Scottish Beach Volleyball Entry Pack 2013

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Events

2nd June 15th June 22nd June 6th & 7th July 13th July 27th July 17th & 18th August

Scottish Junior Beach Volleyball Championships, Portobello NUVOC Open, Portobello, Edinburgh (Scottish Tour) King & Queen of the Beach, St Andrews (Scottish Tour) • Mixed 2v2 and 4v4 event on Sunday 23rd June St Andrews Beach Volleyball Championships (Scottish Tour) • Juniors & 4v4s on Saturday • 2v2s both days Broughty Ferry, Tayside (Scottish Tour) Troon Championships, Ayrshire (Scottish Tour) Jets Open, Portobello (Scottish Tour) • 2v2s on Saturday 17th • Mixed 2v2 and 4v4 event on Sunday 18th

Event Entry To be eligible to enter any of the Scottish Beach Volleyball Tour events, all players must sign the Player Disclaimer, complete the Player Registration Form and, if under the age of 18, complete the Parent/Guardian Consent Form.

Entry forms must be received by the SVA office no later than the closing date for each tournament accompanied by the appropriate payment. Late entries may be accepted at the event organiser’s discretion. For senior 2-a-side events, late entry will incur an extra charge (see below). A player may only enter one category at each event.

For Scottish Tour Events other than the King & Queen of the Beach (KQOB), the maximum number of teams allowed in any 2-a-side Division 1 category will be 16. If more than 16 teams enter then the highest ranking 16 teams (including any wildcards) will play in Division 1. The remaining teams will be entered into Division 2. For the King & Queen of the Beach (KQOB) event, the maximum number of teams in any division will be 16.

Any number of events can be entered on the attached form. The cost of entry for each event is £12 per team, £6 for Junior categories (KQOB - £6 per person, £3 for Juniors). Late entries for senior 2-a-side events will be £20. (Entry on time means payment with SVA Office by deadline.) All cheques to be made payable to the Scottish Volleyball Association. Confirmation of entry will be sent by email shortly after the entry deadline, detailing any other final arrangements such as organised social events, accommodation lists, campsites and an emergency contact number.

Scottish Tour Event Categories (excluding King & Queen of the Beach) Men's 2-a-side (Divisions 1 and 2) Women's 2-a-side (Divisions 1 and 2) Men's 4-a-side (Recreational) Women's 4-a-side (Recreational) Mixed 4-a-side (Recreational – minimum of 2 women per team) Junior Men's 2-a-side (under 18, under 16 & under 14) Junior Women's 2-a-side (under 18, under 16 & under 14) (Juniors need to be under 18, 16 or 14 on 1st September 2012) The organisers reserve the right to merge or delete categories if there are insufficient entries.

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SVA Contact details Scottish Volleyball Association, 48 The Pleasance, Edinburgh, EH8 9TJ Tel: 0131 556 4633 Fax: 0131 557 4314 website: http://www.scottishvolleyball.org/beach email: info@scottishvolleyball.org Event Times Registration time is between 9:15am and 9:45am with a players meeting at 9:45am. Play begins at 10am. Subsequent matches will start 5 minutes after the end of the previous match. It is the player’s responsibility to consult tournament organisers to find out when they are next due on court.

Sanctions may be imposed for lateness (particularly for the 2-a-side categories), as described by the table below: Lateness Sanction >10 minutes

Loss of warm up

>20 minutes

Loss of 1st set

>30 minutes

Loss of match

Doping & Alcohol Players shall at no time take to the court whilst under the influence of any illegal or banned substances as outlined by the World Anti Doping Agency (WADA).

Testing for illegal substances may be carried out at events. Players found in breach of the WADA policy will be subject to sanctions outlined in the WADA policy and also further sanctions through the SVA anti-doping regulations. See www.100percentme.co.uk for more information.

Players shall at no time consume alcohol whilst involved in playing or officiating in a match.

Players shall at no time consume alcohol whilst remaining in the tournament draw for that day.

Format Players are required to referee and score matches. (Details of forthcoming refereeing courses will be made available via the SVA website.) During pool play, referees are allocated, however after pool play, the losing team should always be available to officiate the next match on the same court if required. FIVB rules will be used throughout the Scottish Tour.

Format for events other than the King & Queen of the Beach Events will run with pool play with 4 teams per pool (where possible). Top 2 from each pool will go forward into the knock-out stage of the draw. Matches are best of 3 sets, rally points. First 2 sets to 21 points, 2 clear points, no cap, change sides every 7 points. Final set first to 15 points, 2 clear points, no cap, change sides every 5 points. If entries are high then, in order to speed matches up, a tournament organiser may decide to use a first to 15 points set, 2 clear points, no cap, for every set for matches earlier in the draw.

For pool matches, 2 points will be awarded for a win, 1 for a loss and 0 for a default. Finish order in a pool is determined by pool points, then sets difference, then score difference. If teams still tied, then the result between the tied teams will be used.

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Format for King & Queen of the Beach Event is 2-a-side only and will run with pools of 4 players where everyone plays with each player in their pool against the others, making 3 matches in each pool. Matches will be 1 set to 21 points, capped at 21 for all pools until the final pool when 2 sets to 21 points will be used. Finish order in a pool is determined by points scored. If players are tied then a play-off is played with the tied players taking partners on the toss of a coin. Top 2 from each pool will go through into the next round of matches (this may vary depending on numbers). The other players will be involved in play-off pools.

Team Seeding For the first event at Portobello, 2-a-side categories will be seeded based upon the sum of the players average points from 2012. The seeding thereafter will be based upon the sum of the players average points from the 2013 season. KQOB seeding will be the individual average points.

Wildcards Wildcards may be allocated if a team who has no current Scottish Tour ranking enters a Scottish Tour event. Wildcard applications should be made via an email to the SVA office, who will forward onto the Beach Commission, or to the Beach Commission directly. The Beach Commission will make a judgement and will base any ranking on previous Scottish Tour results, previous results on other tours and any other relevant Beach Volleyball experience.

Scottish Tour Points Points will be awarded to players in 2-a-side events (except for KQOB) as per the table below. For the St Andrews Championships and Troon Championships double points will be awarded.

Div 1 & Juniors Place Points 1 70 2 68 3 66 4 64 5 63 7 61 9 59 13 55 16 52

Div 2 Place 1 2 3 4 5 7 9 13 16

Points 54 52 50 48 47 45 43 39 36

Points for King & Queen of the Beach will be awarded as per the following table: Place 1 2 3 4 5 7 9 11 13 16

Div 1 70 68 66 64 63 61 59 57 55 52

Div 2 53 51 49 47 46 44 42 40 38 35

Div 3 36 34 32 30 29 27 25 23 21 18

Div 4 19 17 15 13 12 10 8 6 4 1

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Player Ranking for Scottish Tour For Scottish Tour 2-a-side events, a player's best 4 finishes out of the 6 tournaments will count towards their final ranking. All event results and current player rankings will be maintained on the SVA website.

The minimum number of teams to make an event viable, and hence make ranking points available, will be 2. The minimum number of viable events on the tour will be 3 to enable a Scottish Champion to be crowned.

Photography Please be aware that there may be photographers at beach volleyball events taking photographs for use in promotion of events organised by the Scottish Volleyball Association (SVA) and/or on the SVA’s website or the photographer’s own website.

Scottish Beach Volleyball Photography Competition The Beach Commission are again awarding £110 prize money to the best photographs taken at a Scottish Beach Volleyball event. A maximum of 3 photos should be submitted to the Beach Commission, along with name, address and a contact telephone number, by emailing them (a maximum of 5MB per email) to info@scottishvolleyball.org , or posting them to the SVA Office. The Beach Commission will decide on the winning photograph at the end of the beach season.

Also, if anyone takes photographs of the Scottish Beach Tour that they consider worthy of uploading to the SVA Gallery, then again, please email these or post a CD or DVD containing the images to the SVA Office. A guide to producing images of the correct standard and resolution required for the gallery can be forwarded by email if required.

While ownership of any images will be retained by the photographer, the SVA maintains the right to use any image submitted for marketing and promotional purposes.

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Scottish Beach Volleyball Player Registration Form Name

_______________________________________________________________

Address

_______________________________________________________________

Post Code

_______________________

Contact telephone number(s)

_____________________________________________

Contact email address

__________________________________

(The information below will be used to show the development of the sport and for monitoring purposes only)

Indoor Club and division (if applicable)

_______________________________________

Gender

_______________________

Date of Birth

_______________________

Player Health and Safety Disclaimer While the organisers will do everything possible to ensure a safe playing environment, I hereby acknowledge that the organisers do not accept any responsibility for injuries or health problems that may occur during the tournament.

Signed: Print name:

Date:

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Scottish Beach Volleyball Tour 2013 Entry Form The cost of entry for each event is £12 per team, £6 for Junior categories (KQOB - £6 per person, £3 for Juniors). Multiple events may only be entered on a single entry form if the category of entry and the players (for 2-a-side events) is constant. (Please note late entry details on page 2.)

Event

(Please tick) Scottish Junior Champs 2nd June (closing date 29th May) th NUVOC Open 15 June (closing date 12th June) nd KQOB 22 June (closing date 19th June) St Andrews 6th & 7th July (closing date 3rd July) th Broughty Ferry 13 July (closing date 10th July) Troon 27th July (closing date 24th July) th Jets Open 17 August (closing date 14th August) ________________________________________________________________________ King & Queen of the Beach (KQOB) Men Senior

Under 18

Women Under 16

(Tick one box) Under 14 (Tick one box)

Player (enter individually) : ________________________________________ ________________________________________________________________________ 2-a-side Competition Entry Men Division 1

Women Division 2

U-18

U-16

(Tick one box) U-14 (Tick one box)

Print names: Player 1: ________________________________________ Player 2: ________________________________________ ________________________________________________________________________ 4-a-side Competition Entry Men

Women

Mixed

(Tick one box)

Team Name ________________________________________ ________________________________________________________________________ Contact name

________________________________

Contact telephone number(s) _______________________________________ Contact email address (for confirmation of entry) __________________________________ Cheque enclosed for £____________ made payable to Scottish Volleyball Association Please send completed Entry Forms, a completed Registration Form for each player, a Parent/Guardian Consent Form (if under the age of 18) and a Disclaimer Form for each player, together with payment to: Scottish Volleyball Association (Beach Tournaments), 48 The Pleasance, Edinburgh, EH8 9TJ.

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Scottish Beach Volleyball Tour 2013 Parent/Guardian Consent Form Name

_______________________________________________________________

Are there any medical conditions/medicines taken/special needs which event organisers should be aware of? ___________________________________________________________________________ Emergency contact (s) :

Name _____________________________________________ Phone number ______________________________________

If you need to contact someone in an emergency on the day of an event, you can obtain contact details for event organisers from your confirmation email or from the SVA Office. If you want to report a concern then please contact Iain Cook (Beach Volleyball Commission Child Protection Officer) either at the beach events or through the SVA Office. Full details of the SVA’s Child Protection Policy can be found here www.scottishvolleyball.org/schools-and-youth/child-protection Please be aware that there may be photographers at beach volleyball events taking photographs for use in promotion of events organised by the Scottish Volleyball Association (SVA) and/or on the SVA’s website or the photographer’s own website.

I give my consent for my child to participate in the Scottish Beach Volleyball Tour 2013.

Parent/Guardian signature: ___________________________________________________ Print Name:

___________________________________________________

Relationship to child:

___________________________________________________

Date:

___________________________________________________