/FullFacultyBioManual

EMMANUEL COLLEGE FACULTY BIO PAGES CONTENT MANAGEMENT SYSTEM (CMS) TRAINING

TABLE OF CONTENTS

Logging into the CMS ........................................................................................................2 The Content Store...............................................................................................................3 Edit Your Page.................................................................................................................4-7 Saving and Advancing the Page........................................................................................8 Returning to the Content Store ........................................................................................9 Formatting Text................................................................................................................ 10 Cutting & Pasting Text.................................................................................................... 10 Adding a Link.................................................................................................................... 11 Adding a PDF Document .............................................................................................. 12 Adding a Photo................................................................................................................. 13

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LOGGING ON The CMS can be accessed via Internet Explorer, Firefox or Safari using a PC or Mac. 1. Open a new browser window and type in:

cmsdev.emmanuel.edu/emmanuel (do not put www before cmsdev) 2. A window open asking for your log-in and password:

Your username is your e-mail address before the @ sign.

I.e. If cmstest@emmanuel.edu is your e-mail, then cmstest is your username.

Your password is your e-mail password.

3. To keep the site secure, please do not check the “Remember my password” box if other people use your computer.

4. Then click “OK” and the system will log you in.

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THE CONTENT STORE Your CMS will then open to the Content Store. This is your CMS Home Page. If the page on the left-hand side of the site does not open to the Content Store, click tree.

The Content Store serves as your home page, and houses everything you need. Here you can edit your Faculty Bio page, see who else is online, check to see when the site was last published and more.

To access your page, click on the “Assignments” tab on the left. Your bio page will appear here if you currently have access to edit it. If you do not see your bio page, please contact website@emmanuel.edu.

Another means of accessing your page, is to click on the “site tree,” shown on the left in the above image. Grey pages show site sections that you don’t have access to edit. Black denotes sections that you can edit. Click on Emmanuel College > Home > Departments > Your Department > Faculty & Staff > Faculty Bios > Your Name. This is your Faculty Bio page. To avoid having to follow that long path each time you need to make an edit, add the page to your Favorites: Favorites Tab To create a favorite shortcut, drag and drop your bio into the Favorites tab in the center of the Content Store to quickly access the page in the future.

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EDITING YOUR PAGE At the top of the page, you’ll see several areas that you can disregard. The web editor will add all relevant information to the following: • Meta Information • Section Image • Teaser Items CONTACT INFORMATION Click on the arrow to the far right of the Contact Information tab to expand the section so you can update/add information. Most of the information on this page is required, and marked as such. The bio will not be posted if all fields marked “Required” are not filled in. * denotes required field * Name: Add your name in the format you prefer.

I.e.: Shauna B. Delano, Shauna Billings Delano, Shauna Delano, etc. * Title: Add your academic title only, do not include Chair title.

I.e.: Assistant Professor of Biology * Education: List out your academic degrees, beginning with the most recent degree.

I.e.: Ph.D., New York University; M.A., Emmanuel College; B.S., Emmanuel College * Office Hours: Include the days and times of your set office hours, spelling out the days in full.

I.e.: Monday 9:00 – 10:30 a.m., Wednesday 2:00 – 3:15 p.m.

Office Hours Additional Text: Please leave the text as “Other times by appointment” unless this does not apply to you. If it does not apply, please delete the text. * Office: List your office Building and Location, spelling out the building name in full.

I.e.: Administration Building, Room 222 OR Marian Hall, Room 321. * Phone: List your full phone number in the following format: (617) 975-1234 * E-mail: List your emmanuel.edu e-mail address: email@emmanuel.edu Web Site Link (not required): This feature is currently disabled but may be added in the future.

Bio Image: To add a faculty bio image, please see the “Photo” section of the manual.

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Introduction Text (not required, but encouraged!): 1-4 sentence summary of your teaching philosophies and research. Please note: This is a quick synopsis, and there is room in other sections to elaborate further.

ACADEMIC SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Academic tab to expand the section so you can update/add information. None of this information is required.

Academic Interest Title – Please leave title as-is for consistency.

Academic Interest Text – Here you have free reign to add information about your academic interests. Please see the “Formatting” section at the end of this manual for tips on formatting the text.

RESEARCH SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Research tab to expand the section so you can update/add information. None of this information is required.

Current Research Title – Please leave title as-is for consistency.

Current Research Text - Here you have free reign to add information about your current research. Please see the “Formatting” section at the end of this manual for tips on formatting the text.

Research Photos – You have the option to display up to two photos related to your research. To add a photo, please see the “Photo” section of the manual.

COURSES SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Courses tab to expand the section so you can update/add information. None of this information is required.

Courses Taught Title – Please leave title as-is for consistency.

Courses Text – Courses should be entered in the following way: Click the bullet button, type the number of the course, a dash, then the name of the course. Then hit enter and add your next course name: • BIO123 – Introduction to Biology • BIO 456 – Anatomy & Physiology for Pre-Med Majors

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PROFESSIONAL HIGHLIGHTS SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Professional Highlights tab to expand the section so you can update/add information. None of this information is required.

Professional Highlights Title – Please leave title as-is for consistency.

Curriculum Vitae Title – Please leave title as-is for consistency. If you do not link your CV, this section will not show.

Curriciulum Vitae Link – Please see the “Document” section of the manual to link your CV. Highlight Body - Here you have free reign to add professional/career highlights. Please see the “Formatting” section at the end of this manual for tips on formatting the text.

AWARDS SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Awards tab to expand the section so you can update/add information. None of this information is required.

Awards/Honors Received Title – Please leave title as-is for consistency.

Awards Text – Awards/honors should be entered in the following way: Click the bullet button, then add the information about your honor/award. Text and format is up to you but information must be bulleted, and should have a consistent look throughout your page: • •

2008 – Nobel Peace Prize 2006 – Distinguished Alumni Award, Emmanuel College

Award Photos – You have the option to display up to two photos related to your awards/honors. To add a photo, please see the “Photo” section of the manual.

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PUBLICATIONS SECTION (this section will not appear unless filled in) Click on the arrow to the far right of the Publications tab to expand the section so you can update/add information. None of this information is required.

Significant Publications/Presentations/Panels Title – Please leave title generally the same, for consistency, but please remove any of the words that don’t apply to you.

Publications Text – Awards/honors should be entered in the following way: Click the bullet button, then add the information about your publication/presentation/panel. Text and format is up to you but information must be bulleted, and should have a consistent look throughout your page.

Publications can be linked to online journals, or to PDFs of articles. Please see the “Links” section of the manual.

Publication Photos – You have the option to display up to two photos related to your publications/presentations/panels. To add a photo, please see the “Photo” section of the manual.

GRANTS SECTION (this section currently disabled) This section is currently disabled. No information typed into this area will display on your profile. This section may be added in the future.

ADDITIONAL PHOTOS SECTION Click on the arrow to the far right of the Photo tab to expand the section so you can update/add information. None of this information is required.

You have the option to add up to four additional photos to your page. To add photos, please see the “Photo” section of the manual.

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SAVING, ASSIGNING AND ADVANCING THE PAGE When your page is complete, save the page by clicking the “Save” icon of the page.

at the top

Once the page is ready to go live, “Advance” the page to be published to the live site. To Advance at the top of the page and, if advance the page, click the “Advance” icon prompted, select “Jeanne Morton” from the list. Academics will quickly review your page and then advance to the Web Editor to post to the site.

Once the page has been made live, the Web Editor will reassign the bio page to you for any future edits. You will receive an e-mail notification when the page has been reassigned to you.

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BACK TO THE CONTENT STORE

Now back at the content store, you’ll see that some of the additional fields have filled in.

Recently Visited This area will show pages you’ve recently worked on, viewed, advanced in the workflow.

In Progress This section indicates pages currently checked out to you. If a page appears in this section, it means it hasn’t yet moved forward in the workflow.

If you’ve finished your page, go back to it in the site tree and click on the “Advance” icon to send it forward for publishing. If you are not yet done with a page, don’t advance it and the page will be waiting here for you to complete at a later date.

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FORMATTING TEXT Text blocks (the larger areas where you type full paragraphs, bullet out accomplishments, etc.) allow you to format your text as if you were working in Word. When you click into these areas, you’ll see a menu appear at the top of the page that allows you to easily style your text with bold or italicized fonts, bullets, numbers, etc.:

FONTS To keep a consistent College look, we ask that you do not change the font size, color or style beyond general bolds, italics, etc. You will see that you’re given the option to use various header types and fonts, but please ignore these. If you have any questions regarding fonts, please contact website@emmanuel.edu.

SPACING The system is set to default double space whenever you hit [Enter]. If you prefer to only have a single line of space, hold down the [Shift] key as you hit [Enter].

Example: Additional Research this line was bolded, then [Shift] [Enter] to keep lines together My current research focuses on three of Elizabeth Gaskell’s novels: • North and South • Cranford these three lines were bulleted and italicized • Wives and Daughters this double space occurred from hitting [Enter] Elizabeth Gaskell was an English novelist, biographer and short story writer during the Victorian era. She is perhaps best known for her biography of author Charlotte…

CUTTING-AND-PASTING TEXT To save time, you can copy-and-paste text onto your page. Please note, however, that the CMS will strip all styling from the text you’re adding. Italics, bullets, bolds, etc. will need to be recreated within the CMS. 1. Copy the text you’d like to add to the page 2. Right click your mouse anywhere in the Body Copy area and select paste 3. Your text will appear in your Body Copy, where you can then indent and format as you wish.

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HOW TO MAKE A LINK • Highlight the text you would like to make into a link.

•

Right-click the text with your mouse, or click on the the screen. This menu will pop up:

link button at the top of

Select which type of link you’ll be making: - External – any web page - Document – link to a PDF. You’ll need to upload the document to the CMS before you’ll be able to link to it. (See next section.)

Enter an External Link:

- URL: Type in full URL address, including the www. If you need to browse for the address, click the […] button to the left to open a window. This opens a browser.

- Target: Be sure to check the New Window block if the page isn’t on www.emmanuel.edu so the visitor still has access to our web site.

- Click OK 11

HOW TO UPLOAD AND LINK TO A DOCUMENT: icon.

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At the top of the screen, select the The following screen will open:

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Make sure the “Files of type:” box is set to “All Files” Find the document you wanted to upload (the same way you would select a file as an e-mail attachment). Make sure the document you are loading is a PDF. Choose to upload to “documents/faculty/YourName” (we’re in the process of moving all your documents into this file so you can easily replace/upload) Do not check “Create Component” Press “Upload”

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Linking to a Document:

- Document: Click the … button to the left to open the screen to browse for your document in the documents/faculty/YourName folder.

- Display: The text you highlighted will appear in the Text: window. You can edit it here if you’d like to change it.

- Target: Be sure to check the New Window block to ensure that the document opens in a different window, so that the visitor still has access to Emmanuel.edu.

- Click OK

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HOW TO ADD A PHOTO: Click “Browse.” A window will pop open:

• • •

In the upper left-hand corner you’ll see a menu that reads “Images.”

Click on the arrow on the right and select “Images/Faculty.”

Then repeat the process and select “Images/Faculty/YourName.”

This folder contains all images we have available for your use. Select the photo and click okay. The image will be added to your page.

Captions: To add a caption, type it into the “Alt Text” block that appears once you’ve added a photo to your profile using the steps above. Do not add a caption to your head shot.

Head Shots: If your headshot is missing from your folder or you have not yet had your photograph taken, please e-mail pr@emmanuel.edu to request that a photo be taken the next time a photographer is available, or to supply us with your own photo. Until then, please leave the “Bio Image” area blank on your profile.

Additional Images: Any other photos that you’d like to add to your profile (Research Images, Book Covers, etc.) should be e-mailed to website@emmanuel.edu with a note of where in the bio they should appear. The photos will be sized for the web and loaded into your image folder. If you have access to photo editing software, you can be enabled to add images yourself.

Contact website@emmanuel.edu to do so.

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