Minutes June 2026 Redacted

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COLIN FRASER ON Redacted Information

Governing Body / Committee of Management Meeting Minutes of Meeting – 17th June 2026 Present:

Colin Fraser (Elected Chair); Lynn Jameson (Elected Vice-Chair); Amanda Aitchison; Elizabeth Stewart; Liz Robertson; Alan Lamont; George Thomson; Cheryl Miller.

In attendance:

Larke Adger (CEO); David Mills (COO).

1.

APOLOGIES

Nil – Full Meeting Attendance

2.

MOTION TO APPROVE MINUTES, 20th May 2026

The minutes of the meeting held on 20th May 2026 were considered.

• 3.

LS proposed, LR seconded and thereafter unanimously approved by the Governing Body.

MATTERS ARISING FROM THE MINUTES

The Committee noted completion or progress on matters arising, including final adjustments to the Committee recruitment flyer and submission of the approved ARC and Five Year Financial Projections returns to SHR by 31st May 2026.

4.

DECLARATIONS OR NOTES OF INTEREST

Members were reminded to declare any personal interest in agenda items. Any declarations made at the meeting were recorded by the Chair.

5.

GUESTS, VISITORS, OBSERVERS

There were no additional guests, visitors or observers to this meeting.

6.

CASH IN BANK, INFLATION & INTEREST RATES

All cash balances across the 4 x WGHC bank accounts were presented by the CEO and a summary total provided, which stood at £1,250,609. This was a decrease of £36.3k from the figure reported at the May meeting, which was £1,286,916.

Inflation was reported at 2.8% (3.3% in the previous month) and interest rates were held at 3.75% (3.75% in the previous month). As requested by Governing Body / Committee of Management, the CEO presented information on interest paid and balances of the 5 loans WGHC has.

• 7.

Governing Body / Committee of Management noted the report.

GOVERNANCE, COMPLIANCE, RISK, HEALTH & SAFETY

The COO presented the monthly governance, compliance, risk, health and safety report.

The Governance Action Plan was reported as progressing well and due for completion by 30th June 2026.

Committee noted that the previous governance notifiable event had been closed by SHR, while monthly updates would continue until the action plan was complete.

The COO confirmed no FOISA requests, Environmental Information requests, Subject Access Requests, known data breaches, health and safety incidents or accident book entries since the previous meeting, apart from the continuing cladding-related health and safety risk.

• 8.

Governing Body / Committee of Management noted the report MEMBERSHIP AND USE OF THE COMPANY SEAL

The COO reported changes to the Membership Register since the last meeting. No new membership shares were issued and the Company Seal was not used.

Membership ended and shares were cancelled for Membership 771 due to mutual exchange and end of tenancy.

• 9.

Governing Body / Committee of Management noted the report 4th QUARTERLY CUMULATIVE PERFORMANCE REPORTS

The COO presented the 4th quarterly cumulative performance report for 1st April 2025 to 31st March 2026, Appendix 1.

Committee noted 30 logged complaints: 20 Stage 1 complaints and 10 Stage 2 complaints, with no complaints escalated to the Scottish Public Services Ombudsman and all handled within prescribed timescales. The Committee noted one missed benchmark, Anti-Social Behaviour, and strong performance in Tenant Support Visits, Stair Inspections and Estate Management Visits.

AL asked if the strongest areas of performance had benchmarks that were set too low.

The explanations regarding strong performance was provided for context by the COO. •

Governing Body / Committee of Management noted the report

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10.

KITCHEN REPLACEMENT PROGRAMME – UPDATE #1

The COO updated Committee on the planned kitchen replacement programme. The contract with McGregors Projects, procured via the Scottish Procurement Alliance, will replace 67 kitchens in summer 2026 and 69 kitchens in summer 2027. Pre-start meetings had been held; 47 of 67 surveys had been booked and 27 surveys completed with no issues reported.

AA reported that a tenant had, inadvertently, been shown incorrect flooring and comments were made about the choice of taps. The COO indicated he would speak with the contractor.

• 11.

Governing Body / Committee of Management noted the report PAINTERWORK CONTRACT PROGRAMME – UPDATE #1

The COO updated Committee on the planned painterworks programme for summer 2026.

Bell Group will carry out external painting works to 72 properties. Pre-start meetings had taken place and letters and a programme of works had been issued to the affected tenants.

• 12.

Governing Body / Committee of Management noted the report RISK REGISTER – QUARTERLY UPDATE #1

The CEO and COO presented the first quarterly review of the Risk Register (Appendix 2).

Committee reviewed the approach to quarterly discussion and considered Items 3, 7 and 9 from the register. Amendments to risk wording or scoring were made live during the meeting.

• 13.

Governing Body / Committee of Management approved the changes to the Risk Register LOAN PORTFOLIO ANNUAL RETURN TO SHR

The CEO presented the Annual Loan Portfolio Return (Appendix 3) for approval and submission to SHR by 30th June 2026. Committee noted that WGHC has five loans with Nationwide Building Society and that the loan balance reduced from £2,474,000 at 31st March 2025 to £2,303,609 at 31st March 2026, meaning £170,391 had been paid off during the year.

• 14.

Committee noted the strategic importance of the return and unanimously approved the WGHC Loan Portfolio Return for submission to SHR. CEO ANNUAL STATEMENT OF IMPAIRMENT

The CEO presented the annual statement on impairment of fixed assets. Committee noted the explanation of fixed assets, carrying value and impairment testing. The CEO formally declared that there was no evidence of impairment to WGHC fixed assets, and that the cladding at Forthquarter was not considered an impairment because it is temporary and will be removed and replaced.

•

Committee noted the strategic importance of the report, agreed there was no evidence of impairment of the housing stock and approved the carrying value of fixed assets.

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15.

NOTIFIABLE EVENT 31749

Committee received updates on governance-related notifiable events. Notifiable Event 31749 had been closed by SHR following sufficient assurance.

• 16.

Governing Body / Committee of Management noted the report NOTIFIABLE EVENT 31834

New Notifiable Event 31834 was briefly discussed and an independent consultant had been appointed to investigate. Sub-Committee formed, comprising: CF, GT and AL • 17.

Governing Body / Committee of Management noted the report NOTIFIABLE EVENT 31835

New Notifiable Event 31835 was briefly discussed.

LS asked the difference between a GB member resignation for ‘personal’ and ‘nonpersonal’ reasons. This was explained by the CEO. • 18.

Governing Body / Committee of Management noted the report NOTIFIABLE EVENT 31359 – FINANCIAL AND TENANT HEALTH & SAFETY

The CEO presented an update on the continuing notifiable event relating to cladding remediation, financial impact and tenant health and safety. Committee noted Scottish Government reimbursements to date, including £38k for the Single Building Assessment, £8.3k for legal fees and £143,754 for the smoke alarm system upgrade.

The COO presented the Fire Action Plan, version 15.0 (Appendix 4), including updates to Item 20 and the addition of Item 21. The planned go-live date for the upgraded system was reported as Monday 29th June, with tenant communication, an information sheet and an open surgery proposed.

• 19.

Governing Body / Committee of Management noted the report DRAFT COMMITTEE OF MANAGEMENT INDUCTION POLICY

The CEO presented the draft Committee of Management Induction Policy (Appendix 5) for approval. Committee noted that the policy formalises the induction process for new members following previous succession planning and recruitment discussions. Sections 3.2, 3.3 and 3.4 were identified as requiring adjustments.

AL asked whether the policy complements or contradicts the WGHC rules. This was answered by the CEO. • 20.

Committee unanimously approved the draft policy for publication and implementation.

DRAFT COMMITTEE MEETING PROTOCOL

The CEO presented the draft Committee Meeting Protocol (Appendix 6) for approval.

Committee noted that the revised protocol following Boardroom Etiquette training held during the March 2026 Strategy weekend.

•

Committee approved the draft Committee Meeting Protocol.

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21.

COMMITTEE VOLUNTEERS REQUIRED

The CEO sought volunteers for the Staffing Sub-Committee, the Chair Annual Review Panel, observer attendance at the Chair’s Review, and to co-host the Scottish Housing Regulator Board visit on Thursday 2nd July 2026 at 10.00am.

The staffing sub-committee was agreed with the following members: CF, LJ and AL The panel for the Chair’s Review was agreed with the following members: LJ, LS and AA CM was approved as an observer to the Chairs Review • 22.

Committee discussed the requirements and approved volunteers as recorded above.

ANY OTHER COMPETENT BUSINESS

Under AOCB, Committee noted thanks from Craigroyston Blues following WGHC’s £5k donation to support the youth football team’s participation in the National Football Tournament in Blackpool. The CEO presented photographs gifted to WGHC Committee.

Members were reminded to raise AOCB items directly through the Chair.

AL tabled a motion to add item 15 to the Risk Register – this was unanimously approved by the Committee / Governing Body 23.

DATE OF NEXT GOVERNING BODY MEETING

It was proposed the next meeting be held on Wednesday 22nd July 2026 at 18.15hrs.

(Doors open at 17.45hrs) •

Governing Body / Committee of Management approved the next Governing Body / Committee of Management Meeting to be held on Wednesday 22nd July 2026 at 18.15hrs.

Signed:

Redacted Information

Chair

Date: 22nd July 2026

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