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Committee of Management
Minutes of Meeting – 18th February 2026
Present: Colin Fraser (Elected Chair)
Lynn Jameson (Elected Vice-Chair)
Amanda Aitchison
Alan Lamont
Elizabeth Stewart
Liz Robertson
Morag Orr
Cheryl Miller
In attendance:
Larke Adger (CEO)
David Mills (COO)
1. APOLOGIES
Jim Hemphill
George Thomson
2. MOTION TO APPROVE MINUTES, 28th January 2026
The Minutes of the meeting held on 28th January 2026 were approved by Committee
• MO Proposed / AL Seconded / Committee unanimously approved the minutes
3. MATTERS ARISING FROM THE MINUTES
NIL
4. DECLARATIONS or NOTES OF INTEREST
AOCB Item 1, Both the CEO and COO declared their interest and left the meeting for the duration of that item.
5. GUESTS, VISITORS, OBSERVERS
Colin James, Finance Direct, Prospect Community H.A. via MS Teams
Chloe Herd, Auditor, CT via MS Teams
6. CASH IN BANK, INFLATION & INTEREST RATES
All cash balances across the 4 x WGHC bank accounts were presented by the CEO and a summary total provided, which stood at £1,162,711. This was an increase of £36.4k from the figure reported at the January meeting, which was £1,126,314.
Inflation was reported at 3.4% (3.4% in the previous month) and interest rates were held at 3.75% (3.75% in the previous month). As requested by Committee, the CEO presented information on interest paid and balances of the 5 loans WGHC has. As per a previous request, the report also included a graph of the balances for the same period for the previous 5 years.
AL thanked the CEO for the additional graph as it was more detailed than he had envisioned
• Committee noted the report.
7. MANAGEMENT ACCOUNTS PRESENTATION
Colin James (Prospect Community Housing) joined via MS Teams, at 18.20 hrs
Appendix 1 was presented to Committee by Colin. Q3 reporting figures were presented
Income and surplus were discussed and declared
Gross Rent Arrears and Void Loss were discussed and declared
Cash and Deposits were declared along with loan covenants
The statement of comprehensive income was discussed and declared
The statement of financial position was discussed and declared
The statement of cash flow was discussed and declared
• Committee noted the report.
• Colin was thanked for his presentation by the Chair
Colin James left the meeting at 18.25hrs
Item 16 was moved forward by the Chair in order to ensure guests were not waiting unnecessarily
16. FINANCIAL AUDIT PLAN, 2026
Chloe Herd (CT) joined via MS Teams, at 18.26 hrs
Appendix 5 was presented by Chloe to Committee details regarding our external (financial) audit scheduled to be undertaken by CT.
• The audit planning meeting took place on 26th January 2026
• The interim audit fieldwork commenced early February 2026
• The full financial audit will commence early June 2026
• Draft audited accounts will be presented to Committee 22 July 2026
• CT representative will attend the AGM 05 September 2026
The committee were reminded of the audit process, business risks, audit risks, audit team, materiality, audit timetable and an indication of the statutory and regulatory bodies who also receive copies of our audited financial statements.
• Committee unanimously approved the audit plan for 2026
• Chloe was thanked for her presentation by the Chair
Chloe Herd left the meeting at 18.33hrs
The Chair bought the running order of the meeting back to consecutive as guests had left
8. 3rd QUARTERLY PERFORMANCE REPORT
Appendix 2 was presented to Committee by the COO. The COO presented the new format quarterly performance report.
The Committee were guided through the sections of both benchmark achievements and statutory / regulatory information giving assurance regarding tenant safety and protection of WGHC assets. The report will be published on the WGHC website.
• Committee noted the report
9. GOVERNANCE, RISK, COMPLIANCE, HEALTH & SAFETY REPORT
The COO presented the governance, compliance, health and safety report to Committee.
As accepted practice and to give Committee assurance, the COO also reported:
FOISA / EIR Requests since last meeting = NIL
Subject Access Requests since last meeting = NIL
Information Data Breaches since last meeting = NIL
Open Notifiable Events with SHR = Two (31183 / 31359)
Under Health & Safety, 3 Committee members absent from the January meeting were asked to sign their Health & Safety Policy documents confirming acceptance of their responsibilities.
• Committee noted the report
10. MEMBERSHIP & USE OF THE COMPANY SEAL
The COO reported that since the last meeting, there has been:
One new membership:
Membership No. 819
Date of Commencement: 23 January 2026
Two ended memberships:
Membership No: 591
Date of Cessation: 21 January 2026
Membership No: 575
Date of Cessation: 02 February 2026
• Committee noted the report
11. CCH AND SCOTTISH HOUSING CO-OPS
Sole Tenancy
Mutual Exchange
EOT – Deceased
The CEO informed Committee of the 05th March 2026 planned meeting for Scottish Coops meeting with the Scottish Housing Regulator, CCH CEO, Blase Lambert and the launch of the CCH Scottish Political Manifesto
• Committee noted the report
12. NOTIFIABLE EVENT 31437 – COMMITTEE GOVERNANCE
The CEO confirmed to Committee that the SHR had ‘closed down’ the notifiable event, 31437, following the submission of the governance action plan to SHR.
• Committee noted the report
13. RECOMMENDATION #1 PERSON SPECIFICATION - CHAIR
The CEO proposed a draft person specification for the position of Chair, following work with the governance consultant and in preparation for governing body succession planning.
CM / CF / AL asked questions/made comments as appropriate, all of which were answered by the CEO.
• Committee unanimously approved the proposed person specification for the position of Chair
14. BUDGET & 30 YEAR FINANCIAL PLAN, 2026-2027
The CEO presented Appendix 3 via the boardroom TV and spent considerable time discussing the 4 proposed options, demonstrating how each scenario impacted future cash flow forecasts, covenant implications and planned component replacement spend etc.
• Committee unanimously approved a 5.5% rent increase for 2026-2027 and a lending requirement in 2027-2028 of £1million
• Committee unanimously approved WGHC holding a new minimum cash holding across accounts in the sum of £850k
• Committee unanimously approved the 30 year financial projections
15. RENT INCREASE 2026-2027 CONSULTATION APPROVAL
The CEO tabled Appendix 4, the outcome of the tenant rent consultation findings. 372 consultations were sent to tenant members. 85 were returned, representing a response rate of 22.8%. (7 received via the website, 4 via SMS and 74 via postal returns) 13 tenant members took additional time to make comments which were acknowledged.
33.3% of tenants voted for the 5.5% increase and 66.7% of tenants voted for the 6.0% increase.
• Having considered the report and tenant member comments, Committee voted 50/50 for both rent increase options. The chair had a casting vote and the 5.5% rent increase for 2026-2027 was approved
Item 16 was moved forward earlier within the meeting by the Chair in order to ensure guests were not waiting unnecessarily via MS Teams
17. NOTIFIABLE EVENT 31183 – CLADDING FINANCIAL IMPACT
The CEO provided an update to Committee regarding the open notifiable event with the SHR, no. 31183. This relates to the cladding issues at the FQ Flats, from the financial perspective to WGHC. The CEO further informed Committee details regarding her attendance on the Social Housing Cladding and Oversight Assurance Group.
• Committee noted the report
18. NOTIFIABLE EVENT 31359 – TENANT HEALTH & SAFETY
The COO provided an update to Committee regarding the open notifiable event with the SHR, no. 31359. This relates to the recent Single Building Assessment undertaken at the FQ flats and the cladding issues from a tenant health and safety perspective An update of the fire action (Appendix 6) (Version 11.0) plan was discussed with Committee
• Committee noted the updated fire action plan (version 11.0)
• Committee noted the report
19. GOVERNANCE & STANDING ORDERS POLICY - AMENDMENT
The COO proposed a changed to section 13.4 of the Governance & Standing Orders Policy as approved by Committee in their January 2026 meeting.
• Committee unanimously approved the proposed amendment to the Governance & Standing Orders Policy
20. ANY OTHER COMPETENT BUSINESS
The CEO and COO having declared an interest, left the meeting at this point
Committee discussed unused annual leave on behalf of the CEO and COO and agreed that a payment could be made in lieu of unused annual leave due to the circumstances described within the report
Committee discussed the occasions whereupon either the CEO or COO work additional hours outwith the contractual agreement, i.e. strategy weekends, attendance at Scottish Parliament etc. and agreed that in these circumstances, overtime payments could be made
Committee requested that 24 March 2026 be set aside as an additional training evening for Paul McNeill
• Committee unanimously approved both the payment of unused annual leave and overtime as per the described circumstances
21. DATE OF NEXT COMMITTEE MEETING
It was proposed the next meeting be held on Wednesday 18th March 2026 at 18.15hrs (Doors open at 17.45hrs)
• Committee approved the next Committee Meeting to be held on Wednesday 18th March 2026 at 18.15hrs.
Signed: REDACTED INFORMATION Chair Date: 18th February 2026
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