Name of Promotion: Spring Spectacular Cash Bonanza (WEB)
Days 1 - 13
Start Date + Time: Thursday 11th September 2025, 4:30 pm
End Date + Time: Tuesday 23rd September 2025, 10:00 pm
Day 14
Start Date + Time: Wednesday 24th September 2025, 3:30 pm
End Date + Time: Wednesday 24th September 2025, 10:00 pm
Recurring Promotional Period: Daily for 14 days inclusive of dates shown above
• Operating Hours:
o 11th – 23rd = 4:30 pm – 10:00 pm
o 24th = 3:30 pm – 10:00 pm
• Entry Period: See tables below
• Draw Schedule: See tables below
Draw Times & Prizes
11th September – 23rd September 24th September (Final Day)
Format: Virtual barrel draw (WYMAC)
Structure: Open to all members
Eligibility
Only current financial members of West HQ who are over the age of 18 years may enter this promotion. Members must be on site to participate.
How to Enter
Option 1 - Hourly WYMAC Swipe
SPRING SPECTACULAR CASH BONANZA
Terms and Conditions
1. Members can enter the virtual barrel by swiping their West HQ Loyal card once at the WYMAC terminals located in West HQ every hour between the times shown on the dates the promotion is running.
2. Each swipe will automatically enter the member into the virtual barrel for the next draw.
3. Each entry is only valid for one draw, and all entries will be cleared before the next draw period begins.
Option 2 - Additional Entries / POS Entries
Members can receive additional entries by at participating outlets and swiping their West HQ Loyal Card at Point-of-Sale terminals.
Participating Outlets:
• Pizzaperta Manfredi
• Harriets Chicken
• Steak & Co by Sean Connolly
• Corner Café
• Gelatissimo
• New Town Thai
• Eat St Bar
• Southern Terrace café
• Main bar
• CHU Restaurant by China Doll
• 33Grill
• SGAC (including Merchandise)
• ONE55 (including Merchandise)
Every $25 spent (in one transaction) receives one entry ticket. (spend $75 and receive 3 tickets) The ticket(s) will go into the next available virtual barrel. The barrel will reset after each draw.
How to Play (Game Format & Rules)
Swiping will be available from 4:30 pm (11th – 23rd) 3:30pm (24th)
Option 1 - Hourly WYMAC Swipe
1. Each eligible member may swipe their West HQ Loyal Card at the Promotional Terminal (WYMAC) once every hour for each draw taking place during the promotional period.
2. An eligible member must only swipe their OWN membership card. Members caught swiping another member's card will be disqualified from ALL current promotions.
3. Once the eligible member has swiped their card, they will be automatically entered into the virtual barrel for the next draw.
4. The compere will announce in advance when entries close for the draw, and any swipes after entries close will be eligible for the next draw time.
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Terms and Conditions
5. One entry will be drawn from the virtual barrel and the winner's details will be called. If not claimed within four minutes a new winner will be drawn. This process continues until a valid winner presents themselves.
6. Entries will be cleared from the virtual barrel after each draw and a "fresh" draw will take place after the next entry period.
7. Please note that WYMAC entries cannot be purchased, and visitors do not receive any entries through gaming participation.
8. If the WYMAC terminals are not working, members will need to speak to the operating staff who will manually enter their name and member number into the virtual barrel system.
Option 2 - Additional Entries / POS Entries
1. Each eligible member must swipe their West HQ Loyal Card at the Point of Sale (POS) Terminal in one of our outlets when making a purchase more than $25 (minimum sale value to enter, in the one transaction).
2. An eligible member must give their OWN membership card to Food and Beverage attendants who will then swipe the membership card at POS terminals. Members using another member's card will be disqualified from ALL current promotions.
3. After an eligible member has made a purchase, they will be automatically entered into the virtual barrel.
4. The member may receive additional entries for the draw based on their spend increasing with one additional entry for every $25 spent e.g. $25 = 1 entry $75 = 3 entries. (In one transaction)
5. All POS entries will be automatically added to the virtual barrel system and will remain valid for the current draw period.
6. There will not be a specific announcement for POS entry closure as entries are processed automatically through the virtual barrel system.
7. Entries purchased through the F&B promotion remain valid for the next draw.
a. For example, if a member purchases an item from an outlet at 5pm then they are eligible for draw 1 at 5:30pm (days 1-13) after 5:30pm the members ticket is null and void.
8. In the event that the POS terminals are not working, members will need to speak to the operating staff who will manually enter their details into the virtual barrel system.
Note: Eligible Members from SGAC or ONE55 who wish to participate in the Promotion will have their entries automatically added to the virtual barrel system at West HQ.
Draw Process 11th – 23rd September
Draw 1
1. At 5:29 pm, the process for first draw will commence.
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Terms and Conditions
2. The compere will announce that entries are closing at 5:29pm for the first draw. Any swipes during or after the draw will be added to the next draw time.
3. The Promotional compere will draw ONE (1) entry from the virtual barrel at 5:30pm
4. The Promotional compere will announce the winner over the Public Address System.
5. The Winner will have Four (4) minutes to present themselves to the promotion's compere.
6. If the member does not present themselves within the 4-minute period, a redraw will take place and the promotion compere will repeat steps 3-6 until a member presents themselves.
7. If the Member presents themselves within the Four (4) minute period, they will win a $1,000 Cash Prize.
8. The Member who has won the prize must sign and acknowledge receipt of the prize. • Winners must sign acknowledgment of prize receipt. Refusal to sign will result in forfeiture of the prize and a redraw will take place.
Draws 2-5
1. At 6:29 pm, 7:29 pm, 8:29 pm, and 9:29 pm respectively, subsequent draws will commence.
2. Steps 2-8 will repeat for each draw time with the Cash Prize value remaining at $1,000 each draw time.
3. The process will be fully completed and equipment packed away by 10pm.
4. All paperwork and prize reconciliation must be sent to Safe before 10pm.
Draw Process 24th September (Final Day)
Draws 1-5
1. At 4:29 pm, the process for first draw will commence.
2. The compere will announce that entries are closing at 4:29pm for the first draw. Any swipes during or after the draw will be added to the next draw time.
3. The Promotional compere will draw ONE (1) entry from the virtual barrel at 4:30pm
4. The Promotional compere will announce the winner over the Public Address System.
5. The Winner will have Four (4) minutes to present themselves to the promotion's compere.
6. If the member does not present themselves within the 4-minute period, a redraw will take place and the promotion compere will repeat steps 3-6 until a member presents themselves.
7. If the Member presents themselves within the Four (4) minute period, they will win a $1,000 Cash Prize.
8. The Member who has won the prize must sign and acknowledge receipt of the prize.
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Terms and Conditions
a. Winners must sign acknowledgment of prize receipt. Refusal to sign will result in forfeiture of the prize and a redraw will take place.
9. Steps 2-8 will repeat for draws at 5:30pm, 6:30pm, 7:30pm, and 8:30pm with the Cash Prize value remaining at $1,000 each draw time.
Draw 6 (Final Draw)
1. At 9:29 pm, the FINAL draw will commence and will be at the value of $5,000
2. The Promotional compere will draw ONE (1) entry from the virtual barrel at 9:30pm
3. The Promotional compere will announce the winner over the Public Address System.
4. The Winner will have Four (4) minutes to present themselves to the promotion's compere.
5. If the member does not present themselves within the 4-minute period, a redraw will take place and the promotion compere will repeat steps 3-6 until a member presents themselves.
6. If the Member presents themselves within the Four (4) minute period, they will win a $5,000 Cash Prize.
7. The Member who has won the prize must sign and acknowledge receipt of the prize. a. Winners must sign acknowledgment of prize receipt. Refusal to sign will result in forfeiture of the prize and a redraw will take place.
8. The process will be fully completed and equipment packed away by 10:00pm.
9. All paperwork and prize reconciliation must be sent to Safe before 10:00pm.
Draw Location
West HQ Limited
33 Railway Street
Rooty Hill, NSW, 2766
ABN 54 000 842 375
Prize Details
Daily Prize Structure:
• 13 Days (Sept 11-23) × 5 Draws per day × $1,000 = $65,000
• 1 Final Day (Sept 24) × 6 Draws (5 × $1,000 + 1 × $5,000) = $10,000
• Total Prize Pool = $75,000
All prizes will be issued as cash unless bank transfer requested/agreed.
SPRING SPECTACULAR CASH BONANZA
Terms and Conditions
General Terms and Conditions
1. All decisions of West HQ management (and its representatives) are final.
2. Entry is only open to Australian residents 18 years and over who are current financial members of West HQ and who are in possession of a valid West HQ Loyal Card.
3. The following persons (and their immediate families) are not eligible to participate in or win the promotion:
a. West HQ Directors, employees or auditors.
b. Officers, executives or any staff of suppliers or contractors to the club, who are directly involved in any aspect of the promotion.
c. Persons whose usual place of work is within premises owned or leased by West HQ who are employed by any of the contractors, licensees, or lessees of West HQ and.
d. Persons employed by any other supplier or contractor of West HQ who at or about the time of a particular draw, or during the entry period for the promotion, are on the West HQ premises in that capacity as an employee.
e. Immediate family means any of the following: spouse, ex-spouse, de-facto spouse, former de-factor spouse child, stepchild (whether natural or by adoption), parent, stepparent, sibling, step sibling, grandparent or grandchild.
4. 'Tutti Frutti' promotions are contracted by West HQ to run, compere and staff the stated promotion.
5. Prizes cannot be transferred, substituted, or exchanged for any other object, cash amount or value, unless authorized by the Promoter.
6. West HQ accepts no responsibility for any additional costs associated with winning any prizes, other than stated in these Terms and Conditions.
7. West HQ reserves the right to:
a. Verify the validity of entries (including but not limited to, the Eligible Member's identity and age). If a winner cannot provide suitable proof of identification at the time of the draw, the winner will forfeit the prize in whole, and no substitute will be offered; and
b. Reject any entry that is illegible, has been tampered with or is not in accordance with these Terms and Conditions; and
c. Disqualify any Member for breach of these Terms and Conditions, including but not limited to: swiping another member's card, tampering with the entry system, providing false information, engaging in disruptive behaviour, or any other conduct deemed inappropriate by management.
8. Entry into the promotion is deemed to be acceptance of these Terms and Conditions.
9. A record of all Winners will be kept.
10. To the extent of any inconsistency between these Terms and Conditions and any other material relating to this competition, these Terms and Conditions will prevail.
11. If a bank transfer is required, the winner has the responsibility to give correct bank details once prize is won. West HQ will not take any responsibility if any errors occur from the winner.
12. The Promoter reserves the right and license to use a selected entrant's name. suburb, photograph, image, and likeliness for the purpose of promoting and advertising West HQ.
13. Subject to Legislation, West HQ is not authorized to issue cash after 10pm. Any draws announced at 10pm or afterwards will prevent the winner from collecting their cash prize. Furthermore, the individual must retrieve their money the following business day
14. Entrant's personal information may be disclosed to the NSW Fair Trading and winners' names will be published as required under the relevant lottery legislation.
15. The Competition is not open to patrons excluded from the venue pursuant to the provisions of the Office of Liquor & Gaming or who are otherwise excluded.
16. Subject to law, the Promoter (including its employees, agents, and contractors) has no liability to any person for injury (including death), loss or damage whatsoever howsoever arising in
SPRING SPECTACULAR CASH BONANZA
Terms and Conditions
connection with this Competition (including the awarding, condition, or misuse of the prizes). This clause does not apply to the extent that West HQ liability (if any) arises from an act or omission of West HQ in respect of its supply of services and/or goods to the prize winner in the ordinary course of West HQ's business.
17. West HQ reserves the right to alter these Terms and Conditions only in cases of unforeseen circumstances beyond the Promoter's reasonable control, regulatory compliance requirements, or technical issues that prevent the promotion from operating as intended. Any alterations will be made to run the promotion in the fairest way possible with the least disruption. Any material changes will be communicated to members via appropriate signage and announcements.
18. If a prize becomes unavailable, the Promoter reserves the right to substitute the prize with a suitable alternative of equal value.
19. The Promoter's decisions with any aspect of this Competition will be binding and final on every entrant.
20. Any failure to comply with these Terms and Conditions, including any attempt to avoid compliance, may result in the immediate disqualification of any entrant from this and future promotions.
21. Disqualification will be at the Promoter's sole discretion, and no correspondence will be entered into.
Promotion Specific Terms & Conditions
1. Subject to the law, no cash will be given out after 10pm.
2. Members must swipe their membership cards on the same day as the draw they wish to enter:
a. If a member scans their membership card on September 11th, they will be entered into that day's draws
b. If a member makes a purchase at SGAC, ONE55, or F&B outlets on September 11th, they will be entered into that same day's draws
3. Winners must be on the premises at the time of the draw and present themselves to the promotional host within 4 minutes to claim the prize.
4. It is the patron's responsibility to:
a. Position themselves at the time of the draw in an area where they hear the announcing of winners
b. Position themselves at the time of the draw in an area where they can physically present themselves to the promotional host within 4 minutes should their entry be drawn.
c. Present their West HQ Loyal card to claim their prize.
5. On evenings when there is a regular promotion running in parallel - the Bonanza draw will take precedence, and the regular promotion draw will take place immediately after concluding the Bonanza draw process.
6. When the prize amount exceeds $5,000, the full amount will be awarded in cash for this promotion.
