March 2026 Minutes

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COLIN FRASER ON Redacted Information

Committee of Management Minutes of Meeting – 18th March 2026 Present:

Colin Fraser (Elected Chair) Lynn Jameson (Elected Vice-Chair) Amanda Aitchison Alan Lamont Elizabeth Stewart Liz Robertson Jim Hemphill George Thomson Cheryl Miller

In attendance:

Larke Adger David Mills

1.

(CEO) (COO)

APOLOGIES Morag Orr MOTION TO APPROVE MINUTES, 18th February 2026

2.

The Minutes of the meeting held on 18th February 2026 were approved by Committee. 

3.

AA Proposed / LR Seconded / Committee unanimously approved the minutes MATTERS ARISING FROM THE MINUTES

 NIL 4.

DECLARATIONS or NOTES OF INTEREST  NIL

5.

GUESTS, VISITORS, OBSERVERS  Andrew Thomson, Wbg Internal Audit Assistant Manager, via MS Teams

Minutes of Committee, 18th March 2026 – Unrestricted - Page 1

6.

INTERNAL AUDIT – UPDATE

Andrew Thomson, Wbg joined the meeting via MS Teams @ 18.20hrs Andrew presented Appendices 1a, 1b, 1c and 1d to Committee, reporting on the findings and outcomes, including areas of good practice and areas of recommendation in respect of:  Rent Arrears & Rent Collection  Business Continuity and Disaster Recovery Planning  Follow up recommendations from the previous year internal audit  The proposed Internal Audit Plan for 2026-2027 The Chair asked whether Wbg were happy with the audits undertaken at and on behalf of WGHC? Andrew Thomson – answered positively, indicating yes, they were happy  

Committee unanimously approved reports 1a, 1b and 1c Committee unanimously approved the proposed Audit Plan for 2026-2027

Andrew Thomson, Wbg, left the meeting @ 18.33hrs 7.

CASH IN BANK, INFLATION & INTEREST RATES

All cash balances across the 4 x WGHC bank accounts were presented by the CEO and a summary total provided, which stood at £1,241,827. This was an increase of £79.1k from the figure reported at the February meeting, which was £1,162,711.

Inflation was reported at 3.0% (3.0% in the previous month) and interest rates were held at 3.75% (3.75% in the previous month). As requested by Committee, the CEO presented information on interest paid and balances of the 5 loans WGHC has.  8.

Committee noted the report.

GOVERNANCE, RISK, COMPLIANCE, HEALTH & SAFETY REPORT

The COO presented the governance, compliance, health and safety report to Committee.

As accepted practice and to give Committee assurance, the COO also reported:  FOISA / EIR Requests since last meeting = NIL  Subject Access Requests since last meeting = NIL  Information Data Breaches since last meeting = NIL  Open Notifiable Events with SHR = Two (31183 / 31359) Although not directly aimed at / forwarded to WGHC, the Scottish Government have responded to an Environmental Information Regulations request regarding Single Building Assessments throughout Scotland. The information will be anonymised and the EIR reference is: 202600505602.  9.

Committee noted the report MEMBERSHIP & USE OF THE COMPANY SEAL

The COO reported that since the last meeting, there have been:  Two new memberships: Minutes of Committee, 18th March 2026 – Unrestricted - Page 2

 

Membership No. 820 Date of Commencement: 02 March 2026

Sole Tenancy

 

Membership No. 821 Date of Commencement: 06 March 2026

Sole Tenancy

 One ended membership:   10.

Membership No: 307 Date of Cessation: 26 February 2026

EOT – Deceased

Committee noted the report ANNUAL I.C.T. & DATA COMPLIANCE REPORT

Both the CEO / COO informed, confirmed and assured Committee that they believe WGHC to be fully compliant with their Information & Communications Technology systems and Data Protection / Data Compliance.  11.

Committee noted the report CONFEDERATION OF CO-OPERATIVE HOUSING

The CEO provided a report to Committee regarding the launch of the CCH Scottish Manifesto and the publicity surrounding this. The event was held in Glasgow and attended by the WGHC Committee Chair and CEO, alongside the CEO’s / Directors and Chairs from the other 6 RSL Co-operatives, representatives from SHR and various MSP’s / MPs.  12.

Committee noted the report GOVERNANCE ACTION PLAN - UPDATE

The CEO provided an updated to Committee following a previously received 16 point recommendation action plan. 6 recommendations have been fully implemented. 10 recommendations remain to be fulfilled – but the plan allows for this over the coming 9 months.  13.

Committee noted the report RENT POLICY, 2026-2027

Appendix 2 was proposed by the COO following the recent tenant member rent consultation and approved rent increase for the period 2026-2027. The Rent Policy will be published on the WGHC website following approval.  14.

Committee unanimously approved the Rent Policy, 2026-2027 WGHC BENCHMARKS, 2026-2027

The WGHC performance benchmarks were proposed by the COO for the reporting period 2026-2027. It was agreed to remove the previous ‘stock turnover’ benchmark (although still accounted for within budgets) and to replace with 3 new benchmarks regarding Contractor Management / Damp, Mould & Condensation Reports / Statistical Reporting. 

Committee unanimously approved the Performance Benchmarks, 2026-2027 Minutes of Committee, 18th March 2026 – Unrestricted - Page 3

15.

ANNUAL TREASURY REPORT

The CEO presented the annual treasury report to Committee. This referenced the SHR treasury management recommendations and CIPFA code of practice. The cash balance was reported and this sat comfortably over the agreed minimum holding (previously uplifted by Committee, 18th February 2026.  16.

Committee noted the report ZURICH INSURANCE RENEWAL, 2026-2027

The CEO presented the Zurich Insurance renewal premium for 2026-2027 with supporting information. Due to the Cladding Remediation works required at the FQ flat, the premium has incurred an additional uplift of c. £15k until remedial works are completed.

AL asked if the premium could have been obtained cheaper elsewhere?

The CEO confirmed as unlikely given the previous insurance tender exercise, our relationship with Zurich and the situation with cladding.

CM asked if the premium would reduce again one the cladding has been remediated?

The CEO indicated that, theoretically, it should, but by that time, the market may have changed and insurance might be more expensive.  17.

Committee unanimously approved the renewal of insurance with Zurich for the period 2026-2027.

ANNUAL BAD DEBTORS REPORT

The CEO presented the annual bad debtors report to Committee. It was agreed write off £2,493.55 under the bad debtors policy as it was unlikely to recover any sums, especially, in the case of the largest debt due to the debtor being deceased without an estate.

The CEO had authority to write off some of the debts, but one exceeded her level of authority. This was discussed by Committee.  18.

Committee unanimously approved the write off request and the Chair signed the request that exceeded the CEO authority level NOTIFIABLE EVENT 31183 – CLADDING FINANCIAL IMPACT

The CEO provided an update to Committee regarding the open notifiable event with the SHR, no. 31183. This relates to the cladding issues at the FQ Flats, from the financial perspective to WGHC. The CEO confirmed that Scottish Government had committed to paying legal fees incurred by WGHC in support of the joint working agreement with WHE group.  19.

Committee noted the report NOTIFIABLE EVENT 31359 – TENANT HEALTH & SAFETY

The COO provided an update to Committee regarding the open notifiable event with the SHR, no. 31359. This relates to the recent Single Building Assessment undertaken at the FQ flats and the cladding issues from a tenant health and safety perspective. An update of the fire action (Appendix 3) (Version 12.0) plan was discussed with Committee  

Committee noted the updated fire action plan (version 12.0) Committee noted the report Minutes of Committee, 18th March 2026 – Unrestricted - Page 4

20.

GOVERNING BODY RECRUITMENT CAMPAIGN

The CEO presented a draft proposal (as requested in the 18 th February 2026 Committee meeting) of a document that might be issued to all tenant members constituting information for a recruitment campaign / consultation process regarding Committee make up and membership. This was robustly discussed, at length, by Committee.

AL / JH / AA / LS / CF / LR / CM / GT / LJ all contributed with ideas.  21.

Committee noted the report / suggested contributions EICR PROGRAMME, 2026-2027

The COO presented information to Committee of the local tender to have a programme of 78 x EICRs undertaken within 2026. As the programme of works exceeded CEO/COO authority levels, a proposal and supporting information was provided to Committee.  22.

Committee unanimously approved the aware of the EICR programme for 2026-2027 to Craig Brown Electrical Services DONATION / SPONSORSHIP REQUEST

The CEO presented a donation / sponsorship request from Craigroyston FC Blues 2016.

Committee had previously approved a donation in the sum of £1950 to this group (January 2025). The donation / sponsorship form was read/discussed by Committee at length and the CEO confirmed the budget available to close the 2025-2026 financial year.

AL / LR proposed the sum of £5,000 as per the request form  23.

Committee unanimously approved the full £5,000 donation request.

ANY OTHER COMPETENT BUSINESS  The CEO identified a transposed figure in the previously submitted 30 year financial plan and this was presented and explained to Committee members.  The COO requested the addition of OpenView and Richardson & Starling to the approved contractor / supplier list for WGHC.

  21.

Committee unanimously approved the amended budget pack (Version 4) Committee unanimously approved the addition of OpenView and Richardson & Starling to the approved contractors list.

DATE OF NEXT COMMITTEE MEETING

It was proposed the next meeting be held on Wednesday 15 th April 2026 at 18.15hrs.

(Doors open at 17.45hrs) 

Committee approved the next Committee Meeting to be held on Wednesday 15th April 2026 at 18.15hrs.

Signed: Redacted Information

Chair

Date: 15th April 2026

NB: Committee Board Papers available upon request, contact our office. Although extreme care and effort are taken with the production of papers and minutes, there may be occasional grammatical and/or spelling errors.

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Minutes of Committee, 18th March 2026 – Unrestricted - Page 5