March 2019 Board Meeting

REGULAR BOARD MEETING Downtown Development Authority Tuesday, March 19, 2019 8:30 AM 300 Clematis Street Suite 200 West Palm Beach, FL 33401

CALL TO ORDER

Robert Sanders

PUBLIC COMMENTS AND QUESTIONS PRESENTATIONS •

Teneka James-Feaman

A&E District Update

CONSENT CALENDAR (Action Required) •

Minutes of Board Meeting of February 19, 2019

•

Financial Statements of February 28, 2019

Robert Sanders

OLD BUSINESS (Action Required) •

The Lord’s Place agreement

•

DDA Boundary Amendment Bill update

Catherine Ast Raphael Clemente

NEW BUSINESS •

Brightline Property Use Agreement

•

Branding RFP

Raphael Clemente Teneka James-Feaman

ANNOUNCEMENTS ADJOURNMENT

Ph: 561.833.8873 Fax: 561.833.5870 www.downtownwpb.com

300 Clematis Street, Suite 200 West Palm Beach, FL 33401 MINUTES Regular Board Meeting Downtown Development Authority February 19, 2019 ATTENDANCE Board Members in attendance included, Chairman Robert Sanders, Esq., Vice Chairman Richard Reikenis, Joseph Chase, Cynthia Nalley and Upendo Shabazz. DDA staff in attendance included Raphael Clemente, Teneka James, Tiffany Faublas, Sherryl Muriente, Catherine Ast, Samantha Murrell, and Max Lohman Esq. (Lohman Law Group). Guests in attendance included Allison Justice, Commissioner Paula Ryan, Amelia Booth, Paloma Joerg, Miguel Rodriguez, Robin Bruce, and Marisa Orlandi.

CALL TO ORDER Chairman Sanders called the meeting to order at 8:35 a.m.

PUBLIC COMMENTS No public comments.

PRESENTATIONS MedMen Amelia Booth on behalf of MedMen presented details about the business to the board and answered questions. This will be the company’s first Florida location and expect to open in March. MedMen will have 24-hour security and is working on obtaining armored cash pick-ups. Booth provided a Frequently Asked Questions (FAQ) Handout.

Nalley, DNA president, and Chase, representative of the Chamber of Commerce and would like to schedule tours to help educate the business and residential communities.

CONSENT CALENDAR Minutes of Regular Board Meeting of January 15, 2019 Board Action: Reikenis made a motion to approve the Minutes of January 15, 2019.

Shabazz seconded the motion. The motion passed unanimously.

Financial Statements of January 31, 2019.

Board Action: Reikenis made a motion to approve the Financial Statements of January 31, 2019. Shabazz seconded the motion. The motion passed unanimously.

OLD BUSINESS Blue Line Trolley Contract Ast explained that this contract serves to continue the agreement between the DDA, CRA, and Palm Beach Outlets to fund the Blue Line Trolley for one year of service. She also provided the details of the route explaining that it runs on Thursday, Fridays, and Saturdays with about a 30-minute total route time.

300 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401

Page Two Regular Board Meeting March 19, 2019 Reikenis asked if there is a plan to add additional trolleys. Justice explained that the CRA does not have funding right now, but the City is working on expanding.

Board Action: Shabazz made a motion to approve the Blue Line Trolley Contract.

Reikenis seconded the motion. The motion passed unanimously.

NEW BUSINESS Interlocal/Work Plan Renewal Clemente explained that this year the DDA will be renewing the 5-year interlocal agreement with the City and CRA as well as implementing a new 5-year work plan. He provided a brief presentation of the history of the DDA and the notes from the Board and Staff retreat last year. He asked the board to review current documents and provide feedback. Clemente will set one on one meetings with each board member to review.

Presentation attached to the minutes.

ANNOUNCEMENTS Nalley announced the 2019 Downtown Candidate Forum hosted by the DNA on Thursday February 21, 2019 at the Hilton WPB from 6pm-8pm.

Clemente thanked Shabazz, Gerard, and James for their commitment and fundraising efforts for the Rappelling to End Homelessness event with The Lords Place.

ADJOURNMENT There being no further business to discuss, Sanders called for a motion to adjourn.

Board Action: Shabazz made a motion to adjourn the meeting at 9:20 a.m.

Chase seconded the motion. The motion passed unanimously.

300 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401

FUND BALANCE

No CPA provides any assurance on these financial statements.

5,165,365

Total Liabilities and Fund Balance

(2,928)

(642) (2,286) 0 0 0

5,165,365

23,000

5,142,365

5,168,293

2,361,291 2,807,002

23,000

4,936,267 206,048 50 0

Total Fund Balance

Net Income

Fund Balance

Due to Lincoln National Flexible Spending Withholding Suppl Med Ins. Premium Payable Vision Premium Payable Payroll Liabilities

Total Assets

Total Other Assets

Other Assets Lease Security Deposit

Total Current Assets

Accounts Receivable - Shuttle P

Petty Cash

PNC Bank Operating First Bank - Money Marke

Current Assets

CURRENT LIABILITIES

ASSETS

West Palm Beach Downtown Development Authority Balance Sheet February 28, 2019

2,807,002

55,425 733,703 789,128

(226,342)

21,838 143,427 165,265 (61,077)

Current Year Surplus (Deficit)

DDA Carryforward

Total Carry Forwards

Net Total Surplus (Deficit)

0

428,050 1,646,564 2,074,614

(2,074,614)

747,538 3,029,465 729,783 61,000 175,587 56,198 233,868 810,500 52,353 130,000 15,000 105,000 35,147 408,184 6,589,623

4,515,009

Budget

Gross Annual

0

12.9% 44.6% 38.0%

0.0%

16.6% 21.2% 28.8% 6.7% 18.3% 0.0% 12.2% 40.6% 52.9% 47.6% 47.1% 11.0% 13.6% 0.0% 22.8%

95.5%

%

Budget

2,018,205

18,536 328,384 346,920

1,671,285

953,387

124,152 300,644 0 4,110 32,073 21,436 28,598 329,335 27,697 61,907 7,071 11,598 4,766

2,624,672

Y-T-D

Work Plan

No CPA provides any assurance on these financial statements.

3,596,130

123,974 643,027 209,878 4,110 32,073 21,436 28,598 329,335 27,697 61,907 7,071 11,598 4,766 0 1,505,470

30,207 131,632 26,207 2,000 2,697 8,674 8,044 64,965 0 11,807 0 4,064 25 0 290,322

CRA Carryforward

4,312,472

63,980

Year-to-Date

Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Physical Environment - Schedule 3 Marketing/Public Relations- Schedule 4 Residential Quality of Life - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Total Personnel Expense Insurance Expense Rent Expense Tax Collection Marketing Programs Travel and Training Reserves Total Expenditures

Month

Balance Sheet February 28, 2019

West Palm Beach Downtown Development Authority

404,300

0 225,049 225,049

179,251

225,049

225,049

404,300

Y-T-D

Services

Trolley

434,625

36,889 63,114 100,003

334,622

209,878

209,878

544,500

Y-T-D

Marketing

609,000

0 117,334 117,334

491,666

117,334

117,334

609,000

Y-T-D

Security

130,000

0 (178) (178)

130,178

(178)

(178)

130,000

Y-T-D

Incentives

63,980

Total Current Year Revenues

4,312,472

1,853,163 (1,806,897) 3,795,780 413,938 916 87 0 1,307 28,178 26,000 0 0

Year-to-Date

Work Plan

4,515,009

1,988,883 (1,806,897) 3,795,780 413,938 100 0 0 0 0 0 0 123,205 95.5%

93.2% 100.0% 100.0% 100.0% 916.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 2,624,672

1,853,163 (1,806,897) 2,290,980 230,938 916 87 0 1,307 28,178 26,000 0 0

Y-T-D

404,300

404,300

Y-T-D

Services

%

Annual Budget

Trolley

Gross Budget

-

No CPA provides any assurance on these financial statements.

63,697 0 0 0 196 87 0 0 0 0 0 0

Month

Current Year Revenues Tax Revenues TIF DDA/CRA Interlocal CRA Project Funding Interest Income Brightline Ticket Sales Revenue Sponsorships Fees and Services Grants and Contributions Total Reimbursements Other Miscellaneous Income CityPlace Shuttle

SCHEDULE 1 - CURRENT YEAR REVENUES

February 28, 2019

West Palm Beach Downtown Development Authority Supplemental Schedules

544,500

446,500 98,000

Y-T-D

Marketing

609,000

524,000 85,000

Y-T-D

Security

130,000

130,000

Y-T-D

Incentives

123,974

119,792 5,000 71,358 0 120 117,334 80,027 224,974 75 24,347 643,027

30,207

Total Business Development

SCHEDULE 3 - PHYSICAL ENVIRONMENT Pressure Washing/Street Clean 24,875 Graffitti Maintenance 1,000 Landscape Maintenance 16,944 Studies and Surveys 0 Public Space Programs 0 Security and Policing 39,453 Holiday Lights 0 Trolley 49,360 Trolley Signs & Ped Wayfinder 0 Capital Projects/Alleys 0

Total Physical Environment

3,029,465

568,115 26,711 261,078 20,631 70,000 820,260 140,000 705,000 218,697 198,973

747,538

250,878 134,538 4,918 90,641 141,369 25,329 75,000 24,865

Budget

21.2%

21.1% 18.7% 27.3% 0.0% 0.2% 14.3% 57.2% 31.9% 0.0% 12.2%

16.6%

-0.1% 25.8% 0.0% 16.8% 33.8% 44.6% 19.2% 2.9%

%

300,644

24,347

80,027

119,792 5,000 71,358 0 120

124,152

34,685 0 15,238 47,792 11,289 14,432 716

Y-T-D

0

225,049

224,974 75

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

No CPA provides any assurance on these financial statements.

131,632

(178) 34,685 0 15,238 47,792 11,289 14,432 716

Year-to-Date

SCHEDULE 2 - BUSINESS DEVELOPMENT Property and Buss Incentives (178) Facade Improvements 24,685 Leasing/Brokers Meeting 0 Business Training and Support 1,319 Value Added Events 2,271 Retail Promotion 0 Business Partnerships 2,110 Grand Open/New Business 0

Month

Supplemental Schedules February 28, 2019

West Palm Beach Downtown Development Authority

Y-T-D

0

0

Marketing

0

117,334

117,334

Y-T-D

Security

0

(178)

(178)

Y-T-D

Incentives

26,207

Total Marketing/PR

61,000

6.7%

5.6% 0.0% 13.5%

28.8%

0.0% 22.9% 33.5% 37.3% 27.5%

%

0

4,110

56 0 4,054

Y-T-D

No CPA provides any assurance on these financial statements.

4,110

Total Res. Services/Quality of Life 2,000

1,000 30,000 30,000

Meetings

SCHEDULE 5 - RESIDENTIAL SERVICES/QUALITY OF LIFE 0 56 Community Engagement 0 0 Residential Events/DNA Sponsor 2,000 4,054

62,953 21,500 151,630 190,000 303,700

Budget

729,783

0 4,925 50,762 70,818 83,373

Year-to-Date

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

209,878

Advertising and Promotion

PR/Marketing

Marketing Postage

Survey

Community & Cultural Promotion

Month

0 0 6,350 7,006 12,851

SCHEDULE 4 - MARKETING/PR

Supplemental Schedules February 28, 2019

West Palm Beach Downtown Development Authority

0

0

0

209,878

0 4,925 50,762 70,818 83,373

Y-T-D

Marketing

Y-T-D

Security

0

0

Y-T-D

Incentives

0

0

Total Operations

Telephone Expense

Publications

SCHEDULE 7 - OPERATIONS Automobile Expense Dues Hospitality Board Meeting

Total General Office

Office Supplies

Equipment, Computers, Programs

General Postage

SCHEDULE 6 - GENERAL OFFICE General Office Expense

21,436

2,500 12,694 1,438 273 0 4,531

32,073

3,475 167 26,519 1,912

Year-to-Date

56,198

6,000 16,791 10,000 3,000 407 20,000

175,587

68,000 1,087 106,500 0

Budget

38.1%

41.7% 75.6% 14.4% 9.1% 0.0% 22.7%

18.3%

5.1% 15.4% 24.9% 0.0%

%

21,436

2,500 12,694 1,438 273 0 4,531

32,073

3,475 167 26,519 1,912

Y-T-D

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

No CPA provides any assurance on these financial statements.

8,674

500 7,429 417 28 0 300

2,697

122 0 2,002 573

Month

Supplemental Schedules February 28, 2019

West Palm Beach Downtown Development Authority

0

0

Y-T-D

0

0

Marketing

Y-T-D

Security

0

0

Y-T-D

Incentives

0

0

Some rounding error may occur.

28,598

Total Professional Services

233,868

24,000 140,000 36,550 33,318

Budget

12.2%

33.3% 4.9% 24.0% 15.0%

%

28,598

8,000 6,858 8,755 4,985

Y-T-D

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

No CPA provides any assurance on these financial statements.

8,044

8,000 6,858 8,755 4,985

Year-to-Date

SCHEDULE 8 - PROFESSIONAL SERVICES Accounting 2,000 Professional Service 4,786 Audit 0 Legal 1,258

Month

Supplemental Schedules February 28, 2019

West Palm Beach Downtown Development Authority

0

Y-T-D

0

Marketing

Y-T-D

Security

0

Y-T-D

Incentives

0

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com

AGREEMENT BETWEEN THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY AND THE LORD’S PLACE, INC. This Agreement is hereby entered into this ______ day of _______________, 2019, by and between The Lord’s Place, Inc., a Florida Not For Profit Corporation, with offices located at 2808 N. Australian Avenue, West Palm Beach, Florida 33407 (“TLP”), and the West Palm Beach Downtown Development Authority, a municipal corporation, with offices located at 300 Clematis Street, Suite 200, West Palm Beach, Florida 33401 (“DDA”).

WITNESSETH DDA and TLP, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and value of which is hereby acknowledged by both parties, hereby agree as follows: 1. DDA and TLP both hereby enter into this Agreement for the performance of Downtown Cleaning, Homeless Outreach and Engagement Services.

This agreement will

commence on the effective date referenced in Section 4 herein below.

2. This Agreement shall consist of the terms and conditions set forth herein together with (1) the Scope of Work for the West Palm Beach Downtown Development Authority Downtown Clean Team, Outreach and Engagement Services, General Terms and Conditions and Technical Specifications, attached hereto and incorporated herein as Exhibits “A-1” and “A-2”; (2) the Notification of Public Entity Crimes Law Form, attached hereto and incorporated herein as Exhibit “B”; (3) the Notification of Public Records Law Pertaining to Public Contracts and Requests for Contractor Records Pursuant to Chapter 119, Florida Statutes Form, attached hereto and incorporated herein as Exhibit “C”; (4) the Drug Free Workplace Form, attached hereto and incorporated herein as Exhibit “D”; and, (5) the Anti-Kickback Agreement, attached hereto and incorporated herein as Exhibit “E”.

3. Notice as required in this Agreement shall be sufficient when sent by certified mail, return receipt requested or hand delivered to the parties at the following addresses: DDA

TLP

West Palm Beach Downtown Development Authority Attn: Executive Director 301 Clematis Street, Suite 200 West Palm Beach, Florida 33401

The Lord’s Place, Inc. Attn: CEO 2808 N. Australian Ave. West Palm Beach, Florida 33407

Page 1 of 17

4. TLP shall perform all work required in accordance with the Clean Team, Outreach and Engagement Services Scope of Work (Exhibits “A-1” and “A-2”) for an amount not to exceed one hundred seventy-five thousand Dollars Annually ($175,000.00) to be invoiced pro rata on a monthly basis and is hereby authorized to commence this project on March 1, 2019 (the “effective date”).

5. TLP agrees to complete all work in accordance with the approved written schedule of proposed work submitted as part of the requirements in the Clean Team Scope of Work and Outreach and Engagement Team Scope of Work. (Exhibits “A-1” and “A-2”). The DDA uses a data collection app called Virtual Badge (“Virtual Badge app”). TLP and its employees and agents are required to use the Virtual Badge app to document all work completed pursuant to this Agreement. The DDA will provide cellular phones with the Virtual Badge app installed and all TLP employees and agents will be assigned a Virtual Badge app login. All work done will be documented in the Virtual Badge app using the forms provided for data collection. TLP agrees to only use the cell phones for the Virtual Badge app, and only when working within the DDA District and only for DDA business. In the event TLP and/or any of its employees or agents use the cellular phones provided by the DDA for any purpose(s) other than as set forth herein, DDA reserves the right to deduct any charges for said unauthorized use from any outstanding monthly invoice. Moreover, should such unauthorized use persist, DDA reserves the right to treat such unauthorized use as a breach of this Agreement.

6. TLP agrees not to commence any performance pursuant to the terms of this Agreement until certification or proof of insurance has been received and approved by the DDA. TLP agrees to provide comprehensive General Liability Insurance for the benefit of the DDA with combined single limits of $1,000,000 per occurrence, for Bodily Injury and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy, without restrictive endorsements, as follows and shall include: •

Premises or Operation;

•

Independent Contractors;

•

Broad Form Property Damage;

•

Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless or indemnification agreement; and Page 2 of 17

•

Personal Injury Coverage with Employee and Contractual Exclusions removed with minimum limits of coverage equal to those required for Bodily Injury liability and Property Damage Liability.

The DDA is to be included as “Additional Insured” with respect to liability arising out of services performed for the TLP by or on behalf of the DDA or acts or omissions of the TLP in connection with such services.

TLP agrees to provide Worker’s Compensation and Employer’s Liability Insurance for the benefit of the firm’s employees, if required by law.

TLP agrees to provide Business Automobile Liability coverage to include bodily injury and property damage arising out of ownership, maintenance or use of any auto, including owned, non-owned and hired automobiles and employee non-ownership use.

Limits: Bodily Injury of $ 500,000 each person and $ 1,000,000 each occurrence Property Damage of $ 500,000 each occurrence TLP is advised to require all of its subcontractors to provide the aforementioned coverage as well as any other coverage that the TLP may consider necessary, and any deficiency in the coverage or policy limits of any subcontractors will be the sole responsibility of the TLP. 7. In performing its services hereunder, TLP will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession practicing in the same or similar locality at the time the services are provided. It is agreed that TLP is not a fiduciary of the DDA. TLP and its officers, directors, employees, agents, consultants and subcontractors shall indemnify and hold harmless the DDA or anyone claiming by, through or under the DDA or third parties, for any and all claims, losses, costs or damages whatsoever arising out of, resulting from or in any way related to the services under this agreement from any cause or causes, including but not limited to, the negligence, professional errors or omissions, strict liability or breach of contract or any warranty, express or implied.

8. The term of this Agreement is for one (1) year from the effective date of the Agreement.

This Agreement may be renewed under the same terms and conditions by mutual agreement of the parties unless modifications to the terms and conditions are approved by both parties in writing and attached as an addendum to this Agreement.

Page 3 of 17

9. This Agreement shall be governed by the laws of the State of Florida and venue for any legal proceedings arising under this Agreement shall lie in Palm Beach County, Florida.

10. The obligations of the DDA under this award are subject to the availability of funds lawfully appropriated for its purpose by the DDA. 11. This Agreement may be terminated by TLP upon sixty (60) days prior written notice to the DDA in the event of substantial failure by the DDA to perform in accordance with the terms of the Agreement through no fault of TLP. This Agreement may also be terminated by the DDA, with or without cause, immediately upon written notice to TLP. Unless TLP is in breach of this Agreement, TLP shall be paid for services rendered to the DDA’s reasonable satisfaction through the date of termination.

12. This Agreement, along with all other documents referred to in Section 2 herein above, shall constitute the entire agreement between the parties; no modification shall be made to this agreement unless such modification is in writing, agreed to by both parties and attached hereto as an addendum to this agreement.

IN WITNESS WHEREOF, the parties hereto have executed this agreement.

THE LORD’S PLACE, INC.

By: ______________________________ Diana Stanley, CEO

WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY

By: ________________________________ Robert Sanders, Esq., Board Chairman

________________________________ Raphael Clemente, Executive Director Approved as to legal sufficiency:

DDA / General Counsel

By: _________________________________ R. Max Lohman, Esq. Page 4 of 17

EXHIBIT A-1 CLEAN TEAM SCOPE OF WORK Downtown Clean Team The Downtown Clean Team (DCT) has been created to fulfill needs in the Downtown Community.

The goal of the DCT is to keep the business and residential areas of the Downtown, clean and inviting. Our goal is to have the DCT work with DDA Staff and DDA Security Ambassadors and as referrals to outreach team as appropriate. In addition, they will work with the Lord’s Place Staff helping to connect with the homeless population in our community.

1.

Uniforms •

All Team members shall be dressed in Downtown Clean Team Uniforms consisting of; Khaki or Black cargo style shorts or pants; Yellow Safety “Downtown Clean Team” shirts; Appropriate work shoes. No sandals, flip flops, open toed shoes permitted.

•

The Lord’s Place will be responsible for purchasing, replenishing, and maintaining uniforms to ensure Downtown Clean Team members keep a clean and professional look. If at any time a Downtown Clean Team member is not in proper uniform, the member will be removed from the public view until he or she is properly attired.

•

Downtown Clean Team uniforms shall adhere to the current colors, styles and branding unless otherwise specified by DDA.

•

Uniforms will include matching logo shirts and hats and Khaki or Black cargo style pants or shorts.

•

Uniform expenses should be included in the calculation of hourly charges. All uniforms shall be clean, and the Lord’s Place shall hold sufficient quantities so as to provide ready replacements for damaged/worn uniforms.

•

Minimum uniform requirements and example of current uniform artwork provided in Exhibit F.

2.

Zones / Boundary of District •

The District is broken out in 4 zones that will be covered by one team member, four days per week. Map provided in Exhibit G. Page 5 of 17

•

Clematis Street is not a priority for litter and debris clean up as that is primarily done by Landscape crew. Clean Team should be cleaning benches, trashcans, reporting graffiti and maintenance items on Clematis.

•

Picking up litter/debris is a focus when Landscape crew is not present on Clematis.

•

The area considered “Waterfront” which is Narcissus Ave. to Flagler Dr. from 8th St. to Okeechobee Blvd., Including the Great Lawn; Fountains; Meyer Amphitheatre; Anything on the Intracoastal side of Flagler Dr., Trinity Park and Post Park should not be part of the focus for Clean Team. City staff maintains these areas. Clean Team members should address these areas when they are near or passing

3.

through

and

see

a need.

Daily Duties Include but are not limited to: •

Sweep/pick up all litter, debris and refuse from sidewalks and gutters

•

Sweep/pick up litter/debris in the street (be very cautious and conscious of traffic)

•

Sweep/pick up all litter/debris along property lines, in hedges or plant beds

•

Wipe off public trash cans as needed

•

Wipe off public benches as needed

•

Report graffiti, maintenance and landscape items that need to be corrected using the Virtual Badge app. These items can be; damaged bus shelters, crosswalk signs not working, damaged bollards, damaged pavers, etc.

•

Police Department and Post Office are properties that the Clean Team members will clean up litter and debris from daily

•

Log all work using the Virtual Badge app

•

Wash/rinse off public areas when needed in the event of spills or illness. All team members will be available for rapid response in the event of an accident, spill or other matter (example: sweep debris from road after a fender bender).

4.

Schedule and Staffing •

Team members will work 5 hour shifts 4 days per week for 20 hours per week.

Team supervisor will work 5 hour shifts 5 days per week for 25 hours per week.

Hours can be changed if agreed upon by both parties and if compensation does not exceed the terms of this agreement.

Page 6 of 17

•

Team members should have their supplies and equipment ready and make their way to their assigned zone by 8:10am.

•

Team members are allowed one 15-minute break per shift. This break may be taken at the DDA Office if they choose. Team members are required to inform their Supervisor when they start their break and when they finish their break.

5.

Virtual Badge Use and Procedure •

All Team members will report their daily tasks electronically, using the Virtual Badge App.

•

All Team members are required to properly log out a DDA provided phone in the provided log book and log in to the App using their designated login information.

•

At the end of their shift, they should ensure it is properly synced, log out of app, turn off phone, log the phone back in using the same log book and place the phone back in the charging station.

•

All team members are to ensure that this phone is not used for any personal business. No phone calls should be made or answered, no text messages should be made or received. No games or internet use is allowed on these phones. These phones are strictly for the use of Virtual Badge. Anyone found to violate this policy will be reprimanded and any costs incurred by this use will be charged to the user.

6.

Base of Operations •

The Contractor will be provided with Operations Headquarters within the DDA Office. The location shall include restroom access and adequate space for pre/post shift gatherings and trainings, lockers, break area and administrative work. It is the responsibility of the team to ensure that they keep the work space clean.

•

DDA offices are located at 300 Clematis St., suite 200 (2nd floor) at Olive Ave. and Clematis St.

•

Our office has restrooms that team members are welcome to use.

•

We have lockers that can be assigned, if available, for use.

•

Our kitchen is also available for use, please be mindful of other people’s things.

Please clean up after yourself.

Page 7 of 17

•

The DDA will provide shared space in the office for team use. There is a filing cabinet and desk space that can also be used. The shared office is to be kept clean and organized. There is a computer and internet that may be used for DDA and Lord’s Place business.

•

The Lord’s Place will need to provide all cleaning, maintenance, office and any other supply or good needed for the team to perform their duties.

•

The Lord’s Place may ship all products / supplies to the DDA office where there is storage space for the items.

7.

Training •

Contractor shall provide a training program for all Clean Team members to include both classroom and in-field training.

•

Contractor shall provide consistent ongoing job training addressing best practices in areas such as job safety, public engagement, district knowledge, etc., either in person, or through the use of written or online materials.

•

No personnel shall be deployed by the Contractor without successful completion of the classroom training required by TLP and s minimum of forty (40) hours of “on the job” training.

Page 8 of 17

EXHIBIT A-2 OUTREACH AND ENGAGEMENT TEAM SCOPE OF WORK Downtown Outreach Team Street Outreach and Engagement Framework: Street outreach engages people experiencing homelessness who would not typically seek out services to address their health and housing needs.

Outreach “seeks to establish a personal connection that provides the spark for the journey back to a vital and dignified life.” Outreach is the fundamental link between people experiencing homelessness and available services and resources. Effective street outreach requires client engagement to occur outside of the traditional office setting, meeting clients where they are, and connecting them with services to meet their housing and healthcare needs.

Outreach Team: •

The Outreach Team will consist of 2 people at 20 hours per week each.

•

Shifts will be 5 hours per person per day for a total of 40 hours per week.

•

Staff will report at 7:30 AM and provide street outreach from 8:00 AM – 11:00 AM.

•

Case management and navigation duties will be provided from 1:00 PM – 3:00 PM at TLP’s main office.

Rate: •

$37.50 per person per hour

•

40 hours per week

Outreach Team Scope of Work: •

Once rapport has been established, outreach workers will partner with clients to identify needs, connect with housing resources, screen for cash and non-cash benefits, and increase social inclusion. Outreach workers will also build key relationships with local businesses, law enforcement, and stakeholders to respond to concerns regarding people experiencing homelessness and encampments.

•

Members are assigned to the Downtown and will be visible on the street.

•

Daily engagement of the Downtown homeless population.

Reporting: •

Reporting will occur monthly and quarterly in alignment with CDBG reporting periods and will contain the following information: Page 9 of 17

Monthly (due by the 10th of each month): o Number of unduplicated clients originating within the DDA District served and reported in HMIS. o Number of unduplicated clients originating within the DDA District provided with referrals. o Number of clients originating within the DDA District connected with transitional or permanent housing. o Number of clients originating within the DDA District who receive mental health and/or substance use screening.

Quarterly (will be provided by the 10th of the last month of the quarterly period: October - December; January - March; April - June; July - September): o Number of unduplicated clients originating within the DDA District served and reported in HMIS, including racial/ethnic and income categories. o Number of unduplicated clients originating within the DDA District provided with referrals. o Number of clients originating within the DDA District connected with transitional or permanent housing. o The Lord’s Place will provide the DDA with outreach and engagement schedule, email, and centralized contact number.

Page 10 of 17

EXHIBIT B NOTIFICATION OF PUBLIC ENTITY CRIMES LAW

Pursuant to Section 287.133, Florida Statutes, you are hereby notified that a person or affiliate who has been placed on the convicted contractors list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases or real property to a public entity, may not be awarded or perform work as a contractor, supplier, sub-vendor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 [F.S.] for Category Two [$35,000.00] for a period of thirty-six (36) months from the date of being placed on the convicted contractors list.

Acknowledged by:

______________________________________________________________________ Firm Name

______________________________________________________________________ Signature

______________________________________________________________________ Name and Title (Print or Type)

______________________________________________________________________ Date

Page 11 of 17

EXHIBIT C NOTIFICATION OF PUBLIC RECORDS LAW PERTAINING TO PUBLIC CONTRACTS AND REQUESTS FOR CONTRACTOR RECORDS PURSUANT TO CHAPTER 119, FLORIDA STATUTES

Pursuant to Chapter 119, Florida Statutes, Contractor [The TLP, Inc.] shall comply with the public records law by keeping and maintaining public records required by the DDA to perform the service.

Upon request from the DDA’s custodian of public records,

Contractor shall provide the DDA with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract. Upon completion of the contract, Contractor shall transfer, at no cost, to the DDA all public records in possession of the Contractor or keep and maintain public records required by the DDA to perform the service.

If the Contractor transfers all public records to the DDA upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the DDA, upon request from the DDAs’ custodian of public records, in a format that is compatible with the information technology systems of the DDA.

IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT OFFICE OF THE DDA LOCATED AT 300 CLEMATIS STREET, SUITE 200, WEST PALM BEACH, FLORIDA 33401, PHONE NUMBER (561) 833-8873, EMAIL ADDRESS: SWILLIAMS@DOWNTOWNWPB.COM .

Acknowledged: Page 12 of 17

____________________________________________________________________________ Firm Name

____________________________________________________________________________ Signature

____________________________________________________________________________ Name and Title (Print or Type)

____________________________________________________________________________ Date

Page 13 of 17

EXHIBIT D DRUG-FREE WORKPLACE

________________________________________________________is workplace and (Company Name)

a

drug-free

has a substance abuse policy in accordance with and pursuant to Section 440.102, Florida Statutes.

Acknowledged by:

______________________________________________________________________ Firm Name

______________________________________________________________________ Signature

______________________________________________________________________ Name and Title (Print or Type)

______________________________________________________________________ Date

Page 14 of 17

EXHIBIT E ANTI-KICKBACK AFFIDAVIT

I, the undersigned hereby duly sworn, depose and say that no portion of the sum herein proposed will be paid to any employees of the West Palm Beach Downtown Development Authority as a commission, kickback, reward of gift, directly or indirectly by me or any member of my firm or by an officer of the corporation.

______________________________________

Name:_________________________________

STATE OF FLORIDA

)

) SS: COUNTY OF PALM BEACH )

Sworn

to

or

affirmed

and

subscribed

_________________________,

before

me

2019,

this

_____

day

of by

______________________________________________________.

Seal

_______________________________________ Notary Public

Personally known ______ OR Produced Identification _____

Type

of

Identification

__________________________________________________________

Page 15 of 17

Produced:

EXHIBIT F APPROVED UNIFORM ARTWORK

APPROVED SHIRT LAYOUTFRONT AND BACK

Khaki or Black Cargo style pants or shorts.

Page 16 of 17

EXHIBIT G DOWNTOWN CLEAN TEAM ZONE MAP

Page 17 of 17

MEMO To:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Mary Hurley Lane Upendo Shabazz Cynthia Nalley Lisa Gerard Joe Chase

From: Raphael Clemente, Executive Director RE:

DDA Boundary Amendment – HB 819

Date: Tuesday, March 19, 2019

As of Monday, March 11, 2019, HB 819 is through the initial steps and has been filed in the House of Representatives with Representative David Silvers is the Bill’s sponsor.

This bill will go before committee next week which is a good indication that it will likely make it to the floor for a vote. Provided this bill is ratified it will become effective as of July 1st of this year with the additional properties to be included as part of the DDA boundary being assessed as such effective for the 2020 calendar year.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com

CityPlace Retail, LLC Property Control # 74 43 43 21 01 021 0050 74 43 43 21 10 072 0091 74 43 43 21 13 001 0010 74 43 43 21 13 001 0020 74 43 43 21 13 002 0010 74 43 43 21 13 003 0010 74 43 43 21 13 003 0020 74 43 43 21 13 003 0030 74 43 43 21 13 003 0070 74 43 43 21 13 003 0080 74 43 43 21 13 004 0010 74 43 43 21 13 004 0020 74 43 43 21 13 004 0070 74 43 43 21 13 004 0080 74 43 43 21 13 016 0020 74 43 43 21 15 001 0010 74 43 43 21 15 001 0020 74 43 43 21 16 000 0010

74 43 43 21 13 004 0090 75 43 43 21 13 004 0100 77 43 43 21 13 005 0000

Block E (ret/flat) Block E (ret/flat) Block A (ret/flat) Block A Block B Block C Block C Block B - conc AMC AMC Block D (Revol/loft-off) Block D pkg Block D pkg Block D pkg Kiosk Retail tower Retail tower Retail Courtyard

2018 Prelim. DDA Portion - DDA - New Assessment Current (1 mil) 1,464,100 1,464 1,100,000 1,100 15,800,000 15,800 2,750 3 27,600,000 27,600 4,300,000 4,300 5,500,000 5,500 3,400,000 3,400 3,600,000 3,600 4,100,000 4,100 9,500,000 9,500 100 100 100 228,559 229 1,200,000 1,200 1,100,000 1,100 750,000 750 19,964 59,681 79,645,709

Macys* Macy's* Publix

2,000,000 2,700,000 3,700,000 88,045,709

2,000 3,700 25,664

2,700 62,381

Total CDD 1,464 1,100 15,800 3 27,600 4,300 5,500 3,400 3,600 4,100 9,500 229 1,200 1,100 750 79,645 2000 2700 3700 88,045

*Does not account for future redevelopment & increase in current assessment

110080

Attachment 3

SPECIFIC DATA USED IN REACHING ESTIMATES: The map below identifies the existing boundary of the West Palm Beach Downtown Development Authority’s district and the areas that are proposed the be added.

Area to be added

MEMO To:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Mary Hurley Lane Upendo Shabazz Cynthia Nalley Lisa Gerard Joe Chase

From: Raphael Clemente, Executive Director RE:

Licensing Agreement for Brightline Property

Date: Tuesday, March 19, 2019

DDA staff has approached Brightline with a request to utilize their property located at 500 Clematis Street for certain activations and programming that will help create a more inviting public realm. The programs that will be undertaken in this location are based on recommendations from Gehl Architects, Jeff Speck, community stakeholders, and DDA staff.

The project intended for this location is a demonstration garden in collaboration with a master gardener and a small storage container for equipment and other necessary items for this project and others that may take place on the 500 Block of Clematis Street.

The proposed agreement will be effective for one year with successive one-year renewals. possible. Staff is requesting board approval for this agreement.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com

LICENSE AGREEMENT THIS LICENSE AGREEMENT (this “Agreement”) is made as of the ___ day of ___________, 2019 (the “Effective Date”), by and between WPB Rosemary LLC, a Delaware limited liability company (“Licensor”), and the West Palm Beach Downtown Development Authority, a governmental authority of the State of Florida (“Licensee”).

R E C I T A L S: WHEREAS, Licensor is the owner of the real property more particularly described in Exhibit A attached hereto (the “Property”).

WHEREAS, Licensee desires to obtain a license from Licensor to utilize a portion of the Property, as more particularly described on Exhibit B (the “Licensed Premises”) for the installation and maintenance of an urban garden and equipment container, and Licensor desires to grant such license to Licensee upon the terms and conditions hereinafter set forth.

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1.

LICENSE; USE. Licensor hereby grants to Licensee a license (the "License") to use the Property for the purpose of installing and maintaining a garden and equipment container and for no other purpose (the "Permitted Use"). Licensee’s use of the Licensed Premises for the Permitted Use shall be in compliance with applicable laws.

2.

TERM. The term of this Agreement shall be for a period of one (1) year following the Effective Date (the “Term”). The Term shall automatically renew for successive one (1) year periods.

Notwithstanding anything contained herein to the contrary, either party may terminate this License upon thirty (30) days prior written notice to the other party. Upon termination of this Agreement, Licensee shall surrender the Licensed Premises to Licensor and Licensee shall, at its sole cost and expense remove the garden and equipment container (together with any other personal property placed thereon) from the Licensed Premises and restore the Licensed Premises to substantially the same condition existing as of the Effective Date. If Licensee has not completed the foregoing removal obligations on or before the tenth (10th) day following the termination of this Agreement, Licensee shall be deemed to have abandoned the garden, equipment container and any other personal property located thereupon, and Licensor may remove and dispose of the same in Licensor’s sole discretion without accounting to Licensee for the value thereof, if any; and upon ten (10) days after receipt of an invoice rendered by Licensor, Licensee shall pay to Licensor the total cost of such removal and restoration.

3.

LICENSEE’S OBLIGATIONS. Licensee shall (i) be solely responsible for all costs and expenses associated with the installation and maintenance of the garden and equipment container on the Licensed Premises, (ii) maintain the garden and equipment container in good order, condition and repair, and (iii) conduct all work in a good workmanlike and lien free manner in compliance with all applicable laws. Licensee shall be solely responsible to obtain, at its sole cost and expense, all permits and approvals from all applicable governmental authorities having jurisdiction in connection with any work to be performed by or through Licensee on the Property. Licensee shall be responsible for all costs and expenses for any damage to the Property and/or improvements thereon caused by the

acts or omissions of its employees, representatives, agents, or contractors. For the Term, Licensee shall pay when due all of the following referred to collectively as “Impositions” and individually as an “Imposition”: (a) all sales, use and similar taxes which at any time may be levied, assessed or payable on account of the license or Licensee’s use of the Licensed Premises, if any; and (b) all charges for utilities and communications services rendered to or used on the Licensed Premises by Licensee, if any. The provisions of this Section shall survive the expiration or termination of this Agreement.

4.

NO REPRESENTATIONS OR WARRANTIES BY LICENSOR. Licensor and its property manager expressly disclaim any responsibility whatsoever for loss or damage to any property located by or through Licensee at the Property. Licensor shall have no responsibility to install or maintain any improvements at the Property. Licensor makes no representation or warranty whatsoever as to the condition of the Property.

5.

INDEMNIFICATION; INSURANCE. Licensee hereby agrees to indemnify, defend and hold harmless Licensor, its parents, subsidiaries and affiliates, and the respective officers, directors, partners, agents employees, successors and assigns of each of the foregoing (collectively, the “Indemnified Parties”), from and against any and all liabilities, damages, claims, costs or expenses whatsoever (including, without limitation, all reasonable attorneys' fees and costs whether suit be brought or any appeals be taken therefrom) to the extent arising from, growing out of or connecting in any way with the use of the Property or the License by or through the Licensee, subject to the monetary limitations set forth in Sec. 768.28(5) of the Florida Statutes. Licensee shall maintain and shall also require all of its contractors, subcontractors, and permitted assigns to maintain at the sole expense of each, throughout the Term, (i) commercial general liability insurance, written on an occurrence basis, with minimum limits of One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) general aggregate, (ii) automobile liability insurance with minimum limits of One Million Dollars ($1,000,000) combined single limit, (iii) workers’ compensation and employer’s liability insurance sufficient to meet the statutory limit of the applicable worker’s compensation law and employer’s liability insurance with minimum limits of Five Hundred Thousand Dollars ($500,000) per occurrence with respect to any employee not covered by workers’ compensation, and (iv) umbrella or excess liability insurance with minimum limits of Five Million Dollars ($5,000,000) per occurrence and in the aggregate, under which policies Licensor (and its successors and assigns). Each Indemnified Party and any holder of a mortgage on the Property shall be named as additional insureds and be entitled to thirty (30) days' prior written notice of any cancellation or modification of said policies. The insurance policies shall provide that they are primary in coverage, regardless of whether or not Licensor has other collectible insurance. Upon request, a certificate or duplicate policy(ies) showing such policy(ies) in force shall be delivered to Licensor, as well as updated or renewed certificates or policies.

6.

CONDEMNATION. If all or any portion of the Property is taken or condemned by the exercise of the power of eminent domain, this Agreement shall terminate at the time an Order of Taking is entered by a court of competent jurisdiction, and Licensee shall have no claim for any losses or damages that it may suffer as a result of such taking.

7.

ASSIGNMENT. Licensee shall not assign this Agreement or its right to the License to any other person or entity.

2

8.

RELATIONSHIP. The relationship between the parties hereto shall constitute that of licensor and licensee, and shall not be construed as that of landlord-tenant, joint venture partners, principal and agent or principal and independent contractor.

9.

DEFAULT. In the event of a default by Licensee, then without prejudice to any other rights that it has pursuant to this Agreement, at law or in equity, Licensor may declare the License and this Agreement immediately terminated and bar Licensee and its employees from further entry into the Property, with or without process of law.

10.

LIENS AND ENCUMBRANCES. Licensee shall: (i) pay all of its contractors, suppliers and employees all amounts owed to them promptly when due, (ii) protect Licensor from all liens for labor performed, materials supplied or used by Licensee and/or any other person in connection with the work undertaken by Licensee on the Property, and (iii) immediately cause to be released and discharged of record, by recording a lien release bond or otherwise, any lien or attachment or encumbrance imposed by any contractor, supplier or other person, firm or corporation, upon the Property or any improvements thereon, by reason of any claim or demand against Licensee or otherwise in connection with any work upon the Property. If any such liens are filed as a result of any work performed by or through Licensee, Licensor may, at its option and without investigating the validity of the same, after five (5) days written notice to Licensee, pay the same and seek reimbursement of such amount from Licensee. The provisions of this Section shall survive the expiration or termination of this Agreement.

LAW. This Agreement and the rights and obligations of the parties hereto shall be 11. governed by and interpreted and enforced in accordance with the laws of the State of Florida.

WAIVER OF JURY TRIAL. THE PARTIES HEREBY KNOWINGLY AND 12 UNCONDITIONALLY, WITH ADVICE OF COUNSEL, WAIVE ANY AND ALL RIGHT TO DEMAND A JURY TRIAL IN ANY ACTION FOR THE INTERPRETATION OR ENFORCEMENT OF THIS AGREEMENT. 13 NOTICES. All notices, requests, demands, and other communications required or permitted to be given under this Agreement shall be in writing and sent by hand delivery, by certified mail/return receipt requested or by Federal Express, or other comparable overnight delivery service, to the addresses set forth below, or such other address as may be provided by notice given in accordance with the foregoing provisions.

Licensor:

WPB Rosemary LLC 117 NE 1st Avenue, 11th Floor Miami, Florida 33132 Attention: Legal Department

Licensee:

West Palm Beach Downtown Development Authority 300 Clematis Street, Suite 200 West Palm Beach, Florida 33401 Attention: Raphael Clemente With copy to: 3

R. Max Lohman, Esq. Lohman Law Group, P.A. 500 S. Australian Avenue Suites 539-540 West Palm Beach, FL 33401 14 ENTIRE AGREEMENT. This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

15 MODIFICATION. Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative of each party.

RADON GAS NOTICE. Radon is a naturally occurring radioactive gas that, when it 16. has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county public health unit.

17.

COUNTERPARTS. This Agreement may be executed simultaneously in counterparts, including by facsimile or electronic signature included in an Adobe PDF file, each of which shall be deemed to be an original and all of which together shall constitute one agreement binding on all parties hereto, notwithstanding that all parties have not signed the same counterpart.

[SIGNATURE PAGES FOLLOW]

4

IN WITNESS WHEREOF, the parties hereto have executed this Agreement.

WITNESSES:

LICENSOR: WPB Rosemary LLC By: ______________________________ Print Name:_______________________ Its: _____________________________

________________________________ Print Name: ______________________

________________________________ Print Name: ______________________

LICENSEE: West Palm Beach Downtown Development Authority By: _____________________________ Print Name: _______________________ Its: ______________________________

________________________________ Print Name: ______________________

________________________________ Print Name: ______________________

5

EXHIBIT A Legal Description of the Property

EXHIBIT B Description of the Licensed Premises

7

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM: Teneka James-Feaman RE:

Branding Services RFP

DATE: Tuesday, March 19, 2019 _____________________________________________________________________________________ The Downtown Development Authority (DDA) has released a Request for Proposal (RFP) for Branding Services. The RFP was released via DemandStar, a link on the DDA website, and advertised in the Palm Beach Post.

The DDA is seeking Proposals from qualified and experienced firms, licensed to practice in the State of Florida, with demonstrated skills and experience in branding services.

The selected vendor will be responsible for: The brand identity for Downtown West Palm Beach should convey the assets and unique qualities of the area and its many offerings in a way that is authentic, concise, and memorable. It will describe who we are, what we do, and why we do it.

The scope of the contract includes the following consulting services: a. Research and Foundation. This task encompasses the initial research necessary to define target audiences, develop a brand positioning statement and test recommended brand concepts using targeted stakeholder groups, surveys, and other methodologies as appropriate. b. Brand and Message Development. In this task, the selected firm will create the messaging, the expression of the brand, and visual elements that will effectively communicate Downtown West Palm Beach District’s identity to target audiences. c. Strategic Brand Implementation and Community Engagement. This task will define the activities designed to effectively establish the Downtown West Palm Beach District’s new brand identity, as well as identify ongoing strategies for communicating, maintaining, and enhancing the brand’s value over the first three years following introduction.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com

For this project the DDA has budgeted $50,000. Future budget allocations will be dependent on specific initiatives developed in partnership with the selected agency.

The RFP schedule is as follows: RFP published – March 11, 2019 Last Day for receipt of written questions – March 29, 2019 3:00 P.M. Addendum issued (if applicable)- April 4, 2019 5:00 P.M. RFP Due date – April 9, 2019 3:00 P.M. Evaluation Committee Meeting – Week of April 15, 2019 Presentations for Approval – May 21, 2019 Selection Committee for this RFP process includes: Cristyle Egitto: Eat Palm Beach County, Influencer Mary Pinak: City of West Palm Beach Gus Leotta: Downtown Resident Kaylyn Kaiser: Residential Broker, Modern Living Jessica Prugh: Founder and Executive Editor, The Art Hive Magazine The Selection Committee will rank each proposer based on the following scale: Each proposer was evaluated based on the following: _25_ points Organizational Overview: Experience, Strength, and Qualifications of Firm as it relates to this solicitation __5_ points Local Preference: Businesses located within the DDA District will be afforded 5 additional points _40_ points.

Strategy and Program Development: Firm’s Technical Response to RFP’s Scope of Services _30_ points.

Fee Information: Fee Proposal The RFP process allows for up to three to present to the Board for final decision. The presentations will be at the May 2019 DDA Board meeting.

At the May board meeting, staff will be requesting that the DDA Board award the contract for Branding Services and execute an agreement.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com