REGULAR BOARD MEETING Downtown Development Authority Tuesday, October 12, 2021 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/82782563817 Dial: +1 301 715 8592 Webinar ID: 827 8256 3817 CALL TO ORDER
Rick Reikenis
PUBLIC COMMENTS AND QUESTIONS Executive Director’s Report PRESENTATIONS •
Brand Atlantic
Craig Monzio
CONSENT CALENDAR (Action Required) •
Minutes of Regular Board Meeting September 21, 2021
•
Minutes of Final Public Hearing Meeting September 21, 2021
•
Financial Statements of September 30, 2021
Rick Reikenis
OLD BUSINESS (Action Required) • •
Clean Team Update COVID Loan Program
Catherine Ast Raphael Clemente
NEW BUSINESS (Action Required) ANNOUNCEMENTS ADJOURNMENT
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz
FROM: Raphael Clemente RE:
Brand Atlantic Presentation
DATE: Tuesday, October 12, 2021
_________________________________________________________________________________________
Brand Atlantic Real Estate Partners, based in West Palm Beach but operating in multiple US cities, will present their plans for renovating 301 Clematis Street and constructing a new class A office building on the currently vacant lot located at 300 Banyan Boulevard. Craig Monzio and Bennett Gale will be presenting on behalf of the Brand Atlantic team.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
MINUTES REGULAR BOARD MEETING Downtown Development Authority Tuesday, September 21, 2021 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/84949407610 Dial: +1 929 436 2866 Webinar ID: 849 4940 7610
ATTENDANCE DDA Board members in attendance included Chairman, Rick Reikenis, Vice Chairman, Williams Jacobson (via Zoom) Mary Hurley Lane, Robert Sanders, Varisa Lall Dass, Cynthia Nalley and Upendo Shabazz. DDA Staff in attendance included Raphael Clemente, Teneka James-Feaman, Sabrina Lolo, Shelly Williams, and Max Lohman, Esq. (Lohman Law Group). DDA staff in attendance via Zoom included Catherine Ast, and Tiffany Faublas. Guests in attendance included: Carli Brinkman, Irina Woelfle, Emma Velez, Josh Mallain, Tony Thiessen, Christine Barney, Julie Mullin, Elizabeth Grace, Eandy (sp) Collren, Charity Lewis, Jennifer Ferriol, Armando Fana, and Ed Davis. Guests Joining via Zoom included, Mayor Keith James, and Dr. Philip Harris. CALL TO ORDER Chairman Reikenis called the meeting to order at 8:33 am PUBLIC COMMENTS AND QUESTIONS Mayor Keith James, spoke briefly to the DDA Board and guests about the partnership of the City and the DDA. He also provided information on upcoming City priorities such as supporting the creation of 1,000 jobs in the city. Chairman Reikenis, reordered the meeting to take the Consent Agenda first, the Homeless Outreach presentation, The Marketing and PR RFP and then an update from Parking. CONSENT CALENDAR Minutes of the Regular Board Meeting and the Joint DDA and DNA Public Meeting as well as the Financial Statements of August 31, 2021, were presented for review and approval. Board Action:
Shabazz made a motion to approve the Minutes of August 17, 2021, Regular Board Meeting, August 31, 2021, DDA and DNA Special Meeting and August 31, 2021, Financials. Hurley Lane seconded the motion. The motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
PRESENTATION Homeless Outreach Jennifer Ferriol discussed the continuing plans for homeless out-reach. The next step in the city’s plan to address homelessness is to hire a professional health care worker to assist with evaluating the needs of the homeless and how to better address their needs. Dr. Harris also commented that the longer-term goals of housing, while still important and on the radar would be addressed as a separate issue. City staff requested an additional amount to hire a health care worker and stated that the City’s interlocal agreement would be amended to include the increase in funding. Board Action:
Sanders made a motion to amend the interlocal agreement to include funding for a health care worker for homeless outreach support on behalf of the board. Nalley seconded the motion. The motion passed unanimously.
NEW BUSINESS RFP 2021 – 002 Public Relations Four companies were ranked by a selection committee, with the top three invited to present to the Board. Presentations were made by The Buzz, Carli PR and rbb Communications. The Board ranked rbb Communications the highest of the three. SUMMARY RESULTS RFP 2020-002 Public Relations Services Marketing
Rick Reikenis
Bill Jacobson
Bob Sanders
Upendo Shabazz
Cynthia Nalley
Mary Hurley Lane
Varissa Lass Dass
Total Score
Proposer
# 2
The Buzz Agency
68.75
29.98
83.00
77.50
72.50
72.50
92.50
70.96
3
Carli PR
72.50
53.00
77.00
65.00
50.00
80.00
70.00
66.79
4
rbb Communications
92.50
86.00
79.75
92.50
82.50
95.00
95.00
89.04
Board Action:
Shabazz, made a motion to direct staff to begin contract negotiations with rbb Communications for the contract of Public Relations and Marketing. Sanders seconded the motion. The motion passed unanimously.
PRESENTATION PARKING Ed Davis from the City of West Palm Beach parking administration provided a presentation outlining the next steps for parking downtown. He provided information on the rate increase and the plans for making improvements to the parking garages in downtown. He also answered questions from the board on overnight parking in some areas of downtown as well as the amount of time a person had between paying for parking and leaving the parking lot.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
OLD BUSINESS Mobility Coalition Resolution Clemente provided the board with a Resolution for the DDA to become partners with various entities who are looking to improve the multimodal transportation systems within downtown. Board Action:
Shabazz, made a motion to approve the resolution, Hurley Lane seconded the motion. The motion passed unanimously.
NEW BUSINESS Legal Services Billing Rate Clemente provided notice to the board that the attorney for the DDA is requesting a rate increase, previously, no increases have been requested in the time Lohman has been legal representation for the DDA. The increase will begin October 1, 2021 and will have an annual escalator of 3%. Board Action:
Shabazz, made a motion to approve the rate increase, Sanders seconded the motion. The motion passed unanimously.
ANNOUNCEMENTS None ADJOURNMENT Reikenis adjourned the meeting at 11:04 am.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
MINUTES Final Public Budget Hearing Tuesday, September 21, 2021, at 5:05 pm 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 ATTENDANCE Board members in attendance: Chairman Rick Reikenis, Mary Hurley Lane, Cynthia Nalley, Varisa Lall Dass, and Upendo Shabazz. Staff in attendance included Raphael Clemente, Shelly Williams, Sabrina , and Max Lohman, Lohman Law Group. Vice Chairman William Jacobson, Esq attended via zoom. No guests in attendance. CALL TO ORDER Reikenis called the meeting to order at 5:05 pm. STAFF PRESENTATION OF PROPOSED MILLAGE RATE AND TENTATIVE BUDGET Lohman announced that the proposed millage rate of 1.0000 mils necessary to fund the budget is a 41.5% decrease from the rolled back rate of 1.7092 mills. PUBLIC COMMENTS AND QUESTIONS Reikenis called for public comments or questions. Clemente stated there were no comments or questions received and no guests in attendance. CLOSURE OF PUBLIC HEARING Lohman stated that there being no public comments or questions, the public comment portion of the meeting is closed. ADOPTION OF RESOLUTION 06-2021 SETTING MILLAGE RATE FOR FISCAL YEAR 2021/2022 Lohman stated that the West Palm Beach Downtown Development Authority’s rolled back rate is 1.7092 mills. The Downtown Development Authority is levying ad valorem taxes at a millage rate of 1.0000 mill, which is a decrease of 41.5% from the rolled back rate. Lohman announced Resolution No. 06-2021 is a Resolution of the West Palm Beach Downtown Development Authority adopting a final millage rate for Fiscal Year 2021/2022; providing an effective date; and for other purposes. Board Action: Shabazz made a motion to adopt Resolution No. 06-2021 setting the final millage rate for fiscal year 2021/2022 at 1.0000 mill. Hurley Lane seconded the motion. The motion passed unanimously. ADOPTION OF RESOLUTION 07-2021 ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2021/2022 Lohman announced Resolution No. 07-2021, a Resolution of the West Palm Beach Downtown Development Authority adopting a final 2021/2022 fiscal year budget; providing an effective date; and for other purposes. 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
Board Action: Shabazz made a motion to approve Resolution No. 07-2021, adopting the Final Budget for fiscal year 2021/2022. Hurley Lane seconded the motion. The motion passed unanimously. ADJOURNMENT There being no further business to discuss, Reikenis called for a motion to adjourn the meeting. Board Action: Shabazz made a motion to adjourn the meeting at 5:10 pm. Hurley Lane seconded the motion. The motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
No CPA provides any assurance on these financial statements.
4,435,073
Total Liabilities and Fund Balance
1,147
(241) 0 1,037 351
4,435,073
23,000
4,412,073
4,433,926
3,610,669 823,257
23,000
3,943
4,248,498 159,582 50
Total Fund Balance
Net Income
Fund Balance
Due to Lincoln National Vision Premium Payable Flexible Spending Withholding Suppl Med Ins. Premium Payable
Total Assets
Total Other Assets
Other Assets Lease Security Deposit
Total Current Assets
Prepaid Expenses
Petty Cash
PNC Bank Operating Seacoast Bank - Money Market
Current Assets
CURRENT LIABILITIES
ASSETS
West Palm Beach Downtown Development Authority Balance Sheet September 30, 2021
823,253 208,730 1,950,525 2,159,255
(535,748) 28,561 120,525 149,086 (386,662)
Current Year Surplus (Deficit)
DDA Carryforward
Total Carry Forwards
Net Total Surplus (Deficit)
0
481,652 2,896,102 3,377,754
(3,377,754)
1,191,547 1,507,798 1,884,106 1,766,907 171,067 47,815 244,000 875,285 35,906 190,012 18,000 17,179 314,451 8,264,073
4,886,319
Budget
Gross Annual
43.3% 67.4% 63.9%
41.3% 64.9% 30.2% 45.6% 49.6% 0.0% 48.2% 96.0% 173.0% 83.6% 88.6% 97.6% 0.0% 50.4%
102.0%
%
Budget
1,003,365
125,028 730,680 855,708
147,657
2,548,976
147,585 978,882 0 105,936 84,846 19,879 117,538 840,573 62,109 158,916 15,946 16,766
2,696,633
Y-T-D
Work Plan
No CPA provides any assurance on these financial statements.
2,982,508
492,243 978,882 569,547 804,836 84,846 19,879 117,538 840,573 62,109 158,916 15,946 16,766 0 4,162,081
14,919 90,771 61,026 229,821 5,774 2,284 20,348 69,073 31,841 11,717 268 1,842 0 539,684
CRA Carryforward
4,985,334
Year-to-Date
3,936
Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Public Realm Maintenance - Schedule 3 Marketing/Public Relations- Schedule 4 Neighborhood Services - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Total Personnel Expense Insurance Expense Rent Expense Tax Collection Travel and Training Reserves Total Expenditures
Month
Statement of Revenues And Expenditures September 30, 2021
West Palm Beach Downtown Development Authority Trolley
597,570
3,523 172,664 176,187
421,383
185,949
185,949
607,332
Y-T-D
Services
1,039,215
80,179 447,583 527,762
511,453
569,547
569,547
1,081,000
Y-T-D
Marketing
239,466
0 302,048 302,048
(62,582)
512,951
512,951
450,369
Y-T-D
Security
102,892
0 297,550 297,550
(194,658)
344,658
344,658
150,000
Y-T-D
Incentives
3,936
Total Current Year Revenues 4,985,334
2,305,741 (2,103,786) 0 4,389,557 385,000 398 0 0 3,568 4,677 179 0 0
Year-to-Date
4,886,319
2,285,771 (2,103,786) (75,000) 4,389,557 385,000 100 0 0 0 4,677 0 0 0
Budget
102.0%
100.9% 100.0% 0.0% 100.0% 100.0% 398.0% 0.0% 0.0% 0.0% 100.0% 0.0% 0.0% 0.0%
%
2,696,633
2,305,741 (2,103,786) 0 2,330,856 155,000 398 0 0 3,568 4,677 179 0 0
Y-T-D
607,332
0
432,332 175,000
Y-T-D
Trolley Work Plan
Services
Budget
Gross Annual
No CPA provides any assurance on these financial statements.
0 0 0 0 0 0 0 0 0 3,757 179 0 0
Month
Current Year Revenues Tax Revenues TIF DDA/City Interlocal Agreement DDA/CRA Interlocal CRA Project Funding Interest Income Virgin Trains USA Ticket Sales Sponsorships Fees and Services Grants and Contributions Total Reimbursements Other Miscellaneous Income Rosemary Square MOU
SCHEDULE 1 - CURRENT YEAR REVENUES
September 30, 2021
Supplemental Schedules
-
1,081,000
1,026,000 55,000
Y-T-D
Marketing
450,369
450,369
Y-T-D
Security
150,000
150,000
Y-T-D
Incentives
416,650 123,194 12,225 299,901 126,522 390 0 978,882
SCHEDULE 3 - PUBLIC REALM MAINTENANCE 27,688 Clean Team 36,036 Graffitti Maintenance 1,000 Landscape Maintenance 26,047 Holiday Lights 0 Signage & Pedestrial Wayfinding 0 Capital Projects/Alleys 0
Total Physical Environment
1,507,798
500,000 162,811 46,470 449,383 142,814 56,320 150,000
1,191,547
447,550 216,515 42,000 360,640 93,457 31,385
64.9%
83.3% 75.7% 26.3% 66.7% 88.6% 0.7% 0.0%
41.3%
77.0% 13.6% 3.6% 21.6% 39.1% 7.5%
%
Work Plan
978,882
416,650 123,194 12,225 299,901 126,522 390 0
147,585
29,363 1,500 77,830 36,547 2,345
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
90,771
492,243
14,919
Total Business Development
Pressure Washing/Street Clean
344,658 29,363 1,500 77,830 36,547 2,345
Year-to-Date
SCHEDULE 2 - BUSINESS DEVELOPMENT Property and Buss Incentives 0 Facade Improvements 10,000 Leasing/Brokers Meeting 0 Total Business Training and Support 1,280 Business Partnerships 3,639 Grand Open/New Business 0
Month
Supplemental Schedules September 30, 2021
West Palm Beach Downtown Development Authority
0
0
Y-T-D
0
0
Marketing
Y-T-D
Security
0
0
0
344,658
344,658
Y-T-D
Incentives
Total Res. Services/Quality of Life
Residential Programming
Community Engagement
Public Space Programs
Transportation Security and Policing
Homeless Outreach
75,000 75,069 77,752 2,000 0 0
61,026
11,925 13,560 1,750 7,250 25,875 249 417
804,836
75,000 185,949 512,951 25,068 (132) 6,000
569,547
56,684 65,540 22,464 31,950 285,397 50,924 56,588
Year-to-Date
1,766,907
10,000 783,519 790,514 94,713 55,286 32,875
1,884,106
160,974 285,690 78,807 219,472 663,612 238,587 236,964
45.6%
750.0% 23.7% 64.9% 26.5% -0.2% 18.3%
30.2%
35.2% 22.9% 28.5% 14.6% 43.0% 21.3% 23.9%
%
Work Plan
0
105,936
25,068 (132) 6,000
75,000
Y-T-D
0
185,949
185,949
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
229,821
SCHEDULE 5 -NEIGHBORHOOD SERVICES
Total Marketing/PR
Community & Cultural Promotion
Marketing Programs
Advertising and Promotion
Retail Promotion Value Added Events
PR/Marketing
SCHEDULE 4 - MARKETING/PR Collateral Materials
Month
Supplemental Schedules September 30, 2021
West Palm Beach Downtown Development Authority
0
569,547
56,684 65,540 22,464 31,950 285,397 50,924 56,588
Y-T-D
Marketing
0
512,951
512,951
Y-T-D
Security
Y-T-D
Incentives
0
0
Total Operations
Telephone Expense
Publications
SCHEDULE 7 - OPERATIONS Dues Hospitality Board Meeting
Total General Office
Equipment, Computers, Programs
General Postage
SCHEDULE 6 - GENERAL OFFICE General Office Expense
19,879
6,022 2,251 1,927 259 9,420
84,846
6,827 391 77,628
Year-to-Date
47,815
22,337 10,250 3,685 300 11,243
171,067
42,967 23,816 104,284
41.6%
27.0% 22.0% 52.3% 86.3% 83.8%
49.6%
15.9% 1.6% 74.4%
%
Work Plan
19,879
6,022 2,251 1,927 259 9,420
84,846
6,827 391 77,628
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
2,284
1,460 230 158 11 425
5,774
663 9 5,102
Month
Supplemental Schedules September 30, 2021
West Palm Beach Downtown Development Authority
0
0
Y-T-D
0
0
Marketing
Y-T-D
Security
0
0
Y-T-D
Incentives
0
0
Some rounding error may occur.
Total Professional Services 117,538
22,000 50,615 22,950 12,500 9,473
Year-to-Date
244,000
24,000 88,857 29,500 65,953 35,690 48.2%
91.7% 57.0% 77.8% 19.0% 26.5%
%
Work Plan
117,538
22,000 50,615 22,950 12,500 9,473
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
20,348
SCHEDULE 8 - PROFESSIONAL SERVICES Accounting 2,000 Professional Service 16,925 Audit 0 Studies and Surveys 0 Legal 1,423
Month
Supplemental Schedules September 30, 2021
West Palm Beach Downtown Development Authority
0
Y-T-D
0
Marketing
Y-T-D
Security
0
Y-T-D
Incentives
0
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz
FROM: Raphael Clemente RE:
DDA/City COVID Loan Forgiveness
DATE: Tuesday, October 12, 2021
_________________________________________________________________________________________
In March and April of 2020, the DDA allocated a total of $150,000 to support the City’s COVID Recovery and Assistance Program. The program was established as a loan fund at Valley National Bank which was used to provide short-term micro-loans to small businesses impacted by the pandemic and to serve as a stopgap while awaiting further state and federal assistance. The terms of the loans provided for the first 12 months to be interest only payments with principal and interest payments beginning on the 13 months with a total repayment term of five years. The DDA’s allocation of $150,000 was only made available to business within the Downtown district, however the total amount of the loan fund was $650,000, with contributions from the DDA, CRA, City, and Knight Foundation. Since that time some of the borrowers have requested that the principal balance be forgiven or reduced due to the substantial impacts of the economic downturn, with many businesses still experiencing financial hardships that are making it difficult to repay the loans. On September 7, 2021, the City passed resolution 220-21 to forgive 100% of the principle balance due, requiring only accrued interest to be repaid. The Interlocal between the City and the DDA which established the terms of the DDA’s contribution to the program, is attached.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com