WavePrint Yearbook Information Pack

YEARBOOK INFO PACK ur o t u o b a Find out ges a k c a p t grea inside...

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CONTENTS 02. INTRODUCTION 03. YEARBOOK PACKAGES 07. YEARBOOK FORMATS 08. PRODUCTION SCHEDULES 09. WHAT’S INSIDE A YEARBOOK? 11. PAGE STYLES AND DESIGNS

52.

54.

55.

12. Snapshot Design 14. Block Colour Design 16. Formal Design 18. Prestige Design 20. Vintage Design 22. Grunge Design 24. Swoosh Design 26. Micro Blog Design 28. Social Network Design 30. Passport Design 32. Comic Book Design 34. Scrapbook Design 36. Notebook Design 38. Exercise Book Design 40. Journal Design 42. Awards Pages 43. Montage Pages 44. Feature Pages 47. Cover Designs

FREQUENTLY ASKED QUESTIONS ADVERTISING AND FUNDRAISING PLANNING FOR SUCCESS 56. Your Yearbook Contents

58. Gigabook Checklist 59. Your Notes

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01

INTRODUCTION Yearbooks are an invaluable memento for school leavers, providing memories of some of the happiest and most carefree years of their lives! They give students the opportunity to reflect upon the people and events that helped to shape them into the individuals that they have become. The question is, how do you find the time to design and produce a first rate yearbook which looks fantastic, contains lots of relevant information which will make it a pleasure to read and cherish for years to come and doesn’t cost the earth? The answer lies within our fantastic range of yearbook packages, one of which is certain to meet your needs.

We offer our market leading level of service and customisation within our Terabook package, but also two other options for schools who want a fantastic looking yearbook with our Megabook and Gigabook packages, but don’t have the resources to commit to full customisation.

You can find lots of useful information on our yearbook blog at www.yearbooks.co.uk/tips including further explanation of the packages.

WHY WAVEPRINT? There are many reasons to choose WavePrint to produce your yearbook, these are just a few of the most important ones!

• • • •

Simple production methods, whichever package you choose Friendly staff on hand to help and advise you throughout the process No new software to learn No need to get everyone to log in to an online system to create their profile entry

• We help to promote your yearbook to boost the number of orders, with customised posters and a personalised presentation.

• • • • • •

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Professional design team to carefully compile your book Bespoke design option for Terabook customers Superb quality and durability that will withstand the tests of time Individually personalised hardback or softback covers Reliable delivery promise Competitive prices

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TERABOOK PACKAGE PACKAGE DETAILS • • • •

You may qualify for free individual profile photography, talk to the team for details No minimum order The more you order the more you save!

Choose from our range of customisable design themes or specify your own bespoke design at no extra cost!

• Choice of laminated softback or laminated or leatherette hardback covers • • • •

Any number of pages Student profiles from one to 15 per page Choice of four montage page styles Range of standard pages to include if you wish

HOW IT WORKS 1. Talk to your WavePrint adviser about your specific requirements and situation, we will organise with you the best course of action and timeline for your project.

2. Plan what you would like to include in the book and make a list of what you need to do to complete each section.

3. Decide on the student profile entry questions and talk to your adviser about the most efficient way to collect them.

4. Collect your profile entries as well as other content such as introductions, awards and photos for montage pages.

5. While you are collecting the content you will also need to collect orders for the yearbook, your adviser will help you to promote the book to the year group.

6. Think about how you would like the yearbook to look, you can either base it on one of our themes or specify your own bespoke design. Let your adviser know what you have decided, if you have chosen a bespoke design we will create a couple of pages for approval before we proceed with the rest of the book.

7. Submit all of the content to WavePrint so we can make a start on the artwork.

8. We will send you a proof copy for approval prior to printing, binding and delivering the books in line with your delivery schedule.

le ost flexib m r u o k is or Teraboo perfect f is d n a ate package ing for the ultim ok . groups lo d customisation e an in choic

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GIGABOOK PACKAGE PACKAGE DETAILS • You may qualify for free individual profile photography, talk to the team for details

• • • • • • • • • •

Minimum order 40 books 15 fantastic designs to choose from Choice of laminated softback or hardback covers

Fixed p £12 fo ricing: £16 fo r softback, r hardb ack

Two pages of introductions Form tutor/head of house messages 12 student profiles per page 10 photo montage pages (up to 200 photos!)

Student awards page Standard ‘News of Our Time’ and ‘Back in the Day’ pages Personal messages page

HOW IT WORKS 1. Let us know you want to start the project as soon as you’ve made your decision, we will talk you through the process, organise a suitable timeline and supply the resources you need to get started.

2. Choose your design style from the standard templates. Look for the styles and templates marked with the

logo in this info pack.

3. Choose your student profile questions from our examples or your own suggestions, speak to your adviser for advice on collecting them.

4. Collect the individual profile entries and photos.

5. Review the checklist on page 58 for details of other content that you need to collect.

6. Advertise the book (we can help you with this by supplying posters and a personalised presentation) and collect payment. Ask your adviser for assistance with this.

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7. Submit your content to us, as arranged with your adviser.

8. We will design, print and bind your books (sending a digital proof copy for approval prior to production.)

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MEGABOOK PACKAGE PACKAGE DETAILS • • • • • • • • • •

You may qualify for free individual profile photography, talk to the team for details Minimum order 25 books

ing: ! c i r p Fixed per book ust £8

Six fantastic designs to choose from A5 landscape format

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Softback cover Two pages for introductions Quarter page profile for every student 12 photo montage pages (up to 140 photos!)

Standard ‘News of Our Time’ and ‘Back in the Day’ pages

Available for larger groups with individual photos rather than individual profile entries

HOW IT WORKS 1. Let us know you want to start the project as soon as you’ve made your decision, we will talk you through the process, organise a suitable timeline and supply the resources you need to get started.

2. Choose your design style from the standard templates. For Megabook styles please see our separate information pack at http://wav.ee/megabook or request a printed copy.

3. Choose your student profile questions from our examples or your own suggestions, speak to your adviser for advice on collecting them in as hard copies or online.

4. Collect the individual profile entries and photos.

5. Review the checklist for any other introduction, montage or feature pages and collect the relevant content.

6. Advertise the book (we can help you with this by supplying posters and a personalised presentation) and collect payment. Ask your adviser for assistance with this.

7. Submit your content to us, as discussed with your adviser.

8. We will design, print and bind your books (sending a digital proof copy for approval prior to production.)

Megabook is perfect for small groups (up to 100 students) who want a great looking and inexpensive book!

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DIY OPTION If you are designing your own yearbook the process will depend on the type of book you are planning and the way in which you are designing the pages. Talk to your adviser for information that is specific to your own situation.

PACKAGE DETAILS • • • • •

No minimum order Completely customised to your requirements Supply the artwork in your choice of software, discuss this with your adviser in advance Templates available at additional cost Support and advice provided

SUPPLYING FINISHED ARTWORK We are happy to print your books from your own artwork as part of the DIY option but this can be a complex area as there are so many software packages and methods. If you are thinking of going down this route, we would advise you to contact us before starting so that we can give you our guidelines and help by pointing out any potential problems or hurdles that you may encounter!

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YEARBOOK FORMATS SOFTBACK • • • •

Full colour gloss or matt laminated covers Full colour print throughout Individually personalised Perfect bound (like a paperback book)

PRINTED HARDBACK • • • •

Full colour gloss or matt laminated covers Full colour print throughout Individually personalised Case bound

TRADITIONAL HARDBACK • • • •

A5 LANDSCAPE • This is the format of our ‘Megabook’

Leatherette cover with foiled logo

package

Wide range of colours and texture options

• Full colour print throughout • Perfect bound (like a paperback book)

Choice of silver, gold or coloured foil Case bound

If there is anything you are unsure of, just pick up the phone and talk to one of our advisers on 0121 454 9441, alternatively you can email us at info@waveprint.co.uk

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SCHEDULES The time taken to produce a Yearbook from the date that you submit the information to us is around 10 weeks, so if you want the books for the end of April you would need to get the information to us by the middle of February, this includes us doing the design, proofing the artwork to you and printing and binding the books. When deciding on a timescale, take into consideration what other commitments that you have such as mock exams, work experience or revision. We always advise setting short deadlines and aiming to get your part of the process completed as quickly as possible to give you more time to concentrate on your work and revision!

If you have any special requirements such as including prom photos in a book that you would like to hand out before the prom, please contact us as there are a number of options and solutions that we can offer!

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REQUIRED DELIVERY DATE

ARTWORK APPROVED BY

PROOF COPY TO CUSTOMER

COPY SENT TO WAVEPRINT

End of April

End of March

Mid March

Mid February

Mid May

Mid April

End of March

End of February

End of May

End of April

Mid April

Mid March

Mid June

Mid May

End of April

End of March

End of June

End of May

Mid May

Mid April

Mid July

Mid June

End of May

End of April

End of July

End of June

Mid June

Mid May

Before Exam Results Day

Mid July

End of June

End of May

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WHAT’S INSIDE? Every yearbook is unique and we always advise yearbook committees to think about how they can reflect the collective personality of the year group through the design and content of their book, whichever package is chosen. Megabook and Gigabook packages have some restrictions in terms of how far they can be customised and what content can be included. Our Terabook package offers complete flexibility over the content that you can include and the design options available. With all packages you have the option to include two standard pages which look at what was happening during your school days, see the ‘Back in the Day’ and ‘News of Our Time’ pages on page 44 of this book.

SUGGESTIONS FOR CONTENT Class and year group photos

Remember when...

Individual photos and profiles

Back in the day (music, technology people,

Messages from staff

places, news etc.)

Couples

Baby photos

Funny sayings

Awards (see suggestions on page 8)

Words of the year

Poems or songs

Photo montages - friends, parties, trips, prom etc

Look-a-likes

Review of the major news headlines

Original artwork

Trip reports and photos

Photos from around school

Sports teams

School uniform Famous people, places and brands

IDEAS FOR INDIVIDUAL PROFILE HEADLINES Nickname/AKA

Ambition

Remembered for…

In 10 years time

Most memorable moment

I’d just like to say...

Remember when…

Last words

Favourite saying

Comment

Friend’s comment

Most likely to...

Future plans

Favourite teacher

The up t student to e he majo profiles n thou sure th rity of y will ma such ghts pa ey cove our boo ke ‘last as ‘mo st, pres r event k, try s e s wor ds’ a t memo nt and and futu nd ‘i rabl re e n 10 year momen , s tim t’, e’.

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IDEAS FOR AWARDS Awards can be a great way to include a large number of memories in the book and to stimulate memories of people’s characteristics and the events in which they took part.

MOST LIKELY TO..

MR/MISS...

OTHER AWARDS

Be a millionaire

Athletic

Best couple

Be a model

Brainy

Best dressed

Be late

Chatterbox

Best hair

Become Prime Minister

Flirt

Best looking/Fittest

Hand homework in late

Giggles

Biggest gossip

Host a game show

Loud

Biggest joker

Win X Factor

Funny

Class clown

Become a WAG

Muscles

Brainbox of the year

Marry for money

Sporty

Friendliest

Organise a reunion

Perfect hair

Funniest

Star in a movie

Sarcastic

Loudest

Take up shopping as a career

Short

Most cheerful

Win an Olympic medal

Tall

Most clumsy

Play for England

Mischief

Best bum

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PAGE STYLES Over the next few pages you will see design themes and page styles that we have created. We can adapt them to suit your requirements, for example changing colours or fonts.

MB MEGABOOK For details of our Megabook design themes and page styles please see the sample pack at http://wav.ee/megabook or request a printed copy via your adviser.

GB GIGABOOK The design themes that are available as part of the Gigabook package are marked with the GB logo. Whilst Gigabook doesn’t give you the option to adapt the layout of the pages or the style of montage page (which is the ‘Snapshot’ style shown on page 43), you do have the option to change the colour scheme. Please note, not all of the avaliable templates from a design with the GB label are available to Gigabook customers.

TB TERABOOK All of the designs featured in this book are available as part of the Terabook package, which offers complete flexibility over the design. Some customers do choose to base the design around one of our themes, perhaps opting to change the colour or font, others request a completely bespoke design. If you have opted for the bespoke option please speak to your adviser about your requirements, their experience will be invaluable in ensuring the design is a success. Please try to include as much information as possible in your design brief, rough sketches or examples of a design that you have seen elsewhere can really help to guide the designer in the direction that you wish to head.

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FAQs HOW LONG DOES IT TAKE TO PRODUCE A YEARBOOK? WavePrint: Production (artwork, printing and binding) timescales are dependent on the package and type of book that you choose, typically the inital proof will be ready in around two weeks, proofing (making changes) can take another couple of weeks and production takes around three weeks. Collecting the content for the book (your bit of the process) is really dependent on how quickly the committee work to get everything together, we have had really great books compiled in just a couple of weeks and others have taken six months. The best bet to get an accurate idea of timescales is to get in touch to discuss your particular requirements and we will be able to advise from there.

HOW MANY PAGES WILL I NEED? WavePrint: We see a lot of variation here, but a typical yearbook for a year 11 group would have a few pages of introductions, 8-12 profile entries per page, a few feature pages and around 1012 photo montage pages, bringing a typical book out between 40 and 50 pages. For year 13 groups page numbers will probably be slightly lower due to smaller groups, although we would typically see 4-8 profiles per page. Of course you can have as many pages as you like with the Terabook package - we’ve produced books with over 200 pages before. For Primary, Megabook and Gigabook packages the number of pages is dictated by the package structure and the size of your year group.

HOW MUCH SUPPORT DO YOU OFFER? WavePrint: Our support is unrivalled. We work closely with schools to ensure committees are supported throughout the process. You can contact your adviser or Nathan (our in-house yearbook guru) Monday to Friday between 9am and 5pm on the phone, by email or via social media.

Depending on your location we will also try to get out to school at least once to help you get the project underway and keep it on track. You can also find loads of help on our yearbook tips blog pages on our website.

HOW DO WE SEND THE CONTENT TO YOU? WavePrint: You can submit content either on Google Drive (a free online collaborative working tool, which we’ll help you set up) or on a USB stick (let us know when you are ready and we will send one out to you.) Either way we will supply a set of folders and documents to help you to organise the content effectively.

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HOW DO WE PROMOTE THE SALE OF THE YEARBOOKS? WavePrint: We support you with this too. We will send you posters and leaflets which will advise the year group how to order and when they need to order by. We’ll also send you some blank posters on which you can write your own messages such as reminders about sending photos for the montage pages - you could even put one in the staff room as a reminder to staff about submitting their comments.

CAN YOU HELP WITH THE PROFILE PHOTOGRAPHY? WavePrint: The short answer is yes. However to what extent depends on where in the country you are. Visit our website at www.yearbooks.co.uk/free-photography for more information. There is also a great blog post offering help and advice on taking your own profile photos. As ever if you have further questions please do get in touch.

If you have questions that aren’t answered in this book, please don’t hesitate to get in touch with our team of Yearbook advisers on 0121 454 9441 or at info@waveprint.co.uk who will be delighted to help!

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ADVERTISING One way to reduce the cost of the Yearbook to the students is to sell advertising space in the book. You could contact companies that are either associated with the school (they might sponsor other events or supply the school with a product or service), companies that are owned or managed by parents of students in the year group, or companies that

y of est wa The b e the cost uc er a to red ok is to ord ill o ew your b uantity! W q ee larger you with fr e er provid and remind e rs ote th p. poste m o r p to rou cards year g te e h t o t empla h t book e v a hic so h We al nd emails w d a an letters customise an you c e. ut distrib

serve the students or local community.

One of the most successful ways of raising funds through advertising recently has been through the sale of small adverts (around 10 per page) for a relatively small fee (£25-£50). Each page can generate up to £500 towards the total cost of your book and by limiting the number of adverts they won’t take over the book or give it a ‘commercial’ feel.

If you would like more advice on how you could sell advertising space to reduce the cost of your book please don’t hesitate to get in touch with us.

FUNDRAISING Another way to reduce the cost of the book is to hold fundraising events, some popular fundraisers that we have seen recently include

• Cake/card sales • Non-uniform days • Sponsored events e.g. silence, walk, swim, leg waxing!

• Gunging of staff or students (with their permission!)

• Providing services e.g. car washing, dog walking, supermarket bag packing

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PLANNING FOR SUCCESS The initial planning and continuous reviewing of progress is key to a successful Yearbook project as it ensures that you are prepared for the work required and helps to highlight potential problems before they occur.

We recommend that one person takes the role of ‘editor’ and ensures that the information in this planning section is up to date. It will be their job to ensure that tasks are being completed correctly and on time.

SCHEDULE Decide when you would like to give the Yearbooks out and, using the details on page 8 of this book, work backwards to plan the important dates in this chart...

Delivery date

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Artwork approved to print

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Estimated proof date

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Information submitted to WavePrint

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Other important dates

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CONTENTS Use the following table to plan the content for the book. It will help you to focus on what needs doing by when and will help to motivate the committee as you will quickly see progress.

Page 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

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Title

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GIGABOOK CHECKLIST If you have chosen the Gigabook option, use this checklist to help you collect everything you need for the content of your yearbook.

COVER • A good quality version of the school logo and details of which design you would like • A list of everyone who has ordered a book (for personalisation)

TEACHER MESSAGE PAGES • An introduction of approximately 250 words from the senior staff and form teacher(s) • A good quality photograph of staff members that you have chosen to include

PROFILE PAGES • Good quality photos of each of the students, with a method of identifying who they are (talk to your adviser for help with this)

• Each student’s profile entry in the required spreadsheet format (we can help you to collect these online or as hard copies)

MONTAGE PAGES • Up to 25 good quality photos for each montage page, up to a maximum of 10 pages

AWARDS • Choose your award headings (see pages 10 for ideas) • Collect the nominations/votes for the awards in a text document

BACK IN THE DAY • Choose to either use our suggested content, or submit your own list for each heading

NEWS OF OUR TIME • Choose to either use our suggested content, or submit your own list of articles

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TRIP & TOUR

HOODIES & OTHER CLOTHING The perfect way to celebrate sports tours, commemorate trips and build a sense of camaraderie amongst a group.

Amazing range of garments, designs and customisation options, all at fantastic prices!

Call us on 0121 454 9441, email info@waveprint.co.uk or see www.waveprint.co.uk for more information and prices...

ALSO AVAILABLE • • • • • • • •

Homework Planners Prospectuses Signage Folders & Binders Promotional Products Praise Postcards Work Experience Log Books Staff Planners

...and much much more!

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OTHER PRODUCTS LEAVERS HOODIES • • • • •

Five great packages to choose from Prices from just £16.50 each Online ordering makes life easy Free promotional materials www.leavers-clothing.co.uk

AUTOGRAPH BOOKS • Three great packages to choose from • Ideal for collecting personal messages • Covers customised to match your yearbook

HOMEWORK PLANNERS • • • • •

Tough coil-lock spiral binding No limits on school specific content pages Diary pages designed to your specification Reliable delivery and realistic deadlines www.homeworkplanners.co.uk

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45-47 Stour Street, Birmingham, B18 7AJ t: 0121 454 9441 e: info@waveprint.co.uk www.waveprint.co.uk | www.yearbooks.co.uk www.leavers-clothing.co.uk | www.homeworkplanners.co.uk

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