I N T E R N AT I O N A L S O C I E T Y F O R H E A R T A N D L U N G T R A N S P L A N TAT I O N A society that includes basic science, the failing heart and advanced lung disease
P R A H A , C Z E C H
R E P U B L I C
PRAGUE CONGRESS CENTRE
32nd Annual Meeting & Scientific Sessions â€˘ April 18-21, 2012 Exhibit Dates: Wednesday, April 18 through Friday, April 20
Dear Exhibitor: The International Society for Heart and Lung Transplantation (ISHLT) invites you to exhibit at our next meeting, the ISHLT 32nd Annual Meeting & Scientific Sessions, April 18-21, 2012 in Prague, Czech Republic at the Prague Congress Centre. The ISHLT membership is comprised of over 2600 members from over 45 countries, representing more than 15 different disciplines involved in the management and treatment of end-stage heart and lung disease; our members are consumers of a wide variety of medical and pharmaceutical supplies, devices and services. Our meeting offers exhibitors direct contact with medical professionals who make or heavily influence decisions regarding the purchase of products and services provided by businesses such as yours. 1
The ISHLT meeting will feature the latest research results through Featured Abstracts, Satellite Symposia, Concurrent Abstract Sessions, Poster Sessions and Invited Lectures presented by scientific leaders. Exhibits will be open the evening of Wednesday, April 18 (in conjunction with the Exhibit Hall Opening Reception), and all day on Thursday, April 19 and Friday, April 20.
The Purposes of the Society are:
We are expecting approximately 2500 delegates in Prague, so please donâ€™t miss the chance to market to this valuable group. Initial assignment of space will be made on January 23, 2012. Please send in your exhibitor application and payment in full to secure your exhibit space. Meeting and hotel information is available at www.ishlt.org. If you need additional information please contact Phyllis Glenn, Exhibits Manager, at 972 490-9495 or email email@example.com. We look forward to seeing you in Prague. Sincerely,
1. To associate persons interested in the fields of heart
and lung transplantation, end-stage heart and lung disease and related sciences. 2. To encourage and stimulate basic and clinical
research in these disciplines and to promote new therapeutic strategies. 3. To hold scientific meetings featuring presentations
and discussions relevant to these disciplines. 4. To sponsor a scientific journal for the publication
of manuscripts related to these disciplines. 5. To establish and maintain an international
Lori J. West, MD, DPhil, FRCPC ISHLT President
registry for heart and lung transplantation. 6. To award research grants and establish endowments for the study of these disciplines.
ABOUT ISHLT The International Society for Heart and Lung Transplantation has over 2600 members from over 45 countries, representing over 15 different disciplines involved in the management and treatment of end-stage heart and lung diseases. The mission statement of the Society is as follows:
PURPOSE OF THE EXHIBITION The exhibits portion of the meeting is designed to update the health care professionalâ€™s knowledge of products, services, literature and equipment pertinent to the fields of heart and lung transplantation, advanced heart and lung failure, transplant related infectious diseases, pulmonary hypertension and related diseases and therapies. There is no better or more direct method of reaching these key contacts than the ISHLT Annual Meeting and Scientific Sessions.
The International Society of Heart and Lung Transplantation is a multidisciplinary, professional organization dedicated to improving the care of patients with advanced heart or lung disease through transplantation, mechanical support and innovative therapies via research, education and advocacy.
PROFILING THE AUDIENCE Who comes to the ISHLT Annual Meeting? We are estimating from previous meeting attendance that we should have approximately 2500 delegates from various specialty groups and geographic locations. The figures below depict the diversity of our membership:
MEMBERSHIP BY SPECIALTY Cardiovascular/Thoracic Surgeon Cardiologist Pulmonologist Nurse/Tx Coordinator Researcher/Immunologist Pediatrics Other/Unknown
30% 23% 11% 11% 7% 4% 14%
MEETING ATTENDANCE BY GEOGRAPHY North America East/West Europe Australia/Asia South/Latin America
45% 40% 13% 2%
INFORMATION ABOUT THE EXHIBITION MEETING LOCATION The ISHLT 32nd Annual Meeting and Scientific Sessions will be held at the Prague Congress Centre, 5 Kvetna 65, 140 21 Prague, 4, Czech Republic. The Congress Centre is located on the subway Red Line and is adjacent to two large hotels where ISHLT has blocked sleeping rooms. It is a 30 minute walk from the City Centre. Situated at the top of one of Prague’s nine hills, it offers stunning 360 degree views of Prague. EXHIBIT LOCATION The exhibits will be located in the Congress Hall foyer on the 2nd floor of the Prague Congress Centre. The final Exhibit Hall floor plan will be designed to accommodate actual exhibitor space requirements.
HOTEL RESERVATIONS ISHLT has arranged for a large block of sleeping rooms at the Holiday Inn Prague Congress Centre, Sheraton Prague Charles Square Hotel, Hotel Yasmin, Radisson BluAlcron Hotel, Intercontinental Praha, Corinthia Hotel Prague, Hotel Palace Praha and Prague Imperial Hotel. You must make your hotel reservations using the Official ISHLT Housing service, Czech-In, which can be accessed from the ISHLT website (www.ishlt.org). Additional information regarding hotel accommodations can be found there as well. Companies wishing to secure a block of 10 or more hotel rooms may do so by signing a sub-block contract with ISHLT. Please send your group housing request to Lisa Edwards, lisa.edwards@ ishlt.org WHAT’S INCLUDED IN THE EXHIBIT FEE? Booth size is 2.5 x 3 meters minimum. Island booth prices include the floor space only. Non-island booth prices include one 2.5x3 meter shell scheme exhibit booth, an identification sign listing the company name as ordered, exhibit booth carpeting and unlimited exhibit booth personnel registration badges. Individuals registered as exhibit booth personnel must be employed by the exhibitor and may be required to provide proof of such. The exhibit booth personnel badge allows access to the exhibit area only. Individuals desiring
to attend any of the scientific sessions must register for the meeting at the regular registration rate. ASSIGNMENT OF SPACE Applications for exhibit space must be made on the Official Exhibit Application Contract. Initial assignment of space will be made on January 23, 2012 and will be based on total support for the Society, prior participation in Society exhibitions, date of receipt of application, booth size requirements and location of space requested. Assignment of space to exhibitors applying after January 23, 2012 will be made in order of the date of receipt of the application. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should note that on their applications. Careful consideration will be given to all such requests, but accommodation of such requests is not guaranteed and can affect booth assignment. SECURITY A security guard will be furnished during all hours that the exhibit hall is closed. However, the safekeeping of the exhibitor’s property is the responsibility of the exhibitor. POST-MEETING MAILING LIST A complete delegate list, including names and addresses, will be furnished to all exhibitors after the meeting. INSTALLATION EXHIBITS Exhibition Hall/Large Island Booth Construction (by request only): Monday, April 16, 8:00 am – 5:00 pm Exhibition Hall Construction: Tuesday, April 17, 8:00 am – 5:00 pm Exhibitor Move-In: Wednesday, April 18, 8:00 am – 4:00 pm SHOW DATES & HOURS Wednesday, April 18, 4:00 pm – 7:00 pm (Exhibit Hall Opening Reception) Thursday, April 19, 9:00 am – 5:00 pm Friday, April 20, 9:00 am – 5:00 pm DISMANTLING OF EXHIBITS Exhibit Hall/Booth Tear Down: Friday, April 20, 5:00 pm – 10:00 pm Exhibit Hall/Booth Tear Down: Saturday, April 21, 7:00 am – 10:00 am
BOOTH SIZE, HEIGHT, COST Booth Size: 3m x 2.5m (minimum) Ceiling Height: The ceiling height ranges from 2.8 meters to 11 meters. All inline and corner booths must maintain a maximum height of 2.5 meters. All island booths must indicate their proposed booth height on the exhibit contract. BOOTH COST: In-line Booth: $2,750 Corner Booth: $3,000 Island Booth: $325 per square meter HOW TO RESERVE A BOOTH Complete the enclosed Exhibit Booth Application and Contract and mail, fax or email it with your payment to the International Society for Heart and Lung Transplantation, 14673 Midway Road, Suite 200, Addison, TX 75001, USA. For more information call Phyllis Glenn at 972-490-9495 or email to firstname.lastname@example.org. OFFICIAL EXHIBIT SERVICE CONTRACTOR ISHLT has selected Czech-IN as the official Exhibit Service Contractor. They will furnish all Exhibitors with an Exhibitor Information and Service Manual in late January 2012. The Manual will contain order forms for labor, booth furnishings, accessories, spotlights, signs, audio-visual, electrical, telephone, internet, shipping, etc. Orders must be received by March 1 in order to receive discounted pricing. Czech-In will staff an Exhibitor’s Service Center during all move-in, move-out and show hours. MONIKA FIALOVA Czech-IN s.r.o. Prague Congress Centre 5. kvetna 65 140 21 Prague 4 Czech Republic Tel: +420 261 174 305 Fax: +420 261 174 307 email@example.com www.czech-in.cz
25 24 26 27
12x6 m (1; open booth)
6x9 m (2; open booth) 6x6 m (6; open booth) 3x2.5 m (36) Catering Table Internet Zone Top Wall Height – 11 m
Congress Hall Foyer EXHIBITION AREA PRAGUE CONGRESS CENTRE – 2ND FLOOR
PREVIOUS ISHLT EXHIBITORS Abiomed
Scholten Surgical Instruments, Inc.
Actelion Pharmaceuticals US, Inc.
Gilead Sciences, Inc.
SynCardia Systems, Inc.
Argon Medical Device, Inc.
Terumo Heart Inc.
Astellas Phama US, Inc.
International Institute for the Advancement of Medicine
The Apothecary Shops
Avalon Laboratories Berlin Heart CardiacAssist Cardinal Health Research Services CircuLite, Inc. CorMatrix Cardiovascular, Inc. CSL Behring Cylex, Inc Daxor Corporation Elsevier, Inc. Essential Pharmaceuticals Evaheart medical USA, Inc. February Point Genentech
ISHLT Thoracic Transplant Registry Jarvik Heart, Inc.
Thoratec Corporation TransMedics, Inc.
United Network for Organ Sharing (UNOS)
Lippincott, Williams & Wilkins
United Therapeutics and LungRx
Methodist Transplant Center
MicroMed Cardiovascular, Inc.
Microsurgery Instruments, Inc.
Miller Pharmacal Group, Inc.
Novartis Phama AG
Vivoline Medical AB
One Lambda, Inc.
Pulmonary Hypertension Association
World Heart Corporation
Quality Assured Services, Inc.
XVIVO Perfusion AB
Scanlan International, Inc.
Exhibitor Rules A N D R E G U L AT I O N S
The exhibit booth application, properly executed by Exhibitor, shall, upon written acceptance and notification of space assigned by ISHLT, constitute a valid and binding contract. The following rules 5
and regulations have been designed for the benefit of all exhibitors. PAYMENT AND CANCELLATIONS When applying for space, the Exhibitor must submit payment in full with the application. No space assignment will be made prior to receipt by ISHLT of payment in full. This contract may be cancelled by the Exhibitor by written notice to ISHLT. Refunds will be made for cancellations as follows: Prior to Jan 1: 100% of booth cost Jan 1 to Jan 31: 75% of booth cost Feb 1 to Feb 28: 50% of booth cost On or After March 1: No refund All refunds will be processed after the meeting. BOOTH CONSTRUCTION AND DIMENSIONS The exhibition area has natural daylight (windows facing north). A tentative floor plan is provided in this booklet. Booth size is 2.5 x 3 meters minimum. Island booth prices include the floor space only. Non-island booth prices include one 2.5x3 meter shell scheme exhibit booth, an identification sign
listing the company name as ordered, exhibit booth carpeting and unlimited exhibit booth personnel registration badges. All furnishings, equipment, services, electrical, etc., required by each Exhibitor shall be at his/her own expense and responsibility, and may be ordered through the official Exhibit Service Contractor. Exhibits must conform to the following standards: no sidewalls or counters may exceed 1 meter in height; Exhibitors must arrange exhibits so as not to obstruct the general view or hide other exhibits; no partitions other than the back and side dividers provided by the Exhibit Service Contractor will be allowed unless specifically approved by ISHLT; backgrounds are limited to 2.5 meters in height; obstructions more than 1 meter tall may extend no more than 1 meter from the back line of the booth. Signage must be part of the exhibit booth structure. The maximum building height is 2.50 meters. However, some ceiling heights vary. Please contact Czech-IN for measurements in a specific location. The dimensions of the pillars are approximately 45 x 45 cm.The floor is covered with white/light grey marble. Your exhibition space will be carpeted. The floor is very fragile, so exhibitors will be held responsible for damages to the floor. The floor bearing capacity (net load) is 400 kg/ sq. m. Power supplies and other utilities will be supplied into your stand via the ceiling or via the floor. Suspension of banners/signage from the ceiling is not allowed. A ramp must be provided for access for the handicapped for floors of 5 cm or more in height. It is strictly forbidden to store anything behind your stand. Stands must face
the exhibit aisles. If using pop-up/umbrella stands, cabling should be properly covered (e.g. by renting curtains, wall, plantsâ€Ś) at your own cost. Stand design plans (PDF format or paper copies) need to be sent to Exhibition Agent/ Czech-IN not later than March 1, 2012.
IMPORTANT: Unused literature and other waste must be removed from exhibition area by the end of the meeting. In case of non-compliance, an additional cost will be charged to the exhibitor for removal. A detailed sketch of your stand location with exact dimensions and locations of pillars can be requested from Czech-IN. For exhibition regulations, please see further details in the exhibitor manual.
ISLAND DISPLAYS Island booths must be constructed so that there is at least 50% visibility of the exhibition hall from any one side. The following restrictions are waived for island displays: 2.5 meter height restriction, 1 meter sidewall restriction. Island booths that are 6 meter x 6 meter and larger must submit a floor plan to ISHLT by March 1, 2012 for approval. INSTALLATION AND DISMANTLING OF EXHIBITS Exhibitors must install all exhibits and display materials by the opening hour of the exhibition. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the exhibition without written permission from ISHLT. Under no circumstances may dismantling occur before 5:00 pm, Friday, April 20, 2012. Exhibitors will have until 10:00 am on Saturday, April 21, 2012 to remove their exhibits from the facility. SUBLETTING OF SPACE The Exhibitor agrees not to assign, sublet or apportion the whole or any part of the space without the knowledge and written consent of the ISHLT. USE OF BOOTHS/LITERATURE DISTRIBUTION The Exhibitor is permitted to demonstrate equipment and to make informational presentations regarding products or services in his/her booth only. All demonstrations and exhibits must be confined to the exhibit booths responsible for such demonstrations or exhibits. All literature and promotional materials may be distributed only within the booth space assigned. HANDOUTS AND/OR GIVEAWAYS No bags of any kind may be distributed from any exhibitorâ€™s booth. Distribution of descriptive product literature, notepads, pens and pencils is permitted. Other items may be distributed from the booth only if approved in writing by ISHLT. Requests for such approval must be received in writing by ISHLT no later than March 1, 2012. No unapproved items may be distributed. Any exhibitor found distributing unapproved items will be required to cease distribution. Exhibition Handout/Giveaway Approval Forms can be obtained from the ISHLT
web site (www.ishlt.org) under the Annual Meeting Exhibition section. SALE OF GOODS IN EXHIBIT BOOTHS Exhibitors shall not conduct or permit any sale of goods or services of any kind in the exhibit or Annual meeting area. Order taking is permitted. EXHIBIT HALL STAFFING AND ACCESS Exhibits must be staffed at all times during exhibit hours. Exhibit personnel will be permitted on the exhibit floor one hour prior to opening and may remain in the hall one half-hour after closing. ISHLT will have sole control over all admissions of persons to the Meeting and the exhibit area.
OBJECTIONABLE MATERIAL AND ACTIVITIES All booth personnel, models and demonstrators must be registered as Exhibitors. Except for a Society scheduled event, no alcoholic beverages are permitted in booths or elsewhere in the Exhibit Area. ISHLT reserves the right to request modification of any questionable exhibit or activity and to refuse to permit distribution of souvenirs, advertising matter or anything else which it may consider objectionable. Contests, games of chance, lotteries and raffles are strictly prohibited. REJECTIONS AND PENALTIES ISHLT reserves the right to restrict, reject, prohibit or eject any exhibit or Exhibitor which, because of noise, safety hazards or for other prudent
reasons, becomes objectionable or for breach of any of these rules and regulations. Such termination may become effective during the meeting, at which time the Exhibitor agrees to close his/ her exhibit upon receipt of a notice of termination, and thereafter remove his/ her exhibit from the exhibition hall as soon as possible without disruption of the meeting. Expulsion of an Exhibitor shall not give rise to a claim for a refund of the fees paid by such Exhibitor. ASSIGNMENT OF SPACE Assignment of space shall constitute an acceptance of Exhibitorâ€™s offer to occupy space.
meeting, except that any actual expenses incurred or committed in connection with the Meeting will be prorated and deducted if the Meeting is cancelled because of fire, an act of God, the public enemy, strike, war, epidemic or any law or regulation of public authority which makes it imossible, or impractical, or illegal to hold the Meeting. FIRE AND SAFETY REGULATIONS Exhibitor agrees to conform to all fire, safety, and other rules and regulations as provided and interpreted by the official Exhibit Service Contractor and the Prague Congress Centre representatives.
FREIGHT HANDLING, DELIVERY AND SHIPMENT OF MATERIALS Exhibitors agree to ship and store their materials at their own risk and expense. Shipping, storage and delivery arrangements may be made with the official exhibit services contractor, Czech-IN. Complete shipping information will be available in the Exhibitor Services Manual. INDEPENDENT CONTRACTORS Exhibitors who plan to use a service contractor other than Czech-IN must notify ISHLT in writing no later than March 1, 2012. An Independent Exhibit
LIABILITIES The Exhibitor, by signing this contract, agrees to hold harmless and indemnify the International Society for Heart and Lung Transplantation, the Prague Congress Centre, Czech-IN and their respective employees, representatives, agents, successors and assigns, for any and all damages to its property and for any and all injuries to any person resulting from its exhibiting at this Meeting. Exhibitors will be held responsible for any damage done to the buildings by it or its employees. No nails, tacks or screws should be driven into the floor, walls or woodwork of the building. The International Society for Heart & Lung Transplantation, its agents and employees, will not be liable for failure to hold the Meeting as scheduled. Payments for the booth space will be returned in the event of cancellation of the
All exhibit decorations must be fire retardant. No open flames or tanks of gas may be used, nor may canopies be erected over exhibits. Exhibitor agrees to take necessary measures to safeguard visitors from any hazards associated with its exhibit. EXHIBIT LABOR All work involved in the erection, touch-up painting, dismantling and repair of all exhibits may fall within the guidelines of union jurisdiction and require Union labor to perform such work. This work is to include any use of power or battery operated tools, hammers, ladders or saws; wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/or decorative materials from the ceiling, placement of all signs and the erection of platforms used for exhibit purposes.
Contractor form can be obtained from the ISHLT web site (www.ishlt.org) under the Annual Meeting Exhibits section. Such contractors are required to comply with all rules and regulations of the show, including the local labor rules and regulations. Such contractors must supply a Certificate of Insurance and form to ISHLT no later than March 1, 2012. EXHIBITOR PERSONNEL REGISTRATION ISHLT registration badges must be worn at all times during meeting/show hours. An exhibitor personnel registration form will be provided to exhibiting companies in February 2012. All individuals affiliated with an exhibit booth must be registered as exhibit personnel. Individuals registered as exhibit personnel must be employed by the exhibitor. The exhibit personnel badge allows access to the exhibit area only. Individuals
AFFILIATE EVENTS/MEETING SPACE REQUESTS
desiring to attend any of the scientific sessions must register for the meeting at the regular registration rate. Badges must be picked up on-site at the Exhibitor Registration Desk during published registration hours. If desired, Exhibitors may arrange to have ONE representative from the company collect ALL of the exhibit personnel badges for the company. Please indicate this on the Exhibit Personnel Registration Form.
Affiliate events include: • All non-ISHLT-sponsored, non-company-sponsored/funded events/meetings/ activities conducted by or for delegates at the ISHLT Annual Meeting and taking place in the Prague area between and including Tuesday, April 17, 2012 and Saturday, April 21, 2012. Such events include meetings and events organized for university alumni, special interest group events, institutional meetings, etc.
MUSIC LICENSING The Exhibitor shall be responsible for securing all necessary licenses or consents for and paying all royalties and fees for any uses of copyrighted works or intellectual property owned by a third party and used, directly or indirectly, by the Exhibitor. CORPORATE EVENTS A Corporate Event is any activity (social, education, marketing, etc.) which involves any physician, surgeon or allied health delegates attending the ISHLT Annual Meeting and which is funded, organized or offered by any for-profit commercial organization and held in the Prague area between Tuesday, April 17 and Saturday April 21, 2012. Investigator Meetings for registered clinical trials are not considered Corporate Events, nor are hospitality suites and activities which involve only company employees. Companies wishing to conduct Corporate Events must submit an application for such to ISHLT and receive approval. Upon receiving approval, companies may contact their preferred venue to make arrangements. All costs for corporate events are to be borne by the company. When space in the Prague Congress Center is used, space may include complimentary use of AV staging and equipment in place for the ISHLT Scientific Sessions. Corporate Events may be conducted only during approved times. Only companies exhibiting at the ISHLT 2012 Annual Meeting may conduct Corporate Events. If a Corporate Event takes place without advance approval from ISHLT, the sponsoring organization, the supporting organization, and the organizer of the event will be prohibited from conducting a Corporate Event at the fol-
lowing year’s meeting and may be barred from exhibiting at future ISHLT meetings. Companies desiring to secure meeting space for hospitality suites, investigator meetings for registered clinical trials or events involving only company employees may do so via the Affiliate Event Space Request Form. An application to request space for a corporate event is available at www.ishlt.org on the Annual Meeting page.
• All events/meetings/activities conducted by commercial interests at the ISHLT meeting and involving only company employees/consultants/investigators/ board members and taking place in the Prague area between and including Tuesday, April 17, 2012 and Saturday, April 21, 2012. Such events include sales and/or staff meetings, advisory and other Board meetings, meetings of investigators for registered clinical trials and Hospitality Suites involving invitational, organized activities with designated start and stop times to which physicians are invited. Educational, marketing, social and other activities that are conducted by commercial interests and to which ISHLT delegates are invited are not considered affiliate events. Companies wishing to conduct such events must submit a Corporate Event Request Form available on the ISHLT web site (www.ishlt.org). Application for all affiliate events must be made using this form, must be approved by ISHLT, and may take place only during the approved times listed below. If space is requested at the Prague Congress Centre, the Holiday Inn or the Corinthia Towers Hotel, ISHLT will notify the venues if space release for the specific event requested has been authorized by ISHLT. All subsequent arrangements regarding the event are to be made by the event organizer directly with the venue. Requests for corporate affiliate events will not be approved unless the company is an exhibitor. Exceptions will be considered for companies which do not have an approved product. An application to request space for affiliate events is available at www.ishlt.org on the Annual Meeting page.
I N T E R N AT I O N A L S O C I E T Y F O R H E A R T A N D L U N G T R A N S P L A N TAT I O N
32nd Annual Meeting & Scientific Sessions April 18-21, 2012 PRAGUE CONGRESS CENTRE • PRAHA, CZECH REPUBLIC
EXHIBIT BOOTH APPLICATION AND CONTRACT FOR ISHLT USE ONLY
EXHIBITING COMPANY NAME: ____________________________________________________ Contact Person: __________________________________________________________________________________
DATE OF RECEIPT: ____________________
Address: ____________________________________________________________________________________________ City:____________________________ State: __________ Country: ____________________ Post Code: ____________
BALANCE DUE: $______________________
Phone: ____________________________________________ Fax: ______________________________________________ Email: ______________________________________________________________________________________________
TOTAL DUE: $______________________ BALANCE PAID: $______________________
__________________________________________________ Authorized Signature
ISHLT will design the exhibit floor based on requests received by exhibitors. Individual booth locations are not available for selection. Priority loction will be given to exhibitors based on history, booth size and total financial contribution to the Society. Total number of booths requested: ______________________
AMOUNT PAID: $______________________ DATE PAID: ____________________ DATE PAID:
Total booth cost: ____________________________________
2.5m x 3m minimum
Exhibit booth height: __________________________________
We prefer to be near:__________________________________
CORNER BOOTH: $3,000
We prefer not to be adjacent to: ________________________
$325 per square meter
____________________ BOOTH(S) ASSIGNED: ____________________
______________________________________________ Printed Name
PRODUCTS TO BE DISPLAYED: 䡺 Pharmaceuticals
IN ORDER TO VALIDATE THIS CONTRACT: ____________________ ____________________
1. We attach hereto our payment for $_______________ per the above rate schedule for the above quantity of booth(s). 2. We agree that space assigned to us shall be accepted by us, and we agree to accept reassignment, if necessary. 3. We agree to abide by the official exhibit Rules and Regulations regarding this exhibition. NOTE: All Refunds will be processed after the meeting.
PAYMENT METHOD: SIGN AND RETURN THIS CONTRACT TO: INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION
14673 Midway Road Suite 200 Addison, TX 75001 Phone: 972-490-9495 Fax: 972-490-9499
Checks must be payable in US dollars and drawn on a US bank.
Amount Enclosed: $______________________ Amount To Be Charged: $______________________
Card Number: ________________________________________
Cardholder Signature: ____________________________________
*CSC: Credit Card Security Code – (the 3 digit code on the back of MC/VISA card and 4 digit code on front of AMEX card)
Cardholder Name:____________________________________________________________________ (MANDATORY) Cardholder Billing Zip/Postal Code:______________________________________________________ (MANDATORY) Cardholder Billing Street Address:______________________________________________________ (MANDATORY) COMPANY NAME: ________________________________________________________________________________ (AS IT WILL APPEAR IN EXHIBIT LISTING AND ON BOOTH SIGN) CITY, STATE, COUNTRY:__________________________________________________________________________ (AS IT WILL APPEAR IN EXHIBIT LISTING) PRODUCT DESCRIPTION FOR USE IN PROGRAM BOOK. (must be received by February 1, 2011 in order to be included in the Final Program). Please attach your typewritten description (not to exceed 100 words in length) or email to firstname.lastname@example.org
Important Dates JANUARY 23, 2012
Initial Booth Assignments
JANUARY 31, 2012
Exhibitor Service Manuals Emailed
FEBRUARY 1, 2012
Deadline for Receipt of Product Description for Inclusion in Final Program
MARCH 1, 2012
Service Orders Discount Deadline
MARCH 16, 2012
Deadline for Advance Registration of Booth Personnel
APRIL 17, 2012
Exhibit Hall Construction: 8:00 am – 5:00 pm
APRIL 18, 2011
Exhibitor Move-In: 8:00 am – 4:00 pm Exhibit Hall Open: 4:00 pm – 7:00 pm (Exhibit Hall Opening Reception 6-7 pm )
APRIL 19, 2011
Exhibit Hall Open: 9:00 am – 5:00 pm
APRIL 20, 2011
Exhibit Hall Open: 9:00 am – 5:00 pm Exhibit Hall Tear-Down 5:00 pm – 10:00 pm President’s Gala Reception 7:30 pm – 8:30 pm
APRIL 21, 2011
Exhibit Hall Tear-Down 7:00 am – 10:00 am
14673 Midway Road, Suite 200 Addison, TX 75001 Phone: 972-490-9495 Fax: 972-490-9499 www.ishlt.org