Working@Duke April/May 2018 Issue

ART IS EVERYWHERE 8

EVERY DOLLAR COUNTS 11

MOTHER’S DAY SAVINGS 14

NEW S YOU C AN USE • A P R I L / M AY 2 0 1 8

Replacing the Irreplaceable

Editor’s Note

CONTENTS

LEANORA MINAI

Will You Outlive Your Savings?

Every year in May, Duke Human Resources hosts a series of seminars to help you plan for retirement.

There are seminars about budgeting, reducing debt and the Duke retirement plan. Some of you may think you’re saving plenty, or have enough time, but maybe you’re not on the right track.

These statistics should get your attention: One out of three men and one out of two women who are in their mid-50s today will live to be 90, according to the Society of Actuaries.

90 years old.

Are you contributing enough to savings to cover your life in retirement? In other words, are you taking steps to ensure you don’t outlive your money?

On page 11 of this issue, we discuss how to maximize your savings and include a chart showing that one of the greatest fears about retirement is outliving savings and investments. Count me among those people. To limit my potential risk, in March, I diverted all of the extra pay in my salary from recent tax reform to my retirement plan.

According to the Society of Actuaries, most people plan to spend at least 20 years in retirement.

For strategies on having enough money to maintain a desired quality of life in retirement, I talked with Christopher Mann, a certified financial planner and director of retirement planning for Fidelity Investments, Duke’s primary retirement plan provider.

This guidance may sound like a simple formula, but a lot of people don’t follow it, Mann said.

Budgeting Mann suggests living below your means. For example, he said, instead of maxing yourself out with a mortgage or leasing a luxury vehicle, buy a moderate home and car and keep your vehicle 10 or more years.

“People underestimate the importance of keeping your expenses down,” Mann said. “Even if you’re a great saver but let your expenses get away, you’re not going to retire when you want to.”

Managing Debt Avoid using credit cards to finance purchases and pay off balances with high interest rates first.

Saving Mann recommends saving as much as possible, as soon as possible, especially considering longevity – how long you might actually live in retirement. As a stretch goal, Fidelity suggests saving 15 percent of your annual pre-tax income for retirement. If you earn $45,000 per year, that’s $562.50 per month. If that goal isn’t doable now, Mann said to save as much as you can and increase the contribution each year. “Saving for retirement is supposed to hurt a little,” he said. But the results will be worth it.

Do you have saving tips? Share them with us for future stories. Send email to working@duke.edu. And be sure to take part in Financial Fitness Week May 21-24. Visit hr.duke.edu/financialfitness for more information.

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4 Replacing the Irreplaceable Successfully navigating the retirement of University and Health System

employees is a situation many corners of Duke are facing. With roughly 11,500 members of Duke’s staff and faculty born during or before the baby boom, that trend is not slowing down.

8 Art is Everywhere While the Nasher Museum of Art and Rubenstein Arts Center are hubs

of artistic activity at Duke, smaller places scattered around campus offer doses of art.

10 Hyperbaric Chambers:

A Half-Century of Care

Impressive technology combines with deft human touch for high-level care in Duke’s hyperbaric chambers, where about 250 patients are treated each year.

11 How to maximize your retirement savings 12 Building camaraderie through team activities 13 Tips on traveling abroad with technology 15 Apply for a Green Grant to start a campus sustainability initiative

Contact us Editor/Communications Director: Leanora Minai (919) 681-4533 leanora.minai@duke.edu Assistant Vice President: Paul S. Grantham (919) 681-4534 paul.grantham@duke.edu Graphic Design & Layout: Paul Figuerado (919) 684-2107 paul.figuerado@duke.edu

Stephen Schramm Senior Writer (919) 684-4639 stephen.schramm@duke.edu Jonathan Black Writer (919) 681-9965 jonathan.c.black@duke.edu Photography: Duke University Photography and Stephen Schramm of Communication Services.

Working@Duke is published every other month by Duke’s Office of Communication Services. We invite your feedback and story ideas. Send email to working@duke.edu or call (919) 681-4533.

Visit Working@Duke daily on Duke Today: working.duke.edu

Cover photo: After more than four decades at Duke Regional Hospital, Clinical Nurse Ann Llewellyn will retire in June.

2017, 2014 Gold, 2015, 2013, Silver, 2016, 2009, 2007 Bronze, Print Internal Audience Publications and 2012, 2011, 2009, 2008, 2007 Gold Medal, Internal Periodical Staff Writing

BRIEFLY Enjoy a free movie during Duke Appreciation

Apple CEO Tim Cook to speak at commencement

University and Health System employees and their families are invited to enjoy a movie under the night sky on the East Campus Quad as part of Duke Appreciation.

Duke will celebrate its 38,000 staff and faculty with free events and special discounts through May. It will also honor employees marking career milestones of 10, 15, 20, and 25 years or more of service with an invitation-only gathering.

A popular event in May is the free movie on the East Campus Quad.

“It was a nice night and a movie we wanted to see, so we decided to go check it out,” said Kelsey Doyle, a labor and delivery nurse at Duke University Hospital who watched “Sing” with her husband on the quad last year. “We had a great time.”

For more information about Duke Appreciation activities, visit today.duke.edu/working or hr.duke.edu/appreciation in late April.

Apple CEO Tim Cook, a graduate of Duke University’s Fuqua School of Business and a member of the university’s Board of Trustees, will deliver Duke's commencement address on May 13.

Cook earned his MBA in 1988 from Duke, where he was a Fuqua Scholar, an honor given only to students who graduate in the top 10 percent of their class. He received a bachelor of science degree in industrial engineering from Auburn University in 1982.

Tim Cook "From the first day I walked onto campus more than 30 years ago, Duke has been a source of inspiration and pride for me -- both professionally and through the deep personal friendships that have endured to this day,” Cook said. "It’s my honor to be returning to salute the class of 2018 as they begin the next chapter of their lives as Duke graduates.”

Under Cook’s leadership, Apple became the world’s largest and most valuable publicly traded corporation while also being recognized as one of the most innovative.

“Throughout his career, Tim has embodied Duke’s values of innovation and service to society, whether through his contributions to Apple’s groundbreaking technology or his advocacy for social justice,” said Duke University President Vincent E. Price. “I can imagine no better person, and no bigger Duke fan, to inspire the Class of 2018.”

Duke community members are invited to volunteer at commencement, which is open to the public in Brooks Field at Wallace Wade Stadium. For information, visit bit.ly/volunteerforcommencement2018. Learn more about the ceremony at commencement.duke.edu.

Get seasonal, farm-fresh produce at the Duke Farmers Market Tina Van Nevel blocks off 30 minutes on her calendar every Friday from April through September.

The Duke Farmers Market, which opens April 27 on the greenway outside the Mary Duke Biddle Trent Semans Center for Health Education, is a short walk from Van Nevel’s office.

“I love talking to the farmers and taking their recommendations on what produce I should get,” said Van Nevel, staff assistant in the Pulmonary Medicine Division. “It’s nice to know the people who are growing your food.”

The market returns from 11 a.m. to 2 p.m. every Friday from April 27 through Sept. 28. Buy fresh produce, eggs, meat, cheeses, bread, granola, olive oil and more. Lunch vendors include Makus Empanadas, Nosh, Rockabilly Farm and others.

Share your pictures all season on social media with #HealthyDuke.

Learn more at hr.duke.edu/farmersmarket.

Financial Fitness Week returns Watch a webinar or attend a workshop to learn about retirement savings strategies, budgeting, will preparation and more during Duke’s annual Financial Fitness Week.

From May 21-24, employees and immediate family members are invited to webinars and in-person workshops that cover topics such as identifying and prioritizing savings goals, understanding Social Security in retirement, and strategies for reducing debt. There will be opportunities to attend in-person sessions to learn more about transitioning to Fidelity as Duke’s primary retirement plan provider.

“Financial Fitness Week is important because it gets people to think about retirement,” said Percy Hill III, a Duke Benefits financial analyst. “It gives employees a chance to get valuable information on a variety of retirement topics from budgeting tips to strategies on distribution options from industry leaders in the retirement field.”

Visit hr.duke.edu/financialfitness to register for workshops.

Save on pro soccer tickets Robin Roach and her 14-year-old son, Devin, are self-titled super fans of the North Carolina Football Club.

Since the Roaches moved to the area five years ago, the family has been attending at least three soccer games each season to cheer on the team at WakeMed Soccer Park in Cary.

“The players do such a good job of making themselves available to kids,” Roach said. “It’s a great way for my son to model professionals and emulate them.”

Roach, director of revenue cycle and strategic business operations for the Department of Psychiatry and Behavior Sciences, saves on game tickets with the Duke employee discount. Staff and faculty get 20 percent off per ticket, a $4 to $13 per ticket savings.

“I use my Duke discount, and it’s the greatest thing,” Roach said.

North Carolina FC, previously known as the Carolina RailHawks, moved from the smaller North American Soccer League to the United Soccer League. The season runs to Oct. 13.

Visit the hr.duke.edu/discounts and search “sporting events” for information. Your NetID and password are needed for the discount.

working.duke.edu

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Replacing the Irreplaceable Duke prepares for retirements by nurturing future leaders

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Bob Byrd, at right above, associate university librarian for Collections and User Services, joined Duke Libraries in 1978.

here are a few things Bob Byrd is looking forward to doing after he retires in May. Byrd wants to do more volunteer work, visit family and finally tame the wilderness in his long-neglected yard. He’s also curious to see what happens at Duke’s libraries once he’s gone.

“I’ve enjoyed thinking about the future, even though I won’t be employed here for it,” said Byrd, 67, associate university librarian for Collections and User Services. “I’ll be excited to see the organization’s continuing growth and change and adaptation.”

On staff since 1978, Byrd helped guide Duke Libraries through a time of drastic evolution in the library field. In addition to helping plan the library at Duke Kunshan University and the renovation and expansion of Perkins Library, he oversaw the merger of a handful of library departments into the internationally known David M. Rubenstein Rare Book & Manuscript Library.

After Byrd announced his retirement in November, library leadership mulled how best to handle the departure of one of their most experienced employees.

“In 40 years at Duke, he’s seen so much change and easily managed to adjust to it, embrace it, move forward and bring people forward with him,” said Duke University Librarian and Vice Provost for Library Affairs Deborah Jakubs. “It is a huge 4

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loss, not just for the libraries.

But we will move ahead, building on the foundation that Bob has put in place.”

Successfully navigating the retirement of employees is a situation many corners of the University and Health System face. With roughly 11,500 members of Duke’s staff and faculty born during or before the baby boom, that Bob Byrd in 1978. trend is not slowing down.

In 2012, the group comprised 42 percent of Duke’ workforce. Last year, their share dropped to 30 percent.

From co-workers preparing to take on new responsibilities to programs such as the Duke Leadership Academy, now in its ninth year of nurturing emerging leaders, Duke is finding ways to keep moving forward when essential employees retire.

“For years, Duke has been thoughtful about the idea of transition planning,” said Kyle Cavanaugh, Duke’s vice president of Administration. “We always want to make sure we’re hiring the best people we possibly can and that we’re grooming people internally and developing their skillsets.”

Soak up the knowledge When Clinical Nurse Ann Llewellyn told colleagues in Duke Regional Hospital’s 5-3 Unit that she was retiring this June, she got panicked looks.

“A lot of them said ‘What are we going to do?’” Llewellyn said. “At first I thought they were kidding. But then they said, ‘Who are we going to go to when we need to figure something out?’

“I thought, ‘I guess I’ll be missed.’”

Nicknamed “Mama Ann,” Llewellyn, 66, has been at Duke Regional since it opened in 1976. For the past several years, she’s been the veteran presence on the 36-bed unit’s nursing staff.

While colleagues are sad to see her go, they’re making sure much of what’s in her head doesn’t leave, too. The unit’s focus these days is to learn how Llewellyn does what she does.

“I know there’s a lot more knowledge I need to get from her before she leaves,” said fellow Clinical Nurse Linda Martin, one of the many co-workers peppering Llewellyn with questions.

Nurse Manager Sharon Tobias said Llewellyn has mastered the charge nurse role, always crafting shift plans with equitable and efficient distributions of labor. During many of her recent shifts, Llewellyn has handed that job over to other nurses and helped guide them through it.

Whether she’s quickly and accurately hand-counting prescription medicines for comparison with computer records or knowing whom to call when issues with computers or pharmacies arise, Llewellyn has a skillset that’s hard to replicate.

But that’s a challenge her co-workers are taking on.

>> continued on page 6

Ann Llewellyn, top, was fresh out of Watts School of Nursing when she started working at Duke Regional Hospital in 1976. Now, Llewellyn, below with team members, is a valuable, experienced voice for nurses. working.duke.edu

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Make a transition plan In the three decades Jim Roberts has worked in the Office of the Provost, he’s seen Duke’s total student body grow by roughly 62 percent and the number of fulltime faculty members more than double. New programs, institutes and departments have been created and, while the university’s core values have remained, it’s been reshaped time and again by the flow of people and ideas.

Working under five provosts and four presidents, Roberts, the executive vice provost for finance and administration, has seen his job evolve, too.

Initially a role focused on supporting the Provost in managing the finances of Duke’s academic programs, it’s grown to include allocating space in university buildings and oversight of Duke’s online student record system and the Scholars@ Duke faculty profiles portal. He also played a major role in the formation of Duke Kunshan University, where he was a founding member of the Board of Trustees.

Once Roberts decided to retire this summer, work immediately began on figuring out how to fill a complicated void.

“The reason this is called an institution is because it continues, regardless of the people,” said Roberts, 67. “You want to make sure it goes on.”

Roberts and Provost Sally Kornbluth crafted a plan for how to distribute his duties. They decided Vice Provost for Academic Affairs Jennifer Francis would assume Roberts’ administrative responsibilities, while other aspects of his job will be handled by members of his current team.

With the plan in place, the transition began with Francis now accompanying Roberts to key meetings. They also hold weekly “deep dive” sessions on subjects such as funding allocation formulas and financial aid.

“The amount of functional information and institutional knowledge that Jim has, it’s irreplaceable,” Francis said. “Having a plan to fill in as best as we can, so we have as smooth a transition as possible, is the critical part.”

Duke Workforce by Generation Millennial

Gen X

(1980-present)

(1965-1979)

13,632

13,203

34%

Baby Boom (1946-1964)

10,948

Jim Roberts, top, executive vice provost for Finance and Administration, has seen Duke University undergo a drastic evolution in the three decades since he joined Duke’s staff in 1985.

35%

28%

2%

Veteran (pre 1946)

808

The number of millennial employees at the University and Health System is increasing while the baby boomer and older population is decreasing. Source: Duke Human Resources, June 2017.

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Marion Broome, left, dean of the Duke University School of Nursing, congratulates one of the first graduates of the school’s Emerging Leaders Program, Keysha Hall, right.

Invest in future leaders In the four years Keysha Hall has worked as a senior staff assistant at the Duke University School of Nursing, she has shown the ability to take on new things. In her early days on staff, she handled the event planning, online course development and administrative needs of three faculty members. Now she does that for seven faculty members.

After being one the 11 employees selected for the School of Nursing’s first “Emerging Leaders Program” in 2016, she showed both herself and her colleagues that she’s capable of even more.

The year-long program, developed with the help of Duke Learning & Organization Development, features coursework, a group project and discussions with University and Health System leaders.

“It stretches you, it forces you to step out of your comfort zone and think about things you hadn’t before,” said Hall, 46.

“It showed me that Duke sees me as valuable, it wants to invest in me, it cares about my growth and development.”

David Bowersox, one of the program’s developers and associate dean for finance and administration at the School of Nursing, said Emerging Leaders aims to expand the horizons of people such as Hall. The hope is that the program can reshape how the school and participants view their path forward.

“It’s geared toward the informal leaders that don’t have the responsibilities but have the potential for taking on leadership roles in the future,” Bowersox said.

With nearly two dozen School of Nursing faculty and staff members in supervisory roles born during or before the baby boom, the graduates of the Emerging Leaders Program will likely play an important role in the life of the school in coming years.

Nora Harrington, a 33-year old lead admissions officer, fits that description. She was nominated for Emerging Leaders

by Ernie Rushing, director for admissions and recruitment for Duke’s School of Nursing, and said the experience left her encouraged by how much the school is looking ahead.

“Knowing that the School of Nursing has an eye on constantly improving really makes a difference,” Harrington said.

Nursing’s Emerging Leaders Program is based on the Duke Leadership Academy. Started in 2010, the Duke Leadership Academy identifies and develops employees from across the University and Health System with the right combination of drive and skill. To date, 229 staff and faculty have completed the Duke Leadership Academy.

Bowersox was part of the Duke Leadership Academy’s first class in 2010. Rushing took part in the academy in 2016.

Both said lessons learned during the Duke Leadership Academy about management styles and the experience of working on a project with colleagues across Duke helped broaden their understanding of leadership.

“You learn how to relate to and motivate staff,” Rushing said.

“You learn how to bring them up and help improve the way they do their jobs. The whole institution benefits from that.” 

By Stephen Schramm

Do you know of an irreplaceable employee who is retiring?

Send an email to working@duke.edu.

Duke Leadership Academy Class of 2017. working.duke.edu

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At Duke, Photos line the halls of the Allen Building.

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decade ago, Danette Clark heard colleagues grumble about staid campus photos hung in the Allen Building’s hallways.

Inspired by a visit to a Duke student art showcase, Clark helped change the scenery. Ever since, the hallways of the Allen Building’s first floor have featured rotating exhibitions by Duke community members.

“Sometimes there’s an underlying message and sometimes it’s just beautiful,” said Clark, administrative assistant for the Office of the Vice Provost for the Arts. “I think it inspires us to be more creative.”

While the Nasher Museum and the Rubenstein Arts Center are hubs of artistic activity at Duke, smaller places scattered around the University and Health System also offer doses of art. Whether student-focused work or challenging documentary pieces by outside artists, there is plenty to be found across Duke, if you know where to look.

East Campus  Jameson Gallery There’s no clear criteria for what gets displayed at the Frederic Jameson Gallery. But that’s by design. The gallery in the Friedl Building is where good ideas, regardless of their source, come to be displayed.

“The exhibits begin or continue the conversation,” said Jameson Gallery Manager Tracy Carhart, who fields exhibition proposals.

In 2016, when the renovated Brodhead Center opened, a handful of surrounding buildings comprising the newest section of West Campus had mostly fallen into place. Dubbed the “Campus Center,” the area around the Brodhead Center, Bryan Center and Student Wellness Center would become the hub of Duke student life.

Student life unfolds among works of art in the Brodhead Center.

For Chris Roby, assistant vice president for Student Affairs, and Ali Shumar assistant director of University Center Activities and Events, the hub created an opportunity.

They formed a committee to look into ways to showcase the collection of art in the buildings.

“We’ve had pieces of art in our buildings, but they were never really cataloged or given the focus and attention that we think they needed to have,” Roby said.

Now, the Campus Center Art Collection has a website with artist bios and maps of rotating and permanent exhibits in each building. From the student-run Brown and Reynolds Galleries in the Bryan Center to the pieces on walls of the Brodhead Center, art – in many cases either created or chosen by students – fills the buildings’ open spaces.

More information: studentaffairs.duke.edu/ucae/arts-performance

The Frederic Jameson Gallery offers thought-provoking art installations.

In March and April, students in the Masters of Fine Arts in Experimental and Documentary Arts program show their thesis projects. The rest of the year, the space features exhibitions that relate to the work of faculty members or are curated by student groups.

Hours: Open 9 a.m.-5 p.m. Monday-Friday, unless reserved for an event.

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See More Art at Duke Duke University Chapel: chapel.duke.edu Duke Libraries: library.duke.edu John Hope Franklin Center: jhfc.duke.edu Rubenstein Arts Center: artscenter.duke.edu Nasher Museum of Art: nasher.duke.edu

Tucked away galleries provide inspiration for art lovers

West Campus  Campus Center Art Collection

Art is Everywhere

Central Campus  Center for Documentary Studies

With four galleries in the Center for Documentary Studies’ Pettigrew Street facility, there are plenty of opportunities to tell stories. That also means there are plenty of chances to get visitors to rethink how stories can be told.

Center for Documentary Studies galleries stretch the bounds of visual storytelling.

“I think a lot of times, when people come here, they expect to see still photos,” said Courtney Reid-Eaton, the center’s exhibitions director. “We’ve tried to mix that up. There’s also audio. There’s narrative writing.”

The center, which attracts around 8,500 visitors annually, displays work from its students as well as outside artists, both established and emerging. The common thread is that the work addresses important – and often challenging – community issues.

More information: documentarystudies.duke.edu

Downtown Durham  Power Plant Gallery In the shadow of the American Tobacco Campus Lucky Strike water tower, the Power Plant Gallery showcases experimental storytelling and offers visitors an intimate look at artists at work.

In association with the Center for Documentary Studies and Duke’s Masters of Fine Arts in Experimental and Documentary Arts program, the Power Plant Gallery is part exhibit space, part storytelling laboratory. Established artists and students use an array of mediums – previous exhibits have included video, sound, sculpture – to spur conversation The Power Plant Gallery provides a look at experimental visual art. and reflection on, at times, uncomfortable topics.

Each summer, the #PPGArtists public studio residency turns the gallery over to an artist, who engages with visitors during their creation process.

“The point is to think of the transformative power of the arts and think about how we might enter into conversations that are otherwise inaccessible through the arts,” said Power Plant Gallery Director Caitlin Kelly.

More information: powerplantgallery.com

Health System  Arts & Health Galleries

The roughly 4,500 pieces in Arts & Health at Duke’s permanent collection can be seen in reception areas, hallways and patient rooms throughout the sprawling Duke University Hospital complex.

But two rotating exhibit spaces showcasing work of professional artists likely catch the most eyes.

With 54 feet of display cases, the exhibit space along the main concourse of Duke University Hospital, highlights work of established North Carolina artists. The smaller Morrison Exhibit Space in Duke Clinics – near Clinic 1D – showcases Arts & Health at Duke showcases the healing power of art. paintings or photographs from emerging artists.

“The focus was to provide patients with a nice atmosphere, but it’s become a source of diversion and reflection for staff members, too,” said Jennifer Collins-Mancour, Arts & Health visual arts coordinator.

Most of the art in the exhibits is for sale, with a portion of the proceeds going to fund the Arts & Health program, which provides art kits, activities, music for patients and downloadable self-guided tours of the permanent art collection.

More information: artsandhealth.duke.edu

By Stephen Schramm working.duke.edu

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Where Powerful Technology Meets Human Touch

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Duke’s hyperbaric chambers provide a half-century of unique care

ust before the for carbon monoxide poisoning doors close on or decompression sickness, the massive the facility is primarily used to steel chamber in treat patients who breathe 100 Duke’s Center percent oxygen in a pressurized for Hyperbaric environment to heal wounds.

Medicine and Environmental A treatment can increase Physiology, Robert Brown oxygen concentration in the recites the items forbidden lungs ten-fold, which improves during treatment. the circulatory delivery of “Can’t have any lighters, oxygen cell phones …” said Brown, a to compromised tissues. hyperbaric chamber specialist, That’s what brings Bob before adding levity to the Amos here. routine. “… bottle rockets, While the 64-year-old cattle prods ...” has beaten cancer five times, The patients and staff radiation treatments from the inside the chamber have heard last bout damaged muscles in that before, but they still crack his jaw, leaving him unable to up. Nearby, Clinical Nurse open his mouth more than a Frank Turcotte asks if anyone fraction of an inch. Prior to needs anything, especially gum, remedying the problem with which helps clear ears as the surgery, he’s undergoing 30 pressure increases. He’s got sessions in the chambers to peppermint, cinnamon and increase blood flow so muscles Juicy Fruit among the seven can heal. flavors.

During these sessions, The procedure happens nurses – who are in the Top: Duke’s Center for Hyperbaric Medicine and Environmental Physiology in its early twice a day in the 50-year chamber during treatment – days. Bottom: The hyperbaric chambers in present day. old facility, tucked deep inside develop bonds with patients Duke Clinics. The center, a such as Amos, while dispensing Duke Hospital-based clinic that’s part of the Anesthesiology hands-on care.

Department in the School of Medicine, is where impressive With no electronic devices allowed, nurses take pulses by technology combines with deft human touch for high-level care. touch. And with more than two-hours for each session, they keep About 250 patients are treated in the chambers each year. Built patients at ease any way they can, whether through marathon in 1968, the F.G. Hall Laboratory features seven hyperbaric UNO card games or wide-ranging conversations. chambers, ranging from the roomy Charlie chamber to the small, “We have to make sure their boredom doesn’t turn into sturdy Golf chamber, which housed three volunteers for 43 days anxiety,” said Nurse Manager Kevin Kraft. in 1981 for a then-world record simulated dive, equivalent to When patients leave, they talk not just of the center’s hulking being 2,250 feet below the ocean’s surface. metal chambers but also the caregivers.

Much of the early history involves ground-breaking “The procedure is a tiny part of it, the biggest thing is the research around how the human body functions under extreme people,” Amos said. “They are delightful to be around.”  atmospheric pressure. Now, in addition to emergency treatments

By Stephen Schramm

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Learn more about the hyperbaric chambers at dukehealth.org/treatments/hyperbaric-therapy

Every Dollar Counts How to maximize your retirement savings

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urning eight was a momentous year for Christopher Mann, certified financial planner Stephanie Smith. She received an allowance, and director of retirement planning for Fidelity but it came with a lesson: She had to save Investments, Duke’s primary retirement plan provider, for toys she wanted. suggests upping your contribution by 1 percent each As she grew older, that toy money went year to increase your total savings and establishing an to gas and food, but Smith always put a little money annual marker, like a birthday or holiday, to evaluate in savings – another lesson her father stressed in case your contribution. of an emergency.

“It’s really important to save for whatever lifestyle Now, Smith, 32, follows her dad’s advice to save that you may desire in your retirement,” Mann said. for retirement, which she has been doing since she “If you can save $25 a paycheck, that’s $25 that will Stephanie Smith started working full-time at age 24. And she increases help you get closer to your goal.” her contribution by 1 percent every few years.

With potentially more money coming to paychecks due to “Every year I look back at how I’ve spent my money and recent tax reform, any extra income could go to a retirement saved to see if I need to make any adjustments to how much I account, he added. contribute,” said Smith, 32, a clinical research coordinator for “This is a free pass to increase your savings and get ahead,” Duke Human Vaccine Institute.

Mann said.

She is among the 56 percent of eligible University and You can learn more about Duke's retirement plan, preparing a Health System employees who voluntarily contribute to budget, handling investments and more during Financial Fitness investment accounts through the Duke retirement plan. Last Week from May 21-24. Sponsored by Duke Human Resources, year, 51 percent of eligible employees contributed to the plan. the free online and in-person financial planning sessions are open Nationwide, about 61 percent of workers say they are saving for to employees and immediate family members. retirement, according to the Employee Benefit Research Institute.

Last year, Smith, the clinical research coordinator for Duke While saving for retirement is a must, understanding how Human Vaccine Institute, attended a session for millennials on much money you will need to live comfortably in retirement is prioritizing savings. One of her main goals is saving to be able to just as important – especially when taking into account how long travel in retirement. you will live in retirement.

“I want to see the world,” she said. “In order to do that, I need Duke Benefits recommends contributing five to six percent of to save now so I don’t have to worry later.”  your pre-tax salary toward retirement, before Duke’s contribution.

By Jonathan Black

What are your greatest fears about retirement?

52%

48%

44%

42%

38%

35% 21%

20%

18% 5%

Outliving my savings and investments

Social Security will be reduced or cease to exist in the future

Declining health that requires long-term care

Not being able to meet basic financial needs of my family

Lack of access to adequate and affordable healthcare

Cognitive decline, dementia, Alzheimer’s Disease

Finding meaningful ways to spend time & stay involved

Feeling isolated and alone

Being laid off – not being able to retire on my own terms

None of the above

In 2017, a representative sample of 6,372 workers in the U.S. were polled for the 18th annual Transamerica Retirement Survey of Workers. Among the findings, slightly more than half of respondents fear they will outlive their savings and investments. Source: Transamerica Center for Retirement Studies.

Financial Fitness Week May 21-24: Visit hr.duke.edu/financialfitness to learn more and register

working.duke.edu

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Building Camaraderie How cooking, climbing and cracking puzzles foster teamwork

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Photo at left: Nicole Schramm-Sapyta, far left, and Duke Institute for Brain Sciences team members cook together at Southern Season.

Photo at right: The Karsh Office of Undergraduate Financial Support poses atop Duke University Chapel.

uring an afternoon last summer, Nicole SchrammSapyta rolled out a pie crust while coworkers blended herbs, chopped vegetables and sliced fresh peaches.

Staff members from the Duke Institute for Brain Sciences were in the middle of a team-building activity – a farm-to-table cooking class at Southern Season.

“You learn about a person while doing something low pressure,” said Schramm-Sapyta, chief operating officer for the Duke Institute for Brain Sciences. “Then, when there’s a more high-stakes occurrence, it’s much easier to trust and talk to someone.”

Teamwork – one of Duke’s guiding principles – involves working collaboratively to solve problems and reach team goals, said Joy Birmingham, senior practitioner with Duke’s Learning and Organization Development. To foster positive work relationships, she recommends team exercises.

“Getting to know each other outside of work allows us to trust one another,” she said. “We learn about each other’s background, likes and dislikes. It leads to us not being afraid to ask for help or feedback with one another.”

Here are some ways Duke offices build teamwork.

Chopping vegetables Shortly after joining the Duke Institute for Brain Sciences last year, Schramm-Sapyta wanted to get to know her new team.

She asked, “what better way to do it than to surround ourselves with food?” She and a dozen employees whipped up corn pudding, cold soup with shrimp, salad with vinaigrette dressing and a peach tart at Southern Season.

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“I find that people are more productive when they are comfortable with each other,” Schramm-Sapyta said.

Solving puzzles Ginny Boyer wanted her newly formed team to bond, so she locked them in a room together.

Boyer, director of strategic planning for Duke’s Open Library Environment, booked time at Bull City Escape, where small groups solve puzzles to find their way out of a locked room.

Rooms feature varying themes, from stopping a spaceship from self-destructing to finding magical jewels.

“It was important to get everyone together in an environment that was fun and challenged us to work together,” Boyer said. “It breaks down barriers.”

Climbing to new heights Duke’s Karsh Office of Undergraduate Financial Support has made a habit of visiting Duke landmarks. The team has visited the Nasher Museum of Art and the Lemur Center. And, most recently, about 10 colleagues climbed 210 feet to the top of the Duke University Chapel.

Lisa McClain, information services specialist, says getting out of the office allows everyone’s personality to shine.

“You work together all the time, but you don’t necessarily get to know each other all the time,” she said. “We learn to work better together after experiencing something like the amazing views from the Chapel.” 

By Jonathan Black

Share your team building activities by writing us at working@duke.edu

How to Travel Abroad with Technology

Duke experts offer tips for safeguarding devices and information

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hen Emily Durham returned from a work trip to China last summer, something wasn’t right with her laptop. She’d been smart before making the trip, backing up data and removing student information from the computer. But when she got back from China, something seemed wrong.

“There were just some buggy things happening with it,” said Durham, program director for the Rubenstein-Bing StudentAthlete Civic Engagement Program.

Duke’s IT support staff couldn’t diagnose the problem and wiped her laptop as a precaution. That experience brought Durham to a recent Learn IT @ Lunch workshop offered by Duke’s Office of Information Technology (OIT). The free seminar featured advice from OIT and the offices of Global Administrative and Travel Support and Export Controls.

Here are some takeaways for using technology abroad: Know before you go Before an international trip, contact your IT support staff to ensure the devices you’re taking have everything they need.

Among features that will likely be essential for computers, phones, and tablets is a connection to Duke’s Virtual Private Network (VPN). The VPN, which requires multi-factor authentication, provides a secure connection to the network at Duke, allowing you to access files, shared drives, and your computer.

OIT’s Judith Heath strongly recommends disconnecting from cellular data prior to leaving for your trip. Use trusted Wi-Fi networks (with Duke VPN if possible) to cut your bill.

“Before that plane leaves, turn that stuff off so when you land, it’s not automatically picking up,” Heath said, warning that she’s seen instances where phones have automatically connected to cellular service overseas, leaving customers with massive bills.

“I cannot stress that enough. I’ve seen it happen so many times.”

Check with export controls Going abroad with research data or proprietary information can potentially violate laws regarding what can be exported out of the U.S. To help Duke staff and faculty comply with U.S. regulations, Duke created the Office of Export Controls.

“What kind of data are you traveling with?” said Terrence Rusch of Duke’s Office of Export Controls. “Is it something that’s not already publicly available? Does it have proprietary information from a research sponsor? If the answer is yes, then it could be export-controlled. Just check with us before you travel.”

After arrival Keeping your technology and data safe must be a high priority.

Some steps include:

Turn off data roaming Using your phone while traveling abroad can be complicated, and data is expensive in many countries. Check with your cellular provider to see what options it offers for international service and verify coverage, service and compatibility.

 If you’re on a campus of a participating school, access

secure Wi-Fi through eduroam with your Duke NetID.

 Use services such as Skype and WebEx when calling home. W ith devices carrying personal and Duke information, keep close tabs on them. “Just keep it with you … not laying around your hotel room on a charger,” said Schuyler Knowles of Duke’s Office of Global Administrative and Travel Support. 

By Stephen Schramm

For more information, visit: oit.duke.edu/what-we-do/services/global-it

working.duke.edu

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PERQS EMPLOYEE DISCOUNTS

Celebrate Mother’s Day with Discounts

Treat her to an Italian meal Karen Heller has ordered the same dish from Pomodoro Italian Kitchen for the past decade: thin crust pizza topped with minced garlic, olive oil, oregano, mozzarella and basil sauce.

Located near Duke, Pomodoro’s features pasta, pizza and sandwiches and offers a 10 percent discount.

“It’s always delicious,” said Heller, a research analyst for the Robertson Clinical and Translational Cell Therapy Program.

For Pomodoro’s menu and hours, visit pomodoroitaliankitchen.info.

Take her to a show

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hen the Durham Performing Arts Center opened in 2008, Nakia Grace set a goal to see one show. But she’s easily surpassed that, having seen “The Bodyguard” and “Motown The Musical” last year alone.

She saved on “The Bodyguard” ticket using the Duke employee discount.

“Every time I see a show at DPAC, it’s great,” said Grace, a patient services representative in Duke’s Medical Oncology Division. “The discount makes it a whole lot better.”

With Mother’s Day on May 13, the Durham Performing Arts Center is one of many ways to save while treating your mom using the Duke employee discount program.

Brighten mom’s day When CeCe Pesicek knows a loved one or coworker is going through a tough time, she turns to Triangle area florist Fallon’s Flowers.

Pesicek, a nurse for Duke General Surgery in Raleigh, is always pleased with bouquets from Fallon’s. For Duke employees, Fallon’s waives a $9.95 delivery charge for local deliveries and a $9.95 service charge for out of town orders.

“When you get flowers delivered, there’s such a surprise factor when the person gets them,” Pesicek said. “It brightens everybody’s day.”

For more on Fallon’s Flowers, visit fallonsflowers.com.

Duke employees can use the Super Group discount at Durham Performing Arts Center for about 10 percent off tickets to select shows. Upcoming performances include the “Sound of Music” from April 20-22 and “Waitress” from May 1-6.

“Just being in the theater and hearing these performers sing live is amazing,” said Grace, the patient services representative.

“You hear them on the radio or iPod, but it just doesn’t compare.”

For more on DPAC’s discount, visit hr.duke.edu/ discounts and select “entertainment.”

Other ideas Receive a free “VIP” coupon book with hundreds of dollars in discounts to the Carolina Premium Outlets. Located in Smithfield, the shopping center is home to stores like Ann Taylor, Banana Republic, Gap and J. Crew.

The employee discount program also offers other entertainment, dining and health and beauty options, including massages. 

By Jonathan Black

Get a Discount 14

WORKING@DUKE

Visit hr.duke.edu/discounts for a full list of savings. NetID and password may be needed to access discounts.

SUSTAINABLE DUKE YOUR SOURCE FOR GREEN NEWS AT DUKE

Helping Good Ideas Take Root

A

Apply for a Green Grant to start a campus sustainability initiative

few years ago, Julian Xie, a Duke School of Medicine student, was at Duke Campus Farm, where he met Rebecca Hoeffler, the communications coordinator for Sustainable Duke.

Xie and Hoeffler started talking about how to get the health care community more involved in food policy and environmental sustainability. After batting around potential solutions, Hoeffler suggested Sustainable Duke’s Green Grant program, which she manages.

A few months later, Xie and some fellow medical students applied for a Green Grant, and with its help, their project, the Duke Outpatient Fresh Produce Program, is ready to expand.

“It’s often more expensive to do things that are good for the environment and good for the health of people,” Xie said.

“That’s why it’s important that something like Green Grants exists. … If we can set things in motion, it can be huge.”

Each year, Sustainable Duke awards $50,000 to fund projects that reduce the environmental impact at Duke. Since 2005, the program has helped seed 277 initiatives run by staff, faculty and students at the university and health system.

Recent Green Grants helped fund a pop-up bicycle shop that encouraged greener commuting, waste reduction at campus events and stickers to remind people to turn off lights, conserve water and use less paper.

“If we as individuals can collectively cause global problems, then we as individuals can collectively solve them,”

Left to right: Duke Outpatient Clinic Social Worker Jan Dillard, Duke medical student Julian Xie, Duke Cardiothoracic Surgery Certified Nursing Assistant Lauren Packard, and Duke medical student Amanda Matthews help with the Duke Outpatient Fresh Produce Program.

Hoeffler said. “We’re giving people the understanding that they have the power to create change, as an individual or a department.”

Root Causes, the group of medical students who run the Duke Outpatient Fresh Produce Program and engage in other food system advocacy activities, received a $3,780 Green Grant for their program. Each month, the project gives food-insecure patients produce such as sweet potatoes, collards, and apples, as well as rice and beans. The food – which is donated or purchased from local distributors – comes from North Carolina farms.

Christelle Tan, a medical student and coordinator of the Duke Outpatient Fresh Produce Program, said one patient told her that, with the help of healthy food she received, the patient lost 20 pounds and saw scores related to her diabetes improve.

Learn more about sustainability at sustainability.duke.edu

“Hearing stories like that, I think patients do believe they’re getting some benefit from participating in our program,” Tan said.

With the Green Grant, the project is expanding by adding cooking demonstrations, providing reusable tote bags and creating a more robust communication system to stay in contact with patients.

“It helps us be a lot more thorough in the way we’re serving our patients,” Tan said. “It’s helping us be a lot more thoughtful in helping us provide a wellrounded approach.” 

By Stephen Schramm

Apply for a Green Grant Applications for Green Grants are accepted year-round from staff, faculty and students or a group. For more information, visit sustainability.duke.edu/greengrant.

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