REGULAR BOARD MEETING AGENDA
Downtown Development Authority Tuesday, October 20, 2026 8:30 AM 107 S. Olive Avenue, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA Dial: +1 301 715 8592 Webinar ID: 833 9247 1797 CALL TO ORDER
Peter Cruise
PUBLIC COMMENTS AND QUESTIONS
Peter Cruise
CONSENT CALENDAR (Action Required)
Peter Cruise
• • • •
Minutes of 1st Budget Hearing September 10, 2026 Minutes of Regular Board Meeting September 15, 2026 Minutes of 2nd Budget Hearing September 22, 2026 Financial Statements of September 30, 2026
PRESENTATIONS • City WPB Mobility
Jessica Keller
OLD BUSINESS • Trash Can Replacement • Business Incentive Program Review
Catherine Ast Teneka James-Feaman
NEW BUSINESS • City WPB Outreach ILA • District Tour – Strategic Plan
Teneka James-Feaman Teneka James-Feaman
ANNOUNCEMENTS
Teneka James-Feaman
ADJOURNMENT
Peter Cruise
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
MINUTES First Public Budget Hearing Downtown Development Authority Thursday, September 10, 2026, at 5:05PM Downtown Development Authority 107 S Olive suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/dda/board-meetings/ ATTENDANCE Board Members in attendance: Chair Peter Cruise, Vice Chair Daryl Houston, Craig Glover, Kasia Marczyk, and Jordan Rathlev (virtual). DDA Staff in attendance: Teneka James-Feaman, Samantha Moore, Tiffany Faublas, Sherryl Muriente, and Janice Rustin LLW. Guests in attendance: Nathan Polselli, Jannie Matheson. CALL TO ORDER Cruise called the meeting to order at 5:05 PM. STAFF PRESENTATION OF PROPOSED MILLAGE RATE AND TENTATIVE BUDGET Rustin announced that in July, the DDA set the proposed millage rate at 2.0000 mills, which would result in a 2.10% increase in millage from the rolled back rate (1.9588) necessary to fund the budget. Rustin stated that subsequent to that time, the DDA Board has continued to refine its budget, and staff is now proposing that the DDA set its millage rate at 0.9700 mill, which would result in a 50.48% decrease in millage from the rolled back rate (1.9588) necessary to fund the budget. James-Feaman reviewed the attached summary of the FY 2026-2027 Budget with the board. The Board had no edits to the tentative budget and no questions. PUBLIC COMMENTS AND QUESTIONS Matheson had a comment about budget items, ambassadors, and police. She suggested considering additional funding for policing, particularly during evening and weekend hours, to address downtown safety concerns. James-Feaman clarified that the policing allocation supplements existing West Palm Beach Police Department services and includes funding for police overtime and the Homeless Outreach Team. James-Feaman also explained that the Ambassador Program provides safety, cleaning, maintenance, and outreach services throughout downtown. ADOPTION OF PROPOSED MILLAGE RATE FOR FISCAL YEAR 2026-2027 Cruise called for a motion on the Adoption of the Proposed Millage Rate for Fiscal Year 2026-2027. Marczyk made the following motion: I move that the proposed millage rate for Fiscal Year 20262027 be set at 0.9700 mill. Houston seconded the motion. The motion passed unanimously. ADOPTION OF TENTATIVE BUDGET FOR FISCAL YEAR 2026-2027 Cruise called for a motion for the adoption of the Tentative Budget for Fiscal Year 2026-2027. 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Glover made the following motion: I move the adoption of the Fiscal Year 2026-2027 tentative budget as presented. Houston seconded the motion. The motion passed unanimously. ANNOUNCEMENT OF FINAL HEARING Cruise announced that the final budget hearing will be held on Tuesday, September 22, 2026, at 5:05 PM at the Downtown Development Authority of West Palm Beach located at 107 S. Olive Ave. Suites 200 West Palm Beach, FL 33401. ADJOURNMENT There being no further business to discuss, Cruise called for a motion to adjourn the meeting. Glover made a motion to adjourn the meeting at 5:18pm. Houston seconded the motion. The motion passed unanimously.
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
REGULAR BOARD MEETING MINUTES Downtown Development Authority Tuesday, September 15, 2026, 8:30 AM 107 S. Olive Avenue, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/dda/board-meetings/ ATTENDANCE DDA Board members in attendance Chair Peter Cruise, Vice Chair Daryl Houston, Craig Glover, Kasia Marczyk, Bernardo Neto, Jordan Rathlev (remote. DDA Staff in attendance Teneka James-Feaman, Samantha Moore, Marley Angervil, Tiffany Faublas, Catherine Ast, Sabrina Lolo, Sherryl Muriente and Janice Rustin LLW. Guests: Jesse Kubicer, Tyler Woolsey, Jannie Gerds. CALL TO ORDER Cruise called the meeting to order at 8:35am. PUBLIC COMMENTS Gerds made a public comment and addressed the Board regarding ongoing noise disturbances caused by vehicles and motorcycles, particularly during late-night and early-morning hours. Gerds discussed efforts to address the issue with the City, law enforcement, and other officials and requested that the DDA consider supporting a new downtown noise study. Gerds noted that the previous downtown noise assessment was conducted in 2014 and that a more recent estimate for a new study was approximately $20,000. Neto made a motion to explore options for the noise study. Houston seconded the motion, the motion passed unanimously. Executive Director's Report James-Feaman provided the Board with several downtown updates and advised that a quarterly synopsis would also be distributed to Board members. James-Feaman discussed current business vacancies along Clematis Street and opportunities for the DDA to take a different approach to business recruitment and retention. Discussion included the possibility of conducting a broader real estate study to better understand vacancies, market conditions, potential incentives, and opportunities to attract businesses that complement the downtown district. James-Feaman reported that staff is exploring a valet operation on Datura Street and awaiting an additional proposal. The proposed location would utilize a property that is primarily active during daytime business hours, allowing the space to support evening valet operations while helping reduce traffic impacts along Clematis Street. Additional updates included a paid internship opportunity being coordinated through Government Relations, discussions with the State Attorney’s Office regarding the repeat offender program, and continued coordination regarding housing services near 7th Street and Sapodilla Avenue. The Board discussed the need for clear information regarding West Palm Move, including routes, stops, and how downtown users can access the service. Staff advised that once complete information is received from the City, the DDA will assist with communicating and simplifying the information for downtown stakeholders and the public. 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
CONSENT CALENDAR Minutes of Regular Board Meeting August 18, 2026 Financial Statements of August 31, 2026 Houston made a motion to approve the Consent Calendar. Neto seconded the motion, the motion passed unanimously. PRESENTATIONS PR/Communications update Faublas provided an update on the DDA’s communications, marketing, public relations, and digital outreach efforts. The presentation highlighted the use of newsletters, social media, blogs, earned media, and other digital content to promote downtown businesses, events, resources, and activities. Faublas discussed the DDA’s use of longer form blog content to highlight downtown amenities and resources that may not be suitable for traditional social media posts. Recent content included features on resources available through the Mandel Public Library, downtown rooftop destinations, restaurants, and seasonal initiatives such as Flavor South Florida. Staff also discussed the rollout of a new communications plan beginning in October, which will include opportunities such as an open house and additional stakeholder outreach. Okeechobee Corridor project Woosley presented an overview of the proposed Okeechobee Corridor Project and requested the Board’s consideration of a letter of support. The presentation discussed a proposed future land use and zoning change for property located along the Okeechobee Boulevard corridor, just outside the DDA’s boundaries. The proposal is intended to allow future redevelopment of the property while establishing development standards and limitations. The presentation also addressed traffic concerns surrounding Okeechobee Boulevard, Dixie Highway, and Quadrille Boulevard. A proposed mitigation measure would include extending Quadrille Boulevard south through a portion of the property to Dixie Highway. Woosley explained that the proposed connection could redirect some traffic away from the congested Okeechobee Boulevard/Dixie Highway intersection. Implementation would require coordination and approvals involving the City, Palm Beach County, and FDOT. Board members discussed traffic impacts and questioned the DDA’s role in supporting a project located outside its district boundaries. While the Board thanked Woosley for the presentation and information, members expressed concern that issuing a letter of support for a project outside the DDA boundaries could establish a precedent for similar requests. The Board emphasized that there remains significant work and investment needed within the DDA district itself. NEW BUSINESS Trash Can Replacement Ast presented a request to continue replacing deteriorated trash cans throughout the downtown district. Ast explained that approximately 150 additional cans had been identified for eventual replacement and proposed replacing approximately 50 during the next phase. Many of the existing cans are rusted, damaged, broken, or inconsistent in style, creating both maintenance and aesthetic concerns. The Board discussed the expected lifespan and durability of the proposed metal trash cans and expressed concern about making a significant investment that may require replacement again within a short period. The Board requested 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
that staff explore more durable, longer lasting alternatives and consider whether another material or color could be used. The Board also discussed opportunities to incorporate DDA or downtown branding into the Trash cans. Ast explained that changes to the currently approved trash can design would need to go through the City’s approval process. This led to broader discussion regarding the length of time required to obtain City approval for DDA improvements and whether a more streamlined process could be established for DDA funded or DDA supported initiatives. The Board requested additional information regarding the City’s approval process and anticipated timeline before moving forward with the purchase. The item was tabled, and staff will return to the Board with additional information and options. Budget Amendment Resolution No. 03-2026 James-Feaman presented an amendment to the adopted Fiscal Year 2025–2026 Budget based on the final certified property values. James-Feaman explained that the final values resulted in an approximately $77,000 reduction in revenue from the CRA, requiring staff to adjust revenue projections, TIF revenue, and corresponding budget allocations. The overall FY 2025–2026 Budget was therefore reduced by approximately $77,000. Rustin read the budget resolution into the record as a resolution of the West Palm Beach Downtown Development Authority amending the adopted Fiscal Year 2025–2026 Budget, providing an effective date, and for other purposes. Neto made a motion to approve the Fiscal Year 2025-2026 Budget Amendment Resolution No. 03 - 2026. Glover seconded the Motion; the motion passed unanimously. ANNOUNCEMENTS James-Feaman reminded the Board of the upcoming PARK(ing) Day event to be held in the 300 block of Clematis Street. The event will temporarily transform several parking spaces into beautified and activated public spaces during the afternoon. Additional event information and invitations will be distributed to Board members. ADJOURNMENT There being no further business, Cruise adjourned the meeting 10:22 a.m.
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
MINUTES Final Public Budget Hearing Downtown Development Authority Tuesday, September 22, 2026 at 5:05 PM Downtown Development Authority 107 S Olive Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/dda/board-meetings/ ATTENDANCE Board Members in attendance: Chairman Peter Cruise, Vice Chairman Daryl Houston, Craig Glover, Kasia Marczyk and Jordan Rathlev (Virtual). DDA staff in attendance included Teneka James-Feaman, Samantha Moore, Marley Angervil, Catherine Ast, Sherryl Muriente, Sabrina Lolo Webb, and Attorney Weiser-Dalton LLW. CALL TO ORDER Cruise called the meeting to order at 5:05 PM. STAFF PRESENTATION OF PROPOSED MILLAGE RATE AND TENTATIVE BUDGET Weiser-Dalton announced that the proposed millage rate of 0.9700 mill necessary to fund the budget is a 50.48% decrease from the rolled back rate of 1.9588 mills. PUBLIC COMMENTS AND QUESTIONS There were no public comments or questions. Cruise announced that the public portion of the meeting is closed. ADOPTION OF RESOLUTION 04-2026 SETTING FINAL MILLAGE RATE FOR FISCAL YEAR 2026-2027 Weiser-Dalton stated that the West Palm Beach Downtown Development Authority’s rolled back rate is 1.9588 mills. The Downtown Development Authority is levying ad valorem taxes at a millage rate of 0.9700 mill, which is a 50.48% decrease from the roll back rate. Weiser-Dalton announced Resolution No. 04-2026 is a Resolution of the West Palm Beach Downtown Development Authority adopting a final millage rate for Fiscal Year 2026-2027; providing an effective date; and for other purposes. Cruise called for a motion on the Adoption of the Proposed Millage Rate for Fiscal Year 2026-2027. Marczyk made a motion to adopt Resolution 04-2026, setting the millage rate for Fiscal Year 2026-2027 at 0.9700 mill. Houston seconded the motion. The motion passed unanimously. ADOPTION OF RESOLUTION 05-2026 FINAL BUDGET FOR FISCAL YEAR 2026-2027 Weiser-Dalton announced Resolution No. 05-2026, a Resolution of the West Palm Beach Downtown Development Authority adopting a Final 2026 – 2027 Fiscal Year budget; providing an effective date; and for other purposes. Cruise called for a motion for the adoption of the Final Budget for Fiscal Year 20262027. 107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Glover made a motion to approve Resolution 05-2026, adopting the final budget for Fiscal Year 2026-2027. Houston seconded the motion. The motion passed unanimously. ADJOURNMENT There being no further business to discuss; Cruise adjourned the meeting at 5:09pm.
107 S. Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Board Financials West Palm Beach Downtown Development Authority For the Period Ending September 30, 2026
Prepared on
October 14, 2026
No CPA provides any assurance on these financial statements.
Table of Contents Balance Sheet Comparison ...................................................................................................................................3 YTD Actual vs Total Yearly budget........................................................................................................................4
2/6
Balance Sheet Comparison As of September 30, 2026
Total As of Sep 30, 2026
As of Sep 30, 2025 (PY)
1,358,524.50 2,126,779.89
364,935.57 3,049,361.08
3,485,304.39
3,414,296.65
50.00 0.00 861.04 0.00 96.08 8,508.45
50.00 74,414.00 861.04 22,025.97 4,388.67
Total Other Current Assets
9,515.57
101,739.68
Total Current Assets Other Assets 1530 Lease Security Deposit
3,494,819.96
3,516,036.33
23,000.00
23,000.00
ASSETS Current Assets Bank Accounts 1010 PNC Bank Operating 1300 PNC Investment Management Acct Total Bank Accounts Other Current Assets 1050 Petty Cash 1150 Prepaid Expenses 1155 Due from Employees 1160 Due from DDA/City Interlocal Reimbursements 1250 Interest Income Receivable QuickBooks Tax Holding Account
Total Other Assets
23,000.00
23,000.00
$3,517,819.96
$3,539,036.33
482,295.03
784,300.73
482,295.03
784,300.73
24000 Payroll Liabilities 25000 Due to Lincoln National 25100 Vision Premium Payable 25200 Suppl Med Ins. Premium Payable 25300 Flexible Spending Withholding
8,508.45 69.13 0.04 387.74 1,017.70
0.00 0.00 0.00 387.74 1,298.33
Total Other Current Liabilities
9,983.06
1,686.07
492,278.09
785,986.80
492,278.09
785,986.80
2,753,049.53 272,492.34
3,206,789.88 -453,740.35
3,025,541.87
2,753,049.53
$3,517,819.96
$3,539,036.33
TOTAL ASSETS LIABILITIES AND EQUITY Liabilities Current Liabilities Accounts Payable 20000 *Accounts Payable Total Accounts Payable Other Current Liabilities
Total Current Liabilities Total Liabilities Equity 32000 Fund Balance Net Income Total Equity TOTAL LIABILITIES AND EQUITY
No CPA provides any assurance on these financial statements.
3/6
YTD Actual vs Total Yearly budget October 2025 - September 2026
Total INCOME 4010 Tax Revenues 4020 TIF 4030 DDA/CRA Interlocal 4032 DDA/City Interlocal Reimbursements 4070 Grants and Contributions 4071 Fees and Services 4900 Interest Income
Actual
Budget
over Budget
% of Budget
4,060,624 -3,820,924 8,065,638 63,174
63,174 0 -1 -214,826 -40,000 -200 -16,874
102.00 % 100.00 % 100.00 % 23.00 %
83,126
3,997,450 -3,820,924 8,065,639 278,000 40,000 200 100,000
Total Income
8,451,638
8,660,365
-208,727
98.00 %
GROSS PROFIT
8,451,638
8,660,365
-208,727
98.00 %
1,202,875
-1,202,875 775,682 56,198 76,578 3,860 59,521 8,037
979,877 52,760 210,291 30,946 25,104
1,202,875 58,000 250,000 31,000 47,000 239,626
-222,998 -5,240 -39,709 -54 -21,896 -239,626
81.00 % 91.00 % 84.00 % 100.00 % 53.00 %
2,450
15,000
-12,550
16.00 %
7,500 10,606 31,428 276,976 122,104
18,000 60,000 110,000 350,000 150,000
-10,500 -49,394 -78,572 -73,024 -27,896
42.00 % 18.00 % 29.00 % 79.00 % 81.00 %
451,065
703,000
-251,935
64.00 %
333,350 126,475 7,900 129,810 73,713 79,820 62,734
425,000 185,000 20,000 175,000 75,000 80,000 100,000
-91,650 -58,525 -12,100 -45,190 -1,287 -180 -37,266
78.00 % 68.00 % 39.00 % 74.00 % 98.00 % 100.00 % 63.00 %
EXPENSES 7000 Personnel Expense 6610-01 Salary 6610-03 Payroll Taxes 6610-06 Retirement - Pension 700100 Dental Insurance 700200 Health Insurance 700300 LIfe and Disability and ADD Total 7000 Personnel Expense 7100-00 Insurance Expense 7200 Rent Expense 7300 Tax Collection 7800 Travel and Training 7900 Reserves Business Development 6140 Grand Open/New Business 6195 Leasing/Brokers Meeting 6230 Business Training and Support 6240 Facade Improvements 6321 Property and Business Incentives 6330 Business Partnerships Total Business Development Communications / Public Relations 6120 Advertising 6122 Public Relations 6190 Retail Promotion 6210 Community & Cultural Promotion 6235 Value Added Programs 6300 Collateral Materials 7700 Communication Programs, Equipment & Web
No CPA provides any assurance on these financial statements.
775,682 56,198 76,578 3,860 59,521 8,037
83.00 %
4/6
Total Actual
Budget
over Budget
% of Budget
813,802
1,060,000
-246,198
77.00 %
227,407 468,712
250,000 800,000
-22,594 -331,289
91.00 % 59.00 %
669,075 9,707 1,254,160
953,000 124,000 2,000,000
-283,925 -114,293 -745,840
70.00 % 8.00 % 63.00 %
2,629,060
4,127,000
-1,497,940
64.00 %
25,541 10,000
45,000
-19,459 10,000
57.00 %
35,541 403 40,471
45,000 2,000 55,000
-9,459 -1,597 -14,529
79.00 % 20.00 % 74.00 %
Total General Office Operations 6420 Dues 6430 Hospitality 6440 Board Meeting 6460 Telephone Expense
76,414
102,000
-25,586
75.00 %
4,128 1,319 2,272 5,694
12,000 6,000 3,000 7,000
-7,872 -4,681 -728 -1,306
34.00 % 22.00 % 76.00 % 81.00 %
Total Operations Professional Services 6241 Studies and Surveys 6510 Accounting 6520 Audit 6530 Legal 6540 Professional Service
13,412
28,000
-14,588
48.00 %
64,000 30,000 21,500 96,750 11,669
80,000 36,000 21,500 100,000 45,000
-16,000 -6,000 0 -3,250 -33,331
80.00 % 83.00 % 100.00 % 97.00 % 26.00 %
Total Professional Services
223,919
282,500
-58,581
79.00 %
147,103 533,898 1,214,153 777,342
150,000 600,000 1,595,000 800,000
-2,897 -66,102 -380,847 -22,658
98.00 % 89.00 % 76.00 % 97.00 %
2,672,496
3,145,000
-472,504
85.00 %
8,179,146
11,276,001
-3,096,855
73.00 %
272,492
-2,615,636
2,888,128
-10.00 %
848,857 1,766,779
-848,857 -1,766,779
Total Communications / Public Relations District Services 6220 Holiday Lights 6236 Pressure Washing & Maintenance 6270 Landscaping 6290 Public Space Enhancement 6295 Clean Team Total District Services General Office 6010 General Office Expense 60500 Investment Expenses Total 6010 General Office Expense 6030 General Postage 6040 Equipment, Computers, Programs
Public Realm 6372 Placemaking Programs 7500 Transportation 7600 Downtown Ambassador Program 7610 Community Outreach & Policing Total Public Realm Total Expenses NET OPERATING INCOME OTHER INCOME 4210 DDA Carryforward 4230 CRA Carryforward Total Other Income
0
2,615,636
-2,615,636
0%
NET OTHER INCOME
0
2,615,636
-2,615,636
0.00 %
$272,492
$0
$272,492
0%
NET INCOME
No CPA provides any assurance on these financial statements.
5/6
No CPA provides any assurance on these financial statements.
6/6
MEMO DDA Board Peter Cruise, Chairman Daryl Houston, Vice Chairman Craig Glover Kasia Marcyzk Bernardo Neto Jordan Rathlev
TO:
FROM: Catherine Ast, District Services Manager RE:
Trash Can Replacement Project – Phase 2 Follow Up
DATE: Tuesday, October 20, 2026
_________________________________________________________________________________________
In response to the Board’s direction to review the City’s “Face of the City” approval process and explore alternative trash can options, staff has gathered the following information for the Board’s consideration. Face of the City process is six months to one year and involves these steps: Development Review and Approval Process 1. Initial Application Submittal • Application is submitted for an initial 30-day completeness review to confirm all required documents and materials have been provided. 2. Plans & Plats Review Committee (PPRC) – If Required • • • •
Once the application is deemed complete, it will proceed to the next available PPRC meeting, if applicable. PPRC meetings are generally held on the 2nd and 4th Thursdays of the month, although meeting frequency may vary. Applicants should anticipate approximately 1–3 rounds of resubmittals, depending on comments received. Each resubmittal is subject to a 14-day review period to address committee comments and resolve concerns identified by affected City departments.
3. Downtown Action Committee (DAC) Review • Once all departmental reviews and comments have been satisfactorily addressed, the application will be scheduled for the next available DAC hearing. • DAC meetings are generally held on the 2nd Wednesday of each month.
107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com
4. City Commission Review • Following DAC review, the application will proceed to the next available City Commission reading, generally anticipated in the following month. Important Note: The overall review and approval timeline may vary depending on application completeness, the number of required resubmittals, departmental comments, and committee meeting schedules. Staff is currently evaluating several options like the existing trash cans throughout the district. We are also exploring protective coatings and alternative materials to improve durability, extend their lifespan, and preserve their appearance over time.
107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com
MEMO TO:
DDA Board Peter Cruise, Chairman Daryl Houston, Vice Chairman Craig Glover Kasia Marcyzk Bernardo Neto Jordan Rathlev
FROM: Teneka James-Feaman, Executive Director RE:
Business Incentive
DATE: October 20, 2026
_________________________________________________________________________________________
At the December Board meeting, the Board recommended pausing the DDA's Business Incentive Grant Program to allow for a comprehensive review of its structure, eligibility requirements, and overall effectiveness. As part of this recommendation, the Board directed the Executive Director to evaluate the existing program, research comparable incentive programs offered by other downtown development organizations and identify opportunities to strengthen the DDA's approach to supporting businesses and commercial properties within the district. The intent of this review is to ensure that the program remains responsive to the evolving needs of Downtown West Palm Beach (DDA District) and that available funding is strategically directed toward businesses and properties that would benefit most from financial assistance. Staff will present an overview of the current Business Incentive Grant Program, findings from the program review, and proposed recommendations for consideration by the Board. Recommended Action: The presentation is intended to solicit Board feedback and direction regarding proposed modifications to the Business Incentive Grant Program.
107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com
MEMO TO:
DDA Board Peter Cruise, Chairman Daryl Houston, Vice Chairman Craig Glover Kasia Marcyzk Bernardo Neto Jordan Rathlev
FROM: Teneka James-Feaman, Executive Director RE:
Homeless Outreach Team Interlocal Agreement
DATE: Tuesday, October 20, 2026
_________________________________________________________________________________________
Background In February 2026, the Downtown Development Authority (DDA) Board approved the continuation of its partnership with the City of West Palm Beach’s Homeless Outreach Team to provide coordinated outreach services to individuals experiencing homelessness within the DDA District. This partnership builds upon the Interlocal Agreement (ILA) originally approved in 2024, which established a collaborative, service-oriented approach focused on engagement, connecting individuals to available resources, and supporting long-term stabilization. In accordance with the Board's February approval and the adopted FY 2026–2027 budget, the DDA and the City have prepared an updated ILA outlining the funding and services dedicated specifically to individuals experiencing homelessness within the DDA District. Through this partnership, the DDA continues to support: • Increased outreach and engagement with individuals experiencing homelessness within the DDA District. • Enhanced coordination among the City's Homeless Outreach Team, DDA Ambassadors, law enforcement, and community service providers. • Greater access to shelter, treatment, supportive housing, and other essential services. • A coordinated, compassionate, and solution-oriented approach to addressing homelessness in Downtown West Palm Beach. The updated ILA is attached for the Board's review and consideration. 107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com
Staff Recommendation Staff recommends that the Board approve the updated Interlocal Agreement between the DDA and the City of West Palm Beach for homeless outreach services within the DDA District, authorizing funding in the amount of $150,000, as previously approved in the FY 2026–2027 budget.
107 S Olive Avenue, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 - DowntownWPB.com
INTERLOCAL AGREEMENT BETWEEN THE CITY OF WEST PALM BEACH AND THE WEST PALM BEACH DOWNTOWN DEVELOPMNT AUTHORITY REGARDING FUNDING FOR HOMELESS OUTREACH SERVICES WPB No. 37908
THIS INTERLOCAL AGREEMENT (the “Agreement”) by and between the CITY OF WEST PALM BEACH, a municipal corporation organized under the laws of the State of Florida (the “City”) and WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY, a special district established under the laws of the State of Florida, whose address is 107 S. Olive Ave, Suite 200, West Palm Beach, Florida 33401-5322 (the “DDA”); WHEREAS, the City and the DDA have previously collaborated to address the growing need for coordinated outreach efforts for the homeless within the downtown DDA District; and WHEREAS, one of the goals of the DDA’s 2024-2029 Work Plan, approved by the City Commission by Resolution No. 234-24, is to assist persons experiencing homelessness within the Downtown West Palm Beach District by improving outreach, support, and/or other resources for homeless individuals within the Downtown area of West Palm Beach, fostering a safer, more inclusive community for all stakeholders; and WHEREAS, the City’s Housing and Community Development Department includes a Homeless Outreach Team consisting of numerous full-time employees dedicated to providing homeless or homeless prevention services; and WHEREAS, the DDA desires to provide funding to the City, pursuant to the terms and conditions of this Agreement, to assist the Housing and Community Development Division in providing its homeless or homeless prevention services in an amount of $150,000 for the 20262027 fiscal year to support these outreach efforts and improve engagement strategies aimed at transitioning individuals off the streets and into services and housing; and WHEREAS, the DDA desires to provide funding to the City, pursuant to the terms and conditions of this Agreement, to assist the Housing and Community Development Division in providing its homeless or homeless prevention services in an amount up to $150,000 for the 20272028 fiscal year to support these outreach efforts and improve engagement strategies aimed at transitioning individuals off the streets and into services and housing subject to annual budget approval and appropriation by the DDA; and WHEREAS, the DDA Board finds that this Agreement serves a public purpose, is consistent with the DDA Charter, and conforms with the requirements of Florida law NOW, THEREFORE, in consideration of this Agreement and other good and valuable consideration, receipt and sufficiency of which is hereby mutually acknowledged, the parties resolve and agree as follows:
37908 101326
1
SECTION 1: 1.1
INCORPORATION OF RECITALS
The recitals set forth above are incorporated herein and made a part of this Agreement.
SECTION 2:
TERM OF AGREEMENT
2.1
This Agreement shall be retroactively effective to October 1, 2026.
2.2
This Agreement shall remain effective through September 30, 2028.
SECTION 3: HOMELESS OUTREACH SERVICES 3.1
This Agreement shall be applicable to the outreach services to be provided by the City to assist persons experiencing homelessness with funding to find a place to stay, transportation to shelter, and/or other support services, as set forth in Exhibit “A” (the “Outreach Services”).
SECTION 4: DDA’s OBLIGATIONS 4.1
The DDA agrees to provide funding to the City in an amount not to exceed $150,000 per fiscal year during the term of this Agreement (“Funding Amount”) in order to support the City’s Outreach Services
4.2
Provided such funding is budgeted and appropriated, the DDA will fund amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) in fiscal year 2027-2028 to fund the Outreach Services provided by the City.
SECTION 5: CITY’S OBLIGATIONS 5.1
The City shall the homeless Outreach Services in accordance with the Scope of Services set forth in Exhibit A.
5.2
The City shall utilize the funding received from the DDA pursuant to this Agreement solely for funding the homeless Outreach Services provided by the City, and for no other purposes.
5.3
The City shall submit to the DDA a monthly written report and quarterly update as further described in Exhibit “B” by the end of each quarter of the DDA’s fiscal year. Additionally, the City shall submit an invoice for its services to the DDA quarterly. The City acknowledges that failure to submit required reports, updates, and invoices in a timely and complete manner may result in DDA withholding scheduled disbursements until compliance is achieved.
SECTION 6: DISBURSEMENT SCHEDULE 6.1
Upon receipt of each written quarterly report and an invoice from the City, the DDA shall remit payments to the City, in an amount not to exceed that year’s Funding Amount of One Hundred Fifty Thousand Dollars ($150,000.00) for Fiscal Year 26/27, to support the City’s Homeless and Homeless Outreach services. This Funding Amount will be divided proportionally across the quarters of Fiscal Year 26/27.
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6.2
Beginning Fiscal Year 26/27, the DDA shall approve a Funding Amount in an amount not to exceed total of One Hundred Fifty Thousand Dollars ($150,000.00). This Funding Amount will be divided proportionally across the quarters of Fiscal Year 26/27. Upon receipt of each written quarterly report and an invoice from the City, the DDA shall remit payments to the City.
SECTION 7: TERMINATION 7.1
If the DDA determines that the City is not using the Funding Amount to further the DDA’s goals and objectives, the DDA shall provide written notice to the City of such deficiency(ies), and the City shall have seven (7) days from the effective date of the notice to cure the deficiency(ies) to the satisfaction of the DDA. Should the City fail to cure such deficiency(ies) to the satisfaction of the DDA, the DDA Board has the right to terminate the Agreement immediately after delivery of written notice to the City. Furthermore, the DDA may, in its sole and absolute discretion, cease future payments, and recoup all funds already disbursed under this Agreement. The DDA Board shall have sole and absolute discretion with respect to the determination as to whether the City is furthering the DDA’s goals and objectives.
7.2
The DDA, in its sole and absolute discretion, reserves the right to terminate this Agreement without cause upon 30 days written notice to the City. Upon receipt or effectiveness of such notice, the DDA shall not provide any additional funds from the DDA. In no way shall the DDA be subjected to any liability or exposure for the termination of this Agreement under this Section.
SECTION 8:
GENERAL PROVISIONS
8.1
Books and Records. The City and the DDA each shall maintain their own records and documents associated with this Agreement in accordance with the requirements set forth in Chapter 119, Florida Statutes. All such records shall be adequate to justify all charges, expenses, and costs incurred in accordance with generally accepted accounting principles. The DDA and the City shall have access to the other party's books, records and documents as required in this Agreement for the purpose of inspection or audit during normal business hours during the term of this Agreement and at least one year after the termination of the Agreement. This Section 7.1 shall survive the termination of this Agreement.
8.2
Assignment. This Agreement may not be assigned or transferred.
8.3
Notices. Any notices required by this Agreement shall be in writing and shall be (as elected by the party giving such notice) hand delivered by messenger, or alternatively, may be sent by U.S. certified mail, return receipt requested. Notices shall be provided to the following: As to the City: City of West Palm Beach Attention: City Administrator City Hall – 401 Clematis Street (33401) West Palm Beach, Florida 33401 with a copy to: West Palm Beach City Attorney’s Office City Hall – 401 Clematis Street (33401) P.O. Box 3366
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West Palm Beach, Florida 33402-3366 As to the DDA: West Palm Beach Downtown Development Authority 107 S. Olive Avenue, Suite 200 West Palm Beach, Florida 33401 Attention: Executive Director With a copy to Legal Counsel Janice Rustin, Esq Lewis, Longman & Walker, PA 360 S. Rosemary Avenue, Suite 1100 West Palm Beach, FL 33401 The effective date of any notice shall be the date of delivery of the notice if by personal delivery (provided a receipt is obtained), courier service (provided a receipt is obtained) or prepaid overnight delivery service; or, if mailed, upon the date which the return receipt is signed or delivery is refused, or the notice is designated by the postal authorities as nondeliverable, as the case may be. 8.4
Liability. No party shall be deemed to assume any liability for the negligent or wrongful acts or omissions of another party. Nothing contained herein shall be construed as a waiver by a party of the liability limits established in Section 768.28 of the Florida Statutes..
8.5
Non-Discrimination. The parties agree no person shall on the grounds of race, color, religion, sex, gender identity or expressions, genetic information, national origin, age, disability, familial status, marital status or sexual orientation be excluded from the benefits of or be subjected to any form of discrimination under any activity carried out by the performance of this Agreement.
8.6
No General Obligation. Nothing contained in this Agreement shall constitute or create a lien or be construed or deemed to constitute or create a lien, either legal or equitable, on any of the City’s or the DDA’s revenues or funds. No person shall ever have the right to compel any exercise of the ad valorem taxing power of the DDA or City to make the payments herein provided against any property of the City or the DDA, nor shall this Agreement constitute a charge, lien or encumbrance, either legal or equitable, upon any property or funds of the City or the DDA, except as expressly herein provided.
8.7
No Third Party Rights. This Agreement is solely for the benefit of the City and the DDA and no third party shall be deemed to have any rights hereunder.
8.8
Litigation; Venue; Waiver of Jury. This Agreement shall be governed by and in accordance with the Laws of Florida. The venue for any action arising from this Agreement shall be in Palm Beach County, Florida. TO ENCOURAGE PROMPT AND EQUITABLE RESOLUTION OF ANY LITIGATION, EACH PARTY HEREBY WAIVES ITS RIGHTS TO A TRIAL BY JURY IN ANY LITIGATION RELATED TO THIS AGREEMENT.
8.9
Conflicts. To the extent this Agreement conflicts with any prior Agreement between or among the parties, this Agreement shall govern and prevail.
8.10
Waiver. It is hereby agreed to by the parties that no waiver of breach of any of the covenants or provisions of this Agreement shall be construed to be a waiver of any succeeding breach
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of the same or any covenant. 8.11
Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be an original, but together such counterparts shall constitute only one instrument.
8.12
Entire Agreement. This Agreement expresses the entire agreement of the parties, and no party shall be bound by any promises or representations, verbal or written, made prior to the date hereof which are not incorporated herein.
8.13
Effective Date. This Agreement shall become effective retroactively to October 1, 2026, after the execution by the proper officers of the City and the DDA.
IN WITNESS WHEREOF, the parties hereto have executed this INTERLOCAL AGREEMENT BETWEEN THE CITY OF WEST PALM BEACH AND THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY REGARDING FUNDING FOR HOMELESS OUTREACH SERVICES WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY Attest:____________________________ Teneka James, Executive Director
By:________________________________ Peter Cruise, Ph.D., Chair
DDA General Counsel Approved as to form and legal sufficiency By:_______________________ CITY OF WEST PALM BEACH ATTEST: City Clerk CITY ATTORNEY’S OFFICE Approved as to form and legality
By:
Keith A. James, Mayor
Date: _______________________, 2026
By: __________________________
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Exhibit “A” Outreach Services The City of West Palm Beach shall provide outreach and engagement services to individuals experiencing homelessness within the limits of the Downtown Development Authority District with the goal of connecting them to supportive services and housing resources. Services will include: Active Engagement: City staff will proactively engage unhoused individuals in the field to assess needs, build trust, and offer direct support. Engagement efforts will include visits to public spaces, encampments, and areas identified by residents, businesses, and/or City or DDA staff. Screening and Referral: Individuals will be screened to access their needs and referred to appropriate supportive services. This may include eligibility screening for public benefits such as disability income, nutritional assistance, health coverage, communication tools, hygiene products, clothing, and other essential items. Housing Stabilization: The city will work to connect individuals to housing opportunities, including emergency shelter, transitional housing, and permanent housing. Support may also include assistance with documentation, transportation, and coordination with housing providers to ensure smooth transitions. Behavioral Health Support: Preliminary screening for mental health or substance use concerns will be offered. Those in need will be referred to clinical partners or service providers for further assessment and care coordination. Business Outreach: City staff will engage with local area businesses, providing information on available services, addressing business concerns, and fostering a compassionate and professional relationship with the business community. Data and Coordination: Individuals encountered through outreach efforts will be entered into appropriate tracking systems and incorporated into coordinated efforts such as the homeless count and related data collection initiatives. Community Engagement and Public Participation: City staff will attend community meetings, neighborhood association gatherings, town halls, and other forums to inform the public about available services, respond to concerns, and build collaborative partnerships with community stakeholders. Long-Term Support and Outcomes: City staff will monitor progress toward housing goals and maintain connections with clients as they transition into more stable living situations, with the objective of reducing returns to homelessness.
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Exhibit “B” The City’s Reporting Requirements, Services, and Programs Reporting Requirements On a Monthly basis, the City shall provide to DDA a written report containing: a) a description of the principal activities, programs, and services conducted within the DDA District using the funding provided during the preceding reporting period, and b) the number of individuals or entities that participated in or benefitted from the funded activities or programs in the DDA District. The City shall provide quarterly updates reflecting the substance of the written reports to the DDA in the form of presentations delivered at the DDA Board Meetings, in accordance with the established reporting requirements of the DDA.
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