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Wicked Running Club Board Meeting Minutes Date: November 8, 2010 Salem Senior Center Presiding: Tim Short Minutes: Alison Phelan Roll Call: Tim Short, Shari Hewson, TR Ramsdell, Melissa Jaynes, Kerry Phelan, Alison Phelan, Peter Raymond and Michele Campbell Special Guests: Rich Tabbut, Frank Kilroy, Stephanie Hagyard and Mike Toomey

Topic

Action Taken/Needed

Responsible Party

Previous Meeting Minutes

Reviewed, amended and approved; Motion to accept report by Tim Short; 2nd by Peter Raymond A Treasurer’s report was presented and reviewed @this meeting by Treasurer Melissa Jaynes. All balanced outlook for this month. Alison Phelan gave Melissa Ja handful of checks from Frosty Four mailed in applications. Motion to accept report by Kerry Phelan; 2nd by TR A Membership report was given by Tim Short, Annie was not present. At this time there are 245 members, renewals have started to come in both on Active and mailed in. The goal is to try to get everyone to renew by January 31, 2011. Motion to accept report by TR, 2nd by Kerry Phelan. A Clothing report was given by Michele Campbell. Michele reported that the WRCpullover in just about every size will be restocked; she is still looking for new hat vendor. Motion to accept report by Melissa Jaynes,2nd by Alison Phelan Peter Raymond reported to the Board on the progress of the upcoming elections. At this time, these are the nominees: CoPresidents – Shari Hewson and Alison Phelan; Vice President – Peter Raymond; Secretary – Dawn Cobak; Treasurer – Melissa Jaynes; Clothing Director – Michele Campbell; At Large – Amber Woolfenden, TR Ramsdell, Stephanie Hagyard and Rich Tabbut. Elections will begin from 11/29-12/10, Michele Campbell will be setting up Survey Monkey for the elections and will be sending that out to all members. Peter Raymond will follow up with results when it’s done. Shari Hewson and Alison Phelan, co race Directors gave an overview to the Board. We are all set with the Tavern as our Titled Sponsor

Tim Short will post to website

Treasurer’s Report

Membership

Clothing Report

WRCElections

Frosty Four Race2011

Melissa Jaynes

Tim Short for Annie RoseWillis

Michele Campbell

Peter Raymond, Michele Campbell

Shari Hewson and Alison Phelan

Date Due


(sponsoring the Racefor $1,000) and they will allow us to host the post race party at the Tavern. A discussion on when the WRC members will run before or after the Racewas then followed up by a decision to be made in the future. Applications are coming in, but should really pick up after Thanksgiving. Next meeting is to be on Nov. 15th Mill Cities Relay Melissa Jaynesgave an update to the Board. She said that about 40+ people had signed up and that she was working with Mike Toomey and TR to create the teams. The turnout seemsa little less than last year, but the enthusiasm seemsgreat. More to follow with emails on what teams are created and volunteers as well. RRCARenewal Tim Short reported to the Club that the bill is just a little over $1,000 which is based on the 291 households from Wicked. The breakdown was as follows: $438.11annual dues, $175 for directors insurance and $449.69for liability insurance. All agreed this expense was most definitely worth the cost. Winter Party Update We have decided to hold our annual Winter Party at the Moose Lodge again. It was a successthere and there was plenty of room. The rental fee is $150 and we are looking for dates in late January or early February. Doug Bollen will look into it and get back to Tim with dates that are available so we can book it. This concludes the abbreviated version of a Board meeting to be followed by an Senior Center tonight! MOTION TO ADJOURN by Melissa Jaynes, 2 nd by Peter Raymond @6:31pm Next Meeting; Monday, December 6, 2010, 6:30pm at the Salem Senior Center

Melissa Jaynes

Tim Short and Melissa Jaynes

Tim Short and Doug Bollen

All members meeting at the


November 2010 Board Meeting Minutes