REGULAR BOARD MEETING AGENDA
Downtown Development Authority Tuesday, February 20, 2024 8:30 AM 107 S. Olive Avenue, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA Dial: +1 301 715 8592 Webinar ID: 895 0094 5693 CALL TO ORDER
Rick Reikenis
PUBLIC COMMENTS AND QUESTIONS EXECUTIVE DIRECTOR’S REPORT
Raphael Clemente
PRESENTATIONS • •
Mobility Coalition/WPBgo Public Relations Report
CONSENT CALENDAR (Action Required) • •
Jonathan Hopkins Josh Merkin Rick Reikenis
Minutes of Regular Board Meeting January 16, 2024 Financial Statements of January 31, 2024
OLD BUSINESS (Action Required) •
Community Safety and Policing Pilot Program
NEW BUSINESS (Action Required)
ANNOUNCEMENTS ADJOURNMENT
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Lt. Rideau
REGULAR BOARD MEETING MINUTES Downtown Development Authority Tuesday, January 16, 2024 8:30 AM 107 S. Olive Ave., Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA Dial: +1 301 715 8592 Webinar ID: 883 5566 6858 ATTENDANCE DDA Board members in attendance: Chairman Rick Reikenis, Tim Harris, Daryl Houston, Robert Sanders, and Varisa Lall Dass. DDA Staff in attendance: Raphael Clemente, Teneka James-Feaman, Vivian Ryland, Catherine Ast, Krystal Campi, Tiffany Faublas, Samantha Moore, Sherryl Muriente and Attorney Max Lohman. Guests in attendance: Mayling Marquez, Meghan Mckenna, John Koch, Pranati (Pranoo) Kumar, and William Roger Cummings. CALL TO ORDER Chairman Reikenis called the meeting to order at 8:36 a.m. PUBLIC COMMENTS None. EXECUTIVE DIRECTOR’S REPORT Clemente reported that he will be traveling to Tallahassee with Florida Downtown Association leaders at the end of the month. They will be attending in support of funding for mental health, homelessness, affordable housing, and transportation. He has also been invited to speak to a house panel as a subject matter expert on pedestrian and bicycle safety. The city is conducting the “your waterfront your way” outreach initiative for feedback from the community on how they would like to activate and see the waterfront in the future. Clemente added that once the data is collected and report is complied will invite city staff to present it to the board. Clemente also informed the board that FDOT has committed to funding for the Mobility Coalition/WPBgo $75,000 per year. PRESENTATIONS Mini Placemaking Grants The Placemaking Mini Grants were made possible through a matching grant from the Community Foundation, allocating $20,000 for this program. Last year, we developed and launched the call for creative concepts to secure up to four (4) projects. Each of these selected projects will receive up to $5,000 in funding to co-host a community-led placemaking project in our public realm. Muriente announced that we received twenty-nine (29) submissions, from which nine (9) projects were invited to participate as semi-finalists for the mini placemaking grants. These projects were carefully reviewed by a five-person selection committee through rubric scoring criteria. Four winners were chosen for the Placemaking Mini Grants; The 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
projects have been chosen to enhance our community's placemaking and creative experiences. Muriente introduced each of the winners and they provided a brief description of each project. Flamango Art Vending Experience: This outdoor opening night celebration will feature a new art vending experience called Flamango Vending, hosted, and curated by local 1909 entrepreneur Meghan McKenna. It is a vending machine that showcases sixteen (16) local artists and offers affordable artwork, making art collecting accessible to everyone. Opening day will be February 29, 2024 (Leap Day) at City of West Palm Beach’s Clematis by Night and relocated to the Garden District courtyard and other public spaces for the rest of the year as a hidden gem of our Downtown district. Kahani (Outdoor Theater): Pranati “Pranoo” Kumar, business owner of Rohi's Readery, will bring historically marginalized communities' vibrant stories to life through a Reader's Theater and inclusive critical literacy. The project fosters inclusivity and cultural enrichment, aligning with the local community plan's goals. It combines virtual, digital, and in-person formats to create an interactive and accessible cultural experience. Three outdoor readings and interactive theater plays will be hosted as an open workshop for everyone to enjoy at CityZen Garden on March 30, May 3, and July 20th, 2024. The Fantastical Walk: Artist Mayling Pao will host workshops to create personal-size paper mâché fantastical creatures inspired by Hispanic folklore tradition of sculpting hybrid flora and fauna colorful characters. These community art pieces will be worn by participants in an organized march alongside Clematis Street and the Green Lawn. Workshops will be conducted in the summertime and the final reveal is scheduled for October 2024. Lantern Festival (Year of the Snake): College student Lanzhi Wang will host workshops to create lanterns for the Lantern Festival in 2025. The festival will celebrate Asian culture with traditional paper cutting artwork, lanterns, poems, and Asian cuisine. The event will take place on February 12, 2025. In Asian cultures, this is a tradition that follows the Lunar New Year, where fifteen (15) days afterwards the community gathers to make beautiful paper lanterns together. We are potentially locating this project at 300 Clematis Street South Alleway. Community Safety and Policing Update/Progress Report The Community Safety and Policing update presentation has been moved to the February Agenda. CONSENT CALENDAR Minutes of Regular Board Meeting December 19, 2023 Financial Statement of December 31, 2023 Lewis Longman and Walker Agreement Sanders made a motion to approve the consent calendar. Lall Dass seconded the motion. The motion passed unanimously. OLD BUSINESS None NEW BUSINESS Block by Block District Services Discussion The DDA provides multiple public space service and maintenance programs within our District. These programs include the Ambassador program, Clean Team, and Pressure Washing, among others. During this fiscal year contracts for the aforementioned services will expire, and new contracts will need to be procured. 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
As an alternative to maintaining separate service agreements with four different contractors, staff has considered consolidating ambassadors, clean team and pressure washing services with a single contractor. Block by Block is the only company working in this region that can provide these public space maintenance programs under one service contract. Due to Block by Block’s unique ability to provide multiple services under one contract, they are considered a sole source provider. John Koch, Block by Block Division Vice President, has been invited to meet with the Board for a presentation and discussion. Kock provided an overview of Block by Block and the services they offer. Their operating vision is to provide safety, cleaning, landscaping, hospitality, and outreach solutions for improvement districts, parks, transit systems and community organizations. Block by Block manages the entire program from A to Z including recruitment, training, equipment, ongoing guidance, and best practice recommendations. Employees are cross trained to be able to service the needs of the district quickly and efficiently. Block by Block also offers large event and weather disaster clean up. They currently serve more than 140 districts throughout the United States. Clemente requested direction from the board to either proceed with separate RFPs for services needed or begin contract discussions with sole source service provider Block by Block. Sanders made a motion to approve staff to move forward with contract negotiations with Block by Block. Lall Dass seconded the motion. The motion passed unanimously. ANNOUNCEMENTS None ADJOURNMENT Harris made a motion to adjourn the meeting. Houston seconded the motion. The motion passed unanimously. Meeting adjourned at 9:59 am.
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
Board Financials West Palm Beach Downtown Development Authority For the Period Ending January 31, 2024
Prepared on
February 7, 2024
No CPA provides any assurance on these financial statements.
Balance Sheet As of January 31, 2024
Total As of Jan 31, 2024
As of Jan 31, 2023 (PY)
988,027 6,302,761 162,912
7,167,468 5,412 160,728
7,453,701
7,333,608
3,355 50
19 50
ASSETS Current Assets Bank Accounts PNC Bank Operating PNC Investment Management Acct Valley National Bank - MMA Total Bank Accounts Other Current Assets Interest Income Receivable Petty Cash Total Other Current Assets
3,405
69
7,457,107
7,333,677
Lease Security Deposit
23,000
23,000
Total Other Assets
23,000
23,000
$7,480,107
$7,356,677
Other Current Liabilities Due to Lincoln National Flexible Spending Withholding Payroll Liabilities Suppl Med Ins. Premium Payable Vision Premium Payable
5,775 567 9,915 250 34
5,835 -880 0 95 -49
Total Other Current Liabilities
16,541
5,000
16,541
5,000
Total Liabilities
16,541
5,000
Equity Fund Balance
3,372,193
3,601,875
Net Income
4,091,373
3,749,801
Total Equity
7,463,566
7,351,677
$7,480,107
$7,356,677
Total Current Assets Other Assets
TOTAL ASSETS LIABILITIES AND EQUITY Liabilities Current Liabilities
Total Current Liabilities
TOTAL LIABILITIES AND EQUITY
No CPA provides any assurance on these financial statements.
2/8
Monthly Budget Comparison January 2024
Total Actual
Budget
Remaining
% Remaining
CRA Project Funding
20,833
20,833
100.00 %
DDA/City Interlocal Agreement DDA/CRA Interlocal
20,833 546,559
20,833 -6,012,154
100.00 % -1,100.00 %
17
17
100.00 %
2,917
2,917
100.00 %
1,833 279,271
-1,708 240,793
-93.00 % 86.00 %
-267,288
-267,288
100.00 %
INCOME
6,558,713
Fees and Services Grants and Contributions Interest Income Tax Revenues
3,542 38,478
TIF Total Income
6,600,733
604,976
-5,995,757
-991.00 %
GROSS PROFIT
6,600,733
604,976
-5,995,757
-991.00 %
13,200
8,333
-4,867
-58.00 %
150
11,667 12,500
11,667 12,350
100.00 % 99.00 %
1,997
1,667 2,500
1,667 503
100.00 % 20.00 %
31,250
31,250
100.00 %
15,347
67,917
52,570
77.00 %
9,164 2,539
3,333 3,363
-5,831 824
-175.00 % 25.00 %
EXPENSES Business Development Business Partnerships Business Training and Support Facade Improvements Grand Open/New Business Leasing/Brokers Meeting Property and Buss Incentives Total Business Development General Office Equipment, Computers, Programs General Office Expense Investment Expenses
186
-186
Total General Office Expense General Postage
2,725 20
3,363 333
638 313
19.00 % 94.00 %
Total General Office
11,909
7,029
-4,879
-69.00 %
4,267
4,267
100.00 %
29,763
37,500
7,737
21.00 %
13,085 9,525 30,338 9,400 150
10,909 22,083 12,500 18,750 5,000
-2,176 12,558 -17,838 9,350 4,850
-20.00 % 57.00 % -143.00 % 50.00 % 97.00 %
12,500
12,500
100.00 %
119,242
26,982
23.00 %
Insurance Expense Marketing/PR Advertising and Promotion Collateral Materials Community & Cultural Promotion Marketing Programs PR/Marketing Retail Promotion Value Added Events Total Marketing/PR
92,259
No CPA provides any assurance on these financial statements.
3/8
Total Actual
Budget
Remaining
% Remaining
Homeless Outreach Residential Programming Security and Policing
11,726 116,059
8,333 30,227 87,083
8,333 18,501 -28,976
100.00 % 61.00 % -33.00 %
Transportation
70,354
81,250
10,897
13.00 %
Total Neighborhoold Services
198,139
206,894
8,755
4.00 %
55
464
408
88.00 %
Dues Hospitality Telephone Expense
1,472 461 298
500 723 833
-972 263 535
-194.00 % 36.00 % 64.00 %
Total Operations
2,286
2,520
235
9.00 %
Neighborhoold Services
Operations Board Meeting
Payroll Expenses Taxes
5,560
-5,560
Total Payroll Expenses
5,560
-5,560
Personnel Expense
91,667
91,667
100.00 %
Dental Insurance
321
-321
Health Insurance
6,120
-6,120
707
-707
0
0
Retirement - Pension
7,392
-7,392
Salary
74,815
Total Personnel Expense
89,355
91,667
2,311
3.00 %
8,500
2,792
-5,708
-204.00 %
250 5,264
2,500 2,375 4,417
2,500 2,125 -847
100.00 % 89.00 % -19.00 %
26,632
26,632
100.00 %
14,013
38,715
24,702
64.00 %
30,362 1,000 82,604 34,068 83,588
6,250 44,583 1,458 19,583 61,896 63,333
6,250 14,221 458 -63,021 27,828 -20,255
100.00 % 32.00 % 31.00 % -322.00 % 45.00 % -32.00 %
7,083
7,083
100.00 %
204,187
-27,435
-13.00 %
LIfe and Disability and ADD Payroll Expenses
-74,815
Professional Services Accounting Audit Legal Professional Service Studies and Surveys Total Professional Services Public Realm Maintenance Capital Projects/Alleys Clean Team Graffitti Maintenance Holiday Lights Landscape Maintenance Pressure Washing/Street Clean Signage & Pedestrial Wayfinding Total Public Realm Maintenance
231,622
No CPA provides any assurance on these financial statements.
4/8
Total Actual
Budget
Remaining
% Remaining
Purchases
5,500
Rent Expense
14,016
17,375
3,359
19.00 %
144
65,846 1,667
65,846 1,522
100.00 % 91.00 %
1,500
1,500
100.00 %
680,150
828,826
148,676
18.00 %
5,920,583
-223,850
-6,144,432
2,745.00 %
CRA Carryforward
197,794
197,794
100.00 %
DDA Carryforward
26,056
26,056
100.00 %
Reserves Tax Collection Travel and Training Total Expenses NET OPERATING INCOME
-5,500
OTHER INCOME
Total Other Income
0
223,850
223,850
100.00 %
NET OTHER INCOME
0
223,850
223,850
100.00 %
$5,920,583
$0
$ -5,920,583
-59,205,825,200.00 %
NET INCOME
No CPA provides any assurance on these financial statements.
5/8
CPA:YTD Actual vs YTD Budget October 2023 - January 2024
Total Actual
Budget
over Budget
% of Budget
17,625 6,558,713
83,333 83,333 2,186,238
-83,333 -65,708 4,372,475
21.00 % 300.00 %
67
0 206
409.00 %
INCOME CRA Project Funding DDA/City Interlocal Agreement DDA/CRA Interlocal Dividend Income Fees and Services
0 273
Gain or (Loss) on Investments
0
Grants and Contributions Interest Income
32,114
0 11,667
-11,667
7,333
24,780
438.00 %
Reimbursements Reimbursements-Buss Development
179
179
Total Reimbursements Tax Revenues TIF
179 2,824,688 -3,207,458
1,117,085 -1,069,153
179 1,707,603 -2,138,305
253.00 % 300.00 %
Total Income
6,226,133
2,419,903
3,806,230
257.00 %
GROSS PROFIT
6,226,133
2,419,903
3,806,230
257.00 %
63,239
33,333
29,905
190.00 %
150 800 3,898
46,667 50,000 6,667 10,000
-46,667 -49,850 -5,867 -6,102
0.00 % 12.00 % 39.00 %
125,000
-125,000
EXPENSES Business Development Business Partnerships Business Training and Support Facade Improvements Grand Open/New Business Leasing/Brokers Meeting Property and Buss Incentives Total Business Development
68,087
271,667
-203,580
25.00 %
General Office Equipment, Computers, Programs General Office Expense
19,746 5,562
13,333 13,450
6,412 -7,888
148.00 % 41.00 %
5,749
13,450
-7,701
43.00 %
General Postage
160
1,333
-1,173
12.00 %
Total General Office Insurance Expense
25,654 51,209
28,117 17,070
-2,462 34,139
91.00 % 300.00 %
Marketing/PR Advertising and Promotion Collateral Materials Community & Cultural Promotion Marketing Programs
128,574 40,720 34,600 33,192
150,000 43,634 88,333 50,000
-21,426 -2,915 -53,733 -16,808
86.00 % 93.00 % 39.00 % 66.00 %
Investment Expenses
186
Total General Office Expense
No CPA provides any assurance on these financial statements.
186
6/8
Total Actual
Budget
over Budget
% of Budget
PR/Marketing Retail Promotion Value Added Events
72,372 4,840 26,745
75,000 20,000 50,000
-2,628 -15,160 -23,255
96.00 % 24.00 % 53.00 %
Total Marketing/PR
341,043
476,967
-135,925
72.00 %
Neighborhoold Services Community Engagement Homeless Outreach Residential Programming
5,000
5,000
46,527
33,333 120,910
-33,333 -74,382
38.00 %
Security and Policing Transportation
304,860 206,199
348,333 325,000
-43,473 -118,801
88.00 % 63.00 %
Total Neighborhoold Services
562,586
827,576
-264,990
68.00 %
Operations Board Meeting Dues Hospitality Telephone Expense
100 3,641 2,806 3,040
1,854 2,000 2,893 3,333
-1,754 1,641 -87 -293
5.00 % 182.00 % 97.00 % 91.00 %
Total Operations
9,587
10,081
-494
95.00 %
Payroll Expenses Taxes
5,560
5,560
Total Payroll Expenses Personnel Expense
5,560 21,734
Automobile Expense
1,500
1,500
0
0
Dental Insurance
1,286
1,286
Health Insurance
3,647
3,647
LIfe and Disability and ADD
2,828
2,828
502
502
Payroll Taxes
14,003
14,003
Retirement - Pension
28,767
28,767
Salary
288,568
288,568
0
0
Cable Stipend
Payroll Expenses
Unemployment Total Personnel Expense
366,667
5,560 -344,933
6.00 %
362,835
366,667
-3,832
99.00 %
11,000
11,167
-167
99.00 %
Audit Legal Professional Service Studies and Surveys
2,096 6,596 225
10,000 9,500 17,667 106,527
-10,000 -7,404 -11,071 -106,302
22.00 % 37.00 % 0.00 %
Total Professional Services
19,917
154,861
-134,944
13.00 %
Professional Services Accounting
No CPA provides any assurance on these financial statements.
7/8
Total Actual
Budget
over Budget
% of Budget
Capital Projects/Alleys Clean Team Graffitti Maintenance Holiday Lights
2,450 120,066 3,250 165,208
25,000 178,333 5,833 78,333
-22,550 -58,267 -2,583 86,874
10.00 % 67.00 % 56.00 % 211.00 %
Landscape Maintenance Pressure Washing/Street Clean Signage & Pedestrial Wayfinding
94,955 177,676 38,838
247,583 253,333 28,333
-152,628 -75,657 10,504
38.00 % 70.00 % 137.00 %
Total Public Realm Maintenance
602,443
816,749
-214,307
74.00 %
5,500 67,555
69,500
5,500 -1,945
97.00 %
263,382
-263,382
8,023 5,078
6,667 6,000
1,356 -922
120.00 % 85.00 %
2,135,076
3,315,303
-1,180,226
64.00 %
4,091,057
-895,399
4,986,456
-457.00 %
CRA Carryforward
791,177
-791,177
DDA Carryforward
104,222
-104,222
Public Realm Maintenance
Purchases Rent Expense Reserves Tax Collection Travel and Training Total Expenses NET OPERATING INCOME OTHER INCOME
Other Miscellaneous Income
316
Total Other Income
316
895,399
-895,083
0.00 %
NET OTHER INCOME
316
895,399
-895,083
0.00 %
$4,091,373
$0
$4,091,373
10,228,431,575.00 %
NET INCOME
No CPA provides any assurance on these financial statements.
316
8/8
MEMO TO:
DDA Board Rick Reikenis, Chairman Tim Harris Daryl Houston Varisa Lall Dass Robert Sanders
FROM: Raphael Clemente RE:
Community Safety and Policing
DATE: Tuesday, February 20, 2024
_________________________________________________________________________________________
At the September 2023 DDA Board Meeting, the board approved a reduction in funding for the Ambassador Program to reallocate funds for increased policing. Since that time, this increased presence of law enforcement has yielded significant positive outcomes, as demonstrated by the data provided by the police department, and as noted from downtown stakeholder feedback. The policing program began on October 1st and was approved for six months. With three months of supportive data available, staff recommends that the board approve the continuation of funding for the increased presence of police officers in the downtown area until the end of the current fiscal year. Extending this program from April 1st thought September 30th would require an additional $350,000 in funding. Staff is already working to identify long-term funding for this program and will come back to the board with information as it is available.
107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com