Strategic plan 2016 2017

2016 Willoughby-Eastlake City Schools Strategic Plan

Willoughby-Eastlake City Schools 37047 Ridge Road Willoughby, Ohio

Willoughby-Eastlake City Schools

Strategic Plan

On behalf of Willoughby-Eastlake City Schools, I am pleased to present our Strategic Plan. In this plan we build on an impressive legacy of the district while providing for future generations. It is the mission of Willoughby-Eastlake City Schools to prepare graduates to meet the challenges of the 21st century and the goal of the district is to Improve Student Achievement. As a school district, we realize that we will accomplish this goal by keeping students first, providing quality instruction and maximizing time on task.

Willoughby-Eastlake City Schools is a suburban school district located approximately 19 miles northeast of Cleveland and encompasses the communities of Willoughby, Eastlake, Willowick, Willoughby Hills, Timberlake, Lakeline and Waite Hill. There are approximately 37,448 households in these seven municipalities. The district has a total enrollment of 8,469 students. Currently there are two high schools, two technical training facilities, three middle schools, six elementary schools and one preschool within the district. Our annual expenditures are approximately $132 million.

The Strategic Plan is the driving force for district actions with regard to academic improvement, fiscal solvency and facilities and will allow us to build on our strengths while setting a course for positive changes in our schools.

Sincerely,

Stephen L. Thompson Stephen L. Thompson Superintendent, Willoughby-Eastlake City Schools 1 TEACH * LEARN * GROW

Willoughby-Eastlake City Schools

Strategic Plan

MISSION:

st

 Willoughby-Eastlake graduates will be prepared to meet the challenges of the 21 century.

DISTRICT GOAL: Improve Student Achievement!

Students First

Improve Student Achievement

Quality Instruction Time on Task 2

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Willoughby-Eastlake City Schools

Strategic Plan

Academic Improvement Plan Updated 10/6/16

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Every teacher will have an in depth understanding of the Academic Content Standards.

Objective: Unpack the Academic Content standards Action Steps

2016/17

2017/18

2018/19

Person(s) Responsible

Provide professional development on unpacking the standards

Aug, 2016

Curriculum Director & Building Principals

Develop a template for unpacking the standards

Aug, 2016

Curriculum Director

Utilize the test blueprints to Identify the Power Standards for the Ohio State Tests

Aug, 2016

Curriculum Director, Building Principals & Teachers

Utilize instructional meetings and Teacher Based Teams to complete unpacking standards

May, 2017

Building Principals & Teachers

Conduct a comprehensive review of the unpacked standards

July, 2017

Curriculum Director, Building Principals & Teachers

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Use research-based instructional strategies to meet learning targets

Action Steps

Provide professional development

Teachers will provide lesson plans on a weekly basis for review

Operate summer learning program for academically at-risk K-12 students

Provide extended school year services for students with special needs

2016/17

2017/18

2018/19

Person(s) Responsible Professional Development Committee

Aug, 2017

Weekly

Weekly

Weekly

Building Principals & Teachers

July, 2017

July, 2018

July, 2019

Curriculum Director

July, 2017

July, 2018

July, 2019

Pupil Services Director

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Identify the key components of the OTES framework in lesson plans

Action Steps

Provide ongoing professional development

Conduct two walkthroughs documenting that instruction is purposeful and meaningful

2016/17

2017/18

2018/19

July, 2018

Ongoing

Person(s) Responsible

Professional Development Committee

Ongoing

Building Principals

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Teachers and students will use technology at the point of instruction

Action Steps

Provide ongoing professional development

2016/17

2017/18

2018/19

July, 2018

Person(s) Responsible

Professional Development Committee

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Ensure curriculum is current and meets state and federal standards

Action Steps

2016/17

2017/18

2018/19

Person(s) Responsible

Develop a curriculum adoption calendar for planning and evaluation

Aug, 2017

Curriculum Director

Incorporate the standards into the district pacing guides

June, 2018

Curriculum Director & Building Principals

Develop and implement the College Credit Plus Plan (Union College) leading to an associate’s degree at each high school

Design and implement an after school tutoring program for elementary students

July, 2019

Feb, 2017

Assistant Superintendent & Curriculum Director

Assistant Superintendent, Curriculum Director, Pupil Services Director, Longfellow Principal

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Embed literacy standards and instruction across all disciplines and grade levels

Action Steps

2016/17

2017/18

2018/19

Person(s) Responsible

Provide professional development on ELA standards for all subject areas

Nov, 2017

Curriculum Committee

Design lessons and implement instruction that emphasizes literacy skills

July, 2018

Building Principals & Teachers

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Design standards-based lesson plans and utilize instructional strategies that are relevant, inquiry-based, and inspire and engage learners.

Objective: Introduce ISTE standards in classroom instruction

Action Steps

Explore elementary keyboarding classes in elementary school

2016/17

2017/18

2018/19

Person(s) Responsible

Curriculum Director & Building Principals

July, 2017

Unpack the standards

July, 2019

Building Principals & Teachers

Create a pacing guide to implement the standards

July, 2019

Curriculum Director & Building Principals

Develop a plan to address weaknesses discovered during the unpacking process

July, 2019

Curriculum Director

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Use assessments that reflect rigor and relevance and align with the Academic Content Standards and Ohio State Tests

Objective: Create quality classroom assessments that align with the standards and Ohio State Tests

Action Steps

2016/17

2017/18

2018/19

Person(s) Responsible

Provide professional development on quality assessment development

July, 2019

Professional Development Committee

Review assessments and student results during teacher-based team, building leadership team, and district leadership team meetings

July, 2019

Building Principals & Teachers

Explore software for creating interactive online assessments

Aug, 2018

Director of Technology

Administer classroom assessments online

July, 2019

Building Principals & Teachers

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Use assessments that reflect rigor and relevance and align with the Academic Content Standards and Ohio State Tests

Objective: Utilize formative and summative assessments to monitor student progress and inform instruction

Action Steps

Provide professional development

Incorporate practice test questions daily

2016/17

2017/18

2018/19

Nov, 2018

Person(s) Responsible

Professional Development Committee

July, 2019

Building Principals & Teachers

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Willoughby-Eastlake City Schools

Strategic Plan

Fiscal Solvency Plan Updated 10/6/16

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: The district will remain fiscally responsible by ending each fiscal year with a positive cash balance.

Objective: Levy Cycle Action Steps Research and analyze the possibility of consolidating our Emergency Operating Levies and funding the district through other levy options

2016/17

2017/18

2018/19

Dec, 2017

Person(s) Responsible

Superintendent & Treasurer

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: The district will remain fiscally responsible by ending each fiscal year with a positive cash balance.

Objective: Revenue Generation Action Steps

2016/17

Develop a plan and a formal report regarding how the district will continue to expand our adult programming options in order to generate additional revenue

May, 2017

Continue to rent unused district property in order to generate additional revenue

July, 2017

Sell the former Technical Center property in downtown Willoughby

May, 2017

2017/18

2018/19

Person(s) Responsible

Director of Adult Education & Superintendent

July, 2018

July, 2019

Superintendent & Director of Operations

Director of Operations & Treasurer

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: The district will remain fiscally responsible by ending each fiscal year with a positive cash balance.

Objective: Fringe Benefits Action Steps The cost containment committee will review, monitor and make recommendations regarding ways to control health care costs The district will research other possible vendors to deliver the same health care plans at reduced rates

2016/17

2017/18

2018/19

Person(s) Responsible

Feb, 2017

Feb, 2018

Feb, 2019

Superintendent & Treasurer

March, 2019

Superintendent & Treasurer

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: The district will remain fiscally responsible by ending each fiscal year with a positive cash balance.

Driver: Transparency Action Steps

2016/17

2017/18

2018/19

Person(s) Responsible

A link to the Treasurer’s Office is updated in order to provide more financial information to include the assumptions that are used to develop the Five-Year Forecast

Oct, 2016

Oct, 2017

Oct, 2018

Treasurer

Financial Updates will be included in the District’s Quarterly Community Newsletters and the District’s End-of-the-Year Report

Quarterly

Quarterly

Quarterly

Central Office

The District’s current staffing plan will re-valuated to ensure appropriate staffing levels are maintained

May, 2017

May, 2018

May, 2019

Assistant Superintendent

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Willoughby-Eastlake City Schools

Strategic Plan

Facilities Plan Updated 10/6/16

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objectives: ● Design new buildings & renovate existing buildings to create collaborative and innovative spaces that serve multiple functions and are energy efficient ● Develop community and business partnerships to maximize school and community resources ● Provide space for outside community groups to utilize the facilities ● Establish a preventative maintenance plan for new and existing buildings ● Develop standardized cleaning and maintenance procedures for up-keep of new and existing buildings ● Ensure there are consistent security features across all buildings (similar cameras in each building) ● Provide district safety procedures for substitute teachers ● Improve technology infrastructure to support growth

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Willoughby-Eastlake City Schools

Strategic Plan

PHASE I: 1) 2) 3) 4) 5) 6) 7)

TIMELINE:

Edison Addition Grant Addition House Bill 264 South High School Renovation North High Stadium Renovation Willowick/Royalview Renovation Eastlake Career Academy (Kennedy) Renovations

Summer 2011 Spring 2012 Summer/Fall 2012 Summer/Fall 2012 Summer 2012 Summer 2012 Summer 2013

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: Facility Committee Planning Action Steps 2011/12 2012/13 Form a planning Feb, 2012 committee Consult planning March-June, committee 2012 Present Plan to the BOE May, 2012 Seek BOE Approval

2013/14

2014/15

2015/16

June 4, 2012

2016/17

Person(s) Responsible Superintendent, NHS & SHS Principals Superintendent, NHS & SHS Principals Superintendent, NHS & SHS Principals, Committee Members Superintendent, NHS & SHS Principals, Committee Members

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: 2010 P.I Levy Funds Action Steps 2011/12 Edison Elem.

Summer Addition 2011 Grant Elem.

Spring 2012 Addition Summer Close McKinley 2012 Open New Grant Fall 2012 Addition

2012/13

2013/14

2014/15

2015/16

Budget 4.9M 5.1M

South High Renovations

Summer/ Fall 2013

15M

South High Stadium Renovations

Summer 2014

1.4M

North High Renovations

Summer 2014

1.4M

North High Stadium Renovations Royalview roof replacement

Summer & Fall 2013 Summer 2013

1.1M 700K

Person(s) Responsible Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Superintendent Buildings & Grounds Sup./Plant Sup./Prin.

Sup/ Director of Operations/Sup./Plant Sup./Prin.

Dir. of Ops/Plant Sup./ Prin./ Athletic Director Sup/ Director of Operations/Sup./Plant Sup./Prin.

Dir. of Ops./Plant Sup./ Prin./ Athletic Director Buildings & Grounds Sup./Plant Sup./Prin.

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: H.B. 264-Improve Energy Efficiency Action Steps 2011/12 2012/13 2013/14 South High Summer Replace lights 2012 Technical Center Summer Replace lights 2012 Eastlake Middle Summer Replace lights 2012 Willoughby Middle Summer Replace lights 2012 Willowick Middle Summer Replace lights 2012 Grant Elem.

Summer Replace lights 2012 Royalview Elem.

Summer Replace lights 2012 Washington Elem.

Summer Replace lights 2012 Edison Elem.

Summer Replace lights 2012 Jefferson Elem.

Summer Replace lights 2012 Longfellow Elem.

Summer Replace lights 2012 Spring & Eastlake Career Summer Academy (Kennedy) 2013

2014/15

2015/16

Budget Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million Portion of 3.4 million

Person(s) Responsible Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

Buildings & Grounds Sup./Plant Sup./Prin.

5.1 million

Buildings & Grounds Sup./Plant Sup./Prin.

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Willoughby-Eastlake City Schools

Strategic Plan

PHASE II:

TIMELINE:

1) Bond Issue ($116 million) 2) New North High School 3) New South High School 4) New Elementary (Longfellow) 5) Demo Willoughby Middle School 6) Demo North High School 7) Demo Longfellow 8) Relocate Willoughby Middle School to the current SHS 9) Renovate Royalview Elementary 10) Renovate Willowick Middle School 11) Renovate Thomas Jefferson Elementary 12) Renovate Eastlake Middle School 13) Renovate Edison Elementary 14) Renovate Grant Elementary 15) Turf North & South High School Stadiums 16) North High Home Stands 17) Purchase former Eaton Building (School of Innovation) 18) Open School of Innovation 19) Purchase North Coast Lincoln Mercury Dealership 20) Relocate the former Willoughby Tech Center to the Lincoln Mercury Dealership 21) Complete renovation of Northern Career Institute – Eastlake 22) Close Washington Elementary

Nov, 2015 Begin – Spring, 2017/Open 2019-2020 Begin – Spring, 2017/Open 2019-2020 Begin – Spring, 2017/Open 2019-2020 Summer, 2019 Summer, 2019 Summer, 2019 Summer, 2019 Summer, 2017 & 2018 Summer, 2017 & 2018 Summer, 2016, 2017 & 2018 Summer, 2016, 2017 & 2018 Summer, 2017 & 2018 Summer, 2017 & 2018 Summer, 2017 Summer, 2017 Spring, 2014 Fall, 2015 Winter, 2015 Fall, 2016 Fall, 2016 June, 2015

NARRATIVE: North High School  The new high school shall be constructed behind the current North High School. As the new facility is being constructed, the current building shall remain in use. The current facility is scheduled for demolition during the summer of 2019. The new North High School shall house a performing arts theater. The facility will be shared by both North and South High School students.

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Willoughby-Eastlake City Schools

Strategic Plan

South High School  In Phase I of our strategic plan, South High School was completely renovated (new windows, doors, lockers, flooring, general finishes, up-graded science labs, new HVAC system and roof). South High shall be converted into Willoughby Middle School upon completion of the new South High School located to the north of the current building. The new school shall be in partnership with the YMCA, the City of Willoughby and the Lake Hospital System. Dual spaces shall be utilized that will maximize community tax dollars and benefit the community as a whole. The new school shall have a field house with four basketball courts shared by the YMCA and the Senior Center, along with a competition swimming pool to be used by both North and South High School students. Willoughby Middle School shall be demolished upon completion of the new South High School.

Longfellow Elementary  Longfellow Elementary will be replaced by a new Longfellow on existing property located behind the current facility. Upon completion of the new school, the current building will be demolished.

Washington Elementary  Washington Elementary was closed in June, 2015 and students now attend either Longfellow Elementary or Jefferson Elementary. The facility is still owned by the district is used to generate revenue through rental to the Lake County ESC and the Lake County DD. Northern Career Institute - Willoughby (former Tech Center)  The former Tech Center facilities were replaced through the purchase of the former North Coast Lincoln Mercury Dealership located on Euclid Ave. The building was purchased for 2.3M using Certificates of Participation. The former Tech Center will be sold and the proceeds will be used to retire the debt from the purchase of the new facility. The District expects to save over $30,000,000 in necessary repairs to the former Tech Center facilities.

School of Innovation (former Eaton building)  The District purchased the former Eaton building in 2014 for 3.8M. The facility houses our STEM school (grades 3-12). The purchase of the facility allowed us to close Washington Elementary and save over $13,000,000 in necessary repairs to the facility.

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: Funding Action Steps Successfully passed a $116 million bond (3.69 mills) Develop building designs for all three new facilities Hiring a construction management firm to manage all new builds and renovations Begin construction and renovations

2014/15

2015/16

2016/17

2017/18

Nov, 2015 Dec, 2016

2018/19

Person(s) Responsible Superintendent, Treasurer Superintendent All

Jan, 2017 Spring, 2017

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Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: New Construction Action Steps 2015/16 New North High Construction Plans New South High Construction Plans New Longfellow Construction Plans New North High Begin Construction New South High Begin Construction New Longfellow Begin Construction New North High Opens New South HS Opens New Longfellow Opens Demo of North High Demo Willoughby Middle School Demo Longfellow

2016/17

2017/18

2018/19

2019/20

Nov, 2016 Nov, 2016 Nov, 2016 Spring 2017 Spring 2017 Spring 2017 Fall 2019 Fall 2019 Fall 2019 Summer 2019 Summer 2019 Summer 2019

TOTAL FOR NEW CONSTRUCTION

Budget

Person(s) Responsible Director of Operations/ 43.5 million Sup./Plant Sup./Prin.

Director of Operations/ 43.5 million Sup./Plant Sup./Prin.

Director of Operations/ 16.75 Sup./Plant Sup./Prin. million Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Superintendent/Treasurer 104 million 26

TEACH * LEARN * GROW

Willoughby-Eastlake City Schools

Strategic Plan

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: Renovation to Facilities Action Steps Date Eastlake Middle Summer Renovation 2016/17 Willowick Middle Renovation Grant Elem.

Renovation Royalview Elem.

Renovation Edison Elem.

Renovations Jefferson Elem.

Renovations North High Stadium Renovations South High Stadium Parking and Paving TOTAL COSTS OF RENOVATIONS TOTAL COST OF NEW CONSTRUCTION & RENOVATIONS

Summer 2017/18 Summer 2018 Summer 2017/18 Summer 2018 Summer 2016/17 Summer 2017 Summer 2017 Summer 2017/2018

Scope of Work Roof, doors/windows, general finishes, security Ingress and egress into schools , doors/windows, general finishes, security Original Building – doors/windows, general finishes, security New flooring, doors/windows, general finishes, security Original Building – doors/windows, general finishes, security Doors/windows, roof, general finishes, security Turf Turf

Budget

Person(s) Responsible Director of Operations/ Portion of 12M Sup./Plant Sup./Prin.

Director of Operations/ Portion of 12M Sup./Plant Sup./Prin.

Portion of 12M Portion of 12M Portion of 12M Portion of 12M Portion of 12M Portion of 12M

Resurface and replace parking and drives

Portion of 12M

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

12 million

Superintendent/Treasurer

115.75 million

Superintendent/Treasurer

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Willoughby-Eastlake City Schools

Strategic Plan

PHASE III:

GOAL: Ensure facilities support an innovative and inspirational learning environment while serving as a community asset.

Objective: Maintain Facilities Action Steps 2014/15 Conduct a district Fall 2014 facilities audit Develop Facility Winter Maintenance Plan 2014

2015/16

2016/17

2017/18

2018/19 Spring 2019

Summer 2017

Budget

1.5M annually

Person(s) Responsible Director of Operations/ Sup./Plant Sup./Prin.

Director of Operations/ Sup./Plant Sup./Prin.

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