August 2021 Board Packet

REGULAR BOARD MEETING Downtown Development Authority Tuesday, August 17, 2021 8:30 AM 300 Clematis Street Suite 200 West Palm Beach, FL 33401

CALL TO ORDER

Rick Reikenis

PUBLIC COMMENTS AND QUESTIONS PRESENTATIONS Related Cos.

•

Related Project

•

Mobility in Downtown WPB

Michael Davis/Adrian Akers

CONSENT CALENDAR (Action Required) •

Minutes of Regular Board Meeting July 20, 2021

•

Financial Statements of July 31, 2021

Rick Reikenis

OLD BUSINESS (Action Required) •

Pressure Washing Contract Amendment

Catherine Ast

NEW BUSINESS (Action Required) •

Incentivizing Vaccinations for Hospitality Workers

Raphael Clemente

•

Resolution No. 04-2021 Budget Amendment

Raphael Clemente

ANNOUNCEMENTS ADJOURNMENT

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MEMO TO:

DDA Board Richard Reikenis, Chairman William Jacobson, Vice Chairman Mary Hurley Lane Varisa Lall Dass Cynthia Nalley Robert Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

AMC Theater & Cheesecake Factory Sites

DATE: Tuesday, August 17, 2021

_________________________________________________________________________________________

Over the past 20 years, Rosemary Square has evolved from a retail and entertainment destination to a full-fledged downtown neighborhood comprised of office, residential, and entertainment spaces. In response to growing demand and dramatically changed market conditions, the team at Related Companies is moving forward with plans for the next phase in the continued re-imagination of Rosemary Square.

To complement the success of 360 Rosemary, Related is seeking additional height and density on the AMC Theater site and existing Cheesecake Factory site to satisfy this growing demand. Requests for additional height and density will be met with increased public open space and doubling the existing plaza while supporting local job creators and businesses.

A portion of the project site lies within the DDA District. Representatives from Related Companies will present these projects and are requesting the support of the DDA board as they move forward through the approval process with the City.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MEMO TO:

DDA Board Richard Reikenis, Chairman William Jacobson, Vice Chairman Mary Hurley Lane Varisa Lall Dass Cynthia Nalley Robert Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

West Palm Beach Mobility Vision & Plan

DATE: Tuesday, August 17, 2021

_________________________________________________________________________________________

Today West Palm Beach and the South Florida region is experiencing one of the greatest influxes of people, capital, and commerce in our history. Managing these opportunities will require vision and planning, specifically around issues of mobility and transit.

A coalition of the Chamber of Commerce of the Palm Beaches and the Downtown Development Authority is proposed to lead a public private partnership designed to foster and institute a vision to improve mobility in West Palm Beach. The partnership will work with City, County, and transportation leaders along with a professional planning team to identify mobility projects and funding sources that can be accessed and implemented now and into the foreseeable future.

Representatives from WGI, Gehl Architects, and Related Companies will present this concept to the Board for consideration.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MINUTES Regular Board Meeting Downtown Development Authority 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 Tuesday, July 20, 2021 ZOOM WEBINAR: https://us02web.zoom.us/j/83262851849 DIAL IN: 1-929-436-2866 US WEBINAR ID: 832 6285 1849 ATTENDANCE DDA Board Members in attendance included Chairman Robert Sanders, Vice Chairman Rick Reikenis, William Jacobson, Cynthia Nalley and Upendo Shabazz. DDA staff in attendance included Catherine Ast, Raphael Clemente, Teneka James-Feaman, Tiffany Faublas, Shelly Williams and Max Lohman Esq. (Lohman Law Group). DDA staff in attendance via Zoom Shelly Williams. Guests in attendance included Ann Savage, Shane Savage, Alex Wasil.

CALL TO ORDER Chairman Sanders called the meeting to order 8:32am.

PUBLIC COMMENTS No public comments.

EXECUTIVE DIRECTOR’S REPORT Clemente reminded the board that this is the annual organizational board meeting, and that the election of officers will take place. He then introduced the Pathos team and asked that the board identify the best logo and provide direction to staff to move forward with the new brand.

PRESENTATIONS Pathos reviewed in detail each phase of the branding process with the board. Then shared the inspiration and how they associated colors with each design concept. They presented multiple logo options and showed variations for print, social media, signage, etc.

The board discussed all options presented and provided feedback. They determined their overall favorite was concept 2 version 3 and suggested a few edits to be brought back for final approval.

ELECTION OF OFFICERS Election of Chairman Board Action: Sanders made a motion to nominate Reikenis as Chairman.

Nalley seconded the motion. The motion passed unanimously.

Election of Vice Chairman Board Action: Sanders made a motion to nominate Jacobson as Vice Chairman.

Nalley seconded the motion. The motion passed unanimously.

Election of Secretary Board Action: Sanders made a motion to nominate Clemente as Secretary.

Jacobson seconded the motion. The motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com

Set Proposed Millage Rate Lohman reviewed the interlocal agreement with the CRA and set the millage rate not to exceed 2 mils.

Board Action: Jacobson made a motion to set the millage rate at 2 mils. Shabazz seconded the motion. The motion passed unanimously.

SET MEETING DATES FY 2021/2022 DDA Board Meeting Schedule Board Action: Shabazz made a motion to approve the meeting schedule as presented.

Sanders seconded the motion. The motion passed unanimously.

Set 1st Public Hearing (Monday, September 13, 2021 @ 5:05 p.m.)

Board Action: Shabazz made a motion to set the 1st public hearing date on Monday, September 13, 2021 @ 5:05 PM. Sanders seconded the motion. The motion passed unanimously.

Set 2nd and Final Public Hearing (Tuesday, September 21, 2021 @ 5:05 p.m.)

Board Action: Shabazz made a motion to set the 2nd public hearing on Tuesday, September 21, 2021 @ 5:05 PM. Sanders seconded the motion. The motion passed unanimously.

CONSENT CALENDAR Minutes of Regular Board Meeting of June 15, 2021 Board Action: Sanders made a motion to approve the Minutes of June 15, 2021 Regular Board Meeting. Shabazz seconded the motion. The motion passed unanimously.

Financial Statements of June 30, 2021 Board Action: Sanders made a motion to approve the Financial Statements of June 30, 2021. Shabazz seconded the motion. The motion passed unanimously.

OLD BUSINESS Workshop Action Items Clemente provided a summary of outcomes from the board and staff workshop held in May. He presented a review of these outcomes with the board and the plan to incorporate into the Work Plan and budget for fiscal year 2021/2022. The board suggested a monthly metric report, highlighting a specific category each month.

NEW BUSINESS FY 2021/2022 Tentative Budget Clemente stated the proposed budget for FY 2021/2022, and supporting documents the 2021 Estimated Taxable Value, and a comparison of fiscal years 2017-2021 were included in the board packet.

As noted in the estimated values from the Palm Beach County Property Appraiser, total taxable value for the DDA is $2,589,879,416. This represents a 3.9% increase over 2020 values, and with the addition of $103,000,000 of new development, yields a net percentage change of 7.46% over 2020 values.

The proposed budget has been closely aligned with goals of the DDA work plan, the priorities established by the Board during our May workshop session, and to enable the DDA to be responsive to the changing needs of our district. Clemente provided a detailed presentation of the proposed 2021/2022 budget during the meeting.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com

Resolution No. 03-2021; 2nd MIL Budget Lohman read the title of Resolution No. 03-2021 for the record.

The Downtown Development Authority’s proposed budget for the increment of its second mil of ad valorem taxation is as follows: Trolley Contract Service $550,000 Personnel $ 25,000 Overhead $ 0 TOTAL $580,000 Marketing, Public Relations/Business Development Marketing $150,000 Personnel $ 15,000 Overhead $ 0 TOTAL $165,000 Physical Environment/Residential Services Programs Maintenance/Security/Residential/Community $1,690,385 Personnel $ 25,000 Overhead $ 0 TOTAL $1,715,385 TOTAL 2nd Mil Increment

$2,460,385

Board Action: Shabazz made a motion to approve Resolution No. 03-2021 2nd Mil Budget.

Sanders seconded the motion. The motion passed unanimously.

RFP 2021 – 002 Public Relations James-Feaman explained that the Downtown Development Authority will begin the RFP process for Public Relations Services on July 30, 2021. The RFP will be posted online at DowntownWPB.com, Demand Star and printed in the Palm Beach Post. The scope of the contract includes public relations and social media plan that incorporates strategic events and activities to effectively engage Downtown West Palm Beach stakeholders including residents, workers, business, and property owners. DDA Staff is requesting feedback and comments on the scope and scoring for the RFP Public Relations Services 2021-002.

The board asked to remove developing social media plan from the scope and all agreed with allocating points for local preference or minority owned business. They discussed restructuring the number of points for each category to the following: 50 Strategy and program, 30 Organization Overview, 10 fee, 5 local, and 5 MBWE. Board Action: Shabazz made a motion to approve the adjustments to fee structure for RFP 2021 – 002. Jacobson seconded the motion. The motion passed unanimously.

ANNOUNCEMENTS RFQ 2021 – 001 Library Ground Floor Retail/Café Procurement James-Feaman explained that The City of West Palm Beach and Community Redevelopment Agency (CRA) in partnership with the West Palm Beach Downtown Development Authority (DDA) and Mandel Public Library are seeking proposals from local businesses to activate a prime location in Downtown West Palm Beach. The City and CRA are seeking submissions for a new business or expansion of an existing business that complements the heart of West Palm Beach’s Downtown - Clematis District. Innovative and creative approaches that add value and character to the Downtown District are desired. The process is divided into two (2) phases.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com

Eligibility • • • • •

Small business operation Minimum of 2 years’ experience in operating a coffee shop, restaurant, or similar food/beverage establishment.

Ability to have services operating for the public within 120 days of lease agreement.

No more than one downtown location at start of lease agreement Ability to provide cultural offerings, programming independently and/or in conjunction with the Mandel Public Library

The Committee will review all applications in Phase 1. The committee will select the top five (5) businesses that will continue to Phase 2 and be reviewed by the DDA Board. The top five (5) business will submit a formal business plan and present to the DDA Board in October 2021. The DDA Board will recommend the top three (3) that will be presented to the CRA Board.

Annual Downtown Summit will be held on Wednesday August 11, 2021, at 5:30pm at The Pavilion.

ADJOURNMENT There being no further business to discuss, Reikenis called for a motion to adjourn.

Board Action: Shabazz made a motion to adjourn the meeting at 11:03am.

Sanders seconded the motion. The motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com

West Palm Beach Downtown Development Authority Balance Sheet July 31, 2021

ASSETS

Current Assets

PNC Bank Operating Seacoast Bank - Money Market Petty Cash

5,315,208 159,561 50

Total Current Assets Other Assets Lease Security Deposit

5,474,819

23,000

Total Other Assets

23,000

Total Assets

5,497,819

CURRENT LIABILITIES

0 71 61 0

Due to Lincoln National Vision Premium Payable Flexible Spending Withholding Suppl Med Ins. Premium Payable

Fund Balance Net Income

132

3,610,669 1,887,018

Total Fund Balance

5,497,687

Total Liabilities and Fund Balance

5,497,819

No CPA provides any assurance on these financial statements.

West Palm Beach Downtown Development Authority Statement of Revenues And Expenditures July 31, 2021 Month

Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Public Realm Maintenance - Schedule 3 Marketing/Public Relations- Schedule 4 Neighborhood Services - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Total Personnel Expense Insurance Expense Rent Expense Tax Collection Travel and Training Reserves Total Expenditures

Current Year Surplus (Deficit) DDA Carryforward CRA Carryforward

Total Carry Forwards Net Total Surplus (Deficit)

Year-to-Date

Trolley Gross Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

607,332

450,369

150,000

27,749

4,981,377

4,933,242

101.0%

2,692,676

23,727 62,885 31,919 10,108 2,778 1,197 2,511 66,979 0 12,441 0 0 0 214,545

443,720 802,470 445,263 346,675 59,122 16,152 90,121 703,874 30,268 132,835 15,678 8,184 0 3,094,362

1,191,547 1,559,398 1,884,106 1,766,907 171,067 47,815 244,000 875,285 35,906 190,012 18,000 17,179 309,774 8,310,996

37.2% 51.5% 23.6% 19.6% 34.6% 0.0% 36.9% 80.4% 84.3% 69.9% 87.1% 47.6% 0.0% 37.2%

113,914 802,470 0 26,906 59,122 16,152 90,121 703,874 30,268 132,835 15,678 8,184

(186,796)

1,887,015

(3,377,754)

600 32,344 32,944

63,562 1,089,760 1,153,322

481,652 2,896,102 3,377,754

(153,852)

3,040,337

0

13.2% 37.6% 34.1%

1,081,000

329,806 445,263 60,158

259,611

1,999,524

60,158

445,263

259,611

329,806

693,152

547,174

635,737

190,758

(179,806)

63,562 225,782 289,344

0 60,158 60,158

0 388,820 388,820

0 115,000 115,000

0 300,000 300,000

982,496

607,332

1,024,557

305,758

120,194

No CPA provides any assurance on these financial statements.

-

Supplemental Schedules July 31, 2021 SCHEDULE 1 - CURRENT YEAR REVENUES Current Year Revenues Tax Revenues TIF DDA/City Interlocal Agreement DDA/CRA Interlocal CRA Project Funding Interest Income Virgin Trains USA Ticket Sales Sponsorships Fees and Services Grants and Contributions Total Reimbursements Other Miscellaneous Income Rosemary Square MOU Total Current Year Revenues

Gross

Month

27,726 0 0 0 0 23 0 0 0 0 0 0 0

27,749

Year-to-Date

Trolley

Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

1,026,000 55,000

450,369

150,000

1,081,000

450,369

150,000

2,305,741 (2,103,786) 0 4,389,557 385,000 378 0 0 3,568 919 0 0 0

2,285,771 (2,103,786) (75,000) 4,441,157 385,000 100 0 0 0 0 0 0 0

100.9% 100.0% 0.0% 98.8% 100.0% 378.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

2,305,741 (2,103,786) 0 2,330,856 155,000 378 0 0 3,568 919 0 0 0

4,981,377

4,933,242

101.0%

2,692,676

No CPA provides any assurance on these financial statements.

432,332 175,000

0 607,332

West Palm Beach Downtown Development Authority Supplemental Schedules July 31, 2021 Gross Month

Year-to-Date

SCHEDULE 2 - BUSINESS DEVELOPMENT Property and Buss Incentives 14,702 Facade Improvements 0 Leasing/Brokers Meeting 0 Total Business Training and Support 8,975 Business Partnerships 50 Grand Open/New Business 0

Trolley

Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

329,806 10,000 1,500 74,976 25,093 2,345

447,550 216,515 42,000 360,640 93,457 31,385

73.7% 4.6% 3.6% 20.8% 26.8% 7.5%

10,000 1,500 74,976 25,093 2,345

23,727

443,720

1,191,547

37.2%

113,914

SCHEDULE 3 - PUBLIC REALM MAINTENANCE Pressure Washing/Street Clean 28,210 Clean Team 9,460 Graffitti Maintenance 1,000 Landscape Maintenance 23,825 Holiday Lights 0 Signage & Pedestrial Wayfinding 390 Capital Projects/Alleys 0

351,106 69,140 10,225 245,087 126,522 390 0

465,051 162,811 46,470 500,983 142,814 91,269 150,000

75.5% 42.5% 22.0% 48.9% 88.6% 0.4% 0.0%

351,106 69,140 10,225 245,087 126,522 390 0

Total Physical Environment

802,470

1,559,398

51.5%

802,470

Total Business Development

62,885

329,806

No CPA provides any assurance on these financial statements.

0

0

0

329,806

0

0

0

0

West Palm Beach Downtown Development Authority Supplemental Schedules July 31, 2021 Gross Month

SCHEDULE 4 - MARKETING/PR Collateral Materials PR/Marketing

Retail Promotion Value Added Events Advertising and Promotion Marketing Programs

Community & Cultural Promotion Total Marketing/PR

SCHEDULE 5 -NEIGHBORHOOD SERVICES Homeless Outreach

Transportation Security and Policing Public Space Programs Community Engagement Residential Programming

Total Res. Services/Quality of Life

Year-to-Date

Trolley

Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

15 7,530 1,750 3,500 18,929 195 0

35,304 51,980 20,614 18,450 214,463 50,528 53,924

160,974 285,690 78,807 219,472 663,612 238,587 236,964

21.9% 18.2% 26.2% 8.4% 32.3% 21.2% 22.8%

35,304 51,980 20,614 18,450 214,463 50,528 53,924

31,919

445,263

1,884,106

23.6%

0

0 2,700 0 7,408 0 0

0 60,158 259,611 23,038 (132) 4,000

10,000 783,519 790,514 94,713 55,286 32,875

0.0% 7.7% 32.8% 24.3% -0.2% 12.2%

0

23,038 (132) 4,000

10,108

346,675

1,766,907

19.6%

26,906

0

445,263

0

0

60,158 259,611

No CPA provides any assurance on these financial statements.

60,158

0

259,611

0

West Palm Beach Downtown Development Authority Supplemental Schedules July 31, 2021 Gross Month

SCHEDULE 6 - GENERAL OFFICE General Office Expense

Year-to-Date

Trolley

Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Equipment, Computers, Programs

295 9 2,474

4,854 341 53,927

42,967 23,816 104,284

11.3% 1.4% 51.7%

4,854 341 53,927

Total General Office

2,778

59,122

171,067

34.6%

59,122

Telephone Expense

600 87 74 11 425

4,562 1,845 937 237 8,571

22,337 10,250 3,685 300 11,243

20.4% 18.0% 25.4% 79.0% 76.2%

4,562 1,845 937 237 8,571

Total Operations

1,197

16,152

47,815

33.8%

16,152

General Postage

SCHEDULE 7 - OPERATIONS Dues Hospitality Board Meeting Publications

No CPA provides any assurance on these financial statements.

0

0

0

0

0

0

0

0

West Palm Beach Downtown Development Authority Supplemental Schedules July 31, 2021 Gross Month

SCHEDULE 8 - PROFESSIONAL SERVICES Accounting Professional Service Audit Studies and Surveys Legal Total Professional Services

Year-to-Date

Trolley

Annual

Budget

Work Plan

Services

Marketing

Security

Incentives

Budget

%

Y-T-D

Y-T-D

Y-T-D

Y-T-D

Y-T-D

2,000 0 0 0 511

18,000 30,628 22,500 12,500 6,493

24,000 88,857 29,500 65,953 35,690

75.0% 34.5% 76.3% 19.0% 18.2%

18,000 30,628 22,500 12,500 6,493

2,511

90,121

244,000

36.9%

90,121

Some rounding error may occur.

No CPA provides any assurance on these financial statements.

0

0

0

0

MEMO TO:

DDA Board Richard Reikenis, Chairman William Jacobson, Vice Chairman Mary Hurley Lane Varisa Lall Dass Cynthia Nalley Robert Sanders Upendo Shabazz

FROM: Catherine Ast, District Services Manager RE:

Pressure Washing Contract Amendment

DATE: Tuesday, August 17, 2021

_________________________________________________________________________________________

Attached is the proposed amendment to the Pressure Washing contract, increasing the “not to exceed amount” of the contract from $350,000 to $500,000. This change is necessitated by the increased need for pressure cleaning along the Clematis corridor and other areas of the district.

Staff will provide a brief presentation on the Pressure Washing program during the board meeting.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY AND GREEN EARTH POWER WASHING, LLC THIS FIRST AMENDMENT TO THE AGREEMENT BETWEEN THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY AND GREEN EARTH POWER WASHING, LLC is made and entered into as of the 17th day of AUGUST, 2021 by and between the WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY, a special district created under the laws of the state of Florida, with offices located at 300 Clematis Street, Suite 200, West Palm Beach, FL 33401, hereinafter the “DDA”, and Green Earth Power washing, LLC, a Florida Limited Liability Corporation (“Contractor”), whose address is 4455 Saturn Drive, West Palm Beach, Florida 33406.

WHEREAS, the DDA and Contractor entered into a Pressure Washing Services AGREEMENT on August 18, 2020, hereinafter “AGREEMENT”; and WHEREAS, ARTICLE 5 of the AGREEMENT provides that the AGREEMENT shall be effective through August 31, 2022; and WHEREAS, ARTICLE 1 of the AGREEMENT provides that no modification of the AGREEMENT shall be effective unless the same is in writing executed by the parties; and WHEREAS, the parties desire to amend ARTICLE 3 of the AGREEMENT as more particularly set forth herein; NOW THEREFORE, in consideration of the mutual covenants contained herein and in the original AGREEMENT, and other good and valuable consideration, the receipt of which is hereby acknowledged by both parties, the parties agree as follows: 1.

ARTICLE 3. COMPENSATION is hereby deleted in its entirety and replaced with the

following: Contractor shall perform all work required in accordance with this AGREEMENT, except as may be amended by the parties, for an amount not to exceed Five Hundred Thousand Dollars ($500,000.00) per Fiscal Year (October 1 through September 30 the following calendar year).

All other items that are not included in the routine maintenance and care of the Pressure Washing Services will be billed separately based on the Fee Information Sheet that was included with the Contractor’s Response to the RFP and attached to the Original Agreement as EXHIBIT C. The DDA shall pay contractor within 20 days of receipt of Contractor’s invoice for Pressure Washing Services.

2.

All other terms, conditions, and provisions of the AGREEMENT shall remain in Page 1 of 2

full force and effect except as amended herein.

IN WITNESS WHEREOF, the parties have executed this ADDENDUM AS OF THE Effective Date listed above.

WEST PALM BEACH DOWNTOWN

CONTRACTOR

DEVELOPMENT AUTHORITY

GREEN EARTH POWER WASHING, LLC.

By:

By: Richard V. Reikenis, Chairman

Kenneth G. Bolsch, President

APPROVED AS TO FORM AND LEGAL SUFFICIENCY Corporate Seal By: R. Max Lohman, Esq., General Counsel

Page 2 of 2

MEMO TO:

DDA Board Richard Reikenis, Chairman William Jacobson, Vice Chairman Mary Hurley Lane Varisa Lall Dass Cynthia Nalley Robert Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

Incentivizing Vaccinations for Hospitality and Restaurant Staff

DATE: Tuesday, August 17, 2021

_________________________________________________________________________________________

Palm Beach County is facing a soaring number of COVID cases. As of July 11, the positivity rate in Palm Beach County was 17.1%, more than a three-fold increase over just a few months ago.

Only 870,000 of approximately 1.5 million Palm Beach County residents have been vaccinated to date; however, most of those persons are 65 years of age and older. The bulk of unvaccinated persons are under the age of 35. This younger group also comprises most of the employees of downtown restaurant and nightlife businesses.

On a recent call with a working group convened by Congresswoman Lois Frankel, it was proposed that one tactic to encourage hospitality workers to get vaccinated is to subsidize the ability for small businesses to incentivize their employees to get the vaccine. Considering the severe impact that COVID has had on our downtown economy, and recognizing the challenges business are facing with hiring, supporting a vaccine program for downtown businesses could provide an advantage for our district in dealing with the continuing impacts of COVID. Staff proposes designating an amount of $100 per employee for hospitality businesses within the DDA district, with a maximum amount of $30,000 to be allocated from Business Training and Support for this program.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

MEMO To:

DDA Board Richard Reikenis, Chairman William Jacobson, Vice Chairman Mary Hurley Lane Varisa Lall Dass Cynthia Nalley Robert Sanders Upendo Shabazz

FROM: Raphael Clemente RE:

Resolution No. 4-2021, Budget Amendment

DATE: August 17, 2021

_________________________________________________________________________________________

The attached Budget Amendment along with Resolution No. 4-2021 seeks to add funding from two separate credit card cash back programs as well as grant funding awarded from Preferred Governmental Insurance Trusts’ (PGIT) Safety Grant program; as well as reallocating funding from Pedestrian/Wayfinding to Pressure Washing and reducing funding to Landscaping.

Last year, staff implemented an Accounts Payable Credit card through PNC bank which offers 3% cash back as a reward. All reoccurring charges that can be paid by a credit card are now set up to be paid automatically through this card. The DDA’s staff credit cards are still serviced through Bank of America, and they also offer 3% cash back. These measures along with a grant program offered through the liability insurance from PGIT that offers 50% reimbursement on safety equipment and PPE purchases has earned $4,677 in recaptured funds which will be added to the DDA reserves.

Corporate Purchasing Card Cash Rewards & PGIT Matching Grant Reimbursement

Bank of America PNC Preferred Gov't Insurance Trust Q1

As of 08/04/2021 $1,046 $1,860 $919

Preferred Gov't Insurance Trust Q2 (Pending Approval)

$852 $4,677

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

Funding reallocations are to be adjusted as defined below: DDA CLASS REVENUES DDA/City ILA Grants and Contributions

DDA DDA

ACCT NO.

4032 4070

Net increase/decrease

EXPENDITURES Landscape Maintenance Reserves

DDA DDA

6270 7900

Net increase/decrease CRA CLASS

ACCT NO.

DDA BUDGET DDA BUDGET BEFORE TRANSFER AFTER TRANSFER AMENDMENT TRANSFER

EXPENDITURES Signage and Pedestrial Wayfinding Pressure Washing, Cleaning & Maintenan Net increase/decrease

CRA CRA

6245 6236

CRA

51,600 0

(51,600) 4,677

0 4,677

(51,600) 4,677

0

51,600

(46,923)

4,677

(46,923)

0

51,600 138,018

(51,600) 4,677

0 142,695

(51,600) 4,677

0 0

189,618

(46,923)

142,695

(46,923)

0

CRA BUDGET CRA BUDGET BEFORE TRANSFER AFTER TRANSFER AMENDMENT TRANSFER

REVENUES

Net increase/decrease

DDA

DDA

CRA

0

0

0

0

0

0

0

0

91,269 465,051

(34,949) 34,949

556,320

0

56,320 500,000 0 556,320

0 0 0 0

(34,949) 34,949 0 0

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com

RESOLUTION NO. 4-2021 A RESOLUTION OF THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY AMENDING THE ADOPTED 2020/2021 FISCAL YEAR BUDGET; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS the West Palm Beach Downtown Development Authority adopted its Final 2020/2021 Fiscal Year Budget on September 22, 2020, by Resolution No. 9-2020; and WHEREAS the Downtown Development Authority amended its adopted budget to adjust the final carry forward amount from the 2020/2021 Fiscal Year DDA Budget and to allocate those funds for specific purposes as outlined in Exhibit A Amended Carryforward Budget April 20, 2021 to meet forecasted financial obligations in Fiscal Year 2020/2021; and WHEREAS the Downtown Development Authority desires to further amend its adopted budget to receive funding in the amount of $4,677 from 4070 Grants and Contributions and to allocate those funds to 7900 Reserves; and Remove $51,600 in funding from 4032 DDA/City ILA, thereby reducing the overall funding in 6270 Landscape Maintenance by $51,600; Additionally, reduce 6245 Signage and Pedestrial Wayfinding by $34,949 which will be added to 6236 Pressure Washing, Cleaning & Maintenance to bring the total budget for that line item to $500,000 as shown in the attached Exhibit A Amended Budget August 17, 2021.

NOW, THEREFORE, BE IT RESOLVED BY THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY THAT: Section 1: The recitals set forth above are true and correct and are incorporated herein and are a part hereof by this reference.

Section 2: This Resolution amending the adopted 2020/2021 Fiscal Year Budget shall be attached to and made a part of said budget.

Section 3:

This Resolution shall take effect immediately upon adoption.

RICK REIKENIS, CHAIR WILLIAM JACOBSON, VICE CHAIR MARY HURLEY LANE VARISA LALL DASS CYNTHIA NALLEY ROBERT SANDERS UPENDO SHABAZZ

AYE ___ ___ ___ ___ ___ ___ ___

NAY ___ ___ ___ ___ ___ ___ ___

PASSED AND ADOPTED THIS 17th day of August 2021.

DOWNTOWN DEVELOPMENT AUTHORITY ________________________________________ RICK REIKENIS, CHAIRMAN ATTEST: CERTIFICATE I the undersigned, Executive Director of the West Palm Beach Downtown Development Authority, do hereby certify that the foregoing is a true and correct copy of the Resolution adopted by said Authority on the 17th day of August 2021. ___________________________________ RAPHAEL CLEMENTE EXECUTIVE DIRECTOR