, composed of a diverse and experienced team, supported Member Organizations in developing, reviewing, and submitting proposals to the Conference. Throughout the event, the Resolutions Committee consolidated these proposals and presented them in a report to the Conference. During the opening session on 17 August 2024, the Conference endorsed the following members of the Resolutions Committee: •

Bragi Björnsson, Chairperson (Iceland)

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Khadija Alhammadi (United Arab Emirates)

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Safidy Arno Ramarolahy (Madagascar)

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Filipa Aroso (Portugal)

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Grecia Bárcena (Mexico)

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David Yen-Cheng Lai (Scouts of China)

Conference Credentials Comittee At its March 2024 meeting, the World Scout Committee appointed the following individuals as members of the Conference Credentials Committee.

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Mette Brock (Denmark)

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Mari Nakano (Japan)

•

Ahmad Alhendawi (WOSM Secretary General)

Conference Tellers Tellers played a crucial role in the Conference, overseeing voting procedures and verifying vote counts. Aimed at ensuring balanced gender representation, age diversity, and nationality, a team of 12 individuals was proposed. This team included primary Tellers for e-voting and contingency Tellers for manual voting if necessary, with an appropriate number assigned to each plenary session. The Tellers were officially endorsed during the opening session on 17 August 2024.

•

Khaled Alshahrani (Saudi Arabia)

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Kenan Alvarado (Costa Rica)

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Stella Antreou (Cyprus)

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Sarah Awad (Austria)

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Luigi Joaquim Lima Barbosa (Cabo Verde)

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Juan Pablo Gutierrez (Colombia)

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Puntharee “Gift” Isarankura (Thailand)

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Asil Khalili (State of Palestine)

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Naoto Kimura (Japan)

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Zamangwe Mazibuko (South Africa)

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Ngo Thanh Ngan (Viet Nam)

•

Benjamin Viseé (Belgium)

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© World Scouting November 2024 World Scout Bureau Global Support Centre Kuala Lumpur Suite 3, Level 17 Menara Sentral Vista 150 Jalan Sultan Abdul Samad Brickfields 50470 Kuala Lumpur, MALAYSIA worldbureau@scout.org scout.org