October 12 2021 DDA Board Meeting Packet

REGULAR BOARD MEETING Downtown Development Authority Tuesday, October 12, 2021 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/82782563817 Dial: +1 301 715 8592 Webinar ID: 827 8256 3817 CALL TO ORDER

Rick Reikenis

PUBLIC COMMENTS AND QUESTIONS Executive Director’s Report PRESENTATIONS •

Brand Atlantic

Craig Monzio

CONSENT CALENDAR (Action Required) •

Minutes of Regular Board Meeting September 21, 2021

•

Minutes of Final Public Hearing Meeting September 21, 2021

•

Financial Statements of September 30, 2021

Rick Reikenis

OLD BUSINESS (Action Required) • •

Clean Team Update COVID Loan Program

Catherine Ast Raphael Clemente

NEW BUSINESS (Action Required) ANNOUNCEMENTS ADJOURNMENT

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MEMO TO:

DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

Brand Atlantic Presentation

DATE: Tuesday, October 12, 2021

_________________________________________________________________________________________

Brand Atlantic Real Estate Partners, based in West Palm Beach but operating in multiple US cities, will present their plans for renovating 301 Clematis Street and constructing a new class A office building on the currently vacant lot located at 300 Banyan Boulevard.

Craig Monzio and Bennett Gale will be presenting on behalf of the Brand Atlantic team.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com

MINUTES REGULAR BOARD MEETING Downtown Development Authority Tuesday, September 21, 2021 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/84949407610 Dial: +1 929 436 2866 Webinar ID: 849 4940 7610

ATTENDANCE DDA Board members in attendance included Chairman, Rick Reikenis, Vice Chairman, Williams Jacobson (via Zoom) Mary Hurley Lane, Robert Sanders, Varisa Lall Dass, Cynthia Nalley and Upendo Shabazz. DDA Staff in attendance included Raphael Clemente, Teneka James-Feaman, Sabrina Lolo, Shelly Williams, and Max Lohman, Esq. (Lohman Law Group). DDA staff in attendance via Zoom included Catherine Ast, and Tiffany Faublas. Guests in attendance included: Carli Brinkman, Irina Woelfle, Emma Velez, Josh Mallain, Tony Thiessen, Christine Barney, Julie Mullin, Elizabeth Grace, Eandy (sp) Collren, Charity Lewis, Jennifer Ferriol, Armando Fana, and Ed Davis. Guests Joining via Zoom included, Mayor Keith James, and Dr. Philip Harris.

CALL TO ORDER Chairman Reikenis called the meeting to order at 8:33 am PUBLIC COMMENTS AND QUESTIONS Mayor Keith James, spoke briefly to the DDA Board and guests about the partnership of the City and the DDA. He also provided information on upcoming City priorities such as supporting the creation of 1,000 jobs in the city.

Chairman Reikenis, reordered the meeting to take the Consent Agenda first, the Homeless Outreach presentation, The Marketing and PR RFP and then an update from Parking.

CONSENT CALENDAR Minutes of the Regular Board Meeting and the Joint DDA and DNA Public Meeting as well as the Financial Statements of August 31, 2021, were presented for review and approval.

Board Action:

Shabazz made a motion to approve the Minutes of August 17, 2021, Regular Board Meeting, August 31, 2021, DDA and DNA Special Meeting and August 31, 2021, Financials. Hurley Lane seconded the motion. The motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

PRESENTATION Homeless Outreach Jennifer Ferriol discussed the continuing plans for homeless out-reach. The next step in the city’s plan to address homelessness is to hire a professional health care worker to assist with evaluating the needs of the homeless and how to better address their needs. Dr. Harris also commented that the longer-term goals of housing, while still important and on the radar would be addressed as a separate issue. City staff requested an additional amount to hire a health care worker and stated that the City’s interlocal agreement would be amended to include the increase in funding.

Board Action:

Sanders made a motion to amend the interlocal agreement to include funding for a health care worker for homeless outreach support on behalf of the board. Nalley seconded the motion. The motion passed unanimously.

NEW BUSINESS RFP 2021 – 002 Public Relations Four companies were ranked by a selection committee, with the top three invited to present to the Board.

Presentations were made by The Buzz, Carli PR and rbb Communications. The Board ranked rbb Communications the highest of the three.

SUMMARY RESULTS RFP 2020-002 Public Relations Services Marketing

Rick Reikenis

Bill Jacobson

Bob Sanders

Upendo Shabazz

Cynthia Nalley

Mary Hurley Lane

Varissa Lass Dass

Total Score

Proposer

# 2

The Buzz Agency

68.75

29.98

83.00

77.50

72.50

72.50

92.50

70.96

3

Carli PR

72.50

53.00

77.00

65.00

50.00

80.00

70.00

66.79

4

rbb Communications

92.50

86.00

79.75

92.50

82.50

95.00

95.00

89.04

Board Action:

Shabazz, made a motion to direct staff to begin contract negotiations with rbb Communications for the contract of Public Relations and Marketing. Sanders seconded the motion. The motion passed unanimously.

PRESENTATION PARKING Ed Davis from the City of West Palm Beach parking administration provided a presentation outlining the next steps for parking downtown. He provided information on the rate increase and the plans for making improvements to the parking garages in downtown. He also answered questions from the board on overnight parking in some areas of downtown as well as the amount of time a person had between paying for parking and leaving the parking lot.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

OLD BUSINESS Mobility Coalition Resolution Clemente provided the board with a Resolution for the DDA to become partners with various entities who are looking to improve the multimodal transportation systems within downtown.

Board Action:

Shabazz, made a motion to approve the resolution, Hurley Lane seconded the motion. The motion passed unanimously.

NEW BUSINESS Legal Services Billing Rate Clemente provided notice to the board that the attorney for the DDA is requesting a rate increase, previously, no increases have been requested in the time Lohman has been legal representation for the DDA. The increase will begin October 1, 2021 and will have an annual escalator of 3%.

Board Action:

Shabazz, made a motion to approve the rate increase, Sanders seconded the motion. The motion passed unanimously.

ANNOUNCEMENTS None ADJOURNMENT Reikenis adjourned the meeting at 11:04 am.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MINUTES Final Public Budget Hearing Tuesday, September 21, 2021, at 5:05 pm 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 ATTENDANCE Board members in attendance: Chairman Rick Reikenis, Mary Hurley Lane, Cynthia Nalley, Varisa Lall Dass, and Upendo Shabazz. Staff in attendance included Raphael Clemente, Shelly Williams, Sabrina , and Max Lohman, Lohman Law Group. Vice Chairman William Jacobson, Esq attended via zoom. No guests in attendance.

CALL TO ORDER Reikenis called the meeting to order at 5:05 pm.

STAFF PRESENTATION OF PROPOSED MILLAGE RATE AND TENTATIVE BUDGET Lohman announced that the proposed millage rate of 1.0000 mils necessary to fund the budget is a 41.5% decrease from the rolled back rate of 1.7092 mills.

PUBLIC COMMENTS AND QUESTIONS Reikenis called for public comments or questions.

Clemente stated there were no comments or questions received and no guests in attendance.

CLOSURE OF PUBLIC HEARING Lohman stated that there being no public comments or questions, the public comment portion of the meeting is closed.

ADOPTION OF RESOLUTION 06-2021 SETTING MILLAGE RATE FOR FISCAL YEAR 2021/2022 Lohman stated that the West Palm Beach Downtown Development Authority’s rolled back rate is 1.7092 mills. The Downtown Development Authority is levying ad valorem taxes at a millage rate of 1.0000 mill, which is a decrease of 41.5% from the rolled back rate.

Lohman announced Resolution No. 06-2021 is a Resolution of the West Palm Beach Downtown Development Authority adopting a final millage rate for Fiscal Year 2021/2022; providing an effective date; and for other purposes.

Board Action: Shabazz made a motion to adopt Resolution No. 06-2021 setting the final millage rate for fiscal year 2021/2022 at 1.0000 mill. Hurley Lane seconded the motion. The motion passed unanimously.

ADOPTION OF RESOLUTION 07-2021 ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2021/2022 Lohman announced Resolution No. 07-2021, a Resolution of the West Palm Beach Downtown Development Authority adopting a final 2021/2022 fiscal year budget; providing an effective date; and for other purposes.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

Board Action: Shabazz made a motion to approve Resolution No. 07-2021, adopting the Final Budget for fiscal year 2021/2022. Hurley Lane seconded the motion. The motion passed unanimously.

ADJOURNMENT There being no further business to discuss, Reikenis called for a motion to adjourn the meeting.

Board Action: Shabazz made a motion to adjourn the meeting at 5:10 pm. Hurley Lane seconded the motion. The motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

No CPA provides any assurance on these financial statements.

4,435,073

Total Liabilities and Fund Balance

1,147

(241) 0 1,037 351

4,435,073

23,000

4,412,073

4,433,926

3,610,669 823,257

23,000

3,943

4,248,498 159,582 50

Total Fund Balance

Net Income

Fund Balance

Due to Lincoln National Vision Premium Payable Flexible Spending Withholding Suppl Med Ins. Premium Payable

Total Assets

Total Other Assets

Other Assets Lease Security Deposit

Total Current Assets

Prepaid Expenses

Petty Cash

PNC Bank Operating Seacoast Bank - Money Market

Current Assets

CURRENT LIABILITIES

ASSETS

West Palm Beach Downtown Development Authority Balance Sheet September 30, 2021

823,253 208,730 1,950,525 2,159,255

(535,748) 28,561 120,525 149,086 (386,662)

Current Year Surplus (Deficit)

DDA Carryforward

Total Carry Forwards

Net Total Surplus (Deficit)

0

481,652 2,896,102 3,377,754

(3,377,754)

1,191,547 1,507,798 1,884,106 1,766,907 171,067 47,815 244,000 875,285 35,906 190,012 18,000 17,179 314,451 8,264,073

4,886,319

Budget

Gross Annual

43.3% 67.4% 63.9%

41.3% 64.9% 30.2% 45.6% 49.6% 0.0% 48.2% 96.0% 173.0% 83.6% 88.6% 97.6% 0.0% 50.4%

102.0%

%

Budget

1,003,365

125,028 730,680 855,708

147,657

2,548,976

147,585 978,882 0 105,936 84,846 19,879 117,538 840,573 62,109 158,916 15,946 16,766

2,696,633

Y-T-D

Work Plan

No CPA provides any assurance on these financial statements.

2,982,508

492,243 978,882 569,547 804,836 84,846 19,879 117,538 840,573 62,109 158,916 15,946 16,766 0 4,162,081

14,919 90,771 61,026 229,821 5,774 2,284 20,348 69,073 31,841 11,717 268 1,842 0 539,684

CRA Carryforward

4,985,334

Year-to-Date

3,936

Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Public Realm Maintenance - Schedule 3 Marketing/Public Relations- Schedule 4 Neighborhood Services - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Total Personnel Expense Insurance Expense Rent Expense Tax Collection Travel and Training Reserves Total Expenditures

Month

Statement of Revenues And Expenditures September 30, 2021

West Palm Beach Downtown Development Authority Trolley

597,570

3,523 172,664 176,187

421,383

185,949

185,949

607,332

Y-T-D

Services

1,039,215

80,179 447,583 527,762

511,453

569,547

569,547

1,081,000

Y-T-D

Marketing

239,466

0 302,048 302,048

(62,582)

512,951

512,951

450,369

Y-T-D

Security

102,892

0 297,550 297,550

(194,658)

344,658

344,658

150,000

Y-T-D

Incentives

3,936

Total Current Year Revenues 4,985,334

2,305,741 (2,103,786) 0 4,389,557 385,000 398 0 0 3,568 4,677 179 0 0

Year-to-Date

4,886,319

2,285,771 (2,103,786) (75,000) 4,389,557 385,000 100 0 0 0 4,677 0 0 0

Budget

102.0%

100.9% 100.0% 0.0% 100.0% 100.0% 398.0% 0.0% 0.0% 0.0% 100.0% 0.0% 0.0% 0.0%

%

2,696,633

2,305,741 (2,103,786) 0 2,330,856 155,000 398 0 0 3,568 4,677 179 0 0

Y-T-D

607,332

0

432,332 175,000

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

No CPA provides any assurance on these financial statements.

0 0 0 0 0 0 0 0 0 3,757 179 0 0

Month

Current Year Revenues Tax Revenues TIF DDA/City Interlocal Agreement DDA/CRA Interlocal CRA Project Funding Interest Income Virgin Trains USA Ticket Sales Sponsorships Fees and Services Grants and Contributions Total Reimbursements Other Miscellaneous Income Rosemary Square MOU

SCHEDULE 1 - CURRENT YEAR REVENUES

September 30, 2021

Supplemental Schedules

-

1,081,000

1,026,000 55,000

Y-T-D

Marketing

450,369

450,369

Y-T-D

Security

150,000

150,000

Y-T-D

Incentives

416,650 123,194 12,225 299,901 126,522 390 0 978,882

SCHEDULE 3 - PUBLIC REALM MAINTENANCE 27,688 Clean Team 36,036 Graffitti Maintenance 1,000 Landscape Maintenance 26,047 Holiday Lights 0 Signage & Pedestrial Wayfinding 0 Capital Projects/Alleys 0

Total Physical Environment

1,507,798

500,000 162,811 46,470 449,383 142,814 56,320 150,000

1,191,547

447,550 216,515 42,000 360,640 93,457 31,385

64.9%

83.3% 75.7% 26.3% 66.7% 88.6% 0.7% 0.0%

41.3%

77.0% 13.6% 3.6% 21.6% 39.1% 7.5%

%

Work Plan

978,882

416,650 123,194 12,225 299,901 126,522 390 0

147,585

29,363 1,500 77,830 36,547 2,345

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

90,771

492,243

14,919

Total Business Development

Pressure Washing/Street Clean

344,658 29,363 1,500 77,830 36,547 2,345

Year-to-Date

SCHEDULE 2 - BUSINESS DEVELOPMENT Property and Buss Incentives 0 Facade Improvements 10,000 Leasing/Brokers Meeting 0 Total Business Training and Support 1,280 Business Partnerships 3,639 Grand Open/New Business 0

Month

Supplemental Schedules September 30, 2021

West Palm Beach Downtown Development Authority

0

0

Y-T-D

0

0

Marketing

Y-T-D

Security

0

0

0

344,658

344,658

Y-T-D

Incentives

Total Res. Services/Quality of Life

Residential Programming

Community Engagement

Public Space Programs

Transportation Security and Policing

Homeless Outreach

75,000 75,069 77,752 2,000 0 0

61,026

11,925 13,560 1,750 7,250 25,875 249 417

804,836

75,000 185,949 512,951 25,068 (132) 6,000

569,547

56,684 65,540 22,464 31,950 285,397 50,924 56,588

Year-to-Date

1,766,907

10,000 783,519 790,514 94,713 55,286 32,875

1,884,106

160,974 285,690 78,807 219,472 663,612 238,587 236,964

45.6%

750.0% 23.7% 64.9% 26.5% -0.2% 18.3%

30.2%

35.2% 22.9% 28.5% 14.6% 43.0% 21.3% 23.9%

%

Work Plan

0

105,936

25,068 (132) 6,000

75,000

Y-T-D

0

185,949

185,949

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

229,821

SCHEDULE 5 -NEIGHBORHOOD SERVICES

Total Marketing/PR

Community & Cultural Promotion

Marketing Programs

Advertising and Promotion

Retail Promotion Value Added Events

PR/Marketing

SCHEDULE 4 - MARKETING/PR Collateral Materials

Month

Supplemental Schedules September 30, 2021

West Palm Beach Downtown Development Authority

0

569,547

56,684 65,540 22,464 31,950 285,397 50,924 56,588

Y-T-D

Marketing

0

512,951

512,951

Y-T-D

Security

Y-T-D

Incentives

0

0

Total Operations

Telephone Expense

Publications

SCHEDULE 7 - OPERATIONS Dues Hospitality Board Meeting

Total General Office

Equipment, Computers, Programs

General Postage

SCHEDULE 6 - GENERAL OFFICE General Office Expense

19,879

6,022 2,251 1,927 259 9,420

84,846

6,827 391 77,628

Year-to-Date

47,815

22,337 10,250 3,685 300 11,243

171,067

42,967 23,816 104,284

41.6%

27.0% 22.0% 52.3% 86.3% 83.8%

49.6%

15.9% 1.6% 74.4%

%

Work Plan

19,879

6,022 2,251 1,927 259 9,420

84,846

6,827 391 77,628

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

2,284

1,460 230 158 11 425

5,774

663 9 5,102

Month

Supplemental Schedules September 30, 2021

West Palm Beach Downtown Development Authority

0

0

Y-T-D

0

0

Marketing

Y-T-D

Security

0

0

Y-T-D

Incentives

0

0

Some rounding error may occur.

Total Professional Services 117,538

22,000 50,615 22,950 12,500 9,473

Year-to-Date

244,000

24,000 88,857 29,500 65,953 35,690 48.2%

91.7% 57.0% 77.8% 19.0% 26.5%

%

Work Plan

117,538

22,000 50,615 22,950 12,500 9,473

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

20,348

SCHEDULE 8 - PROFESSIONAL SERVICES Accounting 2,000 Professional Service 16,925 Audit 0 Studies and Surveys 0 Legal 1,423

Month

Supplemental Schedules September 30, 2021

West Palm Beach Downtown Development Authority

0

Y-T-D

0

Marketing

Y-T-D

Security

0

Y-T-D

Incentives

0

MEMO TO:

DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

DDA/City COVID Loan Forgiveness

DATE: Tuesday, October 12, 2021

_________________________________________________________________________________________

In March and April of 2020, the DDA allocated a total of $150,000 to support the City’s COVID Recovery and Assistance Program. The program was established as a loan fund at Valley National Bank which was used to provide short-term micro-loans to small businesses impacted by the pandemic and to serve as a stopgap while awaiting further state and federal assistance.

The terms of the loans provided for the first 12 months to be interest only payments with principal and interest payments beginning on the 13 months with a total repayment term of five years.

The DDA’s allocation of $150,000 was only made available to business within the Downtown district, however the total amount of the loan fund was $650,000, with contributions from the DDA, CRA, City, and Knight Foundation.

Since that time some of the borrowers have requested that the principal balance be forgiven or reduced due to the substantial impacts of the economic downturn, with many businesses still experiencing financial hardships that are making it difficult to repay the loans.

On September 7, 2021, the City passed resolution 220-21 to forgive 100% of the principle balance due, requiring only accrued interest to be repaid. The Interlocal between the City and the DDA which established the terms of the DDA’s contribution to the program, is attached.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com