WILLIAMS ISLAND PROPERTY OWNERS ASSOCIATION 2026 RULES & REGULATIONS
ARTICLE ONE – DEFINITIONS
1.1
CLUB. “Club” shall mean and refer to those certain social and recrea�onal facili�es and ameni�es located within Williams Island from �me to �me (i.e., Spa, Island Club, The Last Coconut Pool Area, Racquet Sports Courts & Pro Shop, Restaurant Facili�es, Children’s Playground, Doggie Hill, Pu�ng Green, Sports Court and WIPOA Office Area), which are owned and operated by Williams Island Property Owners Associa�on, Inc. (“WIPOA”) for and on behalf of its Members. For purposes of clarifica�on, the Club is not independently incorporated although Ar�cle 3 below sets forth various subsets of Membership Classifica�ons established by the Club.
1.2
DIRECTORS/BOARD/BOARD OF DIRECTORS. Directors or Board or Board of Directors shall mean and refer to the Board of Directors of the WIPOA. The management, policy and opera�on of the CLUB shall be controlled by the Board of Directors.
1.3
CHIEF OPERATING OFFICER. Chief Opera�ng Officer or COO shall mean and refer to the person or persons designated by the Board of Directors to be responsible for opera�ons. The COO may be removed and replaced at any �me by the Board of Directors.
ARTICLE 2 - GENERAL CLUB RULES 2.1
Members and their guests shall abide by all rules and regula�ons of the Club as they may be amended from �me to �me by the WIPOA Board of Directors.
2.2
All persons should refrain from loud or offensive language or gestures while enjoying the Williams Island Club ameni�es.
2.3
The Club’s Facili�es shall be open on the days and during the hours as may be established by the Club. Areas of the Club may also be closed from �me to �me for scheduled maintenance and repairs or renova�ons.
2.4
Performance by entertainers will be permited at the Club only with the permission of the COO or VP of Food and Beverage.
2.5
Dining room ac�vi�es for groups over 12 will be permited only with advance reserva�ons and permission of the VP of Food and Beverage.
2.6
Alcoholic beverages will not be served or sold, nor permited to be consumed at the Club during hours prohibited by law.
2.7
Outside catering is not permited. The Club shall furnish all food and beverages consumed in the Club facili�es except as may be permited by the VP of Food and Beverage.
2.8
Adver�sements shall not be posted or circulated on Club premises nor shall solicita�ons of any kind be made on the Club facili�es or upon Club sta�onary or using the Club logo and/or images without the prior approval of the COO.
2.9
The Club facili�es may not be used for func�ons which are a commercial venture or are fund-raising efforts, except as specifically permited by the Board of Directors or applicable law. Nor shall Club facili�es be used in connec�on with organized religious services unless permited by the Board of Directors.
2.10
Members shall not request special personal services from Team Members of the Club who are on duty. Nor shall members make personal use of Club furnishings or equipment, which are not ordinarily available for use by all Members.
2.11
Members and their Visitors and/or Day Guests may not in any way abuse any of the WIPOA Team Members, this includes the use of abusive or profane language or gestures. All Team Members of the WIPOA are under the supervision of the COO and no Member shall reprimand or discipline any Team Members, nor shall a Member request a Team Members to leave the Facili�es for any purpose whatsoever. Any Team Members not rendering courteous and prompt service should be reported to the appropriate department head, or the senior manager in charge at that �me. The Member should submit a signed statement of the incident or email to the Department Director within 24 hours of incident.
2.12
No Member, Visitors and/or Day Guests is allowed in the service or restricted areas of the Club.
2.13
Firearms and all other weapons of any kind are not permited at Courtside, Island Grille, Olea, Olea Terrace, The Last Coconut, The Island Pool Deck and restrooms, any of The Spa facili�es, Racquet Courts, Racquets Pro Shop, Courtside/Tennis Terrace, parking garages, Med Village Pavillion or Tennis Courts, Pu�ng Green, Doggie Hill, POA offices, or within any common areas of WIPOA at any �me.
2.14
Use of the Club Facili�es may be restricted or reserved from �me to �me by the COO.
2.15
Viola�on of any of the Rules and Regula�ons or conduct in a manner prejudicial to the best interests of the Club will subject the person in viola�on to disciplinary ac�on. Club Team Members should endeavor to report any infrac�ons of the Club Rules and Regula�ons to their Department Director in wri�ng within 24 hours of the incident.
2.16
All viola�ons of these rules are subject to the Grievance Process and other remedies authorized by the Rules and Regula�ons, the WIPOA Governing Documents, or by law.
2.17
ELECTRONIC DEVICE POLICY Cellular phones are to be set on silent or vibrate while inside the Restaurants, Restaurant surroundings, Spa, Racquet Sport Courts, and other general Club common areas. Using speakerphones or FaceTime without headphones is not permited in any area. If a cellular phone must be used for conversa�on, please excuse yourself to an appropriate loca�on where it will not impact the experience of other Members Visitors, and Day Guests. Tex�ng is appropriate in all areas. Electronic tablets and laptops are welcome in common lounge areas, pool and on the Courtside Terrace. In the dining areas, when in use for entertaining children the use of headphones or earbuds is required to not impact the dining experience of others. In all cases, it is within the discre�on of the area manager to promptly address inappropriate electronic device usage.
2.18
SMOKING/VAPING POLICY Smoking and Vaping is prohibited at all Williams Island Club Ameni�es and common areas.
2.19
FISHING Fishing is permited in designated areas.
ARTICLE 3 - MEMBERSHIP CLASSIFICATIONS 3.1
MEMBERSHIPS. Membership Classifica�ons will consist of dining privileges, Island Club pool privileges, and par�cipa�on in all Special Events and Full social, spa and racquet sports privileges.
3.2
CATEGORIES OF MEMBERSHIP. The categories of Memberships are as follows:
3.2.1
RESIDENT MEMBERSHIP. Resident Membership consists of a Member who owns a property on Williams Island. A Resident Membership consists of a husband and wife or specifically iden�fied commited partner and the unmarried resident children of said Members up to 24 years of age, and also consists of the documented principal(s) of corpora�ons, limited liability companies, partnerships and trusts. If said residence is owned by an LLC or any other corpora�on, they must designate one family member that is en�tled to the membership benefits. Membership designa�on can only be changed in one membership year.
3.2.2
NON-RESIDENT MEMBERSHIP. A limited number of Non-Resident Memberships are made available as determined and approved by the Board of Directors in their absolute discre�on. Non-Resident Membership consists of Members who are not owners of a residen�al unit on Williams Island. Under no condi�ons shall a residen�al unit have more than one designated family with the ability to use the club facili�es.
3.2.3
JUNIOR MEMBERSHIP - Any person that lives with a member who resides on Williams Island and is of the ages 25 to 35.
3.2.4
SOCIAL MEMBERSHIP – Social Members shall have access to Food & Beverage facili�es, but only if they have been “grandfathered” into this category in 2004. This category is no longer offered to new residents.
3.2.5
MARINA MEMBERSHIP - Any vessel owner that has been submited for membership by the Marina Owner.
3.3
OWNER MEMBERSHIPS ARE NOT TRANSFERABLE. Any Member transferring, or atemp�ng to transfer, their Membership ID to a Non-Member for the purpose of allowing the use of the Club or other privileges allowed only to a Member, shall be in viola�on of these Rules and Regula�ons and shall be subject to sanc�ons. However, Owner Members who lease their property to third-party tenant(s) may assign their rights to u�lize Club facili�es and ameni�es but to the exclusion usage by the Owner Member during the period of the tenancy. In addi�on, the Owner Member shall be fully liable and responsible for any and all viola�ons of Club rules and policies by their tenant(s), and the Owner Member shall also remain fully liable and responsible for all Club and WIPOA assessments and financial liabili�es.
3.3.1
NON-RESIDENT MEMBERSHIPS ARE NOT TRANSFERABLE. Non-Resident Members are subject to termina�on of Membership for transferring or atemp�ng to transfer their Membership card.
3.3.2
TRANSFER IS VOID. Any transfer or atempted transfer of Membership is void and will not be honored by the Club.
3.3.3
VISITOR PRIVILEGE EXCEPTION. A Resident Member, upon prearrangement with the Membership Department, may authorize a Visitor of a Residen�al Unit to sign for charges against the Resident Member’s account. Members always assume full financial responsibility for charges incurred by Visitors or lessees.
3.4
RESERVATION OF RIGHTS. The Board of Directors reserve the right to make, at any �me, and from �me to �me, such changes in the classes and categories of membership and the ini�a�on and other fees, dues, rights, and obliga�ons pertaining to each class and category of membership as the Board of Directors deems necessary.
3.4.1.
At the �me of a real estate closing for a Unit, the new purchasers who shall become Members of the WIPOA, shall pay to the WIPOA, a membership Club Ini�a�on Fee in the amount of $15,000.00 and shall deliver to the WIPOA, a fully executed Resident Club Member membership applica�on.
3.4.2.
All Club Ini�a�on Fees are non-refundable.
ARTICLE 4 – ADMISSION TO MEMBERSHIP 4.1
APPLICATIONS FOR NON-RESIDENT MEMBERSHIP. Each applicant for Non-Resident Membership in the Club shall submit a completed Membership Applica�on on the form prescribed by the Club, together with the applicable fees, all in form, content and amount as set from �me to �me by the Directors in their sole discre�on. As part of this applica�on, the applicant shall execute a writen authoriza�on for the Club to inves�gate his financial, community and professional standing. The applicant shall further state in his applica�on that he shall comply with reasonable requests for personal informa�on including, but not limited to, finances, the name of the applicant, social security number, date of birth, marital status, place or places of residence, profession or occupa�on, social and business references, bank references and other memberships held by the applicant. Any omission, inaccuracy or misrepresenta�on shall be absolute grounds for immediate termina�on of the membership of an applicant who has been granted membership.
4.2
REJECTION OF APPLICATION. The Board of Directors has the authority to accept or reject any nonresident applica�on for membership for any reason whatsoever in its sole discre�on. The Board of Directors can reject any non-resident applica�on for membership without giving any reason or any explana�on to any of the par�es involved. Any applicant who has been deferred at two successive mee�ngs of the Board of Directors shall be deemed rejected for membership. If an applica�on for membership is rejected, all fees paid with the applica�on shall be refunded to the applicant. No applicant whose applica�on for membership is rejected shall be eligible for membership un�l a�er the expira�on of twelve months from the �me of such rejec�on, and therea�er, shall be required to reapply.
4.3
AGE OF APPLICANT. Each applicant for membership shall not be less than twenty-one (21) years of age at the �me of applica�on.
4.4
NOTIFICATION OF APPROVAL. A duly approved Member shall be no�fied in wri�ng and shall receive a copy of these Rules and Regula�ons. Membership Fees, in accordance with the appropriate schedule as issued by the Club from �me to �me in its sole discre�on, shall commence to accrue from the date of admission to membership and membership privileges, subject to these Rules and Regula�ons, shall commence from the same date. Membership Fees and Dues shall con�nue to accrue during periods of suspension from Membership. Applica�ons for membership will be subject to any increase in dues made prior to acceptance.
4.5
MEMBERSHIP ID. The Club will issue membership ID (electronic or otherwise) to the applicant and commited partner, as well as other family Members who are eligible for membership privileges. Membership IDs will not be issued un�l all required fees have been paid in full. Membership IDs include the Member’s name and account number and photo. Members must present their cards upon entrance to all Club facili�es as well as for all charging privileges. A membership IDs may not be
used by any other person other than the person to whom it is issued. Membership IDs are not transferable. ARTICLE 5 – ANNUAL MEMBERSHIP DUES, HOUSE ACCOUNTS AND OTHER PAYMENTS 5.1
ANNUAL MEMBERSHIP DUES. Membership Dues shall be determined by the Board of Directors and shall be prepaid one full year in advance and no later than January 1st of the new membership year. Members shall be billed for annual prepaid dues in November or as determined by the Board of Directors.
5.2
HOUSE ACCOUNTS AND OTHER PAYMENTS. On or about the 5th day of each month, the Club will send no�ce of any and all indebtedness incurred up to the last day of the preceding month, which indebtedness shall be paid by the 10th day of the month following the month in which the indebtedness was incurred. The Club may at any �me, or from �me to �me, deny credit privileges to any Member. All charges made to a Member’s House Account shall be paid either by check drawn on a U.S. bank, or by ACH or other no cost electronic transfers. Any WIPOA costs to deposit/clear foreign bank checks, all wire transfer costs and fees, and costs for returned payments (for Non-Sufficient Funds or other reasons) shall also be charged to Member’s account. All new Unit Owners and Club Members shall provide a Credit Card or ACH Authoriza�on Form and keep it current for use when charges, dues or assessments are more than 30 days overdue to help avoid late charges and interest fees. For more details contact the Accoun�ng Department at (305) 937-7880.
5.3
MINIMUM EXPENDITURE AMOUNTS. The Board of Directors reserves the right to establish annual Club facility minimum expenditure amounts to be spent by each Member on an annual basis as determined by the Board of Directors. In the event any Member fails to spend the minimum expenditure amount in the Club facili�es during the applicable period, such Member will be charged for the difference between the minimum expenditure amount and the actual amount spent by such Member during the applicable period. Such charges shall be billed to the Members’ House Account and paid by the 10th day of the month following the month in which the charges were billed. If the Member fails to pay any such charges, when due, the Club may suspend such Member and/or, in the case of a Non-Resident Member, terminate or not renew the membership of such Non-Resident Member, in its discre�on.
5.4
TERM OF MEMBERSHIP. A Resident Member in good standing will remain a Member commencing with the date of acceptance to the Club. The membership of Non-Resident Members shall expire annually on December 31st. If the COO and/or the Board of Directors decide not to renew the membership of a Non-Resident Member, said Member shall be no�fied in wri�ng prior to December 31st.
5.5
MISCELLANEOUS. All bills shall be sent to the email address given by the Member in his original applica�on or the last email address given by the Member to the Club in wri�ng. Whenever a membership is held in the name of a husband and wife or commited partners, they shall be jointly
and severally liable for all Fees, Dues, House Accounts, or any other indebtedness incurred with respect to the Club. Members, Visitors, and Day Guests shall be required to sign for all purchases and services. 5.6
DISPUTED CHARGES ON CLUB ACCOUNT. When a Member disputes a charge on their club account they must no�fy the Accoun�ng Department by phone, email, or in person. A member will have sixty (60) days from the statement date to dispute the charge. Otherwise, the member will be responsible for the full payment.
ARTICLE 6 – SUSPENSION OR TERMINATION OF MEMBERSHIP 6.1
RESERVATION OF RIGHTS. The Club expressly reserves the right to withdraw, suspend or terminate privileges, for reasons and/or standards viola�ons as determined by the Board of Directors in its sole subjec�ve discre�on.
6.2
TERMINATION OF NON-RESIDENT MEMBERSHIP BY THE CLUB. If the Club terminates any NonResident Member for any reason whatsoever, the Member shall receive a pro rata refund of his Dues actually paid during the year of termina�on covering the unused remainder of that Dues year, provided, however, this pro rata refund payable by the Club shall be reduced by any amounts owed to the Club by the Member for any unpaid House Accounts, Fees, Membership Dues, or any other outstanding Club charges of any kind. Such payment by the Club shall cons�tute a full and complete release by the Member of all liabili�es, claims, ac�ons or causes of ac�on arising out of or based upon such termina�on, such Member’s membership or such Member’s use of the Club facili�es. Any Member whose membership is terminated shall forthwith peaceably remove himself and his property from the premises and surrender his membership card(s). While any Member is terminated from the Club, the Member shall not have the privilege of using the Club for any purpose, nor shall he be a Visitor or Day Guest. Termina�on of membership shall be for such period of �me as the COO in its discre�on may designate and the COO may establish such reasonable requirements as it deems appropriate as a condi�on to the reinstatement of any Member. Upon termina�on of any membership, regardless of the cause of termina�on, all accounts outstanding to the Club shall become immediately due and payable.
6.3
CONTINUATION OF LIABILITIES. Notwithstanding any such termina�on or suspension of membership, such Member shall remain liable for any unpaid Dues, Fees, House Accounts, unused Food and Beverage minimum, interest, late fees or any other expenses charged or chargeable to said Member’s Account. Membership Dues shall con�nue to accrue during any period of suspension.
6.4
SUSPENSION OR TERMINATION FOR NON-PAYMENT. Any Member who becomes delinquent in the payment of Membership Dues, House Accounts, or any other indebtedness to the Club shall be subject to suspension. Membership dues shall con�nue to accrue during periods of suspension. Any Non-Resident Member who fails to pay within 90 days shall be automa�cally terminated from membership in the Club and shall be no�fied of such termina�on in wri�ng.
6.4.1
HOUSE ACCOUNT OR ANY OTHER INDEBTEDNESS. If a Member shall be in default with respect to the payment of his House Account or any other indebtedness to the Club for a period of 60 days a�er the first no�ce of indebtedness was sent to Member, said Member’s credit privileges shall automa�cally be suspended without any further no�ce. If the foregoing default con�nues for a total of 90 days a�er the first no�ce of indebtedness (date of billing), membership shall be subject to suspension. The membership of a Non-Resident shall be subject to termina�on; provided, however, that notwithstanding said termina�on the Member shall remain personally liable for all indebtedness due the Club. All Member accounts delinquent for a period of 30 days shall incur a late charge and interest of 1½ % a month of the account balance plus at $25 late fee per assessment as per Florida Statute. If the Club deems it advisable to employ counsel or a collec�on agency to effect collec�on of the delinquent amount, then the delinquent Member and/or his Visitor or Day Guest shall be liable for reasonable expenses, including but not limited to, atorneys’ fees and costs at all trial and appellate levels incurred by the Club, whether or not suit be brought or any appeal be taken there from. Any Resident Member who has appeared delinquent twice within any calendar year shall be subject to suspension and, in addi�on thereto, may be required to maintain funds on deposit to cover future charges of any kind. Any Non-Resident Member who has appeared delinquent twice within any calendar year shall be subject to suspension and/or termina�on and, in addi�on thereto, may be required to maintain funds on deposit to cover future charges of any kind.
6.5
RESIGNATION POLICY. (Applies only to Non-Resident Members) A�er one full year of membership, a Non-Resident Member may voluntarily resign their Club privileges by providing the Club a 60-day writen advance no�ce. All fees, dues, unused food and beverage minimums and any other indebtedness to the Club incurred up to the date of resigna�on, are due and payable in full. There is no refund of Club dues or any ini�a�on fees.
6.6
DEATH, LEAVE OF ABSENCE, AND BANKRUPTCY. Except as otherwise provided in these Rules and Regula�ons, Non-Resident Membership shall terminate on the death of the individual Non-Resident Member, or on the bankruptcy or insolvency of the Non-Resident Member, or his corpora�on, if the corpora�on is the guarantor of the individual Non-Resident Member’s account. Subject to these Rules and Regula�ons, the obliga�ons of Resident Membership shall exist co-extensively with ownership of the condominium unit or townhome. An Resident Member may request a leave of absence only once during the life�me of their membership, and only for one membership year. A leave of absence request must be submited to the COO in wri�ng and must be supported by documents such as doctor’s no�ces or employer’s no�ces. The Member will be no�fied in wri�ng of the COO’s decision. A Member may appeal to the Grievance Commitee for a review within fourteen (14) days of the rendering of a decision by the COO.
6.6.1
LEAVE OF ABSENCE. The COO shall consider gran�ng a Non-Resident Member a leave of absence from Membership dues, only if such request pertains to a short-term financial problem, or to a physical condi�on that precludes the Member from engaging in physical ac�vity. In these instances, the COO may grant a leave of absence condi�oned upon receiving informa�on which it deems
appropriate in support of such request. The leave of absence so granted is limited to a period of no more than one (1) year. A Member on leave may return to the Club upon such terms and condi�ons as may be imposed by the COO. 6.6.2
MEMBERSHIP RIGHTS AND RESPONSIBILITIES. During any Leave of Absence granted by the COO, the Resident Member shall not enjoy the right to vote nor hold office shall not be responsible for the payment of any and all assessments levied during the term of such period.
ARTICLE 7 – DISSOLUTION OF MARRIAGE 7.1
UPON DISSOLUTION. In the event of the dissolu�on of the marriage of any par�es who hold a Resident Membership, the par�es shall no�fy the Club in wri�ng of the changes in the Membership. The other party may, if desired, apply for a separate Non-Resident Membership and pay the appropriate Fees.
7.2
PENDING DISSOLUTION. With respect to all conflic�ng claims of every kind and descrip�on, and un�l final disposi�on is reached, the Club shall not be asked to deny privileges to either. During this interim, the husband and wife or commited partners will have the same Membership account; separate accounts will not be established.
ARTICLE 8 – VISITORS AND DAY GUESTS 8.1
VISITOR. A Visitor shall be construed to mean an out of state (or domiciled in Florida outside MiamiDade, Broward, Monroe, or Palm Beach coun�es) House Visitor unless you are a family member staying in the member’s unit for a period of �me. For each individual visitor, passes will be issued for the length of their stay, not to extend eight weeks per year.
8.2
SPECIFIC VISITOR PRIVILEGES. A Visitor may only use such Club facili�es to which the Sponsoring Resident Member’s own classifica�on would en�tle him. A Visitor must always carry his Visitor Card while on the Club premises and may incur Club charges by using his Visitor Card without the Sponsoring Resident Member being present. Visitor charging privileges to the Member’s Club account shall be established by the Sponsoring Resident Member at the �me the Visitor Card is issued.
8.3
DAY GUEST. A Day Guest is an individual sponsored by a Member for specific club privileges who is present for a single day without an overnight stay. The Sponsoring Member must accompany the Day Guest at all �mes. Day Guests must be registered for each visit and in each area of the club they enter.
8.4
SPECIFIC DAY GUEST PRIVILEGES. A Day Guest may use only such Club facili�es to which the Sponsoring Member’s own classifica�on would en�tle them and only up to a maximum of six (6) �mes per year to all Club Ameni�es. There will be a specific charge each �me a person is a Day Guest,
which shall be charged to the Sponsoring Member’s account. This charge shall be set from �me to �me by the COO or the Board of Directors. Payment of this specific charge must be made prior to admission of the Day Guest on Club premises, either by acceptable credit card or by charge to the account of the Sponsoring Member. Under no circumstances can a Day Guest use any of the Club facili�es unless he is accompanied by the Sponsoring Member. This holds true in any membership category. 8.5
VISITOR AND DAY GUEST PROCEDURES, CHARGES. Visitors or Day Guests may be admited to the Club for such privileges and upon such terms as may be prescribed from �me to �me by the Board of Directors in their sole discre�on. The number of Visitors or Day Guests who may be brought to the Club at any one �me shall be subject to the control of the Board of Directors and/or the COO to assure the use of the Club facili�es is primarily for the private use of its Members. Visitor or Day Guest privileges may be cancelled at any �me before the expira�on thereof by the Directors, COO or in said COO’s absence the relevant facility Manager or the Sponsoring Resident Member. In the event that the COO cancels the admission of a Visitor or Day Guest, all privileges and rights shall thereupon absolutely cease and terminate. The Sponsoring Member shall be personally responsible for the conduct and behavior of the sponsored Visitor or Guest. Addi�onally, the Sponsoring Member shall be personally and uncondi�onally liable for all charges and liabili�es, including but not limited to damage, negligence and the�, incurred at the Club by his Visitor or Guest. Visitor and/or Guest privileges are not transferable. All Visitors must carry a Visitor Card at all �mes. The Directors, in their sole discre�on, may establish the rates for Day Guest Fees and may amend them from �me to �me without no�ce. A suspended, terminated or expelled Member may not be a Visitor or Day Guest.
8.6
CAREGIVERS/NURSES/HOUSEKEEPERS/NANNIES. Caregivers, Nurses, Housekeepers, and Nannies will not receive Membership Benefits.
ARTICLE 9 – RACQUETS RULES 9.1
MAKING RESERVATIONS. Court reserva�ons for Tennis and Pickleball may be booked online 4 days in advance star�ng at 7:30am, daily. Reserva�ons via telephone & in-person at the Racquets Pro Shop may be booked 4 days in advance star�ng at 7:45am. Primary members and their dependents with the following membership designa�ons (Islander) are allowed to reserve courts on their own: OM - Owner Member (resident) TA - Tenant Assignee (resident) M – Club Member (non-resident) WM - Marina Member The following members and their dependents do not have access to reserve courts on their own. The current Guest Fee will apply in order to use the courts: OS - Owner Social TS - Tenant Social
OA – Owner Assigned WM- Marina Guests 9.1.1
COURT RESERVATION SYSTEM. Reserva�ons for court �me are followed according to our CourtReserve online system. Court reserva�ons displayed in the system represent the actual courts assigned for play. Members are required to check in or be on their assigned court within 15 minutes of the reserved start �me. Failure to do so may result in the reserva�on being canceled and reassigned to another party.
9.1.2
TENNIS RESERVATION RULES. Members are allowed to reserve (1) court at a �me up 4 days in advance. Morning Prime-�mes slots are booked for 90 min by default: 8:00am, 9:30am & 11:00am Non-prime �me slots can be reserved in increments of 30mins up to 90min. Requests for an increase in reserva�on �me can only be honored on the day of reserva�on up to 60 mins (when/if availability permits). Back-to-back reserva�ons (more than 90 minutes) by the same member is not permited before 11am. Back-to-back reserva�ons (more than 90 minutes) including the same party of 2 or more players is not permited before 11am. All players’ names (4) are required to secure a reserva�on for a doubles game. All players’ names (2) are required to secure a reserva�on for a singles game. Members may NOT use other Member’s names to book a reserva�on who will not be present or playing at the �me of the reserva�on. Members must register their guests with the Racquets Pro Shop prior to ge�ng on-court. Maximum of (3) courts of singles play are permited during each of the prime-�me slots. Morning Prime-�mes slots are: 8:00am, 9:30am & 11:00am To cancel or modify a reserva�on, members can call the Racquets Pro Shop during business hours. Members may also cancel their reserva�ons using the online system CourtReserve. Members who are not part of a reserva�on may not modify, update, or cancel another member’s reserva�on.
9.1.3
PICKLEBALL RESERVATIONS RULES Members are allowed to reserve (1) court at a �me up to 4 days in advance. Morning Prime-�me slots can only be booked with doubles games reserva�ons. All players’ names (4) are required to secure a reserva�on for a doubles game. Morning Prime-�mes slots are booked for 60 min by default: 7:30am, 8:30am & 9:30am Requests for an increase in reserva�on �me can only be honored on the day of reserva�on up to 60 mins (when/if availability permits). Singles reserva�ons during prime�me can be requested on the day desired to play by calling or visi�ng the Racquets Pro-Shop star�ng at 7:30 AM daily
Non-prime �me slots can be reserved in increments of 30mins up to 90mins. All other general rules for Tennis reserva�ons will apply. 9.1.4
BALL MACHINE RULES. Hours of availability: Monday – Friday: 12:30pm to 4:30pm Saturday & Sunday: 12:30pm to 5:30pm Summer Hours (June & July) Monday – Friday: 12:30pm to 7:30pm Saturday & Sunday: 12:30pm to 5:30pm Selected Holidays: 12:30pm – 2:30pm Use of the ball machine is complimentary to members. Reserva�ons to use the ball machine can be booked online 4 days in advance star�ng at 7:30am, daily. Reserva�ons via telephone & in-person at the Racquets Pro Shop may be booked 4 days in advance star�ng at 7:45am. Ball machine reserva�ons are booked for 60 min by default. Members are required to check in or be on-court within 15 minutes of the reserved start �me. Failure to do so may result in the reserva�on being canceled and reassigned to another party. Requests to use the ball machine outside hours of availability can only be honored on the day of through the Racquets Pro Shop by phone or in-person (when/if availability permits). Only 1 reserva�on per household per day shall be honored. Mul�ple same-day reserva�ons by members of the same household may be subject to cancella�on at the discre�on of the Racquets Pro Shop staff. Players who use the ball machine are responsible for retrieving ALL balls from the court a�er using the court/ball machine. Registered day guests are allowed to use the ball machine. Members must be present unless guests have a Day Guest Pass. Children under 16 years of age are not allowed to reserve or use the ball machine, unless they are accompanied by an adult. On days of inclement weather, reserva�ons for the ball machine will be canceled at the discre�on of the Racquets Pro Shop staff. All other general rules for tennis court reserva�ons will apply.
9.1.5
COURT RESERVATION VIOLATIONS & PENALTIES. Court Reserva�on Abuse Use of another Member’s name that will not be present on the day. Back-to-back reserva�ons (more than 90 minutes) including the same party of 2 or more players prior to 11:00am Once iden�fied, a warning email will be sent to all members on the reserva�on. Reserva�on shall be canceled at the discre�on of Racquets Pro Shop staff if the reserva�on is not updated within 24 hours of no�ce. No Show: Failure to cancel a reserva�on prior to reserva�on start �me.
For each offense: $25 no show fee will be charged to members’ account. Day Guest Policy Viola�on: Failure to register a guest prior to play. For each offense: $50 fee per guest will be charged to members’ account. Mul�ple viola�ons and incidents may result in a suspension of the member’s privileges of reserving courts. 9.2
RAIN-OUT PROCEDURE. In case of inclement weather and reserva�ons are determined to be cancelled, our rain-out procedure is detailed below: Courts that are re-opened for play will be assigned by the Racquets Pro Shop staff based on court availability. Members who lost their reserva�ons may request to be placed on a waitlist. Priority will be given to players on their previously reserved courts. Doubles games will take priority over singles games. All players must be present at the �me of check-in. Reserva�ons will be held for a grace period of up to 15 minutes, if the court remains unclaimed a�er the grace period, the reserva�on may be cancelled and/or the court reassigned to another party. Reserva�ons made at the Med Village courts must also check-in with the Racquets Pro Shop prior to ge�ng on court. Check-in for Med Village courts can be in person or by phone. Players must relinquish their court to the next �meslot reserva�on, regardless of the �me they were assigned the court.
9.3
LESSONS WITH PROFESSIONAL STAFF. Only professionals approved by the Director of Racquets Sports are allowed to teach tennis and/or pickleball on club grounds. Any percep�on of impropriety gives cause for the Racquets Pro Shop staff to deny permission of play and/or court reserva�on. Including invita�ons from members defined as social play. Court Assignment for Lessons: Courts 2 & 3 are the primary designated lesson courts for lessons during “Prime�me” - 8am to 12pm and from 4pm un�l closing. (Addi�onal courts may be reserved for lessons within 48 hours, based on court availability) Lessons can be booked up to any date un�l the end of the following month. (Subject to availability – courts/pros) Court Assignment for Club Clinics and Jr. Development Program. All Clinics and instruc�onal programs shall be assigned courts based on atendance and subject to court availability. Pro Staff in charge of respec�ve instruc�onal program will determine court assignment for players. Courts 5, 6, 8 & 9 are the primary designated courts for the Jr. Development Program. Courts shall be released and open for members to use if one or more court assignment(s) are deemed unnecessary. Please check availability with Racquets Pro Shop daily.
9.3.1
TENNIS LESSONS, CILINICS & EVENTS CANCELLATION POLICY. Unless cancelled at least the day before during business hours, players will be charged in full for all lessons, instruc�onal and event programs.
9.4
TOURNAMENT PLAY. All members in good standing are eligible for Tournament play. Children under 16 may not be eligible unless the Director of Racquet Sports determines otherwise. Tournament play will take priority over court reserva�ons, as determined by the Director of Racquet Sports.
9.5
HOURS OF USE FOR NON-MEMBERS. Registered Day Guests and Visitors are permited to use the tennis and pickleball courts star�ng at 12:00pm daily, subject to change at the discre�on of the Director of Racquets. A day guest may be invited by members for a maximum of six �mes in a calendar year. Day Guest fees (as established from �me to �me) will be charged to the sponsoring member's account for each visit. Unless given a guest pass, the sponsoring member must accompany their day guests.
9.6
PROPER ATTIRE. Only appropriate tennis a�re will be permited on the courts for tennis and pickleball play (i.e., tops with sleeves, tennis specific shorts and tennis court shoes). Inappropriate dress a�re, as determined by the Director of Racquets and professional staff, will not be permited. Tennis a�re is defined as apparel expressly sold for tennis wear.
9.7
CONDUCT AND ETIQUETTE. Players must conduct themselves in such a manner, so as not to interfere or disturb players on adjacent courts. Players reques�ng the return of a tennis ball from another court should ask only when play on that court has halted. Players should not retrieve a tennis ball from a court themselves. If other members are s�ll playing when you arrive to your assigned court, DO NOT enter the court while play is in progress. Players should be allowed to finish the last points of their game. Please refrain from loud language on the court or as spectators. Profanity, or abusive language of any kind towards other members, guests or club staff, will not be tolerated at any �me and will be considered grounds for suspension or termina�on of club membership.
9.8
UNITED STATES TENNIS ASSOCIATION. Official Tennis Rules and Regula�ons adopted by the United States Tennis Associa�on will always apply during events and tournaments. The interpreta�ons of same and the decisions of the Director of Racquets will be final.
9.9
TOWELS. Please return towels to the towel baskets. Towels are available for the use of Members and Day Guests/Visitors only.
9.10
USED TENNIS BALLS. A�er playing, the court must be cleared of all used tennis balls. If the tennis ball machine is used, the court must be cleared of all tennis balls and the basket of balls must be returned to the Racquets Pro Shop.
9.11
SMOKING/VAPING, ALCOHOLIC BEVERAGES, and FOOD CONSUMPTION at or on the Tennis & Pickleball Courts are prohibited.
9.12
CONSUMPTION OF FOOD & ALCOHOLIC BEVERAGES on the tennis terrace is only allowed for items purchased at one of the club’s Food & Beverage outlets (Courtside, Island Grille & Olea) or unless authorized as related to a sanc�oned event.
9.13
PETS. Dogs MUST always be on a leash and not be allowed to interfere with other Members’ ac�vity while at the tennis terrace. Pets are not permited on the tennis or pickleball courts.
9.14
BICYCLES AND SCOOTERS. Are not permited on or about the tennis and pickleball courts, tennis terrace or walkways.
ARTICLE 10 – RACQUETS PRO SHOP & COURTSIDE RULES 10.1
RETURN POLICY. The Racquets Pro Shop accepts returns of merchandise within 30 days of original purchase date and offer either a credit on member account or exchange. If item was paid by credit card, credit will be issued to credit card used at �me of purchase. The merchandise must not be worn, broken, washed or altered in any way, must have all tags atached and/or include original packaging. Non-refundable items include but are not limited to jewelry, gi� cards, racquets, tennis strings, sundries, food or drink, clearance and red tag items.
10.2
NO SOLICITATION/LOITERING POLICY. To avoid disrup�on of business opera�ons or disturbance of members, Team Members, Visitors and Day Guests we implement this non-solicita�on policy (the “non-solicita�on policy”). No solicita�on is allowed in the Racquets Pro Shop, Courtside, Courtside Terrace or entrances. Loitering is prohibited, and violators will be required to leave. For purposes of the Non-solicita�on Policy, “Solicita�on” (or “Solici�ng”) shall include, canvassing, solici�ng or seeking to obtain membership in or support for any organiza�on, reques�ng contribu�ons, and pos�ng or distribu�ng handbills, pamphlets, pe��ons, and the like of any kind (“Materials”) on Williams Island property or using club resources (including without limita�on bulle�n boards, computers, mail, e-mail and telecommunica�on systems, photocopiers and telephone lists and databases). “Commercial Solicita�on” means peddling or otherwise selling, purchasing or offering goods and services for sale or purchase, distribu�ng adver�sing materials, circulars or product samples, or engaging in any other conduct rela�ng to any outside business interests or for profit or personal economic benefit on Williams Island property or using club resources. Solicita�on and Commercial Solicita�on performed through verbal, writen, or electronic means, are covered by the Non-solicita�on Policy. Items to be distributed or offered for sale, which contain club trademarks, (including logo or property images)names (including names) or design elements (T-shirts, posters, etc.), must be approved by the Board of Directors.
10.3
ATTIRE. It is expected that Members and Visitors and Day Guests will choose to dress in a fashion befi�ng the surroundings and as clearly expressed in Ar�cle 20. For Member and Visitors and Day Guests safety, shoes are always required to be worn in the Racquets Pro Shop, Courtside, and on the Courtside Terrace. Tennis shirts must be always worn while on the tennis/pickleball courts. No sleeveless shirts, tank tops and work out shirts are permited on the tennis/pickleball courts.
10.4
CONDUCT AND ETIQUETTE. Members, Visitors and Day Guests and Team Members must conduct themselves in a cordial and respec�ul manner in all Club Ameni�es and Common Areas. Profanity or abusive language or gestures of any kind will not be tolerated at any �me and will be grounds for
suspension or termina�on. Food and beverage consump�on are prohibited in the Racquets Pro Shop, unless authorized as related to an event. No running or loitering will be allowed in the Racquets Pro Shop, Courtside, Courtside Terrace. To maintain member privacy, no member or Visitors and Day Guests is allowed behind the Racquets Pro Shop counter nor have access to the front/check in desk computer club system. ARTICLE 11 – ISLAND CLUB POOL RULES 11.1
WARNING: SWIMMING IN THE POOL IS SOLELY AT THE RISK OF THE PERSON INVOLVED. THE CLUB DOES NOT PROVIDE A LIFEGUARD. IF YOU ARE NOT A COMPETENT SWIMMER AND NOT IN EXCELLENT HEALTH, YOU SHOULD NOT USE THE POOL.
11.2
HOURS OF USE. Members, Visitors and Day Guests are permited to use the pool only at such hours as may be established from �me to �me by the COO. All Members are required to present their membership ID and register their Visitors & Day Guests with the Pool Atendant. The pool is officially CLOSED and swimming or use of the pool is NOT permited when a CLOSED sign is posted.
11.3
CHILDREN. Children under 12 years of age are not permited to use the Island Club pool unless under an adult’s supervision. Members, Visitors and Day Guests are specifically prohibited from leaving their children at the pool unatended, as they are expected to personally supervise their children. Children shall not be le� in the custody of the pool atendant (if any). One adult may not have more than four (4) children less than 12 years of age, under their supervision, at any one �me. Children under 12 years of age are not en�tled to a lounge chair and must relinquish such, if needed by an adult. Infants must wear “swim diapers” when entering the pool. Violators are subject to a pool cleaning and sanita�on charge, not to exceed $250. The pool may be closed up to 24 hours to complete this work. No nude infants are allowed. In the event this rule is violated, the Adult responsible for the child shall be subject to the Grievance Commitee viola�on process and may be fined or suspended. The changing of diapers is restricted to the bathrooms and not allowed in public.
11.4
GROUP PARTIES. Any Group Party shall be arranged in advance, and only by permission of the VP of Food and Beverage.
11.5
CHAISE LOUNGES AND TOWELS. All Members and their Visitors and Day Guests must register with a Pool Atendant before receiving a chaise lounge and towel. Day Guests may be charged a fee for a lounge and towel as set from �me to �me by the COO. Any person who leaves the pool area must relinquish their lounge and towel to permit other persons to use same. Chaise lounges and towels are the property of the Club, and the removal of these items shall subject one to charges for the replacement costs thereof. Repeat offenders may, at the discre�on of the Board of Directors, be suspended or terminated. Chaise lounges may not be reserved in advance and are available upon admitance to the pool. Management may restrict the number of chaise lounges used by individuals during peak opera�onal periods.
11.6
TOYS. Ra�s, water guns, noodles, and other pool toys shall not be permited in the pool or around the pool area.
11.7
FOOD. Only food or beverage purchased at Williams Island may be consumed at the pool. All Food & Beverage service to be in compliance with Florida Department of Health.
11.8
GLASS OBJECTS. Glass objects are not permited in or around the pool area.
11.9
SHOWERS. All bathers are required to shower immediately before entering the pool.
11.10
COMMUNICABLE DISEASES. Any person with a health problem which can be communicated by use of the pool is specifically forbidden from using the pool.
11.11
RUNNING OR THROWING BALLS OR OTHER OBJECTS, OR NOISY, BOISTEROUS OR HAZARDOUS ACTIVITY IS NOT PERMITTED IN THE POOL OR POOL AREA.
ARTICLE 12 – SPA RULES 12.1
SPA ACCESS. All Members are required to present their digital membership ID and register their Visitors and/or Day Guests at the front desk. Members must obtain a Visitor Pass for their Visitors from our Director of Membership prior to accessing the Spa.
12.2
HEALTH PROFILE AND FITNESS EVALUATION. All Members represent and warrant that they do not have any physical or medical impairment which would prevent them from safely using the facili�es and equipment. IF IN DOUBT, MEMBERS SHOULD CHECK WITH THEIR PERSONAL PHYSICIAN.
12.3
CHILDREN. Children under 16 years of age are not permited to enter the Spa, unless part of an organized event or they are at least 14 years of age and have successfully complete the Youth Cer�fica�on Program.
12.4
CELL PHONE POLICY. Cell phones conversa�ons are not permited inside the gym, Pilates studio, Func�onal room, Aerobic room, Group Cycle or any locker room, lounge, pool or treatment areas at any �me. If a member/resident needs to have a cell phone conversa�on it needs to be in the common areas or outside of the facility. At no �me is the speaker phone/Face�me mode to be used.
12.5
EXERCISE/FITNESS/AEROBIC CLASSES AND ACTIVITIES. As a courtesy to your instructor and fellow Members, please be on �me for all ac�vi�es and classes. The Club reserves the right to deny access to the Class if late. Correct training principles are essen�al in order to benefit 100% from the ac�vity, and in order to minimize injury. Proper prepara�on and warm up are fundamentals of any athle�c training program.
12.5.1
There is a thirty (30) minute maximum �me limit on cardiovascular equipment when another Member is wai�ng to use the equipment.
12.5.2
Each Member is responsible for cleaning the equipment they use. All free weights must be returned to the designated storage racks a�er use.
12.5.3
The Club reserves the right to limit class size when necessary. Access to classes may be denied once a class has started, as it may disrupt others in the class and/or not provide �me for a proper warm up for the ac�vity.
12.6
SPA SERVICES. All reserva�ons for all spa treatments/services, must be made either in person at the Spa Concierge Desk, Williams Island website, or through the designated mobile app.
12.6.1
Members/Visitors/Day Guests receiving spa services must no�fy the Spa Concierge and service provider of special health condi�ons or other informa�on that may be relevant to their spa treatment. This includes, but is not limited to, pregnancy, injuries, medical restric�ons, communicable diseases, skin condi�ons, allergies, recent cosme�c procedures such as injectables and/or peels.
12.6.2
All personal training services must be provided by a Club approved, licensed and cer�fied Personal Trainer who is contracted through the Spa directly. Trainers who are not contracted through the Spa, or approved by the Director of The Spa, Fitness and Wellness, are not permited to enter the facility.
12.6.3
MEMBERS REQUIRING MEDICAL SUPERVISION OR OTHER ASSISTANCE. The Spa is not staffed to provide special care or aten�on to Members who need special help dressing, undressing, naviga�ng the Spa or other personal assistance. Members who require supervision and/or medical assistance are welcome to bring their nurse, aide, caretaker and/or physical therapist with them while visi�ng The Spa. The required aide will have complete responsibility for proper care of the Member throughout the en�re Spa visit, including the use of showers, restrooms, wet areas and common areas within the Spa facility. Spa Management requires writen advance no�fica�on from Members who will be visi�ng the Spa with a professional assistant, nurse, personal aide or caretaker.
12.7
CANCELLATION POLICY. Cancella�on of any spa treatment requires a 24-hour advance no�ce during business hours. Should a cancella�on be made less than 24 hours in advance, or not at all (No Show), the Member/Guest will be charged 100% of the treatment fee as a cancella�on fee. Cancella�on of any Personal Training and/or Pilates Sessions, including but not limited to, trio, duo or quad reformer/tower classes require a 24-hour no�ce. Cancella�on no�ces for any fitness-related appointments MUST be given to the SCHEDULED PERSONAL TRAINER AND/OR PILATES INSTRUCTOR. Should a cancella�on be made less than 24 hours in advance, or not at all, the Member will be charged a cancella�on fee equal to the service fee. Series �cket(s) may be redeemed to cover the cancella�on fee expense.
12.8
SWIMMING POOL/STEAM ROOM/SAUNA. Swimming in the Spa pool or using any steam or sauna is solely at the risk of the person involved. You should not use the pool if you are not a competent swimmer. The CLUB does not provide a lifeguard. Please shower before entering the swimming pool and/or whirlpools. There is absolutely NO DIVING permited in the pool. Sign up of the designated Mobile App is mandatory to reserve pool lanes.
12.9
COMMUNICABLE DISEASES. ANY PERSON WITH HEALTH CONDITIONS THAT CAN BE COMMUNICATED BY USE OF THE POOL IS SPECIFICALLY FORBIDDEN FROM USING THE POOL.
12.10
FILMING POLICY. Filming and photography are strictly prohibited in all areas of the Spa, including the fitness facili�es, at all �mes.
12.11
SPA WET AREAS – All Members, Visitors and Day Guests are required to wear swimsuits in the main swimming pool, co-ed whirlpool, plunge pools and Jacuzzis within each respec�ve wet area. For utmost comfort and considera�on, towels must be used to sit on while enjoying the steam room and sauna. The applica�on of depilatory products or use of razors while in the steam room and/or sauna is STRICTLY prohibited. Members, Visitors and Day Guests u�lizing the pool and respec�ve wet areas must always wear spa slippers. Hard soles shoes are prohibited.
ARTICLE 13 – FOOD & BEVERAGE RULES 13.1
RESERVATIONS. Dinner reserva�ons are strongly requested for the success of opera�ons and may be required from �me to �me as determined by the VP of Food and Beverage. Members are asked to assist in maintaining required service levels by making reserva�ons for dining prior to 3:00 p.m. on the previous day involved. A twenty-four (24) hour no�ce is required for par�es of ten (10) or more persons only with the advance approval VP of Food and Beverage and a set menu for larger groups should be arranged whenever possible. No�ce of necessary changes or cancella�ons is requested no later than 3:00pm on the day involved. All private par�es will be charged a corkage fee of $25 per botle for wines that members bring to the Island Grille.
13.1.1
CANCELLATIONS & NO SHOW FOR DINING RESERVATIONS AT RESTAURANTS Should a member fail to cancel without 24 hour no�ce or no-show for their reserva�ons at any of the restaurants at Williams Island, a $25 per person charge for the en�re party size will be charged to the member account.
13.2
Reserva�ons shall be made through the website, mobile app or over the phone with the Reserva�onist on a first come basis.
13.3
Tables shall be assigned by the Manager on duty. Reserva�ons for special tables will not be accepted, except at the discre�on of the Manager on Duty or the VP of Food and Beverage.
13.4
Reserva�ons for dining will be held for only fi�een (15) minutes a�er the reserved �me.
13.5
Reserva�ons for banquets should be made at least three (3) weeks in advance. Cancella�ons and final guest counts must be made at least seven (7) days in advance. If a cancella�on is not made prior to the seven (7) day no�ce period, the Member will be charged for each person cancelled. A nonrefundable deposit of 50% shall be required for banquet events at the discre�on of the VP of Food and Beverage.
13.6
WIPOA shall determine special event reserva�on policies and holiday reserva�ons. Special Events may be charged to the Member’s Club account five (5) days prior to the event, i.e., Easter, Mother’s Day, Thanksgiving, Christmas and New Year’s Eve. Cancella�ons within seven (7) days will result in charges to the Member’s account for each cancella�on.
13.7
No Member shall plan or set dates for dining room special ac�vi�es without prior approval of the VP of Food and Beverage.
13.8
BUFFETS. Food served at buffets shall be consumed only on the premises where the buffet is being served, and shall not be removed by Members, Visitors and Day Guests. Le�over food purchased from the a la carte menu may be removed from the premises.
13.9
ALCOHOLIC BEVERAGES. WIPOA reserves the right to require proof of legal age and the absolute right to refuse to serve alcoholic beverages to any person at any �me.
13.9.1
BAR AREA RULES. Residents, members and Visitors and Day Guests must be 18 years of age or older to sit at the bar in any of the venues at Williams Island.
ARTICLE 14 – SECURITY RULES 14.1
Parking of vehicles on any street, boulevard or service road between the hours of 11:00 PM and 6:00 AM without prior writen WIPOA authoriza�on is prohibited and such vehicles may be towed without warning and at the owner’s expense.
14.2
Parking of recrea�onal trailers and/or RVs is prohibited, subject to permissibility under Chapter 720, Florida Statutes, as it may be amended from �me to �me.
14.3
Commercial vehicles, iden�fied as vehicles with any form of adver�sing or company name/logo, are restricted from parking on WIPOA property between the hours of 6pm and 8am, without WIPOA authoriza�on. subject to permissibility under Chapter 720, Florida Statutes, as it may be amended from �me to �me.
14.4
Any loading or unloading on the streets or boulevards of Williams Island is prohibited without prior writen authoriza�on from WIPOA. Due to size, height, turn radius and space challenges on the Island, mul� vehicle carriers in excess of 40 feet are prohibited from entering, loading or unloading on Williams Island subject to permissibility under Chapter 720, Florida Statutes, as it may be amended from �me to �me. 183rd Street may be used for this purpose.
14.5
Vehicles parked in the Member’s garage areas between the hours of 11:00pm and 6:00am must display a valid WIPOA parking permit/barcode or they will be towed. WIPOA Parking is for WIPOA Parking is for WIPOA Team Members ONLY. All others will be towed at the owner’s expense.
14.6
There is no storage of vehicles, equipment, trailers in any of the WIPOA’s garage easement area unless prior writen authoriza�on by the WIPOA in wri�ng.
14.6.1
All Motorcycles/Moped/Scooters parked in the North Garage must be parked in the posted motorcycle parking area and registered in the Williams Island Community access control system with the WIPOA or en�ty in which you hold a membership. Failure to do so can lead to towing. All motorcycles/mopeds/vehicles must have valid license plate to park inside garage.
14.7
Foot traffic is not permited through any of the gated car lanes. For safety, all pedestrian traffic must use the provided sidewalks and walking paths.
14.8
The barcode lane access is only for use with a barcode or WR Code. Any persons u�lizing this lane on a repe��ve basis, meaning 3 or more �mes, without a barcode and/or who refuse to have an ac�ve barcode applied to their vehicle will be subject to a grievance and possible fine or suspension.
14.9
Any person opera�ng a motor vehicle on Williams Island is required to have a valid driver’s license and is required to provide that license as iden�fica�on when requested by Security. Failure to provide a valid driver’s license upon request will result in denial of access to the Williams Island.
14.10
The use of pyrotechnics on Williams Island is strictly prohibited.
14.11
All traffic signs must be obeyed, and the posted speed limit is twenty (20) miles per hour on Williams Island.
14.12
No weapons are permited in the Club facili�es.
14.13
Members and their visitor or day guests may not abuse any of the Club’s Team Members verbally or otherwise. All Team Members of the Club and WIPOA are under the supervision of the COO and no Member shall reprimand or discipline any Team Members, nor shall a Member request an Team Members to leave the facili�es for any purpose whatsoever. Any Team Member not rendering courteous and prompt service shall be reported immediately to the appropriate Department
Head/Manager on Duty or within 24 hours to the COO. Members and visitor/day guests may not ask or in�midate any employees to violate any of the Club rules. 14.14
All Complaints, Cri�cism or Sugges�ons of any kind rela�ng to any of the opera�ons of WIPOA and or Team Member must be in wri�ng, signed, dated, and addressed to the Department Head.
14.15
For quality assurance and security purposes WIPOA uses audio records to monitor incoming and outgoing phone calls for Security, the Spa front desk, Racquets reserva�ons and Food & Beverage reserva�ons.
14.16
For quality assurance and security purposes, WIPOA u�lizes CCTV and audio and video recording in the Spa Lobby, Racquets Pro Shop, security gates, restaurants, pool, and other designated areas. WIPOA also conducts occasional filming and photography for social media and promo�onal purposes. By maintaining membership, each Member acknowledges and consents to being recorded or filmed in such circumstances.
14.17
USE OR AERIAL DRONES FOR RECREATIONAL AND/OR BUSINESS-RELATED PURPOSES. For nonWIPOA related purposes, use of aerial drones may be granted by Williams Island Security Management, in its sole discre�on, under specific terms and condi�ons deemed necessary to protect the safety, welfare and privacy of the Williams Island community. Such terms and condi�ons shall include, but are not limited to, the following:
14.17.1
For recrea�onal purposes, usage in common areas and airspace of WIPOA is prohibited.
14.17.2
For business or planning purposes, usage in common areas or airspace of WIPOA is restricted. Any individual/en�ty reques�ng to use an aerial drone for business or planning purposes (i.e. real estate videography/photography/survey) must submit said request in wri�ng to the WIPOA COO or Director of Security, no less than five (5) business days prior to the date of planned use, disclosing purpose and inten�on. Said request must be accompanied by proof of individual/en�ty’s Worker’s Compensa�on Policy and General Liability Insurance Policy, reflec�ng no less than $1,000,000 of coverage per occurrence. Such insurance policy shall specifically state that it covers damage to persons or property arising from or resul�ng from the use of a drone. In addi�on, said request must be accompanied with a copy of the operator’s Remote Pilot Cer�ficate issued by the FAA and any addi�onal documenta�on requested by the WIPOA. If said request is granted by the WIPOA COO, the reques�ng individual/en�ty will be required to contract a Williams Island Security Officer escort(s) to supervise such ac�vity. Applicable rates are currently $30.00/hour with a 4-hour minimum, per officer, per request. Depending on the nature of the request, addi�onal fees may apply.
All use of drones in the WIPOA community requires compliance with all applicable federal, state and local laws, as amended from �me to �me, including but not limited to, the Federal Avia�on Administra�on regula�ons. The use of imaging technology for aerial surveillance with radio control model aircra� or drones having the capability of obtaining high-resolu�on photographs and/or video, or using any types of sensors, for the collec�on, reten�on, or dissemina�on of surveillance data informa�on on individuals, homes, businesses, or property at loca�ons where there is a reasonable expecta�on of privacy is strictly prohibited in in common areas and airspace of WIPOA, unless prior writen expressed permission is obtained from the individual property owners (along with the permission by the WIPOA COO, as noted herein). As used herein, a reasonable expecta�on of privacy is presumed if individuals are not observable by others located at ground level, regardless if the individual is observable from the air with the use of a drone. This rule does not apply to the Club, whose employees or representa�ves may use a drone to check for viola�ons within the WIPOA Community. Any accidents or incidents involving a drone must be immediately reported by the operator to the WIPOA COO. The operator of a drone within WIPOA and the resident and/or owner of a home or unit for which the operator of a drone is a Visitor and Day Guest or tenant shall be jointly and severally liable for any and all damages or injury caused to persons, the WIPOA common areas and/or airspace, the WIPOA’s Property, members’ property or adjacent property. Careless or reckless opera�on of a drone is strictly prohibited. The operator of a drone within WIPOA common areas and/or airspace, in addi�on to the resident and/or owner of a home or unit for which the operator of a drone is a Visitor and Day Guest, or tenant, shall indemnify and hold harmless the WIPOA, its directors, officers, team members, managers, members, owners and occupants of homes and units in Williams Island against any loss, claim or liability of any kind or character whatsoever arising from the usage of a drone in WIPOA common areas and/or airspace. In the event the WIPOA determines, in its sole and absolute discre�on, that the operator of a drone is viola�on these Rules and Regula�ons and/or local, state or federal law, the WIPOA shall be authorized to prohibit the operator from u�lizing a drone in WIPOA Common Areas and airspace and may submit a complaint to the FAA. The WIPOA shall also be authorized to fine any violators. 14.18
SPEED AND TRAFFIC VIOLATIONS. The Board of Directors approved and posted speed limit for Williams Island is twenty (20) miles per hour. The WIPOA may install radar units or other appropriate devices to ensure that Owners, Residents, Tenant, Visitors and Day Guests are complying with posted speed limits and traffic regula�ons (i.e. Stop and other signs). Violators who exceed the posted limit or violate traffic regula�ons are subject to fines, suspensions and other ac�ons which the WIPOA is authorized to take by its Corporate Documents, Rules and Regula�ons, and Florida Law. Owners and residents shall also be responsible for any unpaid fines by their Tenants, Visitors and Day Guests. The Grievance Commitee shall administer this sec�on in accordance with Grievance Commitee
procedures and the Rules and Regula�ons. Unregistered vehicles are not permited on the Club Facili�es. ATVs, off-road vehicles, and similar equipment are strictly prohibited on all roadways, sidewalks, and WIPOA property. Bicycles, electric scooters, skateboards, and similar equipment are permited only in designated areas. The Board of Directors may redefine unacceptable equipment from �me to �me. All traffic signs must be obeyed. A complete stop must occur at each stop sign.
SPEEDING VIOLATION PENALTY TABLE
First Viola�on
Second Viola�on
Third Viola�on
Fourth Viola�on
Warning
$100 Fine
$100 Fine + 2 Week Club Suspension
$100 Fine + 1 Month Club Suspension
40-49 MPH
$100 Fine + 1 Month Club Suspension
$100 Fine + 2 Month Club Suspension
$100 Fine + 2½ Month Club Suspension
$100 Fine + 3 Month Club Suspension
50 MPH or Above
$100 Fine + 2 Month Club Suspension
$100 Fine + 6 Month Club Suspension
$100 Fine + 6½ Month Club Suspension
Review with Outside Legal Counsel
SPEEDS 31-39 MPH
STOP SIGN VIOLATION First Viola�on Warning Second Viola�on $100 Fine Third Viola�on $100 + 2 Week Club Suspension Fourth Viola�on $100 + 1 Month Club Suspension
A.
Suspension is defined as “The loss of ALL Club privileges throughout the period of suspension”. All viola�ons by a Member, Visitor or Day Guest which occur within twelve (12) months of the first
B.
C. D.
viola�on that incurs a fine or suspension, shall apply to the rights of all persons authorized to use the Member’s Club privileges. Visitors, Day Guests and Contractors of a Member are subject to fines and may be banned from opera�ng a motor vehicle on Williams Island Property for up to twelve (12) months. The Board may recommend that a Member who uses best efforts in wri�ng to persuade a Visitor, Day Guest and/or Contractor to comply with the WIPOA Rules and Regula�ons, not be penalized for a viola�on by a Visitor, Day Guest and/or Contractor. WIPOA team member viola�ons, as shown by Photo and Radar evidence, are subject to writen warnings and appropriate disciplinary ac�on including suspension up to termina�on. Building employees, and or building contract employees should be subject to disciplinary ac�on by the building associa�on. The WIPOA may also ban building and contract employees from opera�ng a motor vehicle on Williams Island Property for up to twelve (12) months.
ARTICLE 15 – ADDITIONAL RIGHTS, PRIVILEGES AND DUTIES OR MEMBERS 15.1
IDENTIFICATION AND SIGN-IN PROCEDURES. All Members are required to show their Membership ID at any �me when using the Club. Addi�onally, Members are required to sign in at the Island Club Pool, or when atending special events, as designated by the Club.
15.2
VEHICLE IDENTIFICATION. Non-Resident Members must register their vehicles at the �me of applica�on and keep that registra�on current.
15.3
ADVERTISING: No commercial or personal adver�sements may be placed on Club premises or WIPOA property.
15.4
NO RIGHTS IN NAME. A Member, by virtue of his Membership or otherwise, shall not acquire any right, �tle or other interest in and to the name, “Williams Island”, “The Florida Riviera” or other names, trade names, trademarks or logos of the Club.
15.5
LIABILITY FOR USE OF PROPERTY. Every Member shall be liable for any property damages and/or any personal injuries at the Club or at any ac�vity or func�on operated, organized, arranged, or sponsored by the Club, caused by such Member or his Visitors or Day Guests. Such Member shall promptly pay for the costs thereof when a bill therefore is presented to them and, if it is deemed advisable by the Board of Directors, the applicable Memberships may be terminated. If a Member, Visitor or Day Guest removes any Club property, the Member will be financially responsible.
15.6
HOUSE CHARGES. Members, Visitors and Day Guests shall be required to present their Membership, Visitor Pass to receive service and sign vouchers for any and all Club charges incurred.
15.6.1
SERVICE CHARGE. Gratui�es and service charges will be established as appropriate by the Board of Directors at their discre�on and may change from �me to �me.
15.7
NOTICES. All Club No�ces pertaining to Club business shall be Emailed to the Member to the email in the Club Membership records or posted on designated mobile apps. Any manipula�on of these No�ces will be cause for suspension or termina�on of Membership. No�ces shall be deemed delivered to the Members, Visitors, or Day Guests when posted in said emails or mobile apps, but not limited to No�ces of amendment, modifica�on, supplementa�on, or change of any kind to these Rules and Regula�ons. No personal no�ces or pos�ngs of any manner are allowed without special permission of the COO.
15.8
REPRIMANDS. Members, Visitors, or Day Guests may make any reasonable request for service, but no undue demands or reprimands shall be exerted upon Team Members; complaints should be registered promptly with the Manager in charge or the COO.
15.9
SOLICITATION. No pe��on or other solicita�on shall be brought to the Club for signature of, or made to, the Members, Visitors, or Day Guests. No Member, Visitor, or Day Guest shall solicit contribu�ons from any other Member, Visitor, or Day Guest for the benefit of any Team Member, or for any other purpose whatsoever without the writen approval of the Board of Directors.
15.10
PRIVATE PROPERTY. All private property, while in or on the Club premises, or while deposited with the Club or with any Team Member of the Club on or off the Club premises, either for or without hire, shall be AT THE OWNERS’ SOLE RISK. NO BAILMENT is created through any act, conduct, communica�on or agreement by the Club or any Team Member of the Club. No such Team Member shall have authority to enter into any bailment with any Member, Visitor or Day Guest. Any private property which may have been le�, without the payment of storage thereon, in or on the Club premises for 30 days or more, may be sold by the Club with or without No�ce at public or private sale, or may be otherwise disposed of, and the proceeds, if any, may be retained by the Club.
15.11
MEMBERSHIP CARDS AND VISITOR CARDS. A Member to whom a Visitor pass is issued shall be liable for all use, including unauthorized use, of the pass. If the Club receives a writen no�ce that a pass has been lost or stolen, the Member or Visitor to whom or for whose account the pass was issued shall not be liable for any use of the pass therea�er, provided that the Member or Visitor promptly surrenders all passes in their possession or in the possession of their Visitors.
15.12
CHANGE OF EMAIL OR PHYSICAL ADDRESS. All Members must immediately no�fy the Club in wri�ng of any change of email or physical address. Any Member who fails to do so shall be deemed to have waived any no�ce provided for under these Rules and Regula�ons, as if the no�ce had been delivered by email.
15.13
CONDUCT. Members, Visitors, and Day Guests shall conduct themselves maturely and with considera�on for other Members, Visitors, Day Guests and Club Team Members at all �mes when using the Club Facili�es and shall comply with these Rules and Regula�ons as exis�ng from �me to �me, and Members shall be responsible for the conduct of their Visitors and Day Guests. Members,
Visitors and Day Guests may not create any nuisance or allow any immoral or unlawful act at the Club or on WIPOA property. 15.14
ILLEGAL ACTIVITY PROHIBITED; All illegal ac�vity on Club property is strictly prohibited and may subject the offender (or his Sponsoring Member, if a Visitor and/or Day Guest) to suspension.
15.15
TEMPORARY SUSPENSION. Immediate “Temporary” Suspension from the Club facili�es of not more than seven (7) days may be imposed by the COO or the Director of Security for verbal threats or physical acts that may be considered dangerous to other persons, to allow for a “cooling off” period. The WIPOA may choose to conduct an inves�ga�on.
15.16
CLUB MEMBERSHIP ACTIVATION AGREEMENT. These Rules and Regula�ons and any other posted Rules, as the same may be revised, modified, supplemented or amended from �me to �me, shall be considered a part of the Club Membership Ac�va�on Agreement, and the Membership rights, privileges and du�es of each Member shall be governed thereby. Any person who shall exercise Membership privileges shall, by such act, be conclusively presumed to have agreed to be bound by these Rules and Regula�ons and any other posted Rules, and all other duly promulgated Club Rules and Regula�ons and Corporate Documents as they may be revised, modified, supplemented, or amended from �me to �me, regardless of whether such person has signed or received a copy of same.
15.17
NO PROPERTY RIGHTS; NO LIABILITY TO CONTINUE BUSINESS. No property rights or other vested rights of any kind shall accrue to any Member by virtue of such Membership. There shall be no obliga�on, either express or implied, binding upon the Club or the Club’s officers, directors, Team Members, agents, atorneys, Members or owners, to con�nue to provide or maintain any or all of the services or facili�es now or herea�er available or provided by the Club. Admission to Membership is the full and sole considera�on for payment of any fee or other expense, and Membership for the period for which Dues are paid is the full and sole considera�on for the payment of Membership Dues. There will be inconveniences caused by maintenance, repairs or renova�on from �me to �me.
15.18
INDEMNIFICATION. Any Member, Visitor, Day Guest or other person who in any manner makes use of or accepts the use of any apparatus, appliance, facility, privilege, or service of the Club, or who engages in any contest, game, func�on, tournament, exercise, compe��on, or other ac�vity operated, organized, arranged or sponsored by the Club, either on or off the Club premises, shall do so at his own risk and shall indemnify, defend and hold harmless the Club and the Club’s officers, directors, team members, agents, atorneys, representa�ves of the Club, or any other person or en�ty, from and against all liabili�es, damages, claims, costs, fees and expenses whatsoever, (including atorneys’ fees and court costs at both trial and appellate levels), sustained or incurred by him/her resul�ng from any act or omission of anyone from whom the Club may be liable. Specifically, it is a condi�on of membership that each Member assumes full responsibility and liability for any injury sustained or incurred by any Visitor or Day Guest of such Member and for any damage caused by them.
15.19
ATTORNEYS’ FEES. In the event of arbitra�on or li�ga�on between the Club and any Member respec�ng the enforcement or interpreta�on of these Rules and Regula�ons the losing party shall be liable for all costs and expenses incurred, including but not limited to, reasonable atorneys’ fees and court costs at all trial and appellate levels.
15.20
RULES AND REGULATIONS. All Members, Visitors and Day Guests shall be bound by these Rules and Regula�ons as they may be amended, modified, supplemented, or revised in whole or in part from �me to �me at the sole discre�on of the Board of Directors. The Club may waive applica�on or enforcement of any rule, regula�on or restric�on in whole or in part at any �me and from �me to �me in the sole discre�on of the Board of Directors. The Board of Directors or the COO may, at any �me and from �me to �me, restrict or suspend any Member’s right to use any facility or facili�es of the Club if it determines that such restric�on or suspension is in the safety of the Club staff and/or the best interest of the Member. In any such event the Board of Directors may make an appropriate adjustment to the Member Club dues.
15.21
GOVERNING LAW. These Rules and Regula�ons shall be construed and governed in accordance with the laws of the State of Florida, both substan�ve and remedial.
ARTICLE 16 – CLUB ADVISORY COMMITTEES 16.1
Only Resident Club Members may serve as Members of Club Commitees.
16.2
Club Members may only serve on one Commitee at a �me in one year.
16.3
A Commitee Member shall serve a one-year term. There is no restric�on as to the number of years a Member may be a Commitee Member or Chair. Applica�ons for Commitees are available in January from the WIPOA office or on the website.
16.4
Department heads may atend individual commitee mee�ngs as observers to answer ques�ons and receive Commitee recommenda�ons.
16.5
Each Commitee is responsible for recording minutes of its mee�ngs.
16.6
GROUNDS FOR DISMISSAL: Commitee Members may be dismissed a�er 3 absences from Commitee mee�ngs without prior no�fica�on in any year. Improper conduct during Commitee mee�ngs will also be grounds for dismissal.
ARTICLE 17 – GRIEVANCE COMMITTEE 17.1
GRIEVANCE PROCESS. – Williams Island Property Owners’ Associa�on, Inc., (“WIPOA”)
Any incident or occurrence involving a poten�al viola�on of the Declara�on of Covenants, Restric�ons and Easements for Williams Island (as amended, or amended and restated, at any �me, and from �me to �me, the “Declara�on”), the WIPOA By-Laws (as amended, or amended and restated, at any �me, and from �me to �me, the “By-Laws”), or the reasonable rules of WIPOA (as amended, or amended and restated, at any �me, and from �me to �me, the “Rules”) by any member of WIPOA, or any such member’s tenant, guest or invitee, or any owner of any parcel encumbered by the Declara�on or its occupant, licensee or invitee, shall be documented by the WIPOA Security Department, the WIPOA Architectural Commitee, and/or any WIPOA Opera�ons Director to which or whom such poten�al viola�on shall become known, and therea�er reported by such party (by submission of the foregoing documenta�on) to the WIPOA COO. The WIPOA COO and President shall review the reported incident or occurrence and all suppor�ng evidence thereof (i.e., video and/or witness statements, photographs, audio recordings, etc.). This evidence must be maintained in a safe and secure manner, maintaining confiden�ality. The WIPOA COO and President (with the assistance of an appropriate WIPOA Opera�ons Director, the WIPOA Directors, and/or WIPOA’s legal counsel, if such assistance is deemed necessary by the WIPOA COO) shall then determine which provision(s) of the Declara�on, the By-Laws and/or the Rules, if any, may have been violated. Any member of WIPOA or resident of a parcel encumbered by the Declara�on may request that a grievance be filed against any other member of WIPOA, or any such member’s tenant, guest or invitee, or any owner of any parcel encumbered by the Declara�on or its occupant, licensee or invitee, only if the member or resident reques�ng same, (the “Complainant”), shall first provide the WIPOA COO with (i) a signed writen affidavit pursuant to which the Complainant atests in specific detail as to the event(s) which transpired and are the subject mater of the grievance, the date(s) and �me(s) of such event(s), the exact loca�on(s) of such event(s), and (ii) any and all witness statements, audio recordings, video recordings, and/or photographic evidence suppor�ng such grievance which are in the possession of the Complainant. The WIPOA COO will, within a reasonable period of �me therea�er, (and, if at all possible, no later than five (5) business days following his or her receipt of such affidavit and, suppor�ng evidence from the Complainant), review and inves�gate the incident(s) or occurrence(s) which are the subject mater of the grievance. Upon request of the Complainant, the WIPOA COO will provide said Complainant with a copy of the applicable provisions of the Declara�on, By-Laws and/or Rules to which the grievance pertains. Any request for the filing a grievance that, based upon the determina�on of the WIPOA COO, is subjec�ve, is not supported by evidence or otherwise independently corroborated, or is of a “he-said, she-said” nature and not otherwise supported by independent witness statements or evidence, may be delayed or denied by the WIPOA COO in his or her sole discre�on. The WIPOA is not required to seek out independent witnesses in support of any such grievance made by any Complainant. If the WIPOA COO denies a grievance, then said WIPOA COO will no�fy the Complainant of such denial in wri�ng within two (2) business days following said WIPOA COO’s comple�on of his or her aforesaid review and inves�ga�on. Notwithstanding the foregoing, the WIPOA shall not inves�gate, act on, take evidence of, or entertain any request for the filing of a grievance pertaining to any incident or occurrence outside the
jurisdic�on of the WIPOA, nor will it inves�gate any incident or occurrence which is first reported to the WIPOA more than thirty (30) days a�er the date of such incident or occurrence unless there are extenua�ng circumstances. Any member of WIPOA or resident of a parcel encumbered by the Declara�on who reports a physical threat of harm or an assault made by any member of WIPOA, or any such member’s tenant, guest or invitee, or any owner of any parcel encumbered by the Declara�on or its occupant, licensee or invitee shall be strongly encouraged to file a report pertaining thereto with the appropriate police department or other law enforcement authori�es. The WIPOA COO and President, in its discre�on, may elect to not act upon the reported threat or assault un�l conclusion of the inves�ga�on thereof by the appropriate police department or other law enforcement authori�es and the disposi�on of any case pertaining thereto as heard by a court or other tribunal of competent jurisdic�on. However, should the WIPOA COO and President believe that imminent and/or substan�al harm could occur within Williams Island as a result of a reported threat or assault, the WIPOA COO and President may immediately and unilaterally elect to seek the removal of the Alleged Violator from Williams Island in advance of the WIPOA grievance and hearing procedures. 17.2
ISSUANCE OF VIOLATION NOTICE LETTER. If the WIPOA COO and President determines that there is suppor�ng evidence of a viola�on of the Declara�on, the By-Laws and/or the Rules by any member of WIPOA, or any such member’s tenant, guest or invitee, or any owner of any parcel encumbered by the Declara�on or its occupant, licensee or invitee (the “Alleged Violator”), and that such viola�on is within the jurisdic�on of the WIPOA., then therea�er, the WIPOA COO and President shall no�fy/send, in wri�ng, the Alleged Violator (and, if applicable, any occupant, licensee, or invitee of the owner) a leter (the “Viola�on No�ce Leter”) which must include the following: (i) a descrip�on of the cited viola�on(s); (ii) the poten�al correc�ve ac�on to cure such viola�on; (iii) an indica�on that failure to cure such viola�on may result in the imposi�on of a monetary fine or suspension; (iv) language that informs the Alleged Violator that the levying of the fine will be considered at an upcoming Board of Directors mee�ng; and (v) explana�on that further writen no�ce will be issued if the Board of Directors levies a fine or suspension in connec�on therewith. Failure by WIPOA to levy or impose a fine or suspension in connec�on with the cited viola�on(s) does not in any way affect the obliga�ons of Alleged Violator to cure or cause said viola�on(s) to be cured and does not affect the ability of the WIPOA to, at any �me, seek addi�onal or other redress or recourse in connec�on with the cited viola�on(s).
17.3
CONFIRM STATUS OF CITED VIOLATION(S) PRIOR TO BOARD MEETING Prior to the Board of Directors mee�ng in which a fine or suspension may be levied, the COO or the Board of Directors shall determine or cause to be determined whether or not each cited viola�on set forth in the Viola�on No�ce Leter has been cured. To the extent the Alleged Violator has atempted to cure the viola�on(s) a�er receipt of a Viola�on No�ce Leter, said Alleged Violator is directed to contact the WIPOA management office to advise of same to determine whether or not the cited viola�on(s) has been cured to the sa�sfac�on of the WIPOA COO and President.
17.4
BOARD VOTE TO LEVY FINE(S) OR SUSPENSIONS FOR NON-CURED VIOLATION(S) If any cited viola�on set forth in the Viola�on No�ce Leter has not been cured to the sa�sfac�on of the WIPOA COO and President, then the WIPOA Board of Directors, shall vote at a duly-no�ced Board of Directors mee�ng whether to impose a fine or suspension and the amount thereof in accordance with the fine schedule established by the Board of Directors from �me to �me. At the �me during the WIPOA Board of Directors mee�ng when grievances shall be raised, the Grievance Liaison of the WIPOA Board of Directors will first address the disposi�on of any grievances previously brought before the WIPOA Board of Directors and will therea�er address any new grievances. The WIPOA Board of Directors shall discuss and vote on the disposi�on of each of such grievance. In regard to each such grievance, the WIPOA Board of Directors shall have the right to dispose of such grievance in any or all of the following ways as to the member of WIPOA, or any such member’s tenant, guest or invitee, with respect to whom the grievance was filed, (the “Alleged Violator”)Alleged Violator: (i) Issue no penalty whatsoever against the Alleged Violator; (ii) Issue a writen warning to the Alleged Violator; (iii) Levy a reasonable fine against the Alleged Violator, (a “Fine”), in an amount not to exceed $100.00 per viola�on (provided, however, that a Fine may be levied by the WIPOA Board of Directors for each day of a con�nuing viola�on, with a single no�ce and opportunity for hearing, except that the Fine may not exceed $10,000.00 in the aggregate); (iv) Suspend, for a reasonable period of �me (but not to exceed 90 days), the right of the Alleged Violator (or said Alleged Violator’s tenant(s), guest(s) or invitee(s)), to use the Club or common areas and facili�es (except for any por�on of common areas used to provide access or u�lity services to the Alleged Violator’s parcel; and provided that no such suspension shall prohibit an owner or tenant of a parcel from having vehicular and pedestrian ingress to and egress from the parcel, including, but not limited to, the right to park), (any such suspension being referred to herein as a “Club Suspension”); and/or (iv) Table the issue if further inves�ga�on is warranted. Such a fine may be levied by the Board of Directors for each day of a con�nuing viola�on, with a single no�ce and opportunity for hearing, except that the fine may not exceed $10,000.00 in the aggregate unless otherwise provided in the WIPOA governing documents. A fine of $1,000.00 or more may become a lien against a parcel, however, a fine of less than $1,000.00 may not. In any ac�on to recover a fine, the prevailing party is en�tled to reasonable atorney’s fees and costs from the non-prevailing party as determined by a court of competent jurisdic�on.
17.5
FINING ADVISORY LETTER A�er the Board of Directors mee�ng at which the Board of Directors has levied a fine or suspension in connec�on with any cited viola�on(s) described in the Viola�on No�ce Leter, the COO or the Board of Directors shall send or cause to be sent to the Alleged Violator at their mailing or e-mail address as set out in the WIPOA official records (the “No�ce Address”) a follow-up leter that advises that the Board of Directors has levied a fine or suspension and describes the fine therein (the “Fining Advisory Leter”).
17.6
GRIEVANCE COMMITTEE HEARING NOTICE
Any such fine or suspension levied by the WIPOA Board of Directors cannot be imposed unless the WIPOA first issues writen no�ce of the parcel owner’s right to a hearing, addressed to the Alleged Violator at the No�ce Address and sent thereto at least fourteen (14) calendar days prior to the specified hearing date, which such no�ce provides an opportunity for a hearing before the Grievance Commitee. Such writen no�ce may be included in the Fining Advisory Leter or may be issued separate and apart from the Fining Advisory Leter, but, regardless of form, must iden�fy the cited viola�on(s), iden�fy specific ac�on(s) required to cure the cited viola�on(s) (if applicable), and specify the date, �me, and loca�on of the related hearing, or access informa�on if the hearing is held by telephone or other electronic means. An Alleged Violator has the right to atend the Grievance Commitee Hearing in person, by telephone, or by electronic means. Such hearing must be held within ninety (90) days a�er issuance of the writen no�ce of a right to a hearing. The Grievance Commitee hearing shall comply with the Grievance Commitee Hearing Procedures set forth in Sec�on 17.8 hereto. Any par�cular fine or suspension set forth in the corresponding Fining Advisory Leter shall be deemed withdrawn by the Board of Directors if it determined that, any �me prior to the commencement of the scheduled Grievance Commitee hearing, that the Alleged Violator has fully cured or caused to be fully cured to the sa�sfac�on of the Board the par�cular cited viola�on with respect to which the Board of Directors levied that fine or suspension. 17.7 GRIEVANCE COMMITTEE DECISION LETTER AND PAYMENT OF FINE(S) Within seven (7) days a�er the hearing (or within seven (7) days a�er the hearing date and �me if the Alleged Violator does not appear at the scheduled hearing), the Grievance Commitee shall issue or cause to be issued writen no�ce addressed to Alleged Violator at the No�ce Address which does the following: (i) iden�fy the viola�on(s) addressed by the Grievance Commitee; (ii) specify whether the Grievance Commitee has voted to confirm or reject the imposed fine or suspension levied by the Board of Directors; (iii) if confirmed, set forth the subject fine(s) or suspension(s) imposed by the Board of Directors and confirmed by the Grievance Commitee and (iv) provide a brief summary of the basis for said decision(s) reached by the Grievance Commitee (if applicable); and (v) outline the steps that the parcel owner (or any relevant occupants, licensees, or invitees, as applicable) need to take or cause to be taken in order to remedy the then-non-cured cited viola�on(s), if applicable, or fulfill a suspension, or the day by which a fine must be paid. If the Grievance Commitee upholds any subject fine(s) or suspension(s), then payment thereof is due thirty (30) days a�er delivery of writen no�ce thereof is provided to the Alleged Violator by mail or hand delivery.
Atorney fees and costs may not be awarded against the parcel owner based on ac�ons taken by the Board of Directors before the date set for the fine to be paid. If, however, a viola�on and the proposed fine or suspension levied by the Board of Directors is approved by the Grievance Commitee and the viola�on is not cured or the fine is not paid per the writen no�ce, reasonable atorney fees and costs may be awarded to the Associa�on. Atorney fees and costs may not begin to accrue un�l a�er the date no�ced for payment and the �me for an appeal has expired. At the next Board of Directors mee�ng following any Grievance Commitee mee�ng/hearing, when the agenda item of grievances shall be raised, the Grievance Liaison of the Board of Directors will first announce the Grievance Commitee’s disposi�on of all grievances previously brought before the Board of Directors. Each such announcement will be made by reference to “In the mater of …,” and will include a statement of (i) the findings of the Grievance Commitee at its mee�ng/hearing, and (ii) the aggregate vote count of the Grievance Commitee for or against the imposi�on of the Fine or Club Suspension, as applicable, levied by the Board of Directors. A�er all such announcements, the Grievance Liaison of the Board of Directors will therea�er address any new grievance cases being brought before the Board of Directors. 17.8 GRIEVANCE COMMITTEE HEARING PROCEDURES The Alleged Violator is en�tled to atend a hearing before the Grievance Commitee at a date and �me designated by or on behalf of the Grievance Commitee. The Grievance Commitee shall be comprised of at least three (3) members appointed by the Board of Directors who are not officers, directors, or team member of WIPOA or the CLUB, or the spouse, parent, child, brother, or sister of an officer, director, or team member. In order for the Grievance Commitee to be called to order, at least three (3) members of the Grievance Commitee must be present. The sole purpose of the Grievance Commitee is to either confirm or reject the fine or suspension levied by the Board of Directors. The Grievance Commitee does not have the authority to alter a fine or suspension imposed by the Board of Directors, but rather is solely limited to either confirming or rejec�ng the fine or suspension as levied by the Board of Directors. Any devia�on by the Grievance Commitee from either confirming or rejec�ng the fine or suspension levied by the Board of Directors shall result in the fine or suspension not being imposed against Alleged Violator. Any decision to impose a suspension or fine levied by the Board of Directors will be determined by a majority vote of the Grievance Commitee members presiding at the scheduled hearing, which itself must be a majority of the then-current Grievance Commitee membership. Under no circumstances may a Grievance Commitee scheduled hearing proceed without at least three (3) members of the Grievance Commitee being in atendance, in person, or by telephonic or electronic means, to preside over the mater(s). Please note that if the Alleged Violator does not atend the hearing, the hearing will s�ll be held, and the Grievance Commitee will make its determina�on based on the facts alleged, evidence presented, applicable law, and WIPOA’s governing documents.
Except to the extent applicable law and/or WIPOA’s governing documents at any �me allow otherwise, the fine per cited viola�on (i) may not exceed $100.00 per day, (ii) may be levied on the basis of each day of a con�nuing viola�on, with a single no�ce and opportunity for hearing, and (iii) shall not exceed $10,000.00 in the aggregate. An any Alleged Violator will not have any opportunity to appeal any decision by the Grievance Commitee as to the scheduling (and poten�al rescheduling) of Grievance Commitee hearing as such dates and �mes shall be at the sole but reasonable discre�on of the Grievance Commitee. The Grievance Commitee is not obligated to or required to honor or accede to any par�cular scheduling or rescheduling request(s) made by any accused violator or Alleged Violator. All Grievance Commitee hearings shall be subject to the following procedures: A. No weapons of any kind shall be permited within the Grievance Commitee hearing except for WIPOA security personnel who shall be permited at the hearing if so desired by the Grievance Commitee. B. Alleged Violator must arrive at the hearing loca�on promptly (or sign in promptly if the hearing is held via Zoom or other video conferencing mechanism). If Alleged Violator fails to arrive within twenty (20) minutes following the specified scheduled hearing �me, then Alleged Violator will be deemed to have forfeited the right to appear before the Grievance Commitee with respect to said mater(s). C. Legal counsel represen�ng Alleged Violator (if any) may atend the hearing, but only if WIPOA is no�fied in wri�ng thereof at least three (3) days prior to the scheduled hearing date. D. Alleged Violator may propound discovery or request documenta�on obtained by the WIPOA COO, the President or the Board of Directors, in connec�on with the alleged viola�on by sending a writen request to the Board of Directors or the COO at least seven (7) days prior to the hearing. Requested discovery and/or documents may be withheld within the discre�on of the WIPOA COO, President or the Board of Directors for documenta�on that may compromise the security measures of WIPOA confiden�ality concerns and for any other reasonable reason as determined by the WIPOA COO or the Board of Directors, in its sole discre�on. E. Alleged Violator may have no more than two witnesses at the hearing but will not be permited to cross-examine any witness(es) unless otherwise permited by the Grievance Commitee. F. Members and residents who are not witnesses or counsel to any party to the hearing are permited to atend the hearing, at the discre�on of the Grievance Commitee and the Board of Directors, but may not speak during or interfere with Alleged Violator presen�ng its posi�on to the Grievance Commitee and will be subject to removal and ejec�on by the Grievance
Commitee from the proceeding if in viola�on thereof. Any resident who fails to abide by proper decorum and violates the rules of conduct established herein and/or at the proceedings shall be subject to removal and ejec�on by the Grievance Commitee from the proceeding and be subject to future viola�ons/fine for such behavior. G. A member of the Grievance Commitee or legal counsel for WIPOA will begin the hearing by presen�ng the facts alleged against Alleged Violator, as well as details concerning each penalty. WIPOA then may have one or more representa�ves (each of whom may be a member of the Board of Directors or any other person) present its case-in-chief against Alleged Violator and elaborate on the cited allega�ons and viola�ons and may addi�onally, in the sole discre�on of the representa�ve, present witnesses and tes�mony in support of the Penal�es. Next, Alleged Violator will be afforded twenty (20) minutes in total to state his or her case, inclusive of any and all witness(es) Alleged Violator chooses to call up and ques�on, followed immediately by two (2) minutes afforded solely for Alleged Violator to present its closing statement, if any. H. Immediately following the aforemen�oned two-minute period (or following Alleged Violator’s presenta�on if Alleged Violator does not deliver a closing statement), a WIPOA representa�ve may present its closing statement and the Grievance Commitee shall then deliberate, in private, with only legal counsel for WIPOA being permited to observe and the Grievance Commitee then shall vote as to whether or not to approve each penalty, respec�vely. I. Grievance Commitee delibera�ons must abide by the following condi�ons: (i) Grievance Commitee assessments and rulings must take into account applicable rules and regula�ons governing WIPOA and its membership. (ii) Grievance Commitee assessments and rulings may only take into account admissible evidence presented during the corresponding hearing. Hearsay (i.e., unsubstan�ated statements by a person about what another person allegedly said or did), subjec�ve statements where objec�ve standards apply, and subjec�ve statements by a person not having authority to par�cipate in any corresponding decision-making process involving subjec�vity are examples of inadmissible evidence. (iii) Grievance Commitee assessments and rulings must take into account the credibility of admissible evidence presented during the corresponding hearing. (iv) With respect to any par�cular penalty, imposed by the Board of Directors, the Grievance Commitee ruling must either uphold that in its en�rety or strike that down in its en�rety. The Grievance Commitee is not authorized to adjust, modify, or change the amount of any penalty in its decision-making process. (v) Personal like or dislike for any Member or any Member ac�vity is not a valid basis for, and may not serve as a basis for, any vote by any Grievance Commitee member or any Grievance Commitee determina�on or ruling.
(vi)
(vii)
(viii)
Personal like or dislike for any outcome of any relevant Member ac�vity is not a valid basis for, and may not serve as a basis for, any vote by any Grievance Commitee member or any Grievance Commitee determina�on or ruling. Personal like or dislike for any member of the Board of Directors, or for any member of the Board of Directors vote or decision in that member’s capacity as a Director, is not a valid basis for, and may not serve as a basis for, any vote by any Grievance Commitee member or any Grievance Commitee determina�on or ruling. Personal like or dislike for exis�ng rules, regula�ons, and applicable law, is not a valid basis for, and may not serve as a basis for, any vote by any Grievance Commitee member or any Grievance Commitee determina�on or ruling.
J. As soon as reasonably prac�cable a�er the Grievance Commitee votes to uphold or reject the fine or suspension, but in no event later than seven (7) days following the hearing, the Grievance Commitee shall inform the Grievance Liaison of the Board of Directors of said Grievance Commitee’s decision to either confirm or reject the Fine and/ or Club Suspension levied by the Board of Directors. WIPOA shall then send or cause to be sent to Alleged Violator writen correspondence announcing the Grievance Commitee’s decision regarding the fine or suspension. All Grievance Commitee decisions shall be final, and thus, non-appealable by any party to the related ac�on. K. Notwithstanding anything contained within this Ar�cle 17 to the contrary, the COO and President shall have the right to intervene and atempt to resolve any complaint or dispute prior to presenta�on and adjudica�on of the mater to and by the Board of Directors. 17.9 CONFIDENTIALITY. Any breach of the fiduciary duty of the WIPOA COO, President, Board of Directors Members, or Grievance Commitee Member, whether related to any and all informa�on of a confiden�al nature associated with the grievance process or otherwise, shall subject any such individual to immediate removal from his/her posi�on by the Board of Directors. All records of the Commitee shall be kept confiden�al for a period of seven (7) years a�er which a brief summary shall be prepared for WIPOA’s official records and the originals shall be destroyed. ARTICLE 18 – WILLAIMS ISLAND PROPERTY OWNERS ASSOCIATION EASEMENT AREA 18.1
USE RESTRICTIONS. The WIPOA Governing Documents (the Declara�on, Ar�cles, By-laws, these Rules and Regula�ons) and applicable resolu�ons of the Board of Directors, address a number of Easement Area restric�ons, including, but not limited to excessive noise, Easement Area damage, vehicle and/or parking issues, speed limits, traffic regula�ons, behavior or control of pets, behavior of Members, Tenants, Visitors
and/or Day Guests, and skateboarding, rollerblading and motorized scooters used in unauthorized areas, and life threatening or dangerous/hazardous ac�vi�es and unlawful ac�ons. 18.2
RESPONSIBILITY. Each Member may be liable for viola�ons of the Governing Documents and applicable resolu�ons by Members, Visitors and/or Day Guests, and anyone associated with them. If a complaint is made the Member will receive no�ce of the alleged viola�on and may be responsible for all fines and other enforcement ac�ons.
18.3.
Viola�ons may come to the aten�on of the WIPOA, by writen complaint or through visual observa�on by one or more Members, Residents and others, or by a manager and/or security or management staff (including, but not limited to, outside contractors on behalf of their employees).
18.4
COMPLAINTS. To advise the WIPOA of a complaint or viola�on, the complainant must file a signed and dated complaint and mail or deliver it to the WIPOA office. The writen complaint should comprehensively state the basis of the complaint or viola�on and must provide informa�on regarding when, where, who, what and how the alleged viola�on occurred, to the best of complainant’s knowledge or belief.
18.5
When the writen complaint is received, the WIPOA or COO will atempt to verify the complaint or viola�on by appropriate means.
18.6
PROCEDURES. Complaints and viola�ons of the Governing Documents, these Rules and Regula�ons or applicable resolu�ons shall be handled as outlined in Ar�cle 17 (Grievance Process)
18.7
If the COO believes the complaint involves damage to the Easement Area, or is otherwise out of the ordinary, it may, instead of referring the complaint to the Grievance Commitee, bring the mater to the aten�on of the Board of Directors or COO with a recommenda�on it be referred to legal counsel to obtain compliance or recover damages and expenses, or for such other ac�on as is considered appropriate.
ARTICLE 19 PETS & SERVICE ANIMALS RULES 19.1
PETS - Residents or any person in control or having custody of a pet shall pick up all solid waste from their pets. All solid waste shall be immediately removed by placing such waste in a bag, wrapper, or closed or sealed container and therea�er disposing of it in a trash receptacle, sanitary disposal unit or other closed or sealed container. Pets are not permited within the Williams Island ameni�es, on the laps of anyone si�ng on Club furniture or on Club furniture (with the excep�on of documented service animals). This prohibi�on includes but is not limited to the Island Club, Island Club Pool, Island Grille, The Last Coconut, Olea, Courtside, The Spa, Pu�ng Green, Children’s Playground, Sports Court, Racquets Pro Shop, Racquets Sports Courts and viewing areas. Pets must not be allowed to interfere with Member ac�vity. Addi�onally, pets shall not be permited on other por�ons of the Easement Area unless on a leash not more than six (6) feet in length and atended by a competent person.
All pets must be up to date on rabies vaccina�ons and all other vaccina�ons, as required by law. A current picture of the pet and proof of vaccina�on must be submited to the Associa�on. In addi�on, all pets must be up to date with all required vaccina�ons and proof of vaccina�on must be provided to the Associa�on upon request. Owners must have reasonable control over their pets at all �mes. Owners are responsible for any damage to the WIPOA property caused by their pets. Any damage caused by cleaning chemicals or such materials used in an atempt to remedy said damage is also the full responsibility of each Owner. Owners shall be responsible for the ac�vi�es of its pets and liable for any damage caused by said pet. No pet shall be allowed to become a nuisance or create any unreasonable disturbance. The WIPOA reserves the right to have a pet removed if, in the Board’s discre�on, it poses a direct threat to others, cons�tutes a nuisance, and/or disrupts the ability of other Owners to enjoy their dwelling and WIPOA ameni�es. Pets shall not be kept, bred or used for any commercial purpose. Neither the Board of Directors nor WIPOA shall be liable for any personal injury, death or property damage resul�ng from a viola�on of the foregoing, and any occupant of a Unit commi�ng such a viola�on shall fully indemnify and hold harmless the Board, each Unit Owner and WIPOA. Any viola�on of the provisions of these rules shall en�tle WIPOA to exercise all of its rights and remedies, including, but not limited to, the right to fine Owners and/or to require any pet to be permanently removed from the WIPOA Property, subject to applicable law. WIPOA shall be en�tled to collect from the Owner, resident and/or tenant any and all atorney’s fees and costs incurred by the WIPOA in enforcing compliance with the foregoing rules. 19.1.1 – PET DNA REGISTRATION PROCESS & FINES REGISTRATION PROCESS Registra�on of each dog will occur at their respec�ve Buildings in collabora�on with the POA Management Team. Building management and staff are to coordinate with the residents to retrieve their dog’s DNA by swabbing inside of the dog’s mouth and placing it inside the kit. Once all DNA has been taken the kits must be returned to the director of security for shipment. All dogs will be provided with a dog tag with the Williams Island front gate security phone number to iden�fy what community the dog belongs to and proof of registra�on. You will be required to register your dog(s) using the DNA Registra�on Swab Kit at a cost of $50.00 per dog and this cost will be charged to your Member Account. This is a mandatory process and there are no excep�ons. COLLECTION OF DOG WASTE All dog waste will be collected by the WIPOA, put in a collec�on kit and shipped to the laboratory for tes�ng. Upon results; the resident responsible will be no�fied of the following fine process. Fine Process if you do not clean up a�er your pet, First Offense: You will be subject to a $150 Fine plus the cost of the Waste Sample Collec�on Kit, currently $35 per kit. Second Offense:
You will be subject to a $250 Fine plus the cost of the Waste Sample Collec�on Kit, currently $35 per kit. Third Offense: You will be subject to a $350 Fine plus the cost of the Waste Sample Collec�on Kit, currently $35 per kit. Con�nued infrac�ons may result in disciplinary ac�on in accordance with the Grievance Process. 19.2
SERVICE ANIMALS – WIPOA will allow service animals at any Williams Island amenity and viewing areas in accordance with The Americans with Disabili�es Act (ADA) 2010 Regula�ons and Florida Statute 413.08. Any viola�on of this policy will result in disciplinary ac�ons determined by the Grievance Commitee. Service Animals are to be always on a short leash and under control. Service Animals are not to be fed nor are they to sit on chairs or on a person’s lap. Any unruly service animal, i.e. barking, growling, thrashing about, etc., as determined by the subjec�ve analysis of the manager on duty, will be removed at once. Should owners wish to have water for their pet, they must supply their own bowl. Service Animal: The Americans with Disabili�es Act (ADA) 2010 Regula�ons define a service animal as “any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. Other species of animals, whether wild or domes�c, trained or untrained, are not service animals for the purposes of this defini�on.” C.F.R. § 35.104 and § 36.104 (2010). If they meet this defini�on, dogs are considered service animals under the ADA regardless of whether they have been licensed or cer�fied by a state or local government. Person with a Disability: Under the ADA, an individual with a disability is a person who has a physical or mental impairment that substan�ally limits one or more major life ac�vi�es of such an individual; a record of such an impairment; or be regarded as having such an impairment. Work and Tasks: According to the § 35.104 and § 36.104 (2010), examples of work and tasks performed by service animals include, but are not limited to: • • • • • • •
guiding people who are blind or have low vision aler�ng people who are deaf or hard of hearing providing non-violent protec�on or rescue work pulling a wheelchair assis�ng an individual during a seizure aler�ng individuals to the presence of allergens retrieving items
• • • •
providing physical support and assistance with balance and stability to individuals with mobility disabili�es helping persons with psychiatric or neurological disabili�es by preven�ng or interrup�ng impulsive or destruc�ve behaviors reminding a person with mental illness to take prescribed medica�ons, or calming a person with Post Trauma�c Stress Disorder (PTSD) during an anxiety atack.
Florida Statute 413.08 similarly defines a service animal as an animal that is trained to perform tasks for an individual with a disability. In places of public accommoda�on a service animal is defined as a dog or miniature horse. The tasks may include, but are not limited to, guiding a person who is visually impaired or blind, aler�ng a person who is deaf or hard of hearing, pulling a wheelchair, assis�ng with mobility or balance, aler�ng and protec�ng a person who is having a seizure, retrieving objects, aler�ng an individual to the presence of allergens, providing physical support and assistance with balance and stability to an individual with a mobility disability, helping an individual with a psychiatric or neurological disability by preven�ng or interrup�ng impulsive or destruc�ve behaviors, reminding an individual with mental illness to take prescribed medica�ons, calming an individual with postrauma�c stress disorder during an anxiety atack. A service animal is not a pet.” The difference between Florida law and the Federal law pertains to Service animals-intraining. Florida Statute 413.08(8) specifically states: “Any trainer of a service animal, while engaged in the training of such an animal, has the same rights and privileges with respect to access to public facili�es and the same liability for damage as is provided for those persons described in subsec�on (3) accompanied by service animals.” • •
• • • • • •
•
Florida Statute 413.08 Rights The Americans with Disabili�es Act requires state and local governments, public accommoda�ons, and commercial facili�es to allow service animals to accompany individuals with disabili�es in all areas where members of the public are allowed to go. The en�ty may ask whether an animal is a service animal and what tasks the animal has been trained to perform. However, they may not require documenta�on that the service animal is trained or ask the person what their disability is. The Individuals with Disabili�es Educa�on Act (IDEA) and Sec�on 504 of the Rehabilita�on Act provide addi�onal legal standards. Responsibili�es While working, the service animal’s behavior must be under the control of its owner. A service animal should not pose a direct threat to the health or safety of others. If your animal is out of control and you do not take effec�ve ac�on to control your animal or your animal poses a direct threat to the health and safety of others, you may be asked to remove your animal from the premises. You are also responsible for the care or supervision of your service animal including care, food, and removing animal feces, as well as iden�fica�on of appropriate loca�ons for animal use.
19.3
REASONABLE ACCOMODATION REQUESTS - Pursuant to the Federal and Florida Fair Housing Acts and the Americans with Disabili�es Act, an owner or resident who is disabled may request reasonable accommoda�on(s) to the WIPOA’s rules, policies, prac�ces, or services when such accommoda�on(s) may be necessary because of his/her disability. An individual requiring an Service Animal is the only person granted excep�on from the normal requirements for pets. If you would like to request a reasonable accommoda�on to the WIPOA’s rules, policies, regula�ons or prac�ces, please submit the request in wri�ng to the WIPOA’s management office. The WIPOA will consider all requests for a reasonable accommoda�on no mater how the request is made; however, making the request in wri�ng and submi�ng the requested documents will expedite the process. Your request should specifically describe the accommoda�on being requested. The request must also include appropriate evidence demonstra�ng: a. b. c.
that you suffer from a disability as defined within Federal Fair Housing Act which substan�ally limits one or more of your major life ac�vi�es; that a reasonable accommoda�on for the disability is necessary; and the rela�onship between your disability and the need for the requested accommoda�on.
The request must also include verifica�on of the informa�on above from a qualified, licensed medical and/or other appropriate professional. Please note that the WIPOA reserves the right to request supplemental informa�on if the informa�on and evidence submited does not clearly explain the nature of the disability or the need for the reasonable accommoda�on or does not otherwise clarify how the requested accommoda�on will provide the individual with a disability an equal opportunity to use and enjoy the Williams Island Club ameni�es. All requests will be evaluated on its own merit and on a case-by-case basis. To the extent that a disability is not permanent, the WIPOA may request addi�onal updated medical informa�on as it deems necessary to determine if there is a con�nued need for the requested accommoda�on. An individual’s need for an accommoda�on may change over �me as a result of changes in the individual’s own level of disability or impairment, treatments available to mi�gate the effects of the disability and/or other circumstances affec�ng the individual. What qualifies as a reasonable accommoda�on in one set of circumstances may not be reasonable or necessary in another. If and when circumstances change, it is the resident’s responsibility to no�fy the WIPOA. Upon receipt of the necessary informa�on (including any addi�onal supplemental informa�on requested by the WIPOA a�er receipt of the ini�al documenta�on), the WIPOA shall provide a response to the resident or prospec�ve resident in wri�ng within thirty (30) days. If addi�onal informa�on is required by the Board, the review will take longer, and the submi�ng resident or prospec�ve resident will also be no�fied of same in wri�ng. Addi�onally, it may be necessary for the WIPOA’s legal counsel to review the documenta�on submited in support of a request for a reasonable accommoda�on, which in turn, may prevent the Board of Directors from providing the reques�ng party a decision within thirty (30) days. The reques�ng party consents to the disclosure of
all documenta�on in support of the request to the WIPOA’s legal counsel. If the mater is referred to the WIPOA’s legal counsel, the reques�ng party will be no�fied in wri�ng. If a request is approved, any condi�on(s) of approval shall be provided in wri�ng. If disapproved, the disapproval will be provided in wri�ng. 19.4
LICENSING - All Service Animals must be up to date on rabies vaccina�ons and all other vaccina�ons, as required by law. A current picture of the Service Animal, proof of vaccina�on and registra�on must be provided to the WIPOA on an annual basis.
19.5
CARE AND SUPERVISION
19.5.1
All solid waste or droppings from the pets/service animals must be placed in a sealed plas�c bag and disposed only in designated receptacles. The Owner of the pets/service animals shall promptly clean up any urine or other liquids from the WIPOA property due to the presence of the pet/service animals. Pets and service animals are subject to DNA tes�ng, and Owners may be subject to the fining process for viola�ons.
19.5.2
All pets/service animals must be on a controlled leash no longer than six (6) feet (unless the service animal cannot be on a leash in order to perform the work or task or support for the benefit of the individual with a disability). Owners must have reasonable control over their pets/service animals at all �mes.
19.5.3
Owners are responsible for any damage to the WIPOA property caused by their pets/service animals. Any damage caused by cleaning chemicals or such materials used in an atempt to remedy said damage is also the full responsibility of each Owner. Owners shall be responsible for the ac�vi�es of its Service Animal and liable for any damaged caused by said pets/service animals.
19.5.4
No pet/service animal shall be allowed to become a nuisance or create any unreasonable disturbance. Should a request for a reasonable accommoda�on to the WIPOA’s pet restric�ons be granted, the WIPOA reserves the right, pursuant to applicable law, to withdraw said approval at any �me should the pet/service animal become a nuisance to others, which includes, but it not limited to: barking, bi�ng, aggressive behavior, atacking, the resident’s failure to properly dispose of excrement or waste, walking the dog to relieve itself in non-approved areas, failure to comply with all state and local ordinances and statutes, not maintain the pet/service animal on a leash at all �mes when on WIPOA property (unless the accommoda�on requires the pet/service animal to be off the leash), sanita�on/odor problems, and/or viola�on of condi�ons of approval, if any.
19.5.5
The WIPOA reserves the right to have a pet/service animal removed if, in the Board or Director’s discre�on, it poses a direct threat to others, cons�tutes a nuisance, and/or disrupts the ability of other Owners to enjoy their dwelling and WIPOA ameni�es.
19.5.6
Pets/service animals shall not be kept, bred or used for any commercial purpose.
19.5.7
Neither the Board of Directors nor WIPOA shall be liable for any personal injury, death or property damage resul�ng from a viola�on of the foregoing, and any occupant commi�ng such a viola�on shall fully indemnify and hold harmless the Board of Directors, each member and WIPOA.
19.5.8
Any viola�on of the provisions of these rules shall en�tle WIPOA to exercise all of its rights and remedies, including, but not limited to, the right to fine Owners and/or to require any Pets/service animals to be permanently removed from the WIPOA Property, subject to applicable law.
19.5.9
The WIPOA shall be en�tled to collect from the owner, resident and/or tenant any and all atorney’s fees and costs incurred by the WIPOA in enforcing compliance with the foregoing rules.
***NOTE: TO THE EXTEND THAT FEDERAL AND/OR STATE LAW PROHIBITS OR LIMITS ANY OF THE RULES CONTAINED HEREIN, THEN SAID RULES SHALL BE VOID OR LIMITED TO THE EXTENT REQUIRED BY LAW, BUT ALL OTHER RULES SHALL NOT BE AFFECTED THEREBY. *** ARTICLE 20 – DRESS CODE POLICY 20.1
WILLIAMS ISLAND DRESS CODE – It is expected that Members choose to dress in a fashion befi�ng the surroundings and atmosphere provided in the se�ng of the CLUB. It is also required that Members advise their Visitors and Day Guests of the dress and conduct requirements including the electronic device policy.
20.2
ISLAND GRILLE – The dress code is Williams Island Casual A�re.
20.2.1
CASUAL DRESS - LADIES – Sun dresses, long or short skirts, khakis or nice jeans, shorts, blouses, tshirts (no inappropriate slogans) polo shirts, and turtlenecks
20.2.2
CASUAL DRESS - GENTLEMEN–Nice jeans or khakis, cargo or Bermuda shorts, t-shirts (no inappropriate slogans), polo shirts, casual buton-down shirts or sweaters, loafers, sneakers, or sandals.
20.2.3
Those coming immediately from Racquet or Fitness ac�vi�es may be requested to sit on the terrace.
20.2.4
HOLIDAY & SPECIAL OCCASIONS The VP of Food and Beverage will communicate, in advance, dress codes for special events and holidays.
20.3
ISLAND CLUB As determined by COO or VP of Food and Beverage based on the type of event.
20.4
OLEA
To maintain an elegant dining experience, we kindly ask Members, Visitors and Day Guests to adhere to our club casual a�re standards. Club Casual is a polished yet relaxed dress code that reflects a refined and sophis�cated style. For men, this includes collared shirts, designer t-shirts, tailored slacks or tasteful jeans, and appropriate footwear such as loafers, dress sneakers or shoes. For women, stylish dresses, skirts, tailored pants, and elegant tops are encouraged, paired with dress sneakers, dress shoes or sophis�cated sandals. Athle�c wear, including gym a�re, leggings, frayed or torn clothing, tennis or pickleball apparel, shorts, flip-flops, hats, and graphic t-shirts with offensive messaging are NOT permited at any �me. Children must adhere to the same dress code policies as above. This standard ensures an elevated dining experience for all Members, Visitors and Day Guests. 20.5
THE LAST COCONUT & POOL AREA Bathing suits must be worn at or in the pool. All other CLUB facili�es require appropriate cover and footwear.
20.5.1
NUDE BATHING. Nude bathing or sunbathing is expressly forbidden.
20.6
RACQUET SPORTS – Only appropriate racquet sports a�re will be permited on the courts for racquet sports play (i.e. tops, shorts and shoes). Inappropriate dress, as determined by the Director of Racquet Sports, will not be permited.
20.7
SPA & FITNESS CENTER – Spa towels, robes and slippers are available for use and convenience while visi�ng the Spa. Each Member, Visitor and Day Guests will be held responsible for ensuring that items checked out to them are returned. In the event they are not returned, the unreturned items will be charged to the Member’s account
20.7.1
FITNESS CENTER - Appropriate athle�c shoes, and clothing are required in the Cardiovascular and Weight Room as well as all Group Fitness and Pilates Studios at all �mes. Swimsuits are not acceptable in any of the above-men�oned areas. Visitor and Day Guests visi�ng The Spa directly a�er par�cipa�ng in other ac�vi�es such as Tennis or boot camp ac�vi�es must use the shoe wash sta�ons before entering The Spa at any �me. Proper aerobic shoes are necessary when par�cipa�ng in aerobic type classes. Please note that aerobic shoes worn outside and spinning shoes worn outside the Spin Studio may not be used inside the Spa exercise rooms or studio areas, as sand, dirt, and shoe cleats may damage the floors.
IN WITNESS WHEREOF, the undersigned has adopted and executed these Rules and Regula�ons as of ______ day of_________________, 2026 at Williams Island, Miami-Dade County, Florida, and caused them to be posted.
By: ______________________________________________ Robert Shelley, President WILLIAMS ISLAND PROPERTY OWNERS’ ASSOCIATION, INC.
By: ______________________________________________ Thomas Bertorelli WILLIAMS ISLAND PROPERTY OWNERS’ ASSOCIATION, INC.