REGULAR BOARD MEETING Downtown Development Authority Tuesday, August 21, 2018 8:30 AM 300 Clematis Street Suite 200 West Palm Beach, FL 33401
CALL TO ORDER
Robert Sanders
PUBLIC COMMENTS AND QUESTIONS PRESENTATIONS
CONSENT CALENDAR (Action Required) • Minutes of Board Meeting of July 24, 2018 • Financial Statements of July 31, 2018
Robert Sanders
OLD BUSINESS • West Palm Beach Library Foundation Partnership (Action Required) • 12 x 12 Update • Budget Review
Teneka James-Feaman Raphael Clemente Shelly Williams
NEW BUSINESS • PAL Update • Transportation and Mobility Policy • Flexible Spending Account (Action Required) • PR and Marketing Update
Teneka James-Feaman Raphael Clemente Shelly Williams Tiffany Faublas
ANNOUNCEMENTS • Upcoming Budget Meetings & Process
Raphael Clemente
ADJOURNMENT
Ph: 561.833.8873 Fax: 561.833.5870 www.downtownwpb.com
300 Clematis Street, Suite 200 West Palm Beach, FL 33401 MINUTES Organizational and Regular Board Meeting Downtown Development Authority Tuesday, July 24, 2018
ATTENDANCE Board Members in attendance included Bob Sanders, Mary Hurley Lane, Cynthia Nalley, Rick Reikenis, Joseph Chase, and Lisa Gerard. DDA staff in attendance included Raphael Clemente, Teneka James, Shelly Williams, Tiffany Faublas, Catherine Ast, Leslie Piester, Sherryl Muriente, Samantha Murrell and Abby Jorandby (Lohman Law Group, P.A). Guests in attendance included Allison Justice, Steve Daniels, Commissioner Paula Ryan, and Lt. Frank Distefano. CALL TO ORDER Hurley Lane called the meeting to order at 8:31am. PUBLIC COMMENTS No public comments. PRESENTATION No presentations. ELECTION OF OFFICERS Election of Chairman Board Action: Reikenis made a motion to nominate Sanders as Chairman. Hurley Lane seconded the motion. The motion passed unanimously. Election of Vice Chairman Board Action: Hurley Lane made a motion to nominate Reikenis as Vice Chairman. Sanders seconded the motion. The motion passed unanimously. Election of Secretary Board Action: Nalley made a motion to nominate Clemente as Secretary. Hurley-Lane seconded the motion. The motion passed unanimously. SET MEETING DATES FY 2017/2018 DDA Board Meeting Schedule Board Action: Hurley Lane made a motion to approve the meeting schedule as presented. Reikenis seconded the motion. The motion passed unanimously.
Page Two Organizational and Regular Board Meeting July 24, 2018 CONSENT CALENDAR Minutes of June 19, 2018 Board Meeting Board Action: Reikenis made a motion to approve minutes of June 19, 2018. Hurley Lane seconded the motion. The motion passed unanimously. Financial Statement of June 30, 2018 Board Action: Reikenis made a motion to approve the Financial Statement of June 30, 2018. Hurley Lane seconded the motion. The motion passed unanimously. OLD BUSINESS Okeechobee Boulevard Update Clemente reviewed the conversation from the last board meeting. He explained there are multiple moving parts and organizations involved in the discussion. Clemente feels the DDA should help build a stakeholder group for support rather than the DDA funding a study alone. Commissioner Ryan stated she received a letter from FDOT explaining they are conducting assessment test on Okeechobee Boulevard. The letter also stated that FDOT will work with and/or notify the City of West Palm Beach and other stakeholders of any meetings and pertinent communications related to Okeechobee Boulevard. Commissioner Ryan suggested the board allow Raphael to write a letter to FDOT asking for the DDA to be included communications. Board Action: Reikenis made a motion to authorize Raphael to write a letter to FDOT asking for the DDA to be included in communications regarding Okeechobee Boulevard. Hurley Lane seconded the motion. The motion passed unanimously. Clematis Dinner Detail Clemente explained that the three-month Police Dinner Detail has now ended. The overall community perception has improved, and stakeholders feel the detail had a great impact on the downtown area. Clemente explained that the DDA does not have the budget to continue this detail but would like to see it continue. Clemente is meeting with the City, CRA, and Police Department to discuss overall funding and determine how to continue the detail. Justice explained that the CRA currently funds 2 million per year for downtown police details. She is working with them to determine how it is structured and to quantify what the CRA is funding. The board asked that Clemente attend the upcoming meetings with CRA and Police. Lt. DiStefano spoke about the detail and explained that the officers turned in over 205 FIC’s, field interview cards, compared to 35 for the same period last year. He explained that their crime stats software crashed but will provide more information on the detail once available.
301 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401
Page Three Organizational and Regular Board Meeting July 24, 2018 NEW BUSINESS PROPOSED MILLAGE RATE Jorandby explained the interlocal agreement with the CRA and set the millage rate not to exceed 2 mils. Board Action: Hurley Lane made a motion to set the millage rate at 2 mils. Nalley seconded the motion. The motion passed unanimously. 2nd MIL BUDGET RESOLUTION NUMBER 8-18 Jorandby read Resolution No. 8-2018 for the record. Board Action: Hurley Lane made a motion to approve 2nd Mil Budget Resolution Number 8-18. Nalley seconded the motion. The motion passed unanimously. Set 1st Public Hearing (Tuesday, September 11, 2018 @ 5:05 p.m.) Board Action: Hurley Lane made a motion to approve the 1st public hearing on Tuesday, September 11, 2018 @ 5:05 PM. Nalley seconded the motion. The motion passed unanimously. Set 2nd Public Hearing (Tuesday, September 18, 2018 @ 5:05 p.m.) Board Action: Hurley Lane made a motion to approve the 2nd public hearing on Tuesday, September 18, 2018 @ 5:05 PM. Sanders seconded the motion. The motion passed unanimously. Resolution No. 9-2018 Budget Amendment Williams explained that the budget amendment is to receive $13,994.70 in proceeds from the Pairings Food and Wine Event. As well as $90,000 in funding from an interlocal agreement with the City for the 12x12 program deliverables. Board Action: Nalley made a motion to approve resolution 9-18. Reikenis seconded the motion. The motion passed unanimously. ANNOUNCEMENTS Clemente announced that James and himself are meeting with Brightline to discuss a revenue share program and will bring to the board once they have the details. ADJOURNMENT Sanders called for a motion to adjourn. Board Action: Hurley Lane made a motion to adjourn the meeting at 9:33 AM. Reikenis seconded the motion. The motion passed unanimously.
301 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401
Total Assets
Total Other Assets
Other Assets Lease Security Deposit Last Month Lease Payment
Total Current Assets
Current Assets PNC Bank - Operating First Bank - Money Market Petty Cash Due from Employees
FUND BALANCE
No CPA provides any assurance on these financial statements.
2,685,488
Total Liabilities and Fund Balance
0
2,685,488
14,836
2,670,652
2,685,488
1,518,601 1,166,887
6,876 7,960
2,467,144 203,458 50 0
Total Fund Balance
Fund Balance at Beginning of Year Net Excess Income (Expense) Year-To-Date
CURRENT LIABILITIES Accounts Payable Deferred Revenue Total Current Liabilities
ASSETS
West Palm Beach Downtown Development Authority Balance Sheet July 31, 2017
Net Total Surplus (Deficit)
Total Carry Forwards
CRA Carryforward
DDA Carryforward
(188,703)
8,807 7,283 16,090
(204,793)
Current Year Surplus (Deficit)
Carry Forwards From Prior Years
216,946 1,309,143 479,245 20,674 42,351 19,740 82,126 546,795 19,863 90,033 10,975 9,975 2,820 0 2,850,686
7,962 128,045 13,193 6,106 3,891 1,351 6,181 54,147 0 9,438 0 4,756 1,406 0 236,476
0
570,570 745,583 1,316,153
(1,316,153)
537,251 2,443,759 584,307 53,154 149,159 54,192 165,877 689,684 36,088 143,632 12,000 42,452 22,018 401,227 5,334,800
4,018,647
Budget
Gross Annual
0.0%
21.4% 68.9% 48.3%
0.0%
40.4% 53.6% 82.0% 38.9% 28.4% 36.4% 49.5% 79.3% 55.0% 62.7% 91.5% 23.5% 12.8% 0.0% 53.4%
100.0%
%
Budget
1,144,356
122,089 352,707 474,796
669,560
1,580,511
216,590 518,569 0 20,674 42,351 19,740 82,126 546,795 19,863 90,033 10,975 9,975 2,820
2,250,071
Y-T-D
Work Plan
No CPA provides any assurance on these financial statements.
1,802,614
122,089 513,640 635,729
1,166,885
4,017,571
Year-to-Date
31,683
Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Physical Environment - Schedule 3 Marketing/Public Relations- Schedule 4 Residential Quality of Life - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Personnel Expense Insurance Expense Rent Expense Tax Collection Marketing Progam, Equipment, Web Travel and Training Reserves Total Expenditures
Month
Statement of Revenues And Expenditures July 31, 2017
West Palm Beach Downtown Development Authority
334,682
0 82,942 82,942
251,740
423,260
423,260
675,000
Y-T-D
Services
Trolley
83,955
0 20,700 20,700
63,255
479,245
479,245
542,500
Y-T-D
Marketing
239,621
0 56,935 56,935
182,686
367,314
367,314
550,000
Y-T-D
Security
0
0
0 356 356
(356)
356
356
Y-T-D
Incentives
31,580 0 0 0 103 0 0 0 0 0 0 0 31,683
Total Current Year Revenues
Month
Current Year Revenues Tax Revenues TIF DDA /CRA Interlocal Agreement CRA Project Funding Interest - Money Market - First Bank Checking - Wells Fargo Retail Loans Sponsorships Fees Grants and Contributions Reimbursements CityPlace Shuttle
SCHEDULE 1 - CURRENT YEAR REVENUES
4,017,571
1,658,205 (1,460,523) 3,103,032 580,000 1,011 0 0 31,111 30,324 5,000 1,726 67,685
Year-to-Date
4,018,647
1,642,509 (1,460,523) 3,103,032 580,000 100 0 0 0 30,324 0 0 123,205
Budget
100.0%
101.0% 100.0% 100.0% 100.0% 1011.0% 0.0% 0.0% 0.0% 100.0% 0.0% 0.0% 54.9%
%
2,250,071
1,658,205 (1,460,523) 1,490,532 425,000 1,011 0 0 31,111 30,324 5,000 1,726 67,685
Y-T-D
675,000
675,000
Y-T-D
Trolley Work Plan
Services
Budget
Gross Annual
No CPA provides any assurance on these financial statements.
July 31, 2017
West Palm Beach Downtown Development Authority Supplemental Schedules
542,500
387,500 155,000
Y-T-D
Marketing
550,000
550,000
Y-T-D
Security
Y-T-D
Incentives
0
128,045
2,443,759
50,000 410,360 1,711 282,803 606,935 757,942 113,342 220,666
537,251
150,000 139,860 2,963 46,865 137,745 40,205 509 0 19,104
53.6%
68.7% 56.8% 0.0% 68.6% 60.5% 55.8% 0.0% 25.9%
40.4%
0.2% 35.1% 52.1% 59.6% 68.9% 93.2% 0.0% 0.0% 29.4%
%
Work Plan
518,569
57,093
34,369 233,139 0 193,968
216,946
356 49,118 1,545 27,939 94,894 37,483 0 0 5,611
Y-T-D
0
423,260
423,260 0
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
1,309,143
34,369 233,139 0 193,968 367,314 423,260 0 57,093
SCHEDULE 3 - PHYSICAL ENVIRONMENT Studies and Surveys 10,000 Pressure Washing/Street Clean 17,608 Graffitti Maintenance 0 Landscape Maintenance 16,292 Securtiy Contract 41,605 Trolley Contract 42,540 Trolley Signs & Ped Wayfinder 0 Capital Projects/Alleys 0
Total Physical Environment
216,946
356 49,118 1,545 27,939 94,894 37,483 0 0 5,611
Year-to-Date
7,962
Total Business Development
SCHEDULE 2 - BUSINESS DEVELOPMENT Property Incentives 0 Facade Improvements 0 Leasing/Brokers Meeting 0 Business Training and Support 1,576 Value Added Events 4,386 Retail Promotion 0 Historic Projects/Tours 0 Downtown Events 0 Grand Opening/New Bus.Training 2,000
Month
Supplemental Schedules July 31, 2017
West Palm Beach Downtown Development Authority
Y-T-D
0
0
Marketing
0
367,314
367,314
Y-T-D
Security
0
356
356
Y-T-D
Incentives
6,106
53,154
1,496 5,085 46,573
584,307
52,453 7,078 109,067 158,133 75,000 182,576
38.9%
54.5% 36.6% 38.6%
82.0%
0.0% 49.4% 94.1% 87.6% 87.1% 92.7%
%
Work Plan
0
18,814
17,998
816
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
20,674
Meetings
Total Residential Quality of Life
479,245
0 3,500 102,684 138,514 65,294 169,253
816 1,860 17,998
13,193
0 0 6,000 7,193 0 0
Year-to-Date
SCHEDULE 5 - RESIDENTIAL QUALITY OF LIFE 106 Communication/Newsletter 0 Residential Events/DNA Sponsor 6,000
Total Marketing/PR
Community & Cultural Promotion
Holiday Lights
Advertising Campaign
PR/Marketing
SCHEDULE 4 - MARKETING/PR Survey Marketing Postage
Month
Supplemental Schedules July 31, 2017
West Palm Beach Downtown Development Authority
0
0
0
479,245
0 3,500 102,684 138,514 65,294 169,253
Y-T-D
Marketing
Y-T-D
Security
0
0
Y-T-D
Incentives
0
0
Total Operations
Telephone Expense
Publications
Board Mtgs/Retreat/Training
SCHEDULE 7 - OPERATIONS Automobile Expense Dues Hospitality
Total General Office
Office Supplies
Equipment, Computer and Programs
General Postage
SCHEDULE 6 - GENERAL OFFICE General Office Expense
1,351
500 150 49 30 297 325
3,891
911 40 2,573 367
Month
54,192
6,000 9,670 14,510 5,670 1,341 17,001
149,159
47,145 4,382 68,892 28,740
36.4%
83.3% 52.0% 16.7% 25.7% 61.9% 29.4%
28.4%
10.2% 11.7% 48.7% 12.1%
%
Work Plan
19,740
5,000 5,025 2,425 1,459 830 5,001
42,351
4,811 512 33,537 3,491
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
19,740
5,000 5,025 2,425 1,459 830 5,001
42,351
4,811 512 33,537 3,491
Year-to-Date
Supplemental Schedules July 31, 2017
West Palm Beach Downtown Development Authority
0
0
Y-T-D
0
0
Marketing
Y-T-D
Security
0
0
Y-T-D
Incentives
0
0
Some rounding error may occur.
165,877
24,000 61,852 26,550 53,475 49.5%
75.0% 52.9% 82.3% 17.8%
%
Work Plan
82,126
18,000 32,732 21,850 9,544
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
82,126
Total Professional Services
6,181
18,000 32,732 21,850 9,544
Year-to-Date
SCHEDULE 8 - PROFESSIONAL SERVICES Accounting 2,000 Professional Services 3,350 Audit 0 Legal 831
Month
Supplemental Schedules July 31, 2017
West Palm Beach Downtown Development Authority
0
Y-T-D
0
Marketing
Y-T-D
Security
0
Y-T-D
Incentives
0
MEMO TO:
DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz
FROM: Teneka James-Feaman RE:
West Palm Beach Library Foundation, Mandel Public Library Art Classes
DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________
“IncreMental-U” Art Classes, one of the Mandel Public Library’s major contributions to the West Palm Beach Arts and Entertainment District and Downtown West Palm Beach, offers free classes, lectures and demonstrations that cover a variety of art forms. In 2017, “IncreMental-U” classes won 3 national awards including the Harvard Kennedy School Ash Center Bright Ideas Award. Classes are offered during the day and in the evening, 7 days a week, and bring people from the surrounding areas to Downtown West Palm Beach. Due to overwhelming demand, the library refurbished a former staff area into an “IncreMental-U” art programming space – a version of the maker-space idea – that was designed to better accommodate the “IncreMental-U” art classes and other hands-on “maker” classes. The Foundation would like to partner with the DDA to provide the following programs to the public: Fall Term (September – December) 2018 Winter/Spring Term (January – April) 2019 Summer Term (June & July) 2019
$18,200 $18,200 $9,100
They are requesting that the DDA Board consider funding or partial funding of these programs. Staff has invited Lisa Hathaway to join us and provide a status update on the programs and discuss how the DDA can support the work of the West Palm Beach Mandel Public Library.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com
MEMO TO:
DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz
FROM: Shelly Williams RE:
Review for Proposed FY 2018-2019 Budget
DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________
Attached please find a comparison of the current adopted budget to the proposed FY 2018/2019 Budget. Highlighted areas show changes to funding structure for the coming year. The Budget has been closely aligned with the DDA Strategic Plan, providing funding to carry out the objectives discussed during the Board Retreat earlier this year. Overall, the proposed budget is only 4% higher than the current adopted budget.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.downtownwpb.com
Proposed FY 2018/2019 Budget
Tax Revenues TIF DDA/CRA Interlocal Agreement DDA/City Interlocal Agreement CRA Project Funding Marketing/Sponsors/Dues Reimbursements ‐ Physical Environment Reimbursements ‐ Business Devlopment Reimbursements ‐ Marketing & PR Interest ‐ First Bank CityPlace Shuttle Grants Fees/Services Sponsorships Carryforwards Total Revenue
Business Development Property & Business Incentives Façade Improvement Programs Leasing/Brokers Meetings Business Training and Support Value Added Events Retail Promotions Grand Openings/New Business Training Business Partnerships Totals
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
Percent Change
$ 1,842,316 (1,660,331) 3,502,647 ‐ 580,000 2,045 20,766 662 20,723 100 123,205 23,500 103,995 ‐ 1,743,302 $ 6,302,930
$ 1,988,883 (1,806,897) 3,795,780 ‐ 413,938 ‐ ‐ ‐ ‐ 100 123,205 ‐ ‐ ‐ 2,074,614 $ 6,589,623
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
$ 214,914 159,477 3,918 96,215 119,970 25,490 23,493 509
$ 250,878 134,538 4,918 90,641 141,369 25,329 24,865 75,000
14% ‐19% 20% ‐6% 15% ‐1% 6% 99%
$ 643,986 $ 747,539
14%
8% 9% 8% ‐ ‐29% ‐ ‐ ‐ ‐ 0% 0% ‐ ‐ ‐ 19% 5%
Percent Change
Proposed FY 2018/2019 Budget
Physical Environment Street Cleaning & Maintenance Graffitti Removal Landscape Maintenance Studies and Surveys Public Space Programs Security and Policing Holiday Lights/Promotions Transportation Signage and Pedestrial Wayfinding Capital Projects
Marketing /Public Relations Survey Marketing Postage PR/Marketing Advertising Community and Cultural Promotions
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
$ 456,901 1,711 279,216 30,631 ‐ 681,902 94,706 907,212 205,717 205,297
$ 568,115 26,711 261,078 20,631 70,000 820,261 140,000 705,000 218,697 198,973
20% 94% ‐7% ‐48% 100% 17% 32% ‐29% 6% ‐3%
Totals $ 2,768,587
$ 3,029,465
9%
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
$ 102,453 7,078 113,083 168,686 362,519
$ 62,953 21,500 151,630 190,000 303,700
‐63% 67% 25% 11% ‐19%
Totals $ 848,525
$ 729,782
‐16%
FY 2017/2018 Amended Budget Residential Quality of Life Meetings Community Engagement Residential Services/ DNA Sponsor
FY 2018/2019 Proposed Budget
$ 1,000 $ 1,000 ‐ $ 30,000 30,000 $ 30,000 Totals $ 33,000
FY 2017/2018 Amended Budget General Office General Office Equipment, Computers & Programs General Postage Office Supplies
Percent Change
$ 61,000 FY 2018/2019 Proposed Budget
$ 322,045 68,000 100,121 106,500 7,761 1,087 53,776 0 Totals $ 483,703
$ 175,587
Percent Change
Percent Change 0% 100% 0% 46% Percent Change ‐374% 6% ‐614% ‐ ‐175%
Proposed FY 2018/2019 Budget
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
$ 6,000 7,000 10,000 3,000 807 50,000
$ 6,000 $ 16,791 $ 10,000 $ 3,000 $ 407 $ 20,000
0% 58% 0% 0% ‐98% ‐150%
Totals $ 76,807
$ 56,198
‐37%
Operations Auto Dues Hospitality Board Meetings/Retreat/Training Publications Telephone
Percent Change
FY 2017/2018 Amended Budget
FY 2018/2019 Proposed Budget
$ 59,368.00 24,000 34,150 20,000
$ 140,000 24,000 36,550 33,318
58% 0% 7% 40%
Totals $ 137,518
$ 233,868
41%
FY 2018/2019 Proposed Budget $ 810,500.00 52,353 130,000 15,000 105,000 35,147 408,184
Percent Change 9% ‐15% ‐9% 13% 68% 28% 27%
Totals $ 1,310,804
$ 1,556,184
16%
Total Expenses $ 6,302,930
$ 6,589,623
4%
Professional Services Professional Services Accounting Audit Legal
Personnel Insurance Rent Tax Collection Marketing Programs, Equipment & Web Travel & Training Reserves
FY 2017/2018 Amended Budget $ 737,922 60,137 142,000 13,000 33,457 25,147 299,141
Percent Change
MEMO TO:
DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz
FROM: Teneka James-Feaman RE:
Police Athletic League Youth Programs
DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________
It has been a year since we partnered with CityPlace, Related Group, the Police Department, and others regarding programs and projects that provide evening activities for juveniles in the Downtown area. The DDA has previously been involved with issues related to juvenile activities in the Downtown area. This includes not only supporting programs that provide activities for young people, but also in the creation and enforcement of policies like the juvenile curfew ordinance. One program, which has historically been an effective service provider for young people in the Downtown area, is the Police Athletic League, located at 720 North Tamarind Avenue. Staff has invited Brittany Perdigon and Melissa Nash to join us and provide a status update on the programs and discuss how the DDA can support the work of the Police Department and the Police Athletic League.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com
MEMO TO:
DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz
FROM:
Raphael Clemente, Executive Director
RE:
Transportation and Mobility Policy
DATE:
Tuesday, August 21, 2018
_________________________________________________________________________________________
One of the primary roles of the DDA is to participate actively in the analysis of conditions and changes occurring in the downtown area related to such factors as growth, traffic congestion, parking, and infrastructure; and to advise on the formulation of long-range plans for improving the attractiveness and accessibility of downtown destinations and facilities, and to support the continued improvement of the downtown area. DDA staff participated in the development of the City’s Downtown Mobility Plan and urged its adoption as a policy document guiding the planning and implementation of transportation improvements in and around the Downtown district. The plan identifies specific projects to enhance mobility in Downtown West Palm Beach and supports the creation of a mobility fee. A mobility fee is a form of a transportation impact fee which allows greater flexibility to fund a wider range of mobility projects that legally cannot be funded by traditional transportation impact fees. The Florida Department of Transportation (FDOT), Palm Beach County Administration, and the Town of Palm Beach have expressed concerns over some of the key elements included in the City’s Mobility Plan. FDOT will be coordinating meetings with the above-mentioned stakeholder group to analyze proposed changes to the transportation network. DDA staff has requested to be included in these meetings to support the City’s efforts to gain approval for specific outcomes defined in the plan which are essential for the creation of a more robust multimodal transportation network. Attached to this memo are the Department of Transportation’s letters addressed to Mayor Muoio, Town of Palm Beach Mayor Gail Coniglio, and DDA staff’s letter requesting the inclusion of the DDA as a stakeholder in FDOT’s on-going evaluation of the City of West Palm Beach’s Mobility Plan and potential changes to Okeechobee Boulevard.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.westpalmbeachdda.com
FDOT it Florida Department of Transportation RICK SCOTT GOVERNOR
3400 West Commercial Boulevard Fort Lauderdale, FL 33309
MIKE DEW SECRETARY
August 7, 2018
Mr. Richard Greene, AICP Development Services Director City of West Palm Beach 401 Clematis Street P.O. Box 3147 West Palm Beach, FL 33402 Dear Mr. Greene: SUBJECT: DEO #18-1ESR — Okeechobee Business District FDOT Agency Review The Florida Department of Transportation ("Department") has reviewed the proposed Okeechobee Business District Comprehensive Plan amendment for the City of West Palm Beach with a Department of Economic Opportunity (DEO) reference number "18-1ESR." This letter, identifying deficiencies and concerns, serves as the Department's agency response. In accordance with ss. 163.3161(3) and 163.3184(3)(b), Florida Statutes, the Department's review focused on major transportation issues, including adverse impacts to transportation facilities of state importance. These facilities include the Strategic Intermodal System (SIS) and significant regional resources and facilities, such as Okeechobee Boulevard, that are identified in the Strategic Regional Policy Plan by the Treasure Coast Regional Planning Council. These facilities are vital to the economic vitality, growth and quality of life of the county, region and state. Comments 1. The City has not demonstrated through data and analysis, the long term adequacy of transportation facilities to meet established acceptable levels of service, as required by ss. 163.3177(1)(f), 163.3177(3)(a)3, 163.3177(5)(a), and 163.3177(6)(a)8.a, Florida Statutes. The City's analysis of the amendment more specifically fails to address existing and projected levels of service and facility needs on Okeechobee Boulevard. No trip generation and assignment of project traffic on the network was provided. This
Mr. Richard Greene, AICP August 7, 2018 Page 2
information is vital to plan for needed facilities and services and to formulate policy recommendations regarding effective mitigation strategies to avoid adverse impacts. 2. Per s. 163.3177(2), Florida Statutes, there is an appearance of an internal inconsistency in the comprehensive plan between the future land use amendment and City Transportation Element Policy 2.3.5-h. According to this policy, the Downtown Master Plan (DMP) and the Transportation Concurrency Exception Area (TCEA) are predicated on a set of assumptions needed to provide and implement the transportation goals of the comprehensive plan. This Okeechobee Business District (OBD) amendment, being contained within the DMP boundaries, alters the land use assumptions and potentially the function of the DMP districts and the intended mitigation strategies in a way that may not have been conceived by the TCEA as originally adopted and could result in adverse impacts to the State Highway System. Recommendations to eliminate, reduce or mitigate adverse impacts Recommendation for comment #1: The City should provide sufficient time prior to the adoption of this amendment to engage agency stakeholders and the public regarding the impacts of the OBD to the transportation network. The impacts should be determined by conducting a transportation analysis based on professionally accepted methodology as agreed to by agency stakeholders, including the Palm Beach Transportation Planning Agency, Palm Beach County, the Town of Palm Beach, and the Department. The City is a participant on a multi-stakeholder committee and a technical subcommittee that were recently formed in response to the City's proposed West Palm Beach Mobility Plan. The Department is providing technical assistance to the stakeholders to analyze the vision and strategies of the Mobility Plan to determine long term impacts to Okeechobee Boulevard. This effort will work towards achieving consensus regarding the traffic engineering methodology to use for analyses that will identify projected impacts and will provide beneficial information for the prioritization of improvements to maintain mobility. The Department recommends that the adoption of this amendment be delayed so that pertinent information can be considered by the City and adjustments made to the OBD amendment as warranted. Results of this effort are scheduled to be presented to the multi-stakeholder committee in December of this year.
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Recommendation for comment #2: Prior to adopting the OBD amendment, the City should update its TCEA objectives and policies to ensure that identified TCEA mitigation and transportation improvements correspond to the impacts resulting from changes to the DMP that have occurred since the original TCEA adoption in the 1990's. The Department commits to working with all agency stakeholders to develop traffic solutions that will maintain the flow of trips on the Okeechobee Boulevard corridor; and we thank you for being part of this effort. If you have any comments or questions about this letter, please contact Mr. Larry Hymowitz at (954) 777-4663.
Sincerely,
Stacy L Miller, P.E. Director of Transportation Development District Four
SM:lh
cc: Lorenzo Aghemo, Director— Palm Beach County Planning Division Verdenia C. Baker, County Administrator — Palm Beach County Kirk Blouin, Town Manager —Town of Palm Beach Michael Busha, Executive Director — TCRPC Jennifer Carver, Statewide Community Planning Coordinator — FDOT Central Office D. Ray Eubanks, Plan Review and Processing Administrator - FDEO Jeri Muoio, Mayor - City of West Palm Beach David L. Ricks, County Engineer— Palm Beach County Richard Shine, Attorney — FDOT Central Office Nick Uhren, Executive Director — Palm Beach TPA
MEMO TO:
DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz
FROM: Shelly Williams RE:
Flexible Spending Account (FSA)
DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________
With an overall increase in Health Insurance costs to the DDA and an increase to staff in the form of copays and deductibles, a Flexible Spending Account was recommended to help keep the rising cost of Health Care in check while providing employees with an additional benefit to help plan for medical costs or child care expenses. A Flexible Spending Account allows the employee to predetermine an amount reserved for medical or child care expenses annually. For health accounts staff would have access to the entire amount the first day of the plan year and would repay it by a proportional pretax payment per pay period. Child care account need time to build equity but work in a similar way. The cost to administer the plan is $1,200 for the first year and $900 annually each year after.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com