August Board Packet

REGULAR BOARD MEETING Downtown Development Authority Tuesday, August 21, 2018 8:30 AM 300 Clematis Street Suite 200 West Palm Beach, FL 33401

CALL TO ORDER

Robert Sanders

PUBLIC COMMENTS AND QUESTIONS PRESENTATIONS

CONSENT CALENDAR (Action Required) • Minutes of Board Meeting of July 24, 2018 • Financial Statements of July 31, 2018

Robert Sanders

OLD BUSINESS • West Palm Beach Library Foundation Partnership (Action Required) • 12 x 12 Update • Budget Review

Teneka James-Feaman Raphael Clemente Shelly Williams

NEW BUSINESS • PAL Update • Transportation and Mobility Policy • Flexible Spending Account (Action Required) • PR and Marketing Update

Teneka James-Feaman Raphael Clemente Shelly Williams Tiffany Faublas

ANNOUNCEMENTS • Upcoming Budget Meetings & Process

Raphael Clemente

ADJOURNMENT

Ph: 561.833.8873 Fax: 561.833.5870 www.downtownwpb.com

300 Clematis Street, Suite 200 West Palm Beach, FL 33401 MINUTES Organizational and Regular Board Meeting Downtown Development Authority Tuesday, July 24, 2018

ATTENDANCE Board Members in attendance included Bob Sanders, Mary Hurley Lane, Cynthia Nalley, Rick Reikenis, Joseph Chase, and Lisa Gerard. DDA staff in attendance included Raphael Clemente, Teneka James, Shelly Williams, Tiffany Faublas, Catherine Ast, Leslie Piester, Sherryl Muriente, Samantha Murrell and Abby Jorandby (Lohman Law Group, P.A). Guests in attendance included Allison Justice, Steve Daniels, Commissioner Paula Ryan, and Lt. Frank Distefano.

CALL TO ORDER Hurley Lane called the meeting to order at 8:31am.

PUBLIC COMMENTS No public comments.

PRESENTATION No presentations.

ELECTION OF OFFICERS Election of Chairman Board Action: Reikenis made a motion to nominate Sanders as Chairman.

Hurley Lane seconded the motion. The motion passed unanimously.

Election of Vice Chairman Board Action: Hurley Lane made a motion to nominate Reikenis as Vice Chairman.

Sanders seconded the motion. The motion passed unanimously.

Election of Secretary Board Action: Nalley made a motion to nominate Clemente as Secretary.

Hurley-Lane seconded the motion. The motion passed unanimously.

SET MEETING DATES FY 2017/2018 DDA Board Meeting Schedule Board Action: Hurley Lane made a motion to approve the meeting schedule as presented.

Reikenis seconded the motion. The motion passed unanimously.

Page Two Organizational and Regular Board Meeting July 24, 2018 CONSENT CALENDAR Minutes of June 19, 2018 Board Meeting Board Action: Reikenis made a motion to approve minutes of June 19, 2018.

Hurley Lane seconded the motion. The motion passed unanimously.

Financial Statement of June 30, 2018 Board Action: Reikenis made a motion to approve the Financial Statement of June 30, 2018. Hurley Lane seconded the motion. The motion passed unanimously.

OLD BUSINESS Okeechobee Boulevard Update Clemente reviewed the conversation from the last board meeting. He explained there are multiple moving parts and organizations involved in the discussion. Clemente feels the DDA should help build a stakeholder group for support rather than the DDA funding a study alone.

Commissioner Ryan stated she received a letter from FDOT explaining they are conducting assessment test on Okeechobee Boulevard. The letter also stated that FDOT will work with and/or notify the City of West Palm Beach and other stakeholders of any meetings and pertinent communications related to Okeechobee Boulevard. Commissioner Ryan suggested the board allow Raphael to write a letter to FDOT asking for the DDA to be included communications.

Board Action: Reikenis made a motion to authorize Raphael to write a letter to FDOT asking for the DDA to be included in communications regarding Okeechobee Boulevard. Hurley Lane seconded the motion. The motion passed unanimously.

Clematis Dinner Detail Clemente explained that the three-month Police Dinner Detail has now ended. The overall community perception has improved, and stakeholders feel the detail had a great impact on the downtown area. Clemente explained that the DDA does not have the budget to continue this detail but would like to see it continue. Clemente is meeting with the City, CRA, and Police Department to discuss overall funding and determine how to continue the detail.

Justice explained that the CRA currently funds 2 million per year for downtown police details. She is working with them to determine how it is structured and to quantify what the CRA is funding.

The board asked that Clemente attend the upcoming meetings with CRA and Police.

Lt. DiStefano spoke about the detail and explained that the officers turned in over 205 FIC’s, field interview cards, compared to 35 for the same period last year. He explained that their crime stats software crashed but will provide more information on the detail once available.

301 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401

Page Three Organizational and Regular Board Meeting July 24, 2018 NEW BUSINESS PROPOSED MILLAGE RATE Jorandby explained the interlocal agreement with the CRA and set the millage rate not to exceed 2 mils.

Board Action: Hurley Lane made a motion to set the millage rate at 2 mils.

Nalley seconded the motion. The motion passed unanimously.

2nd MIL BUDGET RESOLUTION NUMBER 8-18 Jorandby read Resolution No. 8-2018 for the record.

Board Action: Hurley Lane made a motion to approve 2nd Mil Budget Resolution Number 8-18. Nalley seconded the motion. The motion passed unanimously.

Set 1st Public Hearing (Tuesday, September 11, 2018 @ 5:05 p.m.)

Board Action: Hurley Lane made a motion to approve the 1st public hearing on Tuesday, September 11, 2018 @ 5:05 PM. Nalley seconded the motion.

The motion passed unanimously.

Set 2nd Public Hearing (Tuesday, September 18, 2018 @ 5:05 p.m.)

Board Action: Hurley Lane made a motion to approve the 2nd public hearing on Tuesday, September 18, 2018 @ 5:05 PM. Sanders seconded the motion. The motion passed unanimously.

Resolution No. 9-2018 Budget Amendment Williams explained that the budget amendment is to receive $13,994.70 in proceeds from the Pairings Food and Wine Event. As well as $90,000 in funding from an interlocal agreement with the City for the 12x12 program deliverables.

Board Action: Nalley made a motion to approve resolution 9-18.

Reikenis seconded the motion. The motion passed unanimously.

ANNOUNCEMENTS Clemente announced that James and himself are meeting with Brightline to discuss a revenue share program and will bring to the board once they have the details.

ADJOURNMENT Sanders called for a motion to adjourn.

Board Action: Hurley Lane made a motion to adjourn the meeting at 9:33 AM. Reikenis seconded the motion. The motion passed unanimously.

301 S. Clematis Street, Suite 200, West Palm Beach, Florida 33401

Total Assets

Total Other Assets

Other Assets Lease Security Deposit Last Month Lease Payment

Total Current Assets

Current Assets PNC Bank - Operating First Bank - Money Market Petty Cash Due from Employees

FUND BALANCE

No CPA provides any assurance on these financial statements.

2,685,488

Total Liabilities and Fund Balance

0

2,685,488

14,836

2,670,652

2,685,488

1,518,601 1,166,887

6,876 7,960

2,467,144 203,458 50 0

Total Fund Balance

Fund Balance at Beginning of Year Net Excess Income (Expense) Year-To-Date

CURRENT LIABILITIES Accounts Payable Deferred Revenue Total Current Liabilities

ASSETS

West Palm Beach Downtown Development Authority Balance Sheet July 31, 2017

Net Total Surplus (Deficit)

Total Carry Forwards

CRA Carryforward

DDA Carryforward

(188,703)

8,807 7,283 16,090

(204,793)

Current Year Surplus (Deficit)

Carry Forwards From Prior Years

216,946 1,309,143 479,245 20,674 42,351 19,740 82,126 546,795 19,863 90,033 10,975 9,975 2,820 0 2,850,686

7,962 128,045 13,193 6,106 3,891 1,351 6,181 54,147 0 9,438 0 4,756 1,406 0 236,476

0

570,570 745,583 1,316,153

(1,316,153)

537,251 2,443,759 584,307 53,154 149,159 54,192 165,877 689,684 36,088 143,632 12,000 42,452 22,018 401,227 5,334,800

4,018,647

Budget

Gross Annual

0.0%

21.4% 68.9% 48.3%

0.0%

40.4% 53.6% 82.0% 38.9% 28.4% 36.4% 49.5% 79.3% 55.0% 62.7% 91.5% 23.5% 12.8% 0.0% 53.4%

100.0%

%

Budget

1,144,356

122,089 352,707 474,796

669,560

1,580,511

216,590 518,569 0 20,674 42,351 19,740 82,126 546,795 19,863 90,033 10,975 9,975 2,820

2,250,071

Y-T-D

Work Plan

No CPA provides any assurance on these financial statements.

1,802,614

122,089 513,640 635,729

1,166,885

4,017,571

Year-to-Date

31,683

Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Physical Environment - Schedule 3 Marketing/Public Relations- Schedule 4 Residential Quality of Life - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Personnel Expense Insurance Expense Rent Expense Tax Collection Marketing Progam, Equipment, Web Travel and Training Reserves Total Expenditures

Month

Statement of Revenues And Expenditures July 31, 2017

West Palm Beach Downtown Development Authority

334,682

0 82,942 82,942

251,740

423,260

423,260

675,000

Y-T-D

Services

Trolley

83,955

0 20,700 20,700

63,255

479,245

479,245

542,500

Y-T-D

Marketing

239,621

0 56,935 56,935

182,686

367,314

367,314

550,000

Y-T-D

Security

0

0

0 356 356

(356)

356

356

Y-T-D

Incentives

31,580 0 0 0 103 0 0 0 0 0 0 0 31,683

Total Current Year Revenues

Month

Current Year Revenues Tax Revenues TIF DDA /CRA Interlocal Agreement CRA Project Funding Interest - Money Market - First Bank Checking - Wells Fargo Retail Loans Sponsorships Fees Grants and Contributions Reimbursements CityPlace Shuttle

SCHEDULE 1 - CURRENT YEAR REVENUES

4,017,571

1,658,205 (1,460,523) 3,103,032 580,000 1,011 0 0 31,111 30,324 5,000 1,726 67,685

Year-to-Date

4,018,647

1,642,509 (1,460,523) 3,103,032 580,000 100 0 0 0 30,324 0 0 123,205

Budget

100.0%

101.0% 100.0% 100.0% 100.0% 1011.0% 0.0% 0.0% 0.0% 100.0% 0.0% 0.0% 54.9%

%

2,250,071

1,658,205 (1,460,523) 1,490,532 425,000 1,011 0 0 31,111 30,324 5,000 1,726 67,685

Y-T-D

675,000

675,000

Y-T-D

Trolley Work Plan

Services

Budget

Gross Annual

No CPA provides any assurance on these financial statements.

July 31, 2017

West Palm Beach Downtown Development Authority Supplemental Schedules

542,500

387,500 155,000

Y-T-D

Marketing

550,000

550,000

Y-T-D

Security

Y-T-D

Incentives

0

128,045

2,443,759

50,000 410,360 1,711 282,803 606,935 757,942 113,342 220,666

537,251

150,000 139,860 2,963 46,865 137,745 40,205 509 0 19,104

53.6%

68.7% 56.8% 0.0% 68.6% 60.5% 55.8% 0.0% 25.9%

40.4%

0.2% 35.1% 52.1% 59.6% 68.9% 93.2% 0.0% 0.0% 29.4%

%

Work Plan

518,569

57,093

34,369 233,139 0 193,968

216,946

356 49,118 1,545 27,939 94,894 37,483 0 0 5,611

Y-T-D

0

423,260

423,260 0

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

1,309,143

34,369 233,139 0 193,968 367,314 423,260 0 57,093

SCHEDULE 3 - PHYSICAL ENVIRONMENT Studies and Surveys 10,000 Pressure Washing/Street Clean 17,608 Graffitti Maintenance 0 Landscape Maintenance 16,292 Securtiy Contract 41,605 Trolley Contract 42,540 Trolley Signs & Ped Wayfinder 0 Capital Projects/Alleys 0

Total Physical Environment

216,946

356 49,118 1,545 27,939 94,894 37,483 0 0 5,611

Year-to-Date

7,962

Total Business Development

SCHEDULE 2 - BUSINESS DEVELOPMENT Property Incentives 0 Facade Improvements 0 Leasing/Brokers Meeting 0 Business Training and Support 1,576 Value Added Events 4,386 Retail Promotion 0 Historic Projects/Tours 0 Downtown Events 0 Grand Opening/New Bus.Training 2,000

Month

Supplemental Schedules July 31, 2017

West Palm Beach Downtown Development Authority

Y-T-D

0

0

Marketing

0

367,314

367,314

Y-T-D

Security

0

356

356

Y-T-D

Incentives

6,106

53,154

1,496 5,085 46,573

584,307

52,453 7,078 109,067 158,133 75,000 182,576

38.9%

54.5% 36.6% 38.6%

82.0%

0.0% 49.4% 94.1% 87.6% 87.1% 92.7%

%

Work Plan

0

18,814

17,998

816

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

20,674

Meetings

Total Residential Quality of Life

479,245

0 3,500 102,684 138,514 65,294 169,253

816 1,860 17,998

13,193

0 0 6,000 7,193 0 0

Year-to-Date

SCHEDULE 5 - RESIDENTIAL QUALITY OF LIFE 106 Communication/Newsletter 0 Residential Events/DNA Sponsor 6,000

Total Marketing/PR

Community & Cultural Promotion

Holiday Lights

Advertising Campaign

PR/Marketing

SCHEDULE 4 - MARKETING/PR Survey Marketing Postage

Month

Supplemental Schedules July 31, 2017

West Palm Beach Downtown Development Authority

0

0

0

479,245

0 3,500 102,684 138,514 65,294 169,253

Y-T-D

Marketing

Y-T-D

Security

0

0

Y-T-D

Incentives

0

0

Total Operations

Telephone Expense

Publications

Board Mtgs/Retreat/Training

SCHEDULE 7 - OPERATIONS Automobile Expense Dues Hospitality

Total General Office

Office Supplies

Equipment, Computer and Programs

General Postage

SCHEDULE 6 - GENERAL OFFICE General Office Expense

1,351

500 150 49 30 297 325

3,891

911 40 2,573 367

Month

54,192

6,000 9,670 14,510 5,670 1,341 17,001

149,159

47,145 4,382 68,892 28,740

36.4%

83.3% 52.0% 16.7% 25.7% 61.9% 29.4%

28.4%

10.2% 11.7% 48.7% 12.1%

%

Work Plan

19,740

5,000 5,025 2,425 1,459 830 5,001

42,351

4,811 512 33,537 3,491

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

19,740

5,000 5,025 2,425 1,459 830 5,001

42,351

4,811 512 33,537 3,491

Year-to-Date

Supplemental Schedules July 31, 2017

West Palm Beach Downtown Development Authority

0

0

Y-T-D

0

0

Marketing

Y-T-D

Security

0

0

Y-T-D

Incentives

0

0

Some rounding error may occur.

165,877

24,000 61,852 26,550 53,475 49.5%

75.0% 52.9% 82.3% 17.8%

%

Work Plan

82,126

18,000 32,732 21,850 9,544

Y-T-D

Y-T-D

Services

Budget

Annual Budget

Trolley

Gross

No CPA provides any assurance on these financial statements.

82,126

Total Professional Services

6,181

18,000 32,732 21,850 9,544

Year-to-Date

SCHEDULE 8 - PROFESSIONAL SERVICES Accounting 2,000 Professional Services 3,350 Audit 0 Legal 831

Month

Supplemental Schedules July 31, 2017

West Palm Beach Downtown Development Authority

0

Y-T-D

0

Marketing

Y-T-D

Security

0

Y-T-D

Incentives

0

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM: Teneka James-Feaman RE:

West Palm Beach Library Foundation, Mandel Public Library Art Classes

DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________

“IncreMental-U” Art Classes, one of the Mandel Public Library’s major contributions to the West Palm Beach Arts and Entertainment District and Downtown West Palm Beach, offers free classes, lectures and demonstrations that cover a variety of art forms. In 2017, “IncreMental-U” classes won 3 national awards including the Harvard Kennedy School Ash Center Bright Ideas Award. Classes are offered during the day and in the evening, 7 days a week, and bring people from the surrounding areas to Downtown West Palm Beach. Due to overwhelming demand, the library refurbished a former staff area into an “IncreMental-U” art programming space – a version of the maker-space idea – that was designed to better accommodate the “IncreMental-U” art classes and other hands-on “maker” classes.

The Foundation would like to partner with the DDA to provide the following programs to the public: Fall Term (September – December) 2018 Winter/Spring Term (January – April) 2019 Summer Term (June & July) 2019

$18,200 $18,200 $9,100

They are requesting that the DDA Board consider funding or partial funding of these programs.

Staff has invited Lisa Hathaway to join us and provide a status update on the programs and discuss how the DDA can support the work of the West Palm Beach Mandel Public Library.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM: Shelly Williams RE:

Review for Proposed FY 2018-2019 Budget

DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________

Attached please find a comparison of the current adopted budget to the proposed FY 2018/2019 Budget.

Highlighted areas show changes to funding structure for the coming year. The Budget has been closely aligned with the DDA Strategic Plan, providing funding to carry out the objectives discussed during the Board Retreat earlier this year.

Overall, the proposed budget is only 4% higher than the current adopted budget.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.downtownwpb.com

Proposed FY 2018/2019 Budget

Tax Revenues TIF DDA/CRA Interlocal Agreement DDA/City Interlocal Agreement CRA Project Funding Marketing/Sponsors/Dues Reimbursements ‐ Physical Environment Reimbursements ‐ Business Devlopment Reimbursements ‐ Marketing & PR Interest ‐ First Bank CityPlace Shuttle Grants Fees/Services Sponsorships Carryforwards Total Revenue

Business Development Property & Business Incentives Façade Improvement Programs Leasing/Brokers Meetings Business Training and Support Value Added Events Retail Promotions Grand Openings/New Business Training Business Partnerships Totals

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

Percent Change

$ 1,842,316 (1,660,331) 3,502,647 ‐ 580,000 2,045 20,766 662 20,723 100 123,205 23,500 103,995 ‐ 1,743,302 $ 6,302,930

$ 1,988,883 (1,806,897) 3,795,780 ‐ 413,938 ‐ ‐ ‐ ‐ 100 123,205 ‐ ‐ ‐ 2,074,614 $ 6,589,623

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

$ 214,914 159,477 3,918 96,215 119,970 25,490 23,493 509

$ 250,878 134,538 4,918 90,641 141,369 25,329 24,865 75,000

14% ‐19% 20% ‐6% 15% ‐1% 6% 99%

$ 643,986 $ 747,539

14%

8% 9% 8% ‐ ‐29% ‐ ‐ ‐ ‐ 0% 0% ‐ ‐ ‐ 19% 5%

Percent Change

Proposed FY 2018/2019 Budget

Physical Environment Street Cleaning & Maintenance Graffitti Removal Landscape Maintenance Studies and Surveys Public Space Programs Security and Policing Holiday Lights/Promotions Transportation Signage and Pedestrial Wayfinding Capital Projects

Marketing /Public Relations Survey Marketing Postage PR/Marketing Advertising Community and Cultural Promotions

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

$ 456,901 1,711 279,216 30,631 ‐ 681,902 94,706 907,212 205,717 205,297

$ 568,115 26,711 261,078 20,631 70,000 820,261 140,000 705,000 218,697 198,973

20% 94% ‐7% ‐48% 100% 17% 32% ‐29% 6% ‐3%

Totals $ 2,768,587

$ 3,029,465

9%

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

$ 102,453 7,078 113,083 168,686 362,519

$ 62,953 21,500 151,630 190,000 303,700

‐63% 67% 25% 11% ‐19%

Totals $ 848,525

$ 729,782

‐16%

FY 2017/2018 Amended Budget Residential Quality of Life Meetings Community Engagement Residential Services/ DNA Sponsor

FY 2018/2019 Proposed Budget

$ 1,000 $ 1,000 ‐ $ 30,000 30,000 $ 30,000 Totals $ 33,000

FY 2017/2018 Amended Budget General Office General Office Equipment, Computers & Programs General Postage Office Supplies

Percent Change

$ 61,000 FY 2018/2019 Proposed Budget

$ 322,045 68,000 100,121 106,500 7,761 1,087 53,776 0 Totals $ 483,703

$ 175,587

Percent Change

Percent Change 0% 100% 0% 46% Percent Change ‐374% 6% ‐614% ‐ ‐175%

Proposed FY 2018/2019 Budget

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

$ 6,000 7,000 10,000 3,000 807 50,000

$ 6,000 $ 16,791 $ 10,000 $ 3,000 $ 407 $ 20,000

0% 58% 0% 0% ‐98% ‐150%

Totals $ 76,807

$ 56,198

‐37%

Operations Auto Dues Hospitality Board Meetings/Retreat/Training Publications Telephone

Percent Change

FY 2017/2018 Amended Budget

FY 2018/2019 Proposed Budget

$ 59,368.00 24,000 34,150 20,000

$ 140,000 24,000 36,550 33,318

58% 0% 7% 40%

Totals $ 137,518

$ 233,868

41%

FY 2018/2019 Proposed Budget $ 810,500.00 52,353 130,000 15,000 105,000 35,147 408,184

Percent Change 9% ‐15% ‐9% 13% 68% 28% 27%

Totals $ 1,310,804

$ 1,556,184

16%

Total Expenses $ 6,302,930

$ 6,589,623

4%

Professional Services Professional Services Accounting Audit Legal

Personnel Insurance Rent Tax Collection Marketing Programs, Equipment & Web Travel & Training Reserves

FY 2017/2018 Amended Budget $ 737,922 60,137 142,000 13,000 33,457 25,147 299,141

Percent Change

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM: Teneka James-Feaman RE:

Police Athletic League Youth Programs

DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________

It has been a year since we partnered with CityPlace, Related Group, the Police Department, and others regarding programs and projects that provide evening activities for juveniles in the Downtown area.

The DDA has previously been involved with issues related to juvenile activities in the Downtown area.

This includes not only supporting programs that provide activities for young people, but also in the creation and enforcement of policies like the juvenile curfew ordinance. One program, which has historically been an effective service provider for young people in the Downtown area, is the Police Athletic League, located at 720 North Tamarind Avenue.

Staff has invited Brittany Perdigon and Melissa Nash to join us and provide a status update on the programs and discuss how the DDA can support the work of the Police Department and the Police Athletic League.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM:

Raphael Clemente, Executive Director

RE:

Transportation and Mobility Policy

DATE:

Tuesday, August 21, 2018

_________________________________________________________________________________________

One of the primary roles of the DDA is to participate actively in the analysis of conditions and changes occurring in the downtown area related to such factors as growth, traffic congestion, parking, and infrastructure; and to advise on the formulation of long-range plans for improving the attractiveness and accessibility of downtown destinations and facilities, and to support the continued improvement of the downtown area.

DDA staff participated in the development of the City’s Downtown Mobility Plan and urged its adoption as a policy document guiding the planning and implementation of transportation improvements in and around the Downtown district. The plan identifies specific projects to enhance mobility in Downtown West Palm Beach and supports the creation of a mobility fee. A mobility fee is a form of a transportation impact fee which allows greater flexibility to fund a wider range of mobility projects that legally cannot be funded by traditional transportation impact fees.

The Florida Department of Transportation (FDOT), Palm Beach County Administration, and the Town of Palm Beach have expressed concerns over some of the key elements included in the City’s Mobility Plan.

FDOT will be coordinating meetings with the above-mentioned stakeholder group to analyze proposed changes to the transportation network. DDA staff has requested to be included in these meetings to support the City’s efforts to gain approval for specific outcomes defined in the plan which are essential for the creation of a more robust multimodal transportation network.

Attached to this memo are the Department of Transportation’s letters addressed to Mayor Muoio, Town of Palm Beach Mayor Gail Coniglio, and DDA staff’s letter requesting the inclusion of the DDA as a stakeholder in FDOT’s on-going evaluation of the City of West Palm Beach’s Mobility Plan and potential changes to Okeechobee Boulevard.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.westpalmbeachdda.com

FDOT it Florida Department of Transportation RICK SCOTT GOVERNOR

3400 West Commercial Boulevard Fort Lauderdale, FL 33309

MIKE DEW SECRETARY

August 7, 2018

Mr. Richard Greene, AICP Development Services Director City of West Palm Beach 401 Clematis Street P.O. Box 3147 West Palm Beach, FL 33402 Dear Mr. Greene: SUBJECT: DEO #18-1ESR — Okeechobee Business District FDOT Agency Review The Florida Department of Transportation ("Department") has reviewed the proposed Okeechobee Business District Comprehensive Plan amendment for the City of West Palm Beach with a Department of Economic Opportunity (DEO) reference number "18-1ESR." This letter, identifying deficiencies and concerns, serves as the Department's agency response.

In accordance with ss. 163.3161(3) and 163.3184(3)(b), Florida Statutes, the Department's review focused on major transportation issues, including adverse impacts to transportation facilities of state importance. These facilities include the Strategic Intermodal System (SIS) and significant regional resources and facilities, such as Okeechobee Boulevard, that are identified in the Strategic Regional Policy Plan by the Treasure Coast Regional Planning Council. These facilities are vital to the economic vitality, growth and quality of life of the county, region and state.

Comments 1. The City has not demonstrated through data and analysis, the long term adequacy of transportation facilities to meet established acceptable levels of service, as required by ss. 163.3177(1)(f), 163.3177(3)(a)3, 163.3177(5)(a), and 163.3177(6)(a)8.a, Florida Statutes. The City's analysis of the amendment more specifically fails to address existing and projected levels of service and facility needs on Okeechobee Boulevard. No trip generation and assignment of project traffic on the network was provided. This

Mr. Richard Greene, AICP August 7, 2018 Page 2

information is vital to plan for needed facilities and services and to formulate policy recommendations regarding effective mitigation strategies to avoid adverse impacts.

2. Per s. 163.3177(2), Florida Statutes, there is an appearance of an internal inconsistency in the comprehensive plan between the future land use amendment and City Transportation Element Policy 2.3.5-h. According to this policy, the Downtown Master Plan (DMP) and the Transportation Concurrency Exception Area (TCEA) are predicated on a set of assumptions needed to provide and implement the transportation goals of the comprehensive plan. This Okeechobee Business District (OBD) amendment, being contained within the DMP boundaries, alters the land use assumptions and potentially the function of the DMP districts and the intended mitigation strategies in a way that may not have been conceived by the TCEA as originally adopted and could result in adverse impacts to the State Highway System.

Recommendations to eliminate, reduce or mitigate adverse impacts Recommendation for comment #1: The City should provide sufficient time prior to the adoption of this amendment to engage agency stakeholders and the public regarding the impacts of the OBD to the transportation network. The impacts should be determined by conducting a transportation analysis based on professionally accepted methodology as agreed to by agency stakeholders, including the Palm Beach Transportation Planning Agency, Palm Beach County, the Town of Palm Beach, and the Department.

The City is a participant on a multi-stakeholder committee and a technical subcommittee that were recently formed in response to the City's proposed West Palm Beach Mobility Plan. The Department is providing technical assistance to the stakeholders to analyze the vision and strategies of the Mobility Plan to determine long term impacts to Okeechobee Boulevard. This effort will work towards achieving consensus regarding the traffic engineering methodology to use for analyses that will identify projected impacts and will provide beneficial information for the prioritization of improvements to maintain mobility. The Department recommends that the adoption of this amendment be delayed so that pertinent information can be considered by the City and adjustments made to the OBD amendment as warranted. Results of this effort are scheduled to be presented to the multi-stakeholder committee in December of this year.

Mr. Richard Greene, AICP August 7, 2018 Page 3

Recommendation for comment #2: Prior to adopting the OBD amendment, the City should update its TCEA objectives and policies to ensure that identified TCEA mitigation and transportation improvements correspond to the impacts resulting from changes to the DMP that have occurred since the original TCEA adoption in the 1990's.

The Department commits to working with all agency stakeholders to develop traffic solutions that will maintain the flow of trips on the Okeechobee Boulevard corridor; and we thank you for being part of this effort. If you have any comments or questions about this letter, please contact Mr. Larry Hymowitz at (954) 777-4663.

Sincerely,

Stacy L Miller, P.E. Director of Transportation Development District Four

SM:lh

cc: Lorenzo Aghemo, Director— Palm Beach County Planning Division Verdenia C. Baker, County Administrator — Palm Beach County Kirk Blouin, Town Manager —Town of Palm Beach Michael Busha, Executive Director — TCRPC Jennifer Carver, Statewide Community Planning Coordinator — FDOT Central Office D. Ray Eubanks, Plan Review and Processing Administrator - FDEO Jeri Muoio, Mayor - City of West Palm Beach David L. Ricks, County Engineer— Palm Beach County Richard Shine, Attorney — FDOT Central Office Nick Uhren, Executive Director — Palm Beach TPA

MEMO TO:

DDA Board Bob Sanders, Chairman Rick Reikenis, Vice Chairman Joseph Chase Lisa Gerard Mary Hurley Lane Cynthia Nalley Upendo Shabazz

FROM: Shelly Williams RE:

Flexible Spending Account (FSA)

DATE: Tuesday, August 21, 2018 _________________________________________________________________________________________

With an overall increase in Health Insurance costs to the DDA and an increase to staff in the form of copays and deductibles, a Flexible Spending Account was recommended to help keep the rising cost of Health Care in check while providing employees with an additional benefit to help plan for medical costs or child care expenses.

A Flexible Spending Account allows the employee to predetermine an amount reserved for medical or child care expenses annually. For health accounts staff would have access to the entire amount the first day of the plan year and would repay it by a proportional pretax payment per pay period. Child care account need time to build equity but work in a similar way.

The cost to administer the plan is $1,200 for the first year and $900 annually each year after.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com