If you would like to discuss these minutes or any other Governing Body / Committee of Management related matter, please contact your chairperson,
COLIN FRASER ON Redacted Information
Governing Body / Committee of Management Meeting Minutes of Meeting – 23rd September 2026 Present:
Colin Fraser (Elected Chair); Lynn Jameson; Cheryl Miller; Elizabeth Stewart; Liz Robertson; George Thomson; Amanda Aitchison; Alan Lamont;
In attendance:
Larke Adger (CEO); David Mills (COO);
Max Scotto, Scotland’s Housing Network Prior to the formal meeting commencement, Max Scotto of SHN delivered a presentation regarding WGHC annual performance statistics benchmarked against a peer group of RSLs and against the overall Scottish averages. The presentation had been delivered earlier in the afternoon to all WGHC staff. 1.
GOVERNANCE STATEMENT
The Chair reminded the Governing Body of Meeting Code of Conduct, Confidentiality and Purpose of Minutes. 2.
APOLOGIES
Nil – full governing body attendance
3.0
RULE 40.2 ATTENDANCE / RULE 34.6 & RULES 41.8
Following the AGM held on 05th September 2026, The Secretary confirmed that no Committee members were affected by rule 40.2 in terms of re-election to Committee.
As such, both rules 40.2 and 34.6 had been satisfied and this was declared thus by the Secretary.
Further, no Committee members were affected by rules 41 thru 41.8. The Secretary confirmed the rules to be a true statement based upon the signed declarations of eligibility received from each member of Committee. 4.
As such, the Secretary declared rules 41 thru 41.8 to be satisfied. CODE OF CONDUCT & DECLARATIONS OF INTEREST
In accordance with rule 34.5 of the co-operative; “No Committee member may take office until they have agreed to and signed the co-operative’s code of conduct for Committee Members” Although not in the rules, it is also a requirement that Committee members sign the WGHC declaration of Interest form (having been provided with a list of current Contractors, Consultants and Suppliers to WGHC) 5.
The Secretary confirmed that all present members had signed both their code of conduct and declaration of interest forms. Committee noted the report FORMAL APPOINTMENT OF THE CHAIR, 2026-2027
In accordance with rules 56.1 and 45.6 to 56.11 of the co-operative; The Committee elected a member to the office bearer role of Chair 6.
Colin Fraser was unanimously re-elected in the role of: Committee Chair MOTION TO APPROVE MINUTES, 19th August 2026
The minutes of the meeting held on 19th August 2026 were considered. Members were invited to identify any errors and approve the minutes as an accurate record. 7.
GT proposed / LS seconded and thereafter the Governing Body unanimously approved the minutes. MATTERS ARISING FROM THE MINUTES
Committee noted that the CEO had fulfilled all required regulatory / statutory submissions required by 30th September 2026 in accordance with the ‘submission’ table on page 5 of the committee reports. 8.
DECLARATIONS OF INTEREST
George Thomson and Liz Robertson declared their interest in agenda item 23D and would leave the meeting for that item. 9.
GUESTS, VISITORS, OBSERVERS
10.
Nil CASH IN BANK, INFLATION & INTEREST RATES
The CEO presented the monthly cash in bank report. Committee noted that, WGHC held total cash in bank of £1,092,862. This represented a decrease of approximately £116k from the previous month, whereupon it was £1,209,163. The decrease was planned as it relation, primarily, to both the painterwork and kitchen replacement programme contract. Committee noted the Bank of England inflation (3.1%) and interest rate (3.75%) context. It was noted that a total cash balance approaching or falling below £850k should act as a Minutes of Governing Body Meeting, 23rd September 2026 – Unrestricted - Page 2
prompt for discussion on financial performance, expected cash movement, risk and required or any mitigation. 11.
The Governing Body / Committee noted the report. GOVERNANCE, COMPLIANCE, RISK, HEALTH & SAFETY
The COO presented the monthly governance, compliance, risk and health and safety report. Committee noted that the previous governance notifiable event had been closed by SHR, although updates from the Governance Action Plan would continue until completion. Committee further noted that there have been Nil Freedom of Information Requests or Subject Access Requests. Risk and, specifically, the quarterly risk register revision was discussed later within the meeting. 12.
The Governing Body / Committee of Management noted the report MEMBERSHIP AND USE OF THE COMPANY SEAL
The COO reported that since the last meeting, there have been: One new membership: Membership Number 826
New Sole Tenancy
One ended membership: Membership Number 285 13.
Deceased, Joint to Sole
Governing Body / Committee of Management noted the report KITCHEN REPLACEMENT PROGRAMME – UPDATE #4
The COO provided the third update on the planned kitchen replacement programme for Summer/Autumn 2026. Committee noted that McGregors Projects is delivering the programme over two years, with 67 kitchens scheduled for replacement in 2026 and 69 kitchens in 2027. Committee noted that 61 of the 66 kitchens had been surveyed, 1 remained to be surveyed, and Housing Management staff would assist where tenants were resisting survey or access. It was further noted that 52 kitchens had been fully completed with relevant compliance certificates and satisfied tenant recipients. 14.
Governing Body / Committee of Management noted the report PAINTERWORK CONTRACT PROGRAMME – UPDATE #4
The COO provided the third update on the planned painterworks programme for Summer 2026. Committee noted that Bell Group is delivering external painting works to 72 properties, covering external windows, doors, cills and soffit boards. During ‘snagging’ inspections, it had become apparent that there were areas requiring repainting and further attention. The contractor has implemented a remedial action plan and works.
Governing Body / Committee of Management noted the report
Minutes of Governing Body Meeting, 23rd September 2026 – Unrestricted - Page 3
15.
SUBMISSION OF AUDITED FINANCIAL STATEMENTS
The CEO gave assurance and confirmation to Committee that the required regulatory returns had been submitted, on time, to SHR, the F.C.A. and the WGHC website. This was also confirmed on page 5 of the main committee report. 16.
Committee noted the report. TPT PENSIONS FINANCIAL ASSESSMENT
The CEO gave confirmation to Committee that the annual assessment questionnaire with The Pensions Trust Retirement Solutions had been undertaken and returned again with an outcome of a ‘low’ risk. The outcome report had been provided to the Scottish Housing Regulator by the CEO. 17.
Committee noted the report. AGM FEEDBACK REPORT
The CEO and Chair were delighted to declare that the 36 th AGM (held on Saturday 05th September 2026) had been as successful as that of both 2024 and 2025. 10% of membership were required to attend to achieve quorum. 16% of the membership were represented. Aside from the standing business, the co-op rules indicate that WGHC must appoint a qualified auditor. CT were re-appointed as WGHC’s auditors. The governing body were confirmed as 8 fully elected members. 18.
Committee noted the report GOVERNING BODY SUCCESSION PLANNING
The Secretary and Governing Body members discussed commencement of further succession planning given that the Chair is serving the last of his 5 year term. The Governing Body had previously voted to remove the office bearer position of Vice-Chair but having given further consideration and taken into account various WGHC policies and strategic / governance procedures that reference and require the position, unanimously voted to re-implement the office bearer position of Vice-Chair. 3 x members put themselves forward and a blind vote was taken. Alan Lamont was subsequently voted in the office bearer position of Vice-Chair. Alan, Cheryl and Liz have volunteered to undertake succession planning training over the coming 12 months. Staffing sub-committee comprised of: Chair appraisal sub-committee comprised of: 19.
CF, ES and LJ AL, ES and LJ
Committee noted the report REVIEW OF RESPONSIBILITIES FROM THE GOVERNANCE ACTION PLAN
The CEO reminded the governing body of the remaining 4 ‘ongoing actions’ from the previously identified and implemented governance action plan. This was discussed in detail.
Committee acknowledged the 4 remaining points of the action plan
Minutes of Governing Body Meeting, 23rd September 2026 – Unrestricted - Page 4
20.
RISK REGISTER – QUARTERLY UPDATE #3
The CEO and COO working with the governing body, undertook the quarterly review of the Risk Register (Appendix 1). Committee reviewed the approach to quarterly discussion and considered items 4, 6 and 13 having previously considered items 3, 7 and 9 from the register. Amendments to risk wording or scoring were made live during the meeting. 21.
Governing Body / Committee of Management approved the changes to the Risk Register NOTIFIABLE EVENT 31359 – FINANCIAL AND TENANT HEALTH & SAFETY
The CEO presented an update on the continuing notifiable event relating to Cladding Remediation, financial impact and tenant health & safety. The COO presented the updated Fire Action Plan, version 18.0 (appendix 2) pointing out that previously ‘open’ items 20 and 21 had now been duly completed. The primary identified change was to line 15 regarding the SFRS update. 22.
Governing Body / Committee of Management noted the report CONTRACTOR / SUPPLIER LIST UPDATE
The COO presented an updated version of the Contractor / Supplier / Consultant list to Committee for their approval to add: Building Safety Group and CMS Law and to remove: Peace Recruitment, JQ Consultancy, LockSolid Locksmiths & Joinery. The version would be 19.0 September 2026. 23.
Committee approved the addition of 2 contractors to, and the removal of 3 contractors from, the WGHC Contractor / Supplier / Consultant approved list. Asked that the website be updated accordingly. TRAINING PLAN FOR ASSISTANT HOUSING OFFICER
The CEO presented a proposal for a 2 year training plan for the Assistant Housing Officer which was discussed. 24.
Committee unanimously approved the proposal and implementation of the 2 year training plan for the Assistant Housing Officer OPTIONS APPRAISAL – BRIEF AND PROPOSAL
The CEO presented Appendix 3 to Committee. There was robust discussion regarding the proposal from the proposed consultant. This was reviewed and approved
25.
The Governing Body / Committee unanimously approved the proposal and appointment of the options appraisal consultant ANY OTHER COMPETENT BUSINESS
The CEO tabled a correction to the WGHC annual budget as there was an overstatement on surplus based upon an incorrect calculation on assumed rent payments yield. The CEO sought approval for the correction / amendment to be made to accurately reflect the bottom line figure.
The Governing Body / Committee of Management made the following decisions:
Minutes of Governing Body Meeting, 23rd September 2026 – Unrestricted - Page 5
The CEO tabled 3 x sponsorship/donation requests: Capital All Stars (previous WGHC donation of £1500) Craigroyston 2014 Blues Football Youth Team (previous WGHC donation of £5000) Craigroyston Community Youth Football Club (previous WGHC donation of £300) The governing body discussed the donation / sponsorship requests.
26.
The Governing Body / Committee of Management made the following decisions:
Capital All Stars – CEO to contact and ask for formal application form to be submitted, instead of e-mail format
Craigroyston 2014 Blues Football Youth Team – no donation on this occasion as received £5000 within the last 12 months.
Craigroyston Community Youth Football Club, awarded £400
DATE OF NEXT COMMITTEE MEETING
It was proposed the next meeting be held on Wednesday 21 st October 2026 at 6.15pm.
Committee approved the next Committee Meeting to be held on Wednesday 21st October 2026 @ 6.15pm (doors open at 5.45pm)
Signed Redacted Information
Chairperson
Date: 21st October 2026
NB: Committee Board Papers available upon request, contact our office. Although extreme care and effort are taken with the production of papers and minutes, there may be some grammatical and/or spelling errors. Apologies are extended in these rare circumstances.
Minutes of Governing Body Meeting, 23rd September 2026 – Unrestricted - Page 6