The Inland Waterways Association National Campaign Festival, Northampton Friday 29th April – Monday 2nd May 2011 TRADE/EXHIBITION STAND ENTRY FORM (ON LAND) Organisation Details (Block Capitals)
Space available
First Name .……………………………….
Trade space will be available on grass near to the River Nene in Becket’s Park, Northampton.
Surname
.….……………………………
Organisation .….…………………………… ………………………………..
Outside areas are available for use with traders’ own equipment, in units of 10m x 6m. Tables (2m x 1m approx) are available within marquee cover.
……………………………….. Address
……………………………….. ……………………………….. ..……………………………… ……………………………….. ………………………………..
Note that the site will not be fenced off. Traders will be responsible for the security of any equipment or stock left on site.
Space required Outside pitches (no.)
…………………….
Tables in marquee (no.) …………………….
Space required
Post Code
…………………..
Phone
.…………………………………
Insurance company
………………………………….
Policy number Limit of public liability cover held …………………….
Special requirements or other information Please specify here any specific requirements and we will try to address them if possible. ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… ……………………………………………………………………………………………………………… PLEASE READ CONDITIONS OF ENTRY OVERLEAF
Conditions of entry 1. All entries made on this form are correct at the time of entry and will be honoured at the Festival. Any changes should be notified to the Organisers as soon as possible. The entry covers the exhibitor named - no refunds can be made. 2. Public liability insurance cover must be held to a minimum of £5,000,000 for the period of the Festival, unless otherwise agreed with the Organisers. (If this condition causes difficulty for any exhibitor, this should be discussed with the Organisers before a booking is made). 3. You must comply with all relevant current health and safety legislation, official guidance and approved codes of practice published by the Health and Safety Executive. You must complete a risk assessment for our display stand and ensure that your stands, equipment and displays are safe and do not form any hazard or obstruction to the public. You are responsible for the safety of your staff, contractors and visitors to your space. 4. Details of the Festival programme will be sent to entrants when available. 5. You must not leave litter or cause pollution of the Festival site or the waterway. You must not cause a nuisance to any other exhibitors or to visitors to the event, whether by excessive noise or other activity. 6. All Organisers’ conditions must be complied with. Exhibitors’ pitches will be allocated by the Organisers, whose directions must be accepted. 7. You must be in attendance at your stand at all times that it is open to the public. Set up must be complete before the site opens at 1030h on Saturday 30th April 2011. The site will close at 1700h (1600h on Monday 2nd May). No vehicle movement on-site or dismantling or closing of stands before the event closes is permitted without the express permission of the Organisers’ Site Manager. 8. The Organisers cannot be held responsible for any damage to persons or property however caused, other than that for which they are legally liable as a result of their negligence. 9. The Organisers reserve the right to refuse any entry without giving any reason. 10. Generators may only be brought onto site with the approval of the Organisers. Exhibitors requiring electricity or water supplies should discuss their requirements with the Organisers at the time of making a booking.
Entry (Tick as appropriate) Outside pitches
£50.00 x …………..
Tables in marquee
£20.00 x …………..
Cheque enclosed (made payable to “IWA Northampton Branch”) for £………… In making this entry, I agree to abide by the conditions above. Signed…………………………..
Date……………….
Please send completed entry form to: Eric Young, 1 Ashton Road, Roade, Northants, NN7 2LF (If you require an acknowledgement please send S.A.E. or your e-mail address and we will send programme details and confirmation of receipt) Queries or additional forms – contact Mike Wooding 07805 6026218 or mikeandkrystyna@googlemail.com This event is organised by IWA Northampton Branch (“The Organisers”) The Inland Waterways Association is a non-profit distributing company limited by guarantee. Registered in England No: 612245. Registered as a charity No: 212342 Registered Office: Island House, Moor Road, Chesham, HP5 1WA. Tel: 01494 783453 Website: www.waterways.org.uk