Site readiness and closure

11.1 Site setup form and site checklist

Complete the site checklists included in Appendix A to assess whether the vaccination site is ready to commence vaccinations. Site checklists, upon completion, must be signed by the DHB or provider chief executive, or their delegate, to approve the site is ready. The checklist is then submitted to either the regional account manager or the Ministry’s logistics team. Primary care providers may be asked to submit site checklists to their DHB rather than the Ministry directly.

The new facility/ site set up form (v1.4) form (see Appendix B) must be submitted at least five days prior to the site commencing vaccinations. This information is used to set up the facility or site in CIR and ensure deliveries are made to the correct address. Care is required to provide accurate information on this form.

11.2 Completing a dry run

The Ministry recommends a site trial or dry run before beginning vaccinations on site to ensure staff are familiar with their roles and consumer flow can be tested. The Ministry’s logistics team do not provide dry run packs however, an optional order of consumables can be ordered from the Ministry’s logistics team which can be used to complete a dry run.

11.3 Facility/site closure form

Complete the facility/site closure form (see Appendix C) as a part of the site and facility closure protocol, and to assess and return stock.

A stocktake of all consumables relating to the COVID-19 Vaccination Rollout must be completed upon site/facility closure. Submit the completed facility and site closure form to the Ministry’s logistics team and your DHB logistics Lead. This should be submitted a week before the closure or as soon as the closure of the location is known.