December 5, 2013 School Board Independent School District No. 284 Wayzata Public Schools Wayzata, Minnesota
This Executive Audit Summary and Management Report presents information which we believe is important to you as members of the school board. We encourage you to review the sections of this report, the audited financial statements and the auditors’ reports. We would be pleased to furnish additional information with respect to these suggestions and discuss this memorandum with you at your convenience. We wish to express our appreciation to the School for the courtesies, cooperation and assistance extended to us during the course of our work.
CliftonLarsonAllen LLP
Rachel Flanders, CPA Principal
An independent member of Nexia International
WAYZATA PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 284 EXECUTIVE AUDIT SUMMARY (EAS) JUNE 30, 2013
WAYZATA PUBLIC SCHOOLS INDEPENDENT SCHOOL DISTRICT NO. 284 TABLE OF CONTENTS JUNE 30, 2013
EXECUTIVE AUDIT SUMMARY
1
FINANCIAL RESULTS FUND BALANCES
3
STUDENTS SERVED FOR AID
4
OTHER KEY TOPICS ASBO CERTIFICATE OF EXCELLENCE
5
APPENDIX A FINANCIAL TRENDS OF YOUR DISTRICT
6
APPENDIX B EXPENDITURES PER STUDENT (ADM) SERVED
13
LEGISLATIVE ACTIVITY
14
APPENDIX C FORMAL REQUIRED COMMUNICATIONS
22
APPENDIX D INDEPENDENT AUDITORS’ REPORT ON CONDENSED FINANCIAL STATEMENTS INCLUDED HEREIN
27
EXECUTIVE AUDIT SUMMARY (EAS) FOR WAYZATA PUBLIC SCHOOLS YEAR ENDED JUNE 30, 2013
We prepared this Executive Audit Summary and Management Report in conjunction with our audit of the District’s financial statements for the year ended June 30, 2013. We appreciated the time that staff took to work with us to complete the engagement—especially the efforts of Jill Schwint, Jim Scheuer and Beth Meester, who were our main contacts on the audit. Audit Opinion – The financial statements are fairly stated. We issued what is known as a “clean” audit report. Yellow Book Opinion – No compliance issues were noted in our review of laws, regulations, contracts and grants that could have significant financial implications to the District. Internal Controls – No material weaknesses in internal controls were noted. Single Audit – For the Single Audit, there were two major federal programs tested: Special Education Cluster and the Career and Technical Education Perkins grant. Please see the schedule of findings and questioned costs in the separately issued report for results of the single audit. Legal Compliance – No legal compliance matters were noted. Student Activity Audit – We reported the following findings related to the audit of the District’s student activity accounts: 1) Improper activity being accounted for in student activity accounts and 2) inactive student activity accounts. Enrollment – For fiscal 2012-2013, the District had an estimated total adjusted average daily membership of 10,657.44 (or 12,345.84 adjusted pupil units). For fiscal 2011-2012, Wayzata Public Schools had an estimated total adjusted average daily membership of 10,544.40 (or 12,250.77 adjusted pupil units). Fund Balance – The District’s General Fund unassigned fund balance ended at $11,476,097 as of June 30, 2013. The ending unassigned fund balance (UFARS basis) represents 10.09% of total General Fund expenditures as opposed to 10.97% at the end of the prior year. A District’s fund balance is an important aspect in considering the District’s financial well-being since a healthy fund balance represents things such as cashflow, as a cushion against unanticipated expenditures, enrollment declines, funding deficiencies and aid prorations at the state level and similar problems.
(1)
Budget to Actual – Total revenues on a net basis in the General Fund were $121,243,385 (which was $1,208,314 or 1.0% higher than the final amended budgeted amount) while total expenditures were $113,747,018 (which was $1,846,387 or 1.6% lower than the final amended budget). The net effect, after considering other financing sources and transfers out, was an increase to total fund balance of $3,099,777 compared to the final amended budget which anticipated a decrease of $3,227,274, or a net difference of $6,327,051. A large portion of the variance relates to almost $3 million in proceeds from the sale of land that was not budgeted for as well as timing differences as in the case of amounts designated for site carryover, as well as the timing of certain capital projects and simple budgeting for contingent items. As part of any budget update initiated for fiscal 2013-2014, the Board will want to take known budget variances into consideration in order to limit future budget differences to every extent possible. We recommend that budget variances in a school district environment be limited to 1% on either side of zero as a goal after considering known differences relating to timing such as site carryover, federal entitlements and capital items.
(2)
FINANCIAL RESULTS Fund Balances FUND DESCRIPTION GENERAL FUND A. UNASSIGNED
$
B. NONSPENDABLE (1) PREPAID ITEMS (2) INVENTORY C. ASSIGNED FOR (1) OAKWOOD ESCROW (2) RE-EMPLOYMENT INSURANCE (3) ONE-TIME CAPITAL TRANSFER (4) SITE CARRYOVER (5) Q-COMP D. COMMITTED FOR (1) PURCHASE OF LAND PARCEL E. RESTRICTED FOR (1) STAFF DEVELOPMENT (2%) (2) DISTRICT COOPERATION (4) DEFERRED MAINTENANCE (5) BASIC SKILLS (6) CAREER AND TECHNICAL PROGRAMS (7) DOWN PAYMENT LEVY (8) HEALTH AND SAFETY (9) GRADUATION STANDARDS GIFTED AND TALENTED (10) OPERATING CAPITAL (11) DISABILITY ACCESSIBILITY (12) SAFE SCHOOLS LEVY (13) DOME ESCROW (14) WORKER'S COMPENSATION ESCROW (15) PROJECTS FUNDED BY COPS BUDGET TOTAL GENERAL FUND DIFFERENCE % VARIANCE FOOD SERVICE A. NONSPENDABLE (1) PREPAID ITEMS (2) INVENTORY B. RESTRICTED FOR (1) OTHER PURPOSES BUDGET TOTAL FOOD SERVICE DIFFERENCE % VARIANCE COMMUNITY EDUCATION A. NONSPENDABLE (1) PREPAID ITEMS D. RESTRICTED FOR (1) REGULAR COMMUNITY ED (2) EARLY CHILDHOOD FAMILY ED (3) SCHOOL READINESS (4) OTHER PURPOSES BUDGET TOTAL COMMUNITY EDUCATION DIFFERENCE % VARIANCE BUILDING FUND A. NONSPENDABLE (1) PREPAID ITEMS B. RESTRICTED FOR (1) DOWN PAYMENT LEVY (2) PROJECTS FUNDED BY COPS (3) ALT FACILITIES BUDGET TOTAL BUILDING FUND DIFFERENCE % VARIANCE BUDGET TOTAL DEBT SERVICE
$
$
$
$
$
$
$
2012-13
TRANSFERS
2012-13
TRANSFERS
AUDITED
AUDITED
INTO
AUDITED
OUT OF
CHANGE IN
AUDITED
BALANCE
REVENUES
FUNDS
EXPENDITURES
FUNDS
UNSPENDABLES
BALANCE
12,213,903
$
113,831,025
$
-
$
107,340,485
$
6/30/2013
7,673,940
$
445,594
$
-
-
-
-
193,929 588,935 838,863 376,654
1,144,589 -
-
15,438 1,163,861 104,557
-
-
178,491 588,935 819,591 272,097
-
2,889,790
-
-
-
-
2,889,790
974,935 250,000 276,053 651,959 119,616
1,289,891 737,280 1,070,902
-
1,436,364 1,776 722,811 1,052,412
-
-
828,462 250,000 274,277 666,428 138,106
4,464,701 7,452 167,231 364,500 272,000 18,011,376 22,360,288 4,348,912
2,304,963 490,005 542,046 220,244 120,040,071 124,520,735 4,480,664 3.73%
-
7,673,940 7,673,940 0.00%
-
5,408,794 116,244 364,500 814,046 220,244 19,133,014 25,460,065 6,327,051
10,554 68,633
$
$
$
-
1,257,690 1,340,030 1,336,877 $ (3,153)
5,225,301 5,174,123 5,225,301 51,178 0.99%
$
-
$
4,450 660,360 25,117 7,201 638,801 1,216,615 1,335,929 119,314
114,560 2,332,427 12,986,835 1,941,374 15,433,822 13,492,448
$
$
$
$
2,023,414 2,373,561 350,147
$
$
27,609,006
$
6,072,926 517,730 73,624 1,567,030 7,632,510 8,231,310 598,800 7.85%
-
$
-
25,000 25,000 25,000 -
$
$
$
$
$
$
-
$
-
5,205,317 5,279,185 5,205,317 $ (73,868) -1.40%
-
5,706,871 542,847 73,317 1,580,453 7,731,202 7,903,488 172,286 2.23%
$
-
$
$
2,858
$
(2,858) - $ -
1,023,557 7,508 650,378 1,262,237 1,688,751 426,514
$
11,454,324 233,663 2.08%
$
-
$
-
$
-
$
1,083,332
$
-
$
-
$
$
-
1,282,222 1,231,815 1,356,861 125,046
7,308
-
-
$
2,641 71,998
$
11,029,056 $ (14,209) -0.13%
-
$
4,548 -
7,648,940 7,648,940 7,648,940 -
$
-
$
(7,913) $ 3,365
-
5,441,522 5,707,681 8,783,156 14,131,950 19,932,359 5,800,409 41.04% 11,220,661
$
-
$
$
$
$
-
$
$
72,365 81,598
5,592,628 9,815,200 (4,188,812) 11,219,016 $ 11,219,016 146.67% 11,043,265
3,273,839
$
1,360,870 7,452 540,992 115,593,405 113,747,018 $ (1,846,387) -1.60%
(442,440) (3,154)
11,476,097
514,805 84,752
$ DIFFERENCE % VARIANCE
PROPRIETARY AND TRUST TRUST FUNDS
6/30/2012
$
195,050
(80,490) - $ -
80,490
2,403,043 4,107,519 7,663,807 8,950,812 14,369,419 5,418,607
-
2,196,165 1,948,293 (247,872)
29,799,513
NOTE: The General Fund information is presented in the format required by the Uniform Financial Accounting and Reporting Standards issued by the Minnesota Department of Education. (3)
FINANCIAL RESULTS (CONTINUED) Students Served for Aid Total Residents Open Enrollment Out Net Residents Served Open Enrollment In Net ADM Served
2009 9,588.95 (545.28) 9,043.67 1,152.59 10,196.26
2010 9,761.11 (532.95) 9,228.16 1,148.65 10,376.81
2011 9,989.61 (574.21) 9,415.40 1,095.96 10,511.36
2012 10,086.38 (590.79) 9,495.59 1,048.81 10,544.40
2013 10,374.40 (640.29) 9,734.11 923.33 10,657.44
Net Pupil Units Served
11,856.22
12,013.51
12,156.35
12,250.77
12,345.84
WAYZATA PUBLIC SCHOOLS Student Enrollment for Aid (in ADMs)
11,000 10,000
9,000 8,000 7,000
6,000 5,000 4,000 3,000
2,000 1,000 0
2009
2010
2011
Net Residents Served
2012
2013
Open Enrollment In
As reflected in the above chart and graph, the District continues to attract about 1.5 students through open enrollment for every resident student choosing to attend to elsewhere.
(4)
OTHER KEY TOPICS ASBO Certificate of Excellence The District submitted its June 30, 2012 CAFR (Comprehensive Annual Financial Report) to the Association of School Business Officials as part of ASBO’s Certificate of Excellence in Financial Reporting program and was awarded the Certificate of Excellence. We believe this reflects the District's commitment to the high standard of financial reporting excellence required by the ASBO program. Although not guaranteed, we believe the District’s June 30, 2013 CAFR will continue to qualify for the award.
(5)
APPENDIX A FINANCIAL TRENDS OF YOUR DISTRICT Within this report there are a number of areas where condensed financial statement data has been presented. The last page of this document (Appendix D) contains an Independent Auditors’ Report on Condensed Financial Statements Included Herein that should be considered when reading such condensed information. Also, the District adopted the provisions of Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, as of and for the year ended June 30, 2011. The prior year fund balance information has been presented using these new fund balance categories for comparative analysis only. Student Enrollment
WAYZATA PUBLIC SCHOOLS Student Enrollment (in ADMs)
11,000 10,000 9,000 8,000 7,000 6,000 5,000 4,000 3,000 2,000 1,000 0 2009 Pre-K & KH 2009 Pre-K & KH Reg Kindergarten Elementary Secondary Net ADM Served Percent Change
85 611 4,535 4,965 10,196 1.89%
2010
2011
Reg Kindergarten 2010 75 686 4,650 4,967 10,377 1.77%
2012 Elementary
2011 91 694 4,754 4,972 10,511 1.30%
2013 Secondary 2012 86 581 4,900 4,977 10,544 0.31%
2013 72 668 4,877 5,040 10,657 1.07%
As noted in the above chart, the District’s student count for fiscal 2012-2013 increased by 1.07% over the prior year.
(6)
General Fund Revenue The following table and graph summarizes the District’s General Fund revenue sources for the last five years: WAYZATA PUBLIC SCHOOLS General Fund % of Revenue
100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0%
5%
4%
4%
3%
3%
65%
65%
29%
30%
2012
2013
52% 67%
60%
41%
27%
29%
2009
2010
2011
Other Local & Misc Federal Sources State Sources
The table below illustrates the fluctuation that occurs between the taxes and state aid categories based on legislative activity. The Legislature determines what portion of the general education funding formula will be paid by local taxpayers. In addition, when the tax shift percentage changes or the state provides property tax relief such as the education homestead market value aid, this only impacts the mix between state aids and taxes and does not change total revenue. For example, in fiscal 2011, the MDE shifted a total of approximately $13.5 million of the payable 2011 property tax receipts for the general and community service funds, allowing for these funds to be recognized in fiscal 2011 rather than fiscal 2012, and giving the appearance of a significant increase in taxes for the 2011. For this and other reasons, school finance in Minnesota continues to be a very difficult subject to explain to the general public. Local Property Taxes State Sources Federal Sources Other Total Revenues
2009 $ 30,120,568 73,499,699 2,906,486 3,192,027 $ 109,718,780
2009 Local Property Taxes State Sources Federal Sources Other Total Revenues
27% 67% 3% 3% 100%
2010 $ 32,411,824 66,884,277 10,308,241 2,701,136 $ 112,305,478
2010
2011 $ 48,158,945 60,585,365 5,106,770 2,993,518 $ 116,844,598
2011
29% 60% 9% 2% 100%
(7)
41% 52% 4% 3% 100%
2012 $ 34,670,055 77,414,109 4,095,166 2,887,881 $ 119,067,211
2013 $ 36,090,719 78,596,478 3,190,552 3,365,636 $ 121,243,385
2012
2013
29% 65% 3% 2% 100%
30% 65% 3% 3% 100%
Expenditures Per Student Expenditures per student (average daily membership) are summarized in the following graph: General Fund Expenditures Per Student (Per ADM)
2013
2012
2011
2010
2009
$9,800
General Fund - All Expenditures
$10,000
$10,200
$10,400
$10,600
$10,800
2009
2010
2011
2012
2013
$10,331
$10,120
$10,337
$10,555
$10,673
General Fund expenditures for fiscal 2013 were $113,747,018 which represents an increase of $2,451,701 or 2.2% from fiscal 2012. The following schedule shows total expenditures of the General Fund by program type: WAYZATA PUBLIC SCHOOLS General Fund % of Expenditures 100%
90% 80%
70% 60%
8%
9%
8%
8%
8%
10%
10%
9%
10%
10%
8%
8%
8%
8%
7%
14%
49%
13%
14%
14%
14%
48%
47%
46%
49%
50% 40%
30% 20%
10% 0%
3%
4%
3%
3%
3%
2009
2010
2011
2012
2013
District & School Admin
District Support Services
Regular Instruction
Vocational Instruction
Special Education Instruction
Instructional Support Services
Pupil Support Services
Operations & Maintenance
Fixed Cost Prog & Debt Service
Capital Outlay
(8)
Expenditures Per Student (Continued) WAYZATA PUBLIC SCHOOLS General Fund Expenditures by Function
$120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000
$0 2009
2010
2011
2012
2013
District & School Admin
District Support Services
Regular Instruction
Vocational Instruction
Special Education Instruction
Instructional Support Services
Pupil Support Services
Operations & Maintenance
Fixed Cost Prog & Debt Service
Capital Outlay/Fiscal and other Fixed Charges
District and School Admin District Support Services Regular Instruction Vocational Instruction Special Education Instruction Instructional Support Services Pupil Support Services Operations and Maintenance Capital Outlay Fixed Cost Prog and Debt Service Total Expenditures
2009 3,577,748 4,178,363 50,863,997 1,988,651 13,844,731 8,048,957 9,663,416 8,719,673 4,073,135 375,102 $ 105,333,773
2010 3,810,046 3,406,672 49,261,911 2,312,353 14,855,969 8,170,600 10,004,783 9,179,456 3,733,167 280,100 $ 105,015,057
$
$
2011 3,792,268 3,725,315 50,484,858 2,400,776 15,382,312 8,953,839 10,779,639 9,050,432 3,583,206 502,382 $ 108,655,027 $
2012 3,882,175 3,725,817 54,146,054 2,224,383 15,542,974 9,253,668 10,753,896 9,023,841 2,166,807 575,702 $ 111,295,317
2013 3,942,490 3,966,678 55,749,366 2,596,694 15,890,551 8,432,986 11,487,282 9,429,780 1,720,430 530,761 $ 113,747,018
$
$
The following chart summarizes District General Fund expenditures by object type: 2013
Salaries Employee Benefits Purchased Services Supplies and Materials Capital Expenditures Other Expenditures Total Expenditures
$
$
Budget 68,786,711 20,470,040 17,512,190 6,431,248 1,444,483 948,733 115,593,405
Actual 69,326,326 20,761,352 17,836,623 3,578,819 1,401,852 842,046 $ 113,747,018 $
(9)
2012 Over (Under) Budget $ 539,615 291,312 324,433 (2,852,429) (42,631) (106,687) $ (1,846,387)
% 0.8 % 1.4 1.9 (44.4) (3.0) (11.2) (1.6)%
Actual 67,571,160 20,369,559 16,971,451 3,361,149 1,870,719 1,151,279 $ 111,295,317 $
General Fund Operations and Financial Position The following table presents five years of comparative operating results for the District’s General Fund. Please note that amounts have been reclassified for the implementation of GASB 54 as if all years presented were categorized in accordance with the provisions of GASB 54.
Revenues Expenditures
2010 $ 112,305,478 105,015,057
4,385,007
7,290,421
8,189,571
7,771,894
7,496,367
12,979 5,205,000 (7,358,640) (2,140,661)
2,997 349 1,250,000 39,818 (7,109,370) (5,816,206)
9,842 (9,228,572) (9,218,730)
5,370 105,785 (7,264,007) (7,152,852)
2,900 2,889,790 5,794 164,800 214,066 (7,673,940) (4,396,590)
2,244,346
1,474,215
(1,029,159)
19,051,844
21,296,190
22,770,405
Excess of Revenues Over Expenditures Other Financing Sources (Uses): Sale of Equipment and Property Proceeds Sale of Real Property Proceeds Insurance Recovery Proceeds Capital Lease Proceeds Sale of Bonds Proceeds Certificates of Participation Proceeds Premiums on Debt Issuance Capital Lease Premium Operating Transfers Out Total Other Financing Uses Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balance: Beginning of Year End of Year Nonspendable Assigned Restricted Committed Unassigned Fund Balance Total Fund Balance Unassigned Fund Balance as a Percentage of Expenditures
Year Ended June 30, 2011 2012 $ 116,844,598 $ 119,067,211 108,655,027 111,295,317
2009 $ 109,718,780 105,333,773
2013 $ 121,243,385 113,747,018
619,042
3,099,777
21,741,246
22,360,288
$
21,296,190
$
22,770,405
$
21,741,246
$
22,360,288
$
25,460,065
$
1,037,195 2,206,699 7,229,669 10,822,627
$
1,063,623 3,583,266 6,551,165 11,572,351
$
1,129,123 1,983,458 7,103,320 11,525,345
$
599,557 1,998,381 7,548,447 12,213,903
$
153,963 1,859,114 9,081,101 2,889,790 11,476,097
$
21,296,190
$
22,770,405
$
21,741,246
$
22,360,288
$
25,460,065
10.27%
11.02%
10.61%
10.97%
10.09%
The District’s General Fund had an excess of revenues over expenditures and other financing uses of $3,099,777 for fiscal 2013, bringing total fund balance to $25,460,065 at June 30, 2013. Total fund balance includes a net of $9,081,101 in restricted accounts as prescribed by state statute plus an additional $2,889,790 in committed accounts, $1,859,111 in assigned accounts and $153,963 in nonspendable accounts. That leaves an unassigned fund balance of $11,476,097 at year-end.
(10)
Food Service Fund The following chart reflects the growth of the food service program over the past five years: Year Ended June 30, 2011 2012 $ 4,929,995 $ 5,071,624 5,081,962 5,101,496
2009 $ 4,897,286 4,609,343
2010 $ 4,984,664 4,728,153
Excess (Deficiency) of Revenues Over (Under) Expenditures
287,943
256,511
Fund Balance: Beginning of Year
974,262
1,262,205
1,518,716
1,366,749
1,336,877
$ 1,262,205
$ 1,518,716
$ 1,366,749
$ 1,336,877
$ 1,356,861
1,073,852
1,116,088
1,107,878
1,084,140
1,092,607
Revenues Expenditures
End of Year Lunches Served to Students Revenue per Lunch Served
$
Fund Balance: Nonspendable Restricted Total Fund Balance
4.56
$
115,390 1,146,815 $ 1,262,205
$
$
(151,967)
4.47
$
80,754 1,437,962 $ 1,518,716
$
2013 $ 5,225,301 5,205,317
(29,872)
4.45
$
60,458 1,306,291 $ 1,366,749
$
19,984
4.68
$
79,187 1,257,690 $ 1,336,877
$
4.78
74,639 1,282,222 $ 1,356,861
Total revenues exceeded total expenditures by $19,984 in the District’s Food Service Fund for 2013, resulting in an ending fund balance of $1,356,861 at June 30, 2013. The following chart reflects the number and type of meals served to students over the past 10 years: MEALS SERVED TO STUDENTS 1,200,000
1,100,000 1,000,000 900,000
800,000 700,000 600,000
500,000 400,000 300,000
200,000 100,000 Reduced Meals
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
25,103
25,574
33,946
30,651
39,503
46,704
56,064
50,782
55,680
51,168 207,594
Free Meals
86,277
96,712
117,570
139,269
170,649
191,163
206,006
206,572
202,126
Full-Price Meals
750,412
779,610
803,181
792,081
816,426
835,985
854,018
850,524
826,334
833,845
Total meals served
861,792
901,896
954,697
962,001
1,026,578
1,073,852
1,116,088
1,107,878
1,084,140
1,092,607
Full-Price Meals
Free Meals
(11)
Reduced Meals
Community Service Fund The following table presents five years of comparative operating results for the District’s Community Service Fund:
Revenues Expenditures
2009
2010
Year Ended June 30, 2011
2012
2013
$ 7,435,450 7,606,239
$ 7,578,197 7,716,302
$ 8,079,052 7,890,602
$ 8,024,561 8,049,654
$ 8,227,243 7,903,488
Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Insurance Recovery Proceeds Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balance: Beginning of Year End of Year Fund Balance: Nonspendable Restricted Total Fund Balance
(170,789)
(138,105)
188,450
(25,093)
323,755
46,000 46,000
161,349 161,349
150,507 150,507
75,000 75,000
4,067 25,000 29,067
(124,789)
23,244
338,957
49,907
352,822
923,821
947,065
1,286,022
1,335,929
1,048,610 $
923,821
$
947,065
$ 1,286,022
$ 1,335,929
$ 1,688,751
$
12,209 911,612 923,821
$
6,971 940,094 947,065
$
$
$
$
$
1,438 1,284,584 $ 1,286,022
4,450 1,331,479 $ 1,335,929
7,308 1,681,443 $ 1,688,751
The District’s Community Service Fund had an excess of revenues and other financing sources over expenditures of $352,822 for fiscal 2013, bringing the combined fund balance to $1,688,751 at June 30, 2013. Total revenues of the District’s Community Service Fund for 2013 were $594,733 (or 7.8%) higher than the budgeted amount while total expenditures were over budget by $172,286 (or 2.2%). As a result, total fund balance increased by $426,514 more than had been reflected in the budget, including the transfer in from the general fund.
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APPENDIX B The table below reflects the comparative data available from the Minnesota Department of Education for all expenditures incurred for the benefit of pre-elementary through secondary education, except expendable trust fund activity. Expenditures Per Student (ADM) Served
District and School Admin and Support Services Regular Instruction (including Co- & Extra-Curricular) Vocational Instruction (Career & Technical) Special Education Instruction Instructional Support Services Pupil Support Services (including Transportation) Operations & Maintenance and Other Total General Fund - Operating Portion Food Service Community Service Capital Expenditure Debt Service Total Pre-K - 12 Expenditures
Statewide 2012 $ 864 4,847 133 1,853 449 893 793 9,832 483 507 520 1,275
Seven-county Metro Area 2012 $ 805 5,103 136 2,004 537 957 755 10,297 480 630 410 1,312
$
$
12,617
13,129
2011 $
712 4,779 227 1,456 848 1,020 857 9,899 481 747 339 1,057
$
12,522
Percent Change from Prior Year
ISD No. 284 Wayzata 2012 $ 718 5,107 210 1,466 873 1,014 851 10,238 481 759 204 1,064 $
12,747 1.79%
2013 $
746 5,259 245 1,499 795 1,084 889 10,517 491 746 162 1,131
$
13,047 2.35%
Source of Statewide and Seven-county Metro Area Data: School District Profiles published by the MN Dept of Education District and school admin and support services - all costs related to providing administration to the District (school board, superintendent, principals, assistant superintendents, directors of instructional areas, etc.) and all central office administration (business services, human resources, legal, data processing, other district-wide support activities) Regular instruction - includes all activities dealing directly with the teaching of pupils including co-curricular and extra-curricular activities and the interaction between teachers and pupils in the classroom (excluding exceptional, vocational and community education instruction) and includes activities of aides or assistants of any type (paraprofessionals, clerks, graders, etc.) who assist in the educational process, except spec ed aides Vocational instruction - consists of costs related to courses and activities which develop knowledge, skills, attitudes and behavioral characteristics for students seeking career exploration and employability Special education instruction - consists of activities providing learning experiences for pupils of any age, who because of certain atypical characteristics or conditions, have been identified as requiring, or who would benefit by, educational programs differentiated from those provided pupils in regular or vocational instruction Instructional support services - activities for assisting instructional staff with content and process of providing learning experiences for pupils in K-12 (curriculum, staff dev, educ media, libraries and media centers, etc.) Pupil support services - all services to pupils not classified as instructional (counseling and guidance, health services, psychological services, social work, etc.) Operations and maintenance - activities related to the operation, maintenance, repair and remodeling of all physical plant, facilities and grounds of the District Food Service - all costs of the Food Service Fund Community service - all costs of the Community Service Fund Capital Expenditures - all capital expenditures charged to operating funds Debt service - all Debt Service Fund costs (principal, interest and fiscal agent costs--excluding refunding bond payments)
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LEGISLATIVE ACTIVITY What follows are some education-related highlights of recent legislative sessions as summarized from information made available by the Minnesota Department of Education, the Minnesota School Boards Association, Office of the Legislative Auditor, and the Minnesota House of Representatives. This year’s Omnibus Education Finance and Policy bill included $485 million in new spending over the next biennium (FY14-15), including annual increases in the basic general education formula, statewide all day, every day kindergarten, early learning scholarships, and special education funding reform. Pupil Accounting Changes Effective FY 2014 Length of School Year A school district is required to have at least 165 days of instruction for grades 1 through 12 in each school year unless the Commissioner has approved a four-day week schedule. Extended Time Revenue for Grade Level Acceleration The ability of school districts and charter schools to generate extended time revenue for programs designed to accelerate grade level advancement so that students graduate before their peers was eliminated. Pupil Accounting Changes Effective FY 2015 Pupil unit weights were simplified with the changes as follows: • Pre-kindergarten Disabled: from 1.25 to 1.0 • Part-time Kindergarten: from .612 to .55 • All-Day Kindergarten: from .612 to 1.0 • Grades 1-3: from 1.115 to 1.0 • Grades 4-6: from 1.06 to 1.0 • Grades 7-12: from 1.3 to 1.2 Marginal Cost Pupil Units Eliminates “marginal cost” calculations from the definition of pupil units. Beginning in FY 2015, establishes a new component of general education revenue, “declining enrollment revenue,” to replace funding previously provided to districts with declining enrollment through marginal cost pupil units. Sets declining enrollment revenue equal to the decline in adjusted pupil units between the prior year and the current year times 28% of the formula allowance. All Day Kindergarten To qualify for the higher 1.0 kindergarten weight, a pupil must be enrolled in a free all-day program that is available free to all kindergarten students at the pupil’s school, and the annual school calendar for the kindergarten program must have at least 850 hours of instruction. For purposes of calculating extended time revenue, an all-day kindergarten pupil must first receive at least 850 hours of instruction during the year before generating extended time pupil units.
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Early Admission to Kindergarten Requires that board-adopted policies for early admission be based on a comprehensive evaluation to determine the child’s ability to meet kindergarten expectations and progress to first grade in the subsequent year. Requires a school board that has adopted a policy to allow a child under the age of five to enroll in kindergarten to establish a comprehensive evaluation to be used to determine the kindergarten pupil’s cognitive, social, and emotional development. Requires parents and the commissioner to have access to the board’s early kindergarten admission policy. Pension Adjustment Effective FY 2015 The aid reduction for the 1997 change in employer contribution rate for Teachers Retirement Association (TRA) and other pension rate changes was eliminated. Districts with a below average reduction for pension adjustment will be provided pension adjustment revenue to guarantee state average gain from elimination of pension adjustment. The basic formula will be adjusted to neutralize the overall statewide impact. General Education Formula Allowance For FY 2014, the formula allowance was increased by $78 from $5,224 to $5,302 (1.5%). The old pupil unit and formula structure remain in effect. For FY 2015, the formula allowance increases to $5,806 (1.5% after adjusting for new pupil weights and the elimination of the aid subtraction for pension rate changes). The formula allowance was determined by: 1) Calculating the state total general education revenue for FY 2015 with an $80 (1.5%) increase in the formula allowance and no change in pupil weights or other formula changes, and 2) Setting the formula allowance at the amount that generates the same state total general education revenue with the new pupil weights, pension adjustment change and other formula changes in place. Of the $504 increase over FY 2014, $80 is for inflation at 1.5%; the remaining $424 is to adjust for the pupil weight change, pension adjustment change and other restructuring. Examples of Rate Adjustments to Neutralize Pupil Weighting Changes FY 2015 Extended time allowance was increased from $4,601 to $5,017 Adjusts the compensatory revenue formula for fiscal year 2015 and later by deducting $839 from the formula allowance for compensatory revenue calculations instead of $415 Deducts $530 from the formula allowance used in calculating elementary and secondary sparsity revenue for FY 2015 and later Gifted & Talented allowance was increased from $12 to $13 Adjusts the transportation sparsity formula to account for the removal of marginal cost pupil unit accounting and the new pupil weights including a change in the deduction factor from 4.85% to 4.66% of basic revenue Includes small high schools in geographically isolated school districts with more than one high school in the small schools revenue formula. Small Schools adjusted from $522.40 to $544 and the threshold was adjusted from 1,000 to 960 pupil units Operating Capital was adjusted from $73 + $100 x building age index to $79 + $109 x building age index and the learning year rate increases from $30 to $31
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Examples of Rate Adjustments to Neutralize Pupil Weighting Changes FY 2015 (Continued) Equity sliding scale was increased from $75 to $80; the basic allowance for a district with no referendum revenue increases from $13 to $14; and the equity flat rate that applies to all districts was increased from $46 to $50 EL (LEP) rate was adjusted from $700 to $704 Uses of General Education Revenue (Effective FY14 unless noted) Statute was clarified that operating capital revenue may be used to purchase or lease computers and related hardware, software, and annual licensing fees. Teacher evaluation was added to the allowable uses of staff development revenue. A district is allowed to use up to 5% of its compensatory revenue for programs designed to prepare children for entry into school including early education programs, parent-training programs, school readiness programs, early kindergarten programs for four-year olds, and voluntary home visits and other outreach. This is in addition to the 5% that districts currently have flexibility with. The remaining 90% of compensatory revenue must be spent at the site where the revenue is generated. A district is allowed to use revenue generated for all-day K to meet the needs of 3 and 4 years olds in the district. (Effective FY 15). Uniform General Education Levy Effective FY 2015 (Pay 2014 Levy) The uniform general education levy was reinstated at $20 million (called “student achievement levy”) and is spread on net tax capacity. The operating capital equalizing factor was increased to offset the uniform general education levy. There was no net change in state total levy; districts that are “off the formula” for operating capital levy will see a small levy increase while other districts will see a small levy decrease. Operating Referendum Revenue Effective FY 2015 (Pay 2014 Levy) The operating referendum revenue was converted from an amount per Resident Marginal Cost Pupil Unit to an amount per Adjusted Pupil Unit (APU). The separate alternative attendance adjustment was eliminated and rolled into an allowance per APU. The new rate per pupil unit will generate the same revenue for each district for FY 2015 as the sum of the old rate per pupil unit and the old alternative attendance adjustment. The standard and grandfather referendum caps will be recalculated to reflect the pupil unit weighting changes and conversion to a rate per adjusted pupil unit. The new standard cap is $1,845 per new pupil unit for FY 2015, and is adjusted for inflation using the consumer price index in later years. For a district receiving location equity revenue, the grandfather cap is reduced by the location equity allowance. School boards are allowed to convert up to $300 per APU from voter-approved to board-approved. Board action had to be taken before September 30 of prior year so that levy is included in proposed property taxes (no authority to increase levy without election after September 30). Districts with less than $300 per APU are permitted to authorize additional referendum revenue up to a total of $300 per APU. The equalization was increased with a new 3-tiered formula.
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Operating Referendum Revenue Effective FY 2015 (Pay 2014 Levy) (Continued) A district is prohibited from conducting a referendum election to increase its referendum allowance for FY 2015. Exceptions include:
A district may renew an expiring referendum at the same allowance as the expiring referendum; A district is exempt from the freeze if it adopted a board resolution prior to June 30 to conduct a referendum in 2013. A district is exempt if it did not authorize an operating referendum in fiscal year 2014. A district is exempt if it is in statutory operating debt as of June 30, 2013.
Location Equity Revenue Effective FY 2015 School districts with any land area in 7 county metro area qualify for $424 per APU location equity levy, equalized at $510,000. School districts not eligible as metro districts and with > 2,000 adjusted ADM in the 3rd prior fiscal year qualify for $212 location equity levy, equalized at $510,000. Location equity revenue is board approved; it is deducted from operating referendum revenue. A district may opt out of location equity revenue by a board vote taken by September 1 of the fiscal year before the fiscal year when the revenue takes effect (Sept 2013 for FY 2015 revenue). MDE will implement the calculation of Operating Referendum and Location Equity revenue in the following order: 1) For districts that do not opt out of location equity revenue, MDE will first calculate a district’s net voter approved referendum allowance by subtracting the location equity allowance from the initial voter approved referendum allowance, 2) Eligibility for a board-approved referendum increase (up to $300 per APU) is determined after the referendum allowance is reduced for location equity revenue, 3) Under this calculation order, the increases in board-approved revenue from the two provisions are additive (stackable), with the maximum board approved allowances being $724 for metro districts and $512 for non-metro districts with ADM that is more than 2,000. Other General Education Changes Q Comp was rolled out of the general education revenue program to a new categorical beginning FY 2015 with no change in the program or funding formula. Early Graduation Scholarships and Military Service Awards was repealed beginning FY 2014. Learning and Development Revenue Set-aside was modified such that the current class size reduction set aside will be converted from an amount based on pupil unit weights to an equivalent amount per student in ADM -- $299 per kindergarten student plus $459 per student in grades 1-6, beginning FY 2015.
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Career Technical Education (CTE) Revenue The career and technical education (CTE) levy was converted to an equalized aid and levy, with an equalizing factor of $7,612, beginning in FY2014. The statewide revenue limit for career and technical revenue for fiscal year 2014 was increased from $15,393,000 to $20,657,000. The revenue for FY 2014 continues to be based on the old CTE formula, with the proration factor adjusted to hit the statewide revenue target. Beginning in FY 2015, the statewide revenue limit expires, and revenue is computed using the new formula enacted in 2012 that bases funding on 35% of approved program expenditures. The expenditure calculations for career and technical programs offered jointly by school districts was also clarified–the costs for reimbursing another district for CTE instructional salaries is included in the revenue calculations for the districts paying the reimbursement and deducted from the revenue calculation for the district receiving the reimbursement. Safe Schools Levy The safe schools levy for taxes payable in 2014 and later was increased from $30 to $36 per pupil unit -- $4 of the increase is new revenue and the other $2 is to adjust for pupil unit weighting changes. The safe schools levy for intermediate district members remains at $10 per PU. Statute was clarified that uses of the safe school levy includes facility security enhancements, efforts to improve the school climate, and costs associated with mental health services. Lease Purchase Levy; Integration Programs Minneapolis, St. Paul, Duluth, and Rochester are authorized to continue to use the lease purchase levy under MS 126C.40, subdivision 6, if the acquisition of property is determined by the commissioner to contribute to the implementation of their approved desegregation plan. Other districts eligible for achievement and integration revenue are allowed to use the lease purchase levy for projects that are primarily used for inter-district desegregation efforts. Pupil Transportation (FY 2014) PSEO: Allows school districts to transport PSEO pupils to and from the postsecondary institution if the pupil is participating in an articulated program. Homeless: Allows a district to include the cost of transporting a child who does not have a school of origin to the same school attended by that child’s sibling if the siblings are homeless in finance 728 (eligible for special education aid). Cost Allocation: Allows a school district that contracts for transportation services to allocate certain transportation expenses based on contract rates if the rates are reasonably consistent on a cost per mile, cost per hour, cost per student or cost per route basis. Districts must maintain records to document rate consistency to auditors. Compulsory Attendance Age Increase The age of compulsory attendance was increased to age 17. A student 16 years or older is allowed to be assigned to an area learning center.
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Achievement and Integration Revenue The old Integration Revenue was replaced beginning in FY 2014. The initial revenue equals $350 x APU x prior year minority concentration percent + 66% of difference between FY 2013 integration revenue and amount computed using the rate for FY 2014. There is also an incentive revenue which equals $10 x APU, therefore, total revenue equals initial revenue + incentive revenue. Revenue cannot exceed expenditures under an approved budget. At least 80% of a district’s revenue is required to be used for innovative and integrated learning environments. Up to 20% of revenue is allowed to be used for professional and staff development. Administration expenditures are limited to no more than 10% of revenue. The Commissioner is directed to determine after three years if a district has met its goals. Districts that have met their goals are allowed to submit another three-year plan. For districts not meeting goals, districts must work in consultation with the Commissioner to develop a new plan and strategies and the Commissioner may direct the use of up to 20% of a district’s revenue to implement the new plan. New Special Education Funding Formula Effective FY 2016 For FY 2016 and later, defines special education initial aid as the least of: (1) 62% of the district’s old formula special education expenditures for the prior fiscal year; (2) 50% of the district’s non-federal special education expenditures for the prior year; or (3) 56% of the amount calculated using a new pupil-driven formula based on prior year data. Details of new pupil-driven formula component for FY 2016 and later: Aid = 56% of the sum of: (i) ADM served x the sum of: (A) $450; (B) $400 times the ratio of the sum of the number of enrolled pupils who are eligible for free lunch plus 50% of the number of pupils eligible for reduced-price meals; and (C) .008 times the district’s average daily membership served; Plus: (ii) $10,400 times the district’s number of students who are autistic, developmentally delayed, or severely multiply impaired; (iii) $18,000 times the district’s number of students who are deaf, hard of hearing, or have emotional or behavioral disorders; and (iv) $27,000 times the number of students in the disability area of developmentally cognitive mildmoderate, developmentally cognitive severe-profound, physically impaired, visually impaired, or deaf/blind. Excess cost aid is the greater of: (1) 56% of the difference between the district’s unreimbursed nonfederal special education cost and 7% of the district’s general education revenue, or (2) 62% of the difference between the district’s unreimbursed old formula special education cost and 2.5% of the district’s general education revenue.
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New Special Education Funding Formula Effective FY 2016 (Continued) Calculated using prior year data. State total special education aid is increased by $39 million for FY 2016 and by $41 million for FY 2017. Beginning in FY 2016, special education aid will be paid directly to cooperatives and intermediate districts, rather than having those aids flow through the resident district. Tuition bills will be reduced to offset the aid paid to the cooperatives and intermediates. Special Education Funding Transition to New Formula: FY 2014 – FY 2015 Current special education – regular formula remains in place for FY 2014 and FY 2015 – no change from current law (4.6% growth continues). New cross subsidy reduction aid is added for FY 2014 and FY 2015 only:
Aid for FY 2014 equals the lesser of $20 per ADM served or 1% of the amount generated for the district under the new pupil-based formula component. Aid for FY 2015 equals the lesser of $48 per ADM served or 2.27% of the amount generated for the district under the new pupil-based formula component. State total aid entitlement is $13 million for FY 2014 and $30 million for FY 2015. Cross subsidy reduction aid applies only to school districts; charter schools and cooperatives are not eligible.
Excess cost aid changes for FY 2014 and FY 2015:
Aid will be calculated using prior year data. Special education tuition receipts and expenditures will not be taken into account in excess cost aid calculations, to expedite the excess cost aid calculations and eliminate circularity between tuition billing and excess cost aid. Special education cross subsidy aid and the general education aid attributable students served outside the regular classroom more than 60% of the time are taken into account in excess cost aid calculations.
Special Education Tuition Billing Effective FY 2015 Beginning in FY 2015, requires the serving district or charter school to cover 10% of unfunded special education costs, reducing the amount borne by the resident district from 100% to 90%. Intermediate districts, cooperatives and charter schools where at least 70% of students are eligible for special education are exempt from this provision and continue to be able to recover 100% of unfunded special education costs from the resident district. Facilities - Overview The fixed, standing appropriation for debt service equalization aid was converted to an open and standing appropriation. The rates for debt service equalization and deferred maintenance revenue were adjusted to conform to pupil unit weight changes. The authority for the Minneapolis and St Paul school districts to annually issue and sell $15 million in facility bonds without voter approval was made permanent.
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School Lunch Aid The rate for each school lunch served was increased from 12 to 12.5 cents, effective July 1, 2013. Fund Transfers - FY 2014 and FY 2015 Only The authorization provided in 2012 legislation was modified for a school district, upon approval of the commissioner, to transfer money in FY 2014 and FY 2015 from any fund or account to any other fund or account unless that transfer would have an impact on state aids or local levies. Transfers from the Community Service Fund, Food Service Fund, or the reserved account for staff development revenue are prohibited. Other Accounting Issues Integration Revenue - continues to forward shift the integration levy for Minneapolis, St Paul and Duluth. The forward-shifting of the integration aid program was eliminated. Special Education Aid – combines the regular, cross subsidy and excess cost aids into one appropriation and uses 97.4% of entitlement in computing current payments. Accelerated Repayment of Education Aids – created a mechanism for one-time repayment of education shifts based on September 30, 2013 Minnesota Management and Budget estimate of any positive unrestricted budgetary state general fund balance as of June 30, 2013. The repayment of the aid shift, if any, would occur in October 2013; repayment of tax shift, if any, would occur in June 2014. Early Childhood and Lifelong Learning Adult Basic Education (ABE) - increased the growth factor from 1.02 to 1.025 for FY15 and later. Early Learning Scholarships For a family to receive a scholarship it must have a child age 3 or 4 on September 1st of the current year and has income equal to or less than 185% of federal poverty level Allows for a parent under the age of 21 who is pursuing a high school degree to be eligible for a scholarship for a child age zero to 5 Any sibling between zero and 5 has access to a scholarship to attend same program Scholarships may be awarded up to $5,000 per child per year Nonpublic Pupil Aids Clarifies that all-day kindergarten pupils are counted as 1.0 pupil for purposes of nonpublic pupil aid.
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APPENDIX C FORMAL REQUIRED COMMUNICATIONS
Board of Education Independent School District No. 284 Wayzata Public Schools Wayzata, Minnesota We have audited the financial statements of the governmental activities, each major fund and the aggregate remaining fund information of Independent School District No. 284 (the School) as of and for the year ended June 30, 2013, and have issued our report thereon dated December 5, 2013. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America, Government Auditing Standards, and OMB Circular A-133, as well as certain information related to the planned scope and timing of our audit. Professional standards also require that we communicate to you the following information related to our audit. Significant audit findings Qualitative aspects of accounting practices Accounting policies Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the School are described in Note 1 to the financial statements. For the year ended June 30, 2013, the financial statements include the impact of adoption of Governmental Accounting Standards Board Statement (GASBS) Nos. 62 and 63. GASBS No. 62, Codification of Accounting and Financial Reporting Guidance Contained in PreNovember 30, 1989 FASB and AICPA Pronouncements, supersedes GASBS No. 20. GASBS No. 20 gave governments the choice to elect to follow only the authoritative literature of the Governmental Accounting Standards Board (GASB) or to follow Financial Accounting Standards Board (FASB) and American Institute of Certified Public Accountants (AICPA) pronouncements that did not conflict with GASB pronouncements. Upon adoption of GASBS No. 62, all governmental accounting guidance is codified into the GASB literature. GASBS No. 63, Financial Reporting of Deferred Outflows of Resources, Deferred Inflows of Resources, and Net Position, provides guidance on reporting deferred outflows and inflows of resources. It also renames the residual of all other amounts presented in the statement of financial position from “net assets” to “net position.” The financial statements include the statement of net position, which reports all assets, deferred outflows of resources, liabilities, deferred inflows of resources, and net position. Adoption of future GASB standards will include reporting of some items previously reported as assets and liabilities as deferred outflows and inflows of resources.
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Board of Education Independent School District No. 284 Wayzata Public Schools
Qualitative aspects of accounting practices (continued) Accounting policies (continued) We noted no transactions entered into by the School during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimates affecting the financial statements were:
Due from Minnesota Department of Education
Due from federal through the Minnesota Department of Education
Estimated useful lives of depreciable capital assets
Net Other Postemployment asset
Liability for other retirement incentives
Estimate of claims incurred but not reported Management’s estimate of the due from Minnesota Department of Education is based on amounts anticipated to be received from the state for various aid entitlements for fiscal 2013. The most significant of these is the aid portion of general education revenue. General education revenue and certain other revenues are computed by applying an allowance per student to the number of students served by the school. Student attendance is accumulated in a statewide database, Minnesota Automated Reporting Student System (MARSS). Because of the complexity of student accounting and because of certain enrollment options, student information is input by other school districts and the MARSS data for fiscal year 2013 is not finalized until well into the next fiscal year. Management expects any differences between estimated and actual data will be insignificant. Management’s estimate of due from federal through the Minnesota Department of Education is based on amounts anticipated to be received through the state for various federal aid entitlements for fiscal 2013. Many federal entitlements require that supporting financial reporting information be provided both in the Uniform Financial Accounting and Reporting Standards (UFARS) accounting system and also the Electronic Data Reporting System (EDRS) reporting system. To the extent that these two separate systems are not in agreement and reported in a timely manner, the estimated aid entitlement may be adversely affected. Management expects any differences between estimated and actual data will be insignificant.
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Board of Education Independent School District No. 284 Wayzata Public Schools
Qualitative aspects of accounting practices (continued) Accounting estimates (continued) Management’s estimate of the useful lives for depreciable capital assets is based on guidance recommended by the Minnesota Department of Education and other sources. The useful life of a depreciable capital asset determines the amount of depreciation that will be recorded in any given reporting period as well as the amount of accumulated depreciation that is reported at the end of a reporting period. Management’s estimate of the District’s net OPEB asset is based on an actuarial valuation study performed using information from the District’s postemployment benefit plans, demographic information of the District’s employees and retirees and other market assumptions. Management’s estimate of the liability for other retirement incentives is based on an actuarial valuation study performed using information from the District’s retirement plans, demographic information of the District’s employees and retirees and other market assumptions. Management’s estimate of insurance claims incurred but not reported is based on claims lag reports as well as data from previous years. We reviewed and tested management’s procedures and underlying supporting documentation in the areas discussed above and evaluated the key factors and assumptions used to develop the estimates noted above in determining that they are reasonable in relation to the financial statements taken as a whole. We concluded that the accounting estimates and management judgments appeared to consider all significant factors and resulted in appropriate accounting recognition. Financial statement disclosures Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. There were no particularly sensitive financial statement disclosures. The financial statement disclosures are neutral, consistent, and clear. Difficulties encountered in performing the audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Uncorrected misstatements Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements.
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Board of Education Independent School District No. 284 Wayzata Public Schools
Corrected misstatements None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. No such disagreements arose during our audit. Management representations We have requested certain representations from management that are included in the management representation letter dated December 5, 2013. Management consultations with other independent accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the School’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Significant issues discussed with management prior to engagement We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to engagement as the School’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our engagement. Other audit findings or issues We have provided a separate letter to you dated December 5, 2013, communicating internal control related matters identified during the audit. Other information in documents containing audited financial statements With respect to the required supplementary information (RSI) accompanying the financial statements, we made certain inquiries of management about the methods of preparing the RSI, including whether the RSI has been measured and presented in accordance with prescribed guidelines, whether the methods of measurement and preparation have been changed from the prior period and the reasons for any such changes, and whether there were any significant assumptions or interpretations underlying the measurement or presentation of the RSI. We compared the RSI for consistency with management’s responses to the foregoing inquiries, the basic financial statements, and other knowledge obtained during the audit of the basic financial statements. Because these limited procedures do not provide sufficient evidence, we did not express an opinion or provide any assurance on the RSI.
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Board of Education Independent School District No. 284 Wayzata Public Schools
Other information in documents containing audited financial statements (continued) With respect to the schedule of expenditures of federal awards (SEFA) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the SEFA to determine that the SEFA complies with the requirements of U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, the method of preparing it has not changed from the prior period or the reasons for such changes, and the SEFA is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the SEFA to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 5, 2013. With respect to the individual fund financial statements and the Uniform Financial Accounting and Reporting Standards (UFARS) compliance table (collectively, the supplementary information) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 5, 2013. The statistical section accompanying the financial statements, which is the responsibility of management, was prepared for purposes of additional analysis and is not a required part of the financial statements. Such information was not subjected to the auditing procedures applied in the audit of the financial statements and, accordingly, we did not express an opinion or provide any assurance on it. Our auditors’ opinion, the audited financial statements, and the notes to financial statements should only be used in their entirety. Inclusion of the audited financial statements in a document you prepare, such as an annual report, should be done only with our prior approval and review of the document. ****** This communication is intended solely for the information and use of the School Board and management of the School and is not intended to be, and should not be, used by anyone other than these specified parties.
CliftonLarsonAllen LLP Minneapolis, Minnesota December 5, 2013
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APPENDIX D INDEPENDENT AUDITORS’ REPORT ON CONDENSED FINANCIAL STATEMENTS INCLUDED HEREIN
Board of Education Independent School District No. 284 Wayzata Public Schools Wayzata, Minnesota We have audited the financial statements of Independent School District No. 284 (the District) as of and for the years ended June 30, 2013, 2012, 2011, 2010, and 2009 (not presented herein). These financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these financial statements based on our audits. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
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Board of Education Independent School District No. 284
Auditors’ Responsibility (Continued) The condensed Statements of Revenues, Expenditures and Changes in Fund Balance for the years presented on pages 10, 11 and 12 are presented as a summary and, therefore, do not include all of the disclosures required by U.S. generally accepted accounting principles. Opinions In our opinion, because of the significance of the omission of the information referred to in the preceding paragraph, the condensed financial statements referred to above do not present fairly, in accordance with accounting principles generally accepted in the United States of America the results of its operations for the years then ended. This report is intended solely for the information and use of the School Board and management of the District and is not intended to be and should not be used by anyone other than these specified parties.
CliftonLarsonAllen LLP Minneapolis, Minnesota December 5, 2013
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