Division Opening of Schools Meeting 8 10 2026

Employee Handbook 2026-2027

Division of Student and Family Support Programs

Table of Contents

1. 2026-2027 M-DCPS SCHOOL CALENDAR

1

2. ORGANIZATIONAL CHART

3

3. PRELIMINARY 2026-2027 PARTICIPATING SCHOOLS

4

4. CONTACT LIST

7

5. PUBLICATION PROTOCOLS

8

6. DOCUMENT REVIEW PROTOCOLS/ROUTING SLIP

9

7. WEEKLY BRIEFINGS

11

8. PAYROLL

15

9. TRAVEL

28

10. INTERNAL PROPERTY CONTROL

47

11. SCHOOL BOARD POLICIES

51

MIAM!-DADE COUNTY PUBLIC SCHOOLS 2026.2027 SC HOOL CALE N DAR ELEM ENTARY AN D SECON DARY JULY 2026 T w T

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Toachers Report

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SEPTEMBER 2026 M T w T F 2 1 3 4

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4-47 180 Days Total

For information on employee opt days, please refer to the back of calendar,

As of 08/04/2026

1

MIAMI.DADE COUNTY PUBLIC SCHOOLS 2026.2027 SCHOOL CALENDAR ELEMENTARY AND SECONDARY August 10,2026 August 11 August 12 August 13 September 7 September 21 '+#

October 16 October'19 November 3 November'11 November 23-25 NoYember 26 November 27

December 18'+# December 21 - January 1 ,2027 January 14 January 15 t+#

JanuarylS January 19 February '15 March 10 *+# March 19 March 22-26 March 29 '+# March 30 May 3'1 June 3 June 4

Teacher planning day; not available to opt; no students in school Teacher planning day; Districl-wide Professional Leaming Day - not available to opt; no students in school Teacher planning day; nol available to opt; no students in school First day of school; begin first ssmesler Labor Day: holiday for studenb and employees Teacher planning day; no students in school, available to opt End of first grading pe,iod; first semester Beginning of second grading period; first semester Teacher planning day; District-wide Professional Leaming Day - nol available lo opt; no students in school Veterans' Oay; holiday for students and employees Recess Days (1o-month and 1'1.s-month employees only) Thanksgiving; Board-approved holiday for students and employees Recess Day for students and employees Teacher planning day; no students in school, available to opt Winter recess for students and employ€es with the exception of Fraternal Order of Police and select'12-month employees End of second grading period: first semester Teacher planning day; no students in school, available to opt Dr. Martin Luther King, Jr.'s birthday; holiday for students and employees Beginning of third grading period; second semester All Presidents Day; holiday for students and employees Teacher planning day; no students in school, available to opt End of thkd grading period; second semesler Spring recess for students and employees with the exception of Fralemal Order of Police and select 12-month employees Teacher planning day; no students in school, available to opt Beginning of fourth grading period: second semester Memorial Day; holiday for students and employees Last day of school; end fourth grading period; second semsster Teacher planning day; not available to opt; no students in school

NOTE: Every Wednesday students in elementary schools (GEdes 2-5) and K-8 Centers (Grades 2€) are released on8 (1) hour early

Job Category Teachers new to the system AsEistant Principals and 1o-month clerical Cafeteria Managers Satellite Assistants All lnstructional Stafi, Paraprofessionals & Security Assislant to Cafeteria Managers/MAT Specialists Cafeteria Workers (part-time)

Beginning Dats

Ending Date

August 3, 2026

June 4,2027

Augusl3, 2026 Augusl5, 2026

Ju^e 1'l ,2027

August 7, 2026 August 10, 2026 August 11 , 2026 August 13, 2026

June 4,2027 June 3,2027 June 4,2027 June 3,2027 June 3,2027

'Teacherarpaiaprorasaional6 and school supporl porsonnel may opt to work one or two days, August 6, 7, 2026, or June 7, 8,2027, in lieu of any one or two of the following days: September 21, 2026, December 18, 2026, January 15,2027, March 10, 2027, and March 29, 2027. August 11, 2026, and November 3, 2026, are Dist ict-wide Professional Leaming Days and are not available to opt. +Teacher3 naw to Miami-Dade County Public Schools may opl to work one or two days June 7, 8, 2027, in lieu of any one or two of the folfowing days: September 21, 2026, December 18, 2026, January 15, 2027, March 1O,2O27, anduarch 29,2027. August 11, 2026, and November 3, 2026, are Distdct-wide Professional Leaming Days and are not available to opt.

#Tonflonlh aecretarlal and clerical employeos may opt to work one or two days, July 30, 31, 2026 or June '14, 15,2027,

in lieu of any ons or two of the following days: Soptomber 21, 2025, December 18,2026, January '15,2027, Marc}, 'lO,2027, and March 29, 2027. August 11, 2026, and November 3, 2026, arc Districl-wide Professional Leaming Days and are nol available lo opt.

As of 08/04/2026

2

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As of 08/04/2026

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Miami-Dade County Public Schools Division of Student and Family Support Programs Schools z6t Prel 2026-2027 NORTH REGION

CENTRAT REGION

SOUTH REGION

Dr. Yesenia Aponte

Ms. Brenda L. Swain

Mr. Rafael A. Villalobos

ELEMENTARY (46) 1521-Amelia Earhart 0341-Arch Creek 3781-Barbara Hawkins 5021-Ben Sheppard 0321-Biscayne Beach

0461-Brentwood 0641-Bunche Park 0581-Carol City 5991-Charles David Wyche, Jr. 1161-CresWiew 5081-Dr. Frederica S. Wilson/Skyway

4l2L-Dr. Robert B. lngram 1921-Flamingo

2081-Fulford 4801-Gertrude K. Edelman/Sabal Palm 2161-Golden Glades 2241-Gratigny 2281-Greynolds Park 2111-Hialeah Gardens 2401-Hibiscus 0481James H. Bright/.W. Johnson 2181-Joella C. Good

1481John G. Dupuis 2801-Lake Stevens

5711-Mae M. Walters 3141-Meadowlane 3241-Miami Gardens 358l-Myrtle Grove ES 5971-Nathan B. Young 3551-Natural Bridge 3701-Norland 3851-North Glade 3901-North Hialeah 3941-North Miami 3981-North Twin Lakes 4001-Norwood 4021-Oak Grove 4061-Ojus 4241-Palm Lakes 4261-Palm Springs 4881-Scott Lake

ETEMENTARY (40) 4071-Agenoria S. Paschal/Olinda 0101-Arcola Lake 0121-Auburndale 0521-Broadmoor 2331-Charles R. Hadley

0881-Comstock 1081-Coral Terrace 5381-E.W.F. Stirrup 1561-Ea rlington Heights

2351-Eneida M. Hartner 1801-Fairlawn 1361-Frederick Douglass 1881-Henry M. Flagler 2351-Hialeah 2501-Holmes 3021Jesse J. McCrary, Jr. 4401-Kelsey L. Pharr 2651-Kensington Park 2781-Kinloch Park

2821-Lakeview 2981-Liberty City 3041-Lorah Park 3061-Ludlam 0111-Maya Angelou 3181-Melrose 3341-Miami Shores 3381-Miami Springs 4171-Orchard Villa 3431-Phyllis Ruth Miller 4681-Riverside 4721-Rockway 4841-Santa Clara 4921-Seminole

ETEMENTARY (30) 0151-Avocado 0261-Bel-Aire 0271-Bent Tree 0831-Claude Pepper 1241-Cutler Ridge 5051-Dr. Carlos J. Finlay 598l-Dr. Edward L. Whigham 4381-Dr. Henry E. Perrine Acad. ofthe Arts O77t-Dt. William A. Chapman 2001-Florida City 2021-Gloria Floyd 0311-Goulds 2261-Greenglade

2321-Gulfstream 2341-Joe Hall

0851-Johnnie M. Parris Colonial Drive 2947-Laura C. Saunders +

3251-Miami Heights 4091-Olympia Heights 4441-Pine Lake 4581-Redland 4511-Redondo + 4741-Royal Green

475l-Royal Palm 5121-Snapper Creek 528l-South Miami Heights 5521-Tropical 5641-Village Green 3111-Wesley Matthews 251t-Zora Nea le Hu rston

5001-Shenandoah

5041-Silver Bluff 5201-South Hialeah 5431-Sweetwater 5441-Sylvania Heights

3051-Toussaint L'Ouverture 0401-Van E. Blanton

2191-Spanish Lake 5481-Treasure lsland

5601-Twin Lakes

237l-West Hialeah Gardens 0561-W. J. Bryan

As of 08/04/2026

Page 1 of 3

August 4, 2026

4

Miami-Dade County Public Schools Division of Student and Family Support Programs Prelimina 2026-2027 Partici Schools 287l. NORTH REGION

Dr. Yesenia Aponte MrpprE (13)

Ms, Brenda L. Swain MrpprE (9)

5023-Andover 6051-CarolCity 5171-Henry H. Filer 6231-Hialeah 6751-Hialeah Gardens

6031-B.ownsville 5411-Horace Mann 6361Jose de Diego 5331-Kinloch Park 6391-Madison

6301John F. Kennedy

6741-Ponce De Leon

5351-Lake Stevens 6151-Lawton Chiles

6821-Rockway 6841-Shenandoah 6961-West Miami

6501-Miami Lakes 6571-Norland 5591-North Dade 5631-North Miami 6681-Palm Springs

K-8 CENTERS/ BINATION ( 7l 5051-Ernest R. Graham K-8 Academy 5141-Hubert O. Sibley K-8 Academy 2911-Linda Lentin K-8 3421-M.A. Milam K-8 2581-Madie lves K-8 Preparatory Academy 3821-North County K-8 6281-Thomas lefferson/Biscayne Gardens Academy

sENroR (e) 7011-American

7111-Hialeah 7191-Hialeah Gardens 7131-Hialeah-Miami Lakes

7231-MiamiCarolCity 7381-Miami Norland 7591-North Miami 7541-North MiamiBeach 7049-Westland Hialeah

LTERNATIVE (3) 7864-American High School Academyl* 8101-Jan Mann Edu. Center 7850-Secondary studertSuccess Center 801

SOUTH REGION

CENTRAL REGION

K-8 CENTERS/COMBTNATTON (tsl 2041-Benjamin Franklin K-8 5901-Carrie P. Meek/Westview K-8 080l-Citrus Grove K-8

140l-Dr. Charles R. Drew K-8 5851-Dr. Henry W. Mack/West Little River K-8 1601-Edison Park K-8 1721-Everglades K-8 5561-Frances S. Tucker K-8 5011-Georgla Jones-Ayers /Lenora B. Smith K-8

(Merged w/0081) 4491-Henry E.S. Reeves K-8 1681-Lillie C. Evans K-8 7511-Miami Springs 6-12 Academy (Merged w/5s21) 3501-Morningside K-8 1441-Paul Laurence Dunbar K-8 7056-Young Men's Preparatory 6-12

sENloR (10) 7791-Booker T. Washington 7005-iTech @ Thomas A Edison Ed. Center 7033-Law Enforcement Officers Memorial 7251-Miami Central 7301-Miami Edison 7341-Miami Jackson 7411-Miami Northwestern

7461-MiamiSenior 7721-5outh Miami 7501-William H. Turner Technical Arts

ATTERNATIVE (4} 8019-Dr. Marvin Dunn Acad. For Comm. Edu. 8121-Cope Center North

Mr. Rafael A. Villalobos MrpprE (111 5111-Cutler Bay 6211-6lades 6251-Homestead + 644l-Howard D. McMillan 6771-Jorge Mas Canosa 5921-Lamar Louise Curry 6041-Paul W. Bell 5761-Redland

6801-Riviera 5003-South Dade (4-8) + 5901-w.R. Thomas

K-8 CENTERS/COMBTNATTON (12) 7008-Biotech@Richmond Heights 6-12 Academy'* (Merged w/6781) 0451-Bowman Ashe/Doolin K-8 Academy 0551-Campbell Drive K-8 + 0661-Caribbean K-8 3621-Coconut Palm (-8 Academy 1281-Cypress K-8 3101-Frank C. Martin K-8

403l-Gateway Env. X-8 Learning Center 4391-lrving & Beatrice Peskoe K-8 2901-Leisure City K-8 + 7351-Mays Conservatory K-12 (Merged w/4451) 579l-West Homestead K-8 +

sENroR (10) 7021-Center for lnternational Education 7051-G. Holmes Braddock 7151-Homestead + 7171-Medical Academy for Sclence ** 7361-Miami Killian 7731-Miami Southridge 7531-Miami Sunset ** 7371-Robert Morgan Educational Ctr. 7701-South Dade +

774l-Southwest Miami

ALTERNATIVE (21 7631-Miami MacArthur South Edu. Ctr. 7852-Secondary Student Succe5s Center 803*.

7861-Secondary Student Success Center 802 7863-Secondary Student Success Ctr 804 sPECrAr-rzED (3)

SPECTALTZEp (1)

9732-Erucie Eall Ed. Center 0921-Neva King Cooper Ed. Center 8181-Ruth Owens Kruse Ed. Center

8151-Robert Renick Educational Center

As of 08/04/2026

Page 2 of 3

August 4, 2026

5

Miami-Dade County Public Schools Division of Student and Family Support Programs Preliminary 2026-2027 Participating Schools (287) Ms. Dahlia M, Gonzalez, Assistant Superintendent Office of Charter School Compliance & Support NORTH REGION

CENTRAT REGION CHARTCR EL€MENTARY (6 ) 5410-Alpha Charter of Excellence (ACE)

CHARTER ETEMENTARY (3)

5384-iMater Academy

010GMater Academy

2013'BridgePrep Academy of Greater Miami 1017'Mater Academy of lnternational Studies 3000-Mater lnternational Academy 3003-Mater Preparatory Academy 2060-The Theodore R. & Thelma A. Gibson Charter School

5119-My Ca.Sa Charter School **

CHARTER MIDDLE

CHARTER MIODLE (1)

6024-Sports Leadership and Management (StAM) North campus

CHARTER K.8 CENTERS/COMBINATION (12) 6034-Beacon College Prep K-8 0026-EridgePrep Academy of Miami Garden5 7262 City of Hialeah Education Academy 5029-Excelsior Prep Charter School of Hialeah

5032-Excelsior Prep Charter School of

MiamiGardens 1014-HIVE Preparatory School

TooGlMater Academy Mlddle High School

(Me,ted with 6014)

(srAM)cMs

({

cHARTER C€NITRS/COM 8t NATTO N (4) 6093-Academy for lnnovative Education 5020-BridgePrep Academy lnteramerican 5025-Lincoln-Marti Charter Schools (Little Havana) 3100 Mater Academy East Charter School

{Merted with 6012 and 7014) 5007-Lincoln-Marti CS (Hialeah Campus) 5047-Mater Academv (Miami Eeach) 6018-The SEED School of Miami 102o-Youth Co-Op Charter khool

CHARTER HIGH (2)

CHARTER HIGH (2)

7016-5ports Leadership Arts Management

charter High School 7015-Stellar Leadership Academy **

+ Migrant (9) +* New Title I School (9)

As of 08/04/2026

PaEe 3 of 3

4328-AcadeMir Charter School Elem South 4242-AcadeMir Charter School of Math & Science 2002-AcadeMir Preparatory Academy 0102-Miami Community Charter School 0520'Somerset Academy +' 0339-Somerset ACES (South Homestead) 2012-Somerset Arts Academy 0754-5omerset PA (Homestead)

CHARTER MrDOr-E (6)

)

5047-Mater lnternational Preparatory 6015-Sports Lead€rship Arts Management

716GMater Academy Mlddle High S€hool

7108'Spons Leadership Arts Management Charter Hi8h School (North Campus) ** 7o7GYouth Co-Op Preparatory High School

SOUTH REGION CHARTER ELEMENTARY (8)

6082-AcadeMir Charter School Middle 2032-AcadeMir Middle School of Math & Science 6048-Miami Community Charter Middle School 6013-Somerset ACMS (South Homestead) 6004-Somerset Academy Charter Middle school 6046-5omerset PAMS (Homestead)

CHARTER K€ CENIERS/COMBtNAT|ON (10) 1015-AcadeMir Charter School Preparatory 2003-BridgePrep Academy South 3610-Keys Gate Charter School +' 5043-Lincoln-Marti CS (lnt'l campus) 3032-Palm Glades Preparatory Academy (Merged with 7032) 0332-Somerset Academy Silver Palms 4012-Somerset Academy Silver Palms at Princeton 3033-Somerset Oaks Academy 0072-Summerville AdvantageAcademy 101o-The Charter School at Waterstone

CHARTER ]IGH (5) 7672-Acad€mir Preparatory High School 7058-Miami Community Charter High School 7o34-Somerset ACHS (South Homestead) 7042-Somerset Academy Charter Hs 7078-Somerset College Preparatory Academy South High School 7242-Somerset PAHS (Homestead)

Elementary

116

Middle K-8 / Combination

34

Senior High

29

Alternative

9

33

Specialized

4

Charter Schools

62

TOTAL

247

August 4, 2026

6

MIAMI-DADE COUNTY PUBLIC SCHOOLS DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS 2026-2027 CONTACT LIST SCHOOL BOARD ADMINISTRATION BUILDING

ANNEX OFFICE LOCATIONS

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS Assistant Superintendent Office

CHESS2THINK INITIATIVE / ACCOUNTABILITY AND TECHNICAL ASSISTANCE TEAM (A-TAT)

1450 NE 2nd Avenue, Suite 521, Miami, FL 33132

@ Miami Killian Senior High School 10655 SW 97th Avenue, Miami, FL 33176 - Room 3105

LAST NAME MORALES REGALADO

(305) 995-2298 ANA M. GUTIERREZ – EXT. 2541 FIRST NAME GISEL SARA

EXT. 2329 2298

(305) 273-2830 DR. JACQUA J. LITTLE - EXT. 2603 FIRST NAME MARITE YALILI ALMA REBECCA MARINA JANETH MARIA ORLANDO ELIZABETH MIGRANT EDUCATION PROGRAM

LAST NAME EXT. ESPINOSA 2602 LOW 2607 FAX# (305) 523-0497 MENDOZA 2608 DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS PACHECO 2607 1450 NE 2nd Avenue, Suite 500, Miami, FL 33132 PRIETO 2606 (305) 995-1253 RODRIGUEZ 2604 BERNADETTE MONTGOMERY - EXT. 2587 SALAS 2605 ANA M. RODRIGUEZ - EXT. 1705 SOTOMAYOR 2604 ABRAHANTE REBECCA 4658 TEJADA 2601 ARTEAGA PEDRO 1716 28205 SW 124th Court, Bldg F., Rm F014, Homestead, FL 33033 CABRERA GUERRERO MARINA 2327 (305) 258-4115 DAVILA YVETTE 3193 ERICA GARCIA - EXT. 2015 EDWARDS ISABELLE 1525 GRANT KAREN 1546 / 1253 BUENO RACHEL 2010 HUGHES ELEANOR 1249 REYNA LIDYA 2011 LITTLE JACQUA Dr. 3075 SOTOMAYOR YOLANDA 2027 LOW YALILI 1496 TORRES SARAH 2028 MENDOZA ALMA 7674 TRETO ALFONSO 2016 PACHECO REBECCA 1517 VIDALES-ORTIZ BEATRIZ 2023 PEPEN JORDIS 1729 VILLA-CORONA ELIZABETH 2017 Main Conference Room F004 PRIETO MARINA 7126 2013 / 2024 Administrative Conference Room F014 PUXES DAISY 2315 2029 Resource Room F024 REGALADO ANDREA 1585 2018 FAX# (305) 258-3840 RODRIGUEZ JANETH 1954 ROUNDTREE DONNEISHA 1202 NON-PUBLIC SCHOOLS PROGRAM SALAS MARIA 7637 28205 SW 124th Court, Bldg F., Rm F007, Homestead, FL 33033 SCOTT SCHIKENNA 1557 (305) 258-4115 SOLIS EVELYNE 7681 ERICA GARCIA - EXT. 2015 YODISLEN S. MARTINEZ - EXT. 2021 SOTOMAYOR ORLANDO 1534 SUAREZ MIRENA 1463 ALFONSO MELISSA 2299 VANKAMAMIDI VIKRAM 2732 BONCE JUDITH 2019 CAMARA CLAUDIA 2032 GOODING COURTNEY 2031 MENDOZA HILARY 2014 MONTIZAAN MARIA KATHY 2034 FAX# (305) 258-3840 FAX# (305) 523-0669 PROJECT UP-START (305) 995-1253 PEDRO ARTEAGA - EXT. 1716 DS&FSP ATTENDANCE LINE (305) 995-1594 North Office @ North Region Office If Attendance Line is not working, please call Mr. Jordis Pepen 733 E 57th Street, Hialeah, FL 33013 | (305) 572-2800 CARDENAS JUAN 6466 2150 SBAB NUMBERS KNAPP ANA 6470 AUDITORIUM LOBBY RECEPTION 5998 LAJUD MAYDELIS 6464 BUILDING OPERATIONS 1106 Project UP-START North Office TBD 6469 CONFERENCE ROOM 522A 5513 Project UP-START North Office TBD 6468 GRAPHICS (Lindsey Hopkins) Storage Room 1138 GUARD HOUSE Central Office @ Lindsey Hopkins Technical College 5663 750 NW 20th Street, Miami, FL 33127 | (305) 995-7558 SECURITY DESK EAST 5606 7558 SECURITY DESK NORTH 5675 HARRIS ANITRA SECURITY GARAGE LOBBY 5003 HOMERE-TAYLOR SANDRA 7231 LATSON-DAWKINS RENITA 0319 7583 ADDITIONAL CONTACT NUMBERS LEON MAIRA The Shop @ Lindsey Hopkins Technical College ARTEAGA, PEDRO (786) 599-1279 750 NW 20th Street, Miami, FL 33127 | (305) 579-0300 GARCIA, ERICA (305) 342-4087 GUTIERREZ, ANA (786) 252-0770 POLK-COMPERE HAILEY (305) 579-0300 LITTLE, JACQUA Dr. (786) 287-5685 WILLIS KATHERINE South Office @ Center For International Education MONTGOMERY, BERNADETTE (786) 517-7024 900 NE 23rd Terrace, Homesteaed, FL 33033 | (305) 242-8426 2328 MENDOZA-JIMENEZ JANIE SANDOVAL LANDEROS ELIZABETH 2228

As of 08/04/2026

7

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS

COMMUNICATION FROM BOARD MEMBERS

Please ensure that any communication from any school board members should be notified immediately

to Ms. Gutierrez. Ms. Gutierrez will address them. Ensure please that staff under your direct supervision is cognizant of this protocol.

PUBLICATION PROTOCOLS Please ensure that any information sent to the Office of Communications for the purpose of dissemination

(e.g., media releases, etc) is routed to Ms. Gutierrez for approval, following our document review process, so that once approved by her, it can be routed to Ms. Diaz for her approval before the information is

released. Ensure please that staff under your direct supervision is cognizant ofthis protocol.

of 08/04/2026

1

As of 08/04/2026

8

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS DOCUMENT REVTEW PROTOCOLS/ROUT|NG SLtP

Route all correspondence (letters, memos, weekly briefings, contracts, PowerPoints, training materials/handouts, etc.) for Ms. Gutierrez' review:

o At least two weeks in advance of the intended release date; o lnclude the inter-office Document Review Routing Slip completed in its entirety, with: o Date, subject, name and signature of at least two stakeholders/reviewers knowledgeable o

or well versed on subject or topic; and Signature and date of direct report submitting the document.

AS ofAugust 4, 2026

As of 08/04/2026

9

Division of Student and Family Support Protrams

Division of Student and Family Support Programs

Document Review Routing Slip

Document Review Routing Slip

(PI.EASE PRINT CLEARTY)

(PLEASE PRINT CLEARTY) Da te:

Date:

E Reviewed and Approved by Date due back to initiator:

E Reviewed and Approved by (Title I Staff/lnitiator)

Date due back to initiator:

(Title I Staff/lnitiator)

Originating Dept/Division:

Originating Dept/Division:

Date Received: Date Due Back to Originating Dept/Division:_

Date Received: Date Due Back to Originating Dept/Division:

Type/Description of Document:

Type/Description of Document: _

Weekly Briefing Date to be

Posted:_

Weekly Briefing Date to be

Posted:_

E Ready for Assistant Superintendent review and

E Ready for Assistant Superintendent review and

approval on: (Date)

approval on: (Datel

Signoture

Dote

E P.Arteaga E Y.Davila E E.Garcia tr J. Littte E Y.Martinez

_

Signoture

Dote

E P.Arteaga El Y.Davila

E E.Garcia tr J.Uttle B Y.Martinez E B.Montgomery E A.Rodriguez E unit/Prog .Staff E unit/Rrog .Staff

o B.Montgomery E A.Rodriguez B Unit/Prot.Staff O Unit/Prot.Staff O Unit/Prot.staff El other El other

tr unit/erog .Staff E other E other

Please note that the review should be completed and returned to the initiator, on the due date by the last person on the list with a check mark.

Please note that the review should be completed and returned to the initiator, on the due date by the last person on the list with a check mark.

Assistant Superintendent Review Section:

Assistant Suoerintendent Review Section:

-

El Date Received:

E Revisions needed E Approved

-

E Date Received: -

B Declined Signature: Notes:

As of 08/04/2026

Date:

Signature:

E Revisions needed E Approved El Declined Date:

N otes:

10

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS WEEKLY BRIEFING PROCEDURES

2026-2027 In an effort to maximize efficacy and ensure timely posting of Weekly Briefings, procedures and timelines for writing, revising, and submitting Weekly Briefings have been revised. Please adhere to the following protocols: Content When writing the Briefing:

. Keep in mind who is your targeted audience. . Title Briefing in a concise manner that addresses the intent ofthe Briefing. o Ensure the description clearly captures the intent ofthe Briefing. . State main idea of Briefing within the first two [2) bullets. . Group ideas in a logical sequence that informs the order ofsubsequent bullets. . Keep in mind that Weekly Briefings are, by definition, brief. ln addition, more detailed information should be included as an attachment to the Briefing. Less than three (3) attachments may be allowed per Briefing. Be reminded that documents/attachments

[including PR lists] must:

o directly support the intent of the Briefing; o be saved as titled in the document; and o be referred to in the Briefing by exact title (titles must match)

Format and Stvle Consistency is Key:

.

Use the attached WB Template.

o A Weekly Briefing should be written in black Arial 11 font, o The Subject section is always bolded and each word capitalized:

Technical Assistance Professional Learning for Community Involvement Specialist

As of 08/04/2026

11

Instead ofthis: Should you have any questions or need additional assistance, please contact XXXXXXX Use:

For questions or additional information please contact XXXXX)fiX at d schools.net fno need to add the department name as this information is entered at the bottom in the Department section. The Contact Person section should have Mr., Ms., Dr., or Mrs. ALL attachments and documents produced by this office must be in black Arial 12 font. Display phone number as follows: 305 XXX-XXXX. Do not write a dash after the area code

Acronyms can only be used if first explained in the body of the Briefing (e.g. District's Advisory Council (DAC), Parent Advisory Council (PAC]J. Words must be spelled consisfently throughout the Briefing (i.e. email vs. e-mail). Important dates must be bolded. Include day of the week (e.g. Monday, September 18, 2026). All hyperlinks must work and encompass the appropriate information

Timelines: Timelines for submission and posting will vary depending on categories: o

Standard annual briefi ngs

Submit briefing as applicable to Ms. Bernadette Montgomery or Ms. Ana M. Rodriguez, four (4) weeks prior to targeted/desired posting date for initial internal revision. Provide the last approved (or prior year's Briefing) version for reference

Route/Forward to Ms. Ana M. Gutierrez to internally revise and approve Briefing with a minimum of three (3J weeks prior to desired posting date. o

For Your Information or Uocoming Event Briefings

Submit briefing as applicable to Ms. Bernadette Montgomery or Ms. Ana M. Rodriguez, four [4) weeks prior to targeted/desired posting date for initial internal revision. Secure a Meeting Date through the Master Calendar and provide Calendar ID when Briefing is an upcoming event.

As of 08/04/2026

12

Route/Forward to Ms. Ana M. Gutierrez to internally revise and approve Briefing for further feedback and approval three [3) weeks prior to desired posting date. o

Reo uired Action

Required Action Briefings MUST be posted at least two (2) full weeks ten (10 working days) prior to the due date ofthe required action; Therefore,

Briefing must be submitted as applicable to Ms. Bernadette Montgomery or Ms. Ana M. Rodriguez, five (5) weeks prior to desired posting date for initial internal revision. Internally revised and approved Briefing must be routed/forwarded

to Ms. Ana M. Gutierrez for final approval four [4) weeks prior to desired posting date.

Miscellaneous A Weekly Briefing should be written and revised as needed in its entirety by the person responsible for its content/information/activity/request.

. PR list must include the Regions. . Location generating the Briefing and 9579 must be included in PR list. o Word Template attached must be used to submit Weekly Briefing Internally for review Internal Review Chain Utilize Document Review Routing Slip and include:

- Initiator/Creator - First reviewer's signature and date - Second or more reviewer's signature and date - Check the box indicating if document is ready for Ms. Gutierrez's review.

As of 08/04/2026

13

Weekly Briefing Template Posting Date

Date To Be Submifted by

Please complete and submit electronically and a printed copy with any attachments.

Subject:

Category:

! For Your lnformation ! Required Action ! Professional Development

Target Audience:

tr All Administrative Offices

n All Principals/APs

tr Principals/APs (Elem/K8)

tr PrincipaliAPs (K8/Middle) tr Selected Principals

tr Principals/APs (Sr High)

tr Adult/Tech College Principals

tr Tltle I Principals

! All Employees

! Student Services

tr Media Specialists

tr All Teachers tr Activities Directors

tr Athletic Directors

Due Date: (mm/dd/yyyy Format or N/A)

Meeting Date: (mm/dd/yyyy Format or N/A) Master Calendar lD: (required for Meeting Date mm/dd/yyyy Format or N/A)

Purpose: (Maximum 250 Characters NOT words)

BRIEFING: ('1000 Characters NOT Words, must be in bulleted form)

Contact Person Department Telephone # Email As of 08/04/2026

14

MDCPS Weekly Briefing Timeline 2026-2027 Window Opens to Submit Weekly Briefing for approval

Weekly Briefing Post Date

Earliest Date Information may be collected or meeting may be held

June 25, 2026

July 2, 2026

July 16, 2026

July 2, 2026

July 9, 2026

July 23, 2026

July 9, 2026

July 16, 2026

July 30, 2026

July 16, 2026

July 23, 2026

August 6, 2026

July 23, 2026

July 30, 2026

August 13, 2026

July 30, 2026

August 6, 2026

August 20, 2026

August 6, 2026

August 13, 2026

August 27, 2026

August 13, 2026

August 20, 2026

September 3, 2026

August 20, 2026

August 27, 2026

September 10, 2026

August 27, 2026

September 3, 2026

September 17, 2026

September 3, 2026

September 10, 2026

September 24, 2026

September 10, 2026

September 17, 2026

October 1, 2026

September 17, 2026

September 24, 2026

October 8, 2026

September 24, 2026

October 1, 2026

October 15, 2026

October 1, 2026

October 8, 2026

October 22, 2026

October 8, 2026

October 15, 2026

October 29, 2026

October 15, 2026

October 22, 2026

November 5, 2026

October 22, 2026

October 29, 2026

November 12, 2026

October 29, 2026

November 5, 2026

November 19, 2026

November 5, 2026

November 12, 2026

December 3, 2026

November 12, 2026

November 19, 2026

December 10, 2026

November 19, 2026

December 3, 2026

December 17, 2026

There will be no weekly briefings posted during the week of November 23-27, 2026 due to the THANKSGIVING HOLIDAY. Submit your briefings for posting the week of November 19, 2026 or December 3, 2026.

As of 08/04/2026

December 3, 2026

December 10, 2026

January 7, 2027

December 10, 2026

December 17, 2026

January 14, 2027

15

MDCPS Weekly Briefing Timeline 2026-2027 Window Opens to Submit Weekly Briefing for approval

Weekly Briefing Post Date

Earliest Date Information may be collected or meeting may be held

There will be no weekly briefings posted during the week of December 21, 2026 - January 1, 2027 due to WINTER RECESS. Submit your briefings for posting the week of December 17, 2026 or January 7, 2027. December 17, 2026

January 7, 2027

January 21, 2027

January 7, 2027

January 14, 2027

January 28, 2027

January 14, 2027

January 21, 2027

February 4, 2027

January 21, 2027

January 28, 2027

February 11, 2027

January 28, 2027

February 4, 2027

February 18, 2027

February 4, 2027

February 11, 2027

February 25, 2027

February 11, 2027

February 18, 2027

March 4, 2027

February 18, 2027

February 25, 2027

March 11, 2027

February 25, 2027

March 4, 2027

March 18, 2027

March 4, 2027

March 11, 2027

April 1, 2027

March 11, 2027

March 18, 2027

April 8, 2027

March 18, 2027

April 1, 2027

April 15, 2027

There will be no weekly briefings posted during the week of March 22 - March 26, 2027 due to Spring Break. Submit your briefings for posting the week of March 18, 2027 or April 1, 2027. April 1, 2027 April 8, 2027 April 22, 2027

As of 08/04/2026

April 8, 2027

April 15, 2027

April 29, 2027

April 15, 2027

April 22, 2027

May 6, 2027

April 22, 2027

April 29, 2027

May 13, 2027

April 29, 2027

May 6, 2027

May 20, 2027

May 6, 2027

May 13, 2027

May 27, 2027

May 13, 2027

May 20, 2027

June 3, 2027

May 20, 2027

May 27, 2027

June 10, 2027

May 27, 2027

June 3, 2027

June 17, 2027

June 3, 2027

June 10, 2027

June 24, 2027

June 10, 2027

June 17, 2027

July 1, 2027

June 17, 2027

June 24, 2027

July 8, 2027

June 24, 2027

July 1, 2027

July 15, 2027

16

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS

PAYROLL

Payroll Procedures FM-5949 Application for Short Term Leave (Leave Card) Leave Request Form Release for Medical and/or Dental Examination Form

Hourly Employee Daily Payroll Attendance Sheet (Form B) 20?6-2027 Payroll Processing Schedule

Weekly Briefing #48111 published August 7,2025 On day payroll is due, timely deliver and email the following to designated Payroll Clerk: (Please note that payroll approval is slated to betin on or before 11:00 a.m.)

Attendance sheet Fina I Roster Leave card(s) (FM-5949)

As of 08/04/2026

17

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS PAYROIL PROCEDURES

The Division of Student and Family Support Programs is committed to have consistent Payroll processes in place to ensure that each hard-working employee is accurately and timely paid. lt is important that staff adhere to the following protocol in order to secure proper compensation. ln addltion, refer to the attached Weeklv Briefins f48111 published by the Payroll Department on August 7, 2025. DAILY PAYROLL ATTENDANCE SHEET

The Daily Payroll Attendance Sheet ("sign-in sheet'') is one ofthe most important documents in the payroll process. lts accuracy is critical, and in most cases, is the only tool available to the administrator when

certifying that the payroll information is correct. All employees must sign-in at the be8inning of every day to facilitate the preparation of the Payroll Attendance Roster at the end of the pay period. Failure to do so may result in an employee not getting paid. Keep in mind that this document can be requested by unions, government agencies and internal /external auditors. FUIT.TIME STAFF PAYROLL PROCESS

Full-time employees must indicate their attendance by personally notinB their presence on the electronic daily payroll attendance upon arrival. We will all be responsible to sign in electronically at the beginning of the workday and call the attendance line at (305) 995-1594. The official daily payroll roster is always online; you can sign in from 12:01 am to 11:59 pm. This document will be the official payroll attendance roster that will be accounted for each pay period. ln addition, please adhere to the payroll guideline.

1. District employees will no longer need to submit the in-house daily attendance sheet but will continue to call the attendance line if out in the field. 2. lf the employee is absent, please call the attendance line (305-995-1594) to indicate the employees' absence and the type of leave they would like to use/take. The employee may also send an email reporting their absence to their immediate supervisor cCing Jordis Pepen 341732@dadeschools.net and Donneisha Roundtree d rou ndtree@dadeschools. net for payroll purposes. Upon the employee return a n Application for Short Term Leave (leave card) (FM-5949) must be completed and submitted to the payroll clerk. As per weekly briefing leave card must be signed in blue ink or electronically.

3. Employees who will be absent half-day must sign-in and they must report the absence for the other portion of the day to their work site administrator or designee. TEMPORARY DUTY

- As a general rule, if the employee is out on a work-related assignment, such as:

seminar, convention, school survey, professional meetlng, training, student courses, workshops, etc., no "leave card" is needed lf all three of the following apply:

a) lf the activity is on M-OCPS site b) with M-DCPS personnel c) And no temporary instructor is required lf any of the above does not apply, then the employee must submit a Temporary Duty, and a "leave card"

to the payroll clerk.

As of 08/04/2026

18

VACATION - Twelve-month full-time employees are entitled to accumulate annual leave. Accrual rates

and limits are specified in labor contracts. Earned vacation shall be used only with the approval of the immediate administrator. No special or advance issuance of checks is permitted, per state law. To request a vacation or any anticipated leave, employees are to complete the fillable Leave Request Form (!gg attached) a leave card (FM-5949) and submit to immediate supervisor. The immediate supervisor must veri{y the employee's Ieave balance before submitting the leave request for final approval by Division's Administrative Director or Assistant Superintendent. The request will not be effective until full approval is obtained. lfthere's insufficient days, the request will not be routed forfinal approval.

- To document attendance of employees whose assignments consist of visiting schools or other locations, the authorizing administrator must establish detailed procedures requiring employees to "call-in" from the assigned location, upon arrival at each new location, throughout the workday. To facilitate the preparation of the payroll attendance roster at the end of the pay period, these calls must

TRAVELERS

be logged. PART.TIME HOURLY STAFF PAYROLL PROCESS

Part-time (hourly) employees must sign-in by personally indicating the actualtime the start and end each workday (see attached 2026 -2027 Hourlv Emplovee DailV Attendance Pavroll Sheet). The following applies to break/lu nch:

1. 15-minute break for every four (4) hours worked, the employee is entitled to a paid 15minute break. 2. 30-or 60 minutes lunch break: lf the employee works more than five (5) hours, he/she is entitled to a non-paid 30- or 60 minutes lunch break, in addition to the paid 1s-minute break. lf the employee does not want to take the lunch break, they are not required to do so, with the approval of the administrator responsible. lf a lunch break is taken, the condition must be clearly indicated on the Daily Payroll Attendance Sheet.

As of 08/04/2026

19

@

THE SCHOOL BOARD OF MIAMI.OADE COUNTY, FLORIDA APPLICATION FOR SHORT TERM LEAVE

PERSON lD or PERS ASSIG

SAP PERIOD #

OST CENTER

PAY PERIOD BEGIN DATE MONTH

Week 1

DAY

Date AM PM Week 2

@

SAP PERIOD #

MONTH

Date AM PM

Week 1 FRI

SAT

SAT

SAT

SUN

SUN

SUN

MON

MON

MON

TUE

WED

TUE WED

TUE WED

THURS

THURS

THURS

CHECK ( ./) ONLY ONE (1)TYPE OF LEAVE PER FORM:

t:

r

t: rn T-

Summor

Pfi

Yoar

10-ito

Hrly

ONLY

C lllness/Death of

I:

Reg,

0200 Relative

0230 0231

0282

0232

lnjury at Work (Explain)

0285

0285

0207

Contagious Disease (Contracted at Work)

0286

0286

0208

Vacation

0283 0287

Floating Recess (FOP)

0297

LWOP, Auth (Explain)

0400

LWOP, Unauth (Explain)

0401

0287

0400 040'1

l-- OTHER:

n

m

rt: I

m C,

Date AM PM Week 2

I I I I

o284

0284

Jury Dutyisubpoenaed

0288

0288

Date AM PM

FRI SAT SUN MON TUE

THURS

CHECK ( ,,/) ONLY ONE (1) TYPE OF LEAVE PER FORM: TYPE OF LEAVE

Reg. Year

Summer

PIT

10-tl/to ONLY

H rly

T

lllness of Self

0200

0230

lllness/Death of Relative

0201

0231

m

Personal

0282

0232

lnjury at Work (Explain)

0285

0285

0207

Contagious Disease (Contracted at Work)

0286

0286

0208

Vacation

0283

Temporary Duty (Explain)

0287

Floating Recess (FOP)

02s7

LWOP, Auth (Explain)

0400

0400

LWOP, Unauth (Explain)

0401

0401

r:

rt.: n rr:

OPT Day

0289

n m

Elected Official

0294

0294

Military Training

0296

0296

Union Representative

0290

0290

Union Official Business

0291

0291

0292

m

0210

0292

0287

m

t: n n

Compensatory Time

o284

0284

Jury Duty/Subpoenaed

0288

0288

OPT Day

0289

Elected Official

0294

o294

Military Traininq

0296

0296

Union Representative

0290

0290

Union Official Business

0291

0291

Union Pool Day

0292

0292

0210

COMMENTS

COMMENTS:

I certify that the above information ia corroct and in accordanco with the School Board of Miami-Dade County, Florida, policies and regulafons.

I certify that the above information is correct and in accordanco with the School Board of Miami-Oade County, Florida, policios and regulations.

EMPLOYEE NAME:

EMPLOYEE NAME:

EMPLOYEE SIGNATURE

EMPLOYEE SIGNATURE (PRtNCtPAUAOMTNTSTRATOR

FM-5949 Rev. (09-23) As of 08/04/2026

YEAR

OTHER:

Compensatory Time

Union Pool Day

DAY

WED

n

0201

Personal

Temporary Duty (Explain)

COST CENTER

PAY PERIOD BEGIN DATE

YEAR

FRI

lllness of Self

APPLICATION FOR SHORT TERM LEAVE

PERSON lO or PERS ASSIG

FRI

TYPE OF LEAVE

THE SCHOOL BOARD OF MIAMI-DAOE COUNfi, FLORIDA

NAME AND SIGNATURE) FM-5949 Rev. (09-23) 20

MIAMI-DADE COUNTY PUBLIC SCHOOLS DIVISION OF STUDENT ANO FAMILY SUPPORT PROGRAMS

SAP#:_

TITLE I ADMINISTRATION LEAVE REOUEST FORM This fo.m must be reviewed and signed by your unit supeMsor before submitting it to the Programmatic Dept. Head/Fiscal Dept. Head/Assistanl Superintendenl. Except in cases oI dire emergency. the Programmatlc Dgpt Head/Fiscal D€pt Hoad/Assistant Supe.intondont must receive this form at least 72 hours p,ior to the absonce. Ploaso ensutr you havs obtainod approval at least by your immedlate Sup€rvisor priorto the ab69nce.

Today's Date:

Section 1: Employee lnformation: Employee Number

Employee Name

Section 2: Leave Request: Date(s) ofAbsence: Number of Full-Days Requested:

_

Number of Half-Days Requested: _

A.M.

P.tvl.

Type of Leave: (Please Check)

tr lllness of Self tr lllness of Relative tr Personal tr Vacation tr Temporary Duty (explain) tr Authorized Leave Wthout Pay (explain) tr Other (explain) Additional Comments (if needed)

Section 3: Coverage: Please indicate the name and extension number of staff/back-up person who will cover during your absence. Administrators: Make sure to list any and all known pending tasks/meetings to be covered during your absence (attach a separate sheet, if necessary)

An update of pending tasks/meetings (including new assignments not listed here prior to approval) must be provided to the back-up during a status update meeting to be held before your leave begins. Name:

Ext

Status Update Meeting Date

tr Recommended tr Not Recommended

Unit Supervisot

Date

Approved Not Approved Programmatic Dept. Hgad/Flscal Dopt. Hoad./AssistantSuporinlendqnt Oatq

cq Unit Supervisor Payroll File Employee and Staff/Back-up Ms. Gutierrez As of 08/04/2026

21

MIAMI.DADE COUNTY PUBLIC SCHOOLS Title I Administration Release for Medical and/or Dental Examination

Employees shall be eligible to utilize accrued sick leave for the purpose of medical and/or dental examinations. Such leave shall be deducted from accrued sick leave in haff of fu day units. Supevising administrators 4y: release employees not to exceed two times a month, for up to two hours without sick leave being charged against the employee for the puryose of medical and/or dental examination and, if deemed necessary, with verification upon return. Except in cases of dire emergency, the Administrative Dircctor/Assistant Supeintendent must receive this form at least 72 hours piorto the absence.

I am hereby requesting to be released from work for up to two hours without sick leave being charged against me for the purpose of medical/or dental examination. I agree to provide medical and/or dental verification upon my return to work, I understand and agree that the release is not effective until full approval is obtained. Othenvise, I agree per the leave request to be deducted from accrued sick leave in half of a full day units as applicable. Today's Date:

Section 1: Employee lnformation: Employee Name:

EmployeeNumber:-

EmployeeSignature:

Section 2: SAP#:

Request Release Date: Request Time of Release:

FROM:_

TO

! Medical and/or Dental appointment enclosed E Medical and/or Dental verification will be provided upon return

! Recommended

E Verification to be provided by

E Not Recommended Unit Supervisor

Date

EApproved

! Not Approved ProgrammaticDept.Head/FiscalDept.Head/AssistantSuperintendent Date

*Contingent upon full approval cc: Unit Supervisor Payroll File Employee As of 08/04/2026

As ol 0a/05/2026

22

As of 08/04/2026

23

Employee's Last Name: Pay Period Dates:

Employee #:

SAP Period:

0.0 0.0 0.0

Tuesday Wednesday

0.0 0.0 0.0 0.0

Monday Tuesday Wednesday Thursday

 Correction

 Overtime (FM-6796 Required)

Minutes - .6hr.; 39 to 44 Minutes - .7hr.; 45 to 50; Minutes - .8hr.; 51 to 56 Minutes - .9hr.; 57 to 59 Minutes - add 1.0 hr.

0.0 basis: 1 or 2 minutes – drop; 3 to 8 Minutes - .1 hr.; 9 to 14 Minutes - .2hr.; 15 to 20 Minutes - .3hr.; 21 to 26 Minutes - .4hr.; 27 to 32 Minutes - .5hr.; 33 to 38

In processing Payroll Attendance Rosters for hourly employees, the following conversion schedule will be used to convert minutes to tenths of an hour on a daily

0.0

0.0

Sunday

WEEK 2 TOTAL HOURS WORKED

0.0

Saturday

Hours Worked 0.0

0.0

0.0

0.0

Monday

Thursday WEEK 1 TOTAL HOURS WORKED Week 2 (Dates highlighted in green denote Legal Holiday and dates highlighted in orange denote Recess Day) Day Time-In Less Lunch Time-Out Friday

0.0

Sunday

Hours Worked 0.0

Saturday

Week 1 (Dates highlighted in green denote Legal Holiday and dates highlighted in orange denote Recess Day) Day Time-In Less Lunch Time-Out Friday

Date: Date:

Program Administrator's Signature:

Department Administrator's Signature:

Date: Date:

00

Activity Coordinator's Signature:

Employee's Signature:

Signatures below indicate that the information provided above is accurate and true to the best of your knowledge and belief.

As of 08-05-2026

Instructions: The properly completed, signed, and dated Hourly Employee Daily Attendance Payroll Sheet must be emailed to the Coordinator or Program Administrator for review, subsequent approval by the Department Administrator, and processing by the Payroll Clerk.

For Payroll Coordinator Only:

SAP Total Hours Worked

Date Worked

Date Worked

Please record your attendance daily. This includes Time-In when you begin your workday, Less Lunch if applicable (use the drop-down menu), and Time-Out when you conclude your workday. The total number of hours worked will be automatically populated in the yellow shaded cell. Please verify the total number of hours worked are accurate.

Employee's First Name:

Cost Center/Work Location #:

Location Where the Activity Took Place:

Work Activity/Description: (e.g., Tutoring, Title I Chess2Think Tournament, School or Community Event, etc.)

2026-2027 Hourly Employee Daily Attendance Payroll Sheet

Miami-Dade County Public Schools Division of Student and Family Support Programs

fa w

2426-2027

INPUT SCREENS

P

AVAII.ABLE

DALY

ON{INE F!NAL REFLECTI]tIG ROSTERS THE APPROVED CURRENT BY2:fi1 PAY PERIOD P.il!.

TITE

A

TRANSFER

Y

AI{D

D

PAYROLL PROCESSII{G

A

lrenroo

IilurBER

PAYPERIOD From -Thru

STAI{DARD DAYS IT{ THE PAY PERIOD

14

6t19 -7t2J2026

10

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7t17 -7t30t2026

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18

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9t4t2026

19

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10

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8128

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9/10

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20

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9t25

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10/8

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22

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10

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10/9

10122

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23

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10

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10t23

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11t4

11t13t2026

Veterans'Day

24

1116 - 1111912026

10

1112

111s*',

fllr

11t17

1',U27t2026

Approve two (2) days early due to Fall Recessffhanksgiving

25

't1t20 - 12t3t2026

10

11t16

11t18*

1Ut

12t3

12t11t2026

ISAP PAY

ATTET{DAiICE SHEETS

AVAI.ABLE TO PRINT

T Approve one (1) day early due to lndependence Day

Approve one (1) day early due to

26

12t4 - 12t17t2026

10

1 1/30

12t4

12tlt

12t10

12,2412026

Approve five (5) days early due to Winter Recess Please note Thursday paydate

1

12t18 - 12t31t2026

10

12t14

1?,11*

12t17*

12t17

1t8t2027

Approve ten (10) days early due to Winter Recess

2

111 - 1114t2027

'10

12118

12t18--

1t13*

1t13

1t242027

Approve one (1) day early due to Martin Luther King Holiday

3

1115 - 1128t2027

10

1t11

1114*',

1t28

'U28

2t5t2027

4

1t29 - 2t11t2027

10

1t25

1t29

211t

2t10

2J19t2027

5

2t12 - 2t25t2027

10

218

2t11*',

2125

2t25

3t5t2027

6

2t26 - 3t11t2027

10

2122

2t26

3r11

3t11

3t19t2027

7

3t12 - 3125t2027

10

3/8

3t12

3/18'

3t18

4t2t2027

8

3t26 - 4t812027

'10

3/19

3/19**

4t8

4t8

4t16t2027

I

4t9 - 4t242027

10

4t5

4t9

1122

4122

413012027

10

4123 - 5t6t2027

10

4t19

4t23

5/6

5/6

5t14t2027

11

5n - 5t20t2027

10

5/3

5n

5120

5t20

512812027

12

5t21 -6t3t2027

10

5t17

5t21

6/3

6/3

6t't'U2027

13

6t4 - 6t1712027

611

6t4

6/16*

6/1 6

6t25t2027

14

6118 - 71112027

6t14

6117*

6/30

7t9t2027

Approve one (1 ) day early due to

Presidents'Day

Approve five (5) days early due to

10

Spring Recess

Approve one ('l ) day early due to Juneteenth Approve one (1) day early due lo lndependence Day

* lndicates EARLY PAYROLL APPROVAL REQUIREDI * When processlng Prlor Pay Period Payroll Corrections, you MUST enter the corroct SAP PAY PERIOD NUMBER. * Days may vary depending on the hrpe ofjob asslgnment.

As of 08/04/2026

24

Outlook RE: All Employees Mandatory Sign-in Procedures for All Employee Types From no-reply@dadeschools.net <no-reply@dadeschools.net> Date Fri 8/7/2026

FOR YOUR INFORMATION

Mandatory Sign-in Procedures for All Employee Types All Employees Posted: 2026-08-04 15:28:18

RE: BRIEFING ID: 53643

This briefing includes detailed instructions regarding the correct payroll “sign-in” procedures for all employee types, and other pertinent information.

Signing in on a daily basis is the most important documentation of an employee’s time and attendance. Its accuracy, monitoring and reporting is critical, failure to do so, may create errors in time reporting, including a possible overpayment. The Daily Payroll Attendance Sheets continue to be accessible through the employee portal and MUST be printed and maintained with the corresponding pay period. The Daily Payroll Attendance Sheet for FT employees are accessible through the employee portal by clicking on the SIGN IN tab/Attendance Reports, and through SAP for Part-Time (hourly), and Overtime. For Audit/Control purposes, the following required procedures are to be used for each employee type: Full-Time employees (including principals/worksite administrators) must indicate their attendance electronically by logging into the employee portal or by using the M-DCPS mobile app to sign–in upon arrival at the start of each scheduled workday. This includes 10-month employees hired to work Summer on a Full-Time assignment. Full-Time 10-Month and 11-Month employees, the electronic sign-in is available commencing on the official start date noted on the back of the School Calendars. Facilities Operations, Maintenance (FOM) trade employees, please refer to the Payroll Manual. As of 08/04/2026

25

If the employee is absent, indicate the type of leave on the Daily Payroll Attendance Sheet, utilizing the leave codes (S for sick, V for vacation, etc.), or the SAP absence codes (0200 for sick, 0283 for vacation, etc.). There must be a completed and signed (in blue or black ink) Application for Short Term Leave (Leave Card) - FM-5949 for every absence. The type of leave indicated on the “sign-in sheet” must agree with the Leave Card. See Important Note below. ALL absences must be input and approved by the payroll due date. The Sign-in Sheet/Attendance Report, which is available through the employee portal will display the results of all the full-time employees’ attendance for the length of each pay period. The Sign-in Sheet/Attendance Report must be printed and maintained with the corresponding pay period. During anticipated payrolls, the Sign-in Sheet/Attendance Report must be printed and maintained when payroll is due, and at the end of the pay period, in order to properly capture any necessary payroll corrections. Eligible employees who select to OPT (work) the one (1) or two (2) days, must sign-in using the paper sign-in sheets available from SAP. This information must be transferred to the OPT DAYS (ALTERNATIVE PLANNING DAYS/WORK YEAR) FM-2832. For complete details about the OPT days for the 2026-27 School Year, please REFER to Briefing #53618 posted on 7/30/2026. Part-Time/Hourly, including Permanent Part-Time employees: employees must sign in by indicating the actual time they start and end their work day. Record daily “time in”, “time out” and total number of hours for each day. If the employee works more than five (5) hours, he/she is entitled to a non-paid 30- or 60- minute lunch break, in addition to the paid 15-minute break. If a lunch break is taken, the exact time taken must be clearly indicated on the sign-in sheet. The Sign-in Sheets for Part-Time (Hourly) employees continues to be available through SAP. Locations must use the conversion schedule for Hourly Employees, which is available in the Payroll Processing Procedures Manual, Chapter 2. Overtime and General Sign-in instructions: Overtime must be approved and must be recorded on a blank “sign-in sheet”, available through SAP. ALL employees working overtime must indicate the actual time the approved overtime started and ended, and the total number of hours worked. For specific contractual language, please access the Labor Relations' web page, to access all the labor contracts (AFSCME, UTD, etc.). Employees cannot be reported as present, and in the case of full-time employees, as absent (vacation, personal, or sick, etc.), and also for overtime pay (or any other assignment) for the same time period of the day. The Sign-in Sheets for overtime, continue to be available through SAP. Refer to the Payroll Processing Procedures Manual – Chapter 1 for more information regarding Overtime on Alternate Assignments. Important Note: Regarding Temporary Duty, the need for a “leave card”, and the procedure on the Daily Attendance Sheet (Sign-in sheet), please note the following: As of 08/04/2026

26

If the employee is out on a work-related assignment (seminar, professional meeting, training, etc.), and all three of the conditions below apply, then the employee should be reported as “present” on the sign-in sheet, no “leave card” is required, and the employee MUST sign-in: 1. the activity is on M-DCPS property 2. with M-DCPS personnel 3. and no Temporary Instructor (Substitute) is required If any one or more of the above conditions does not apply, then the employee must be reported as a Temporary Duty, a “leave card” is required, and the employee should not sign-in. The Payroll Processing Procedures Manual may be access by visiting the Payroll Department’s website at https://payroll.dadeschools.net/#!/rightColumn/624 If you have any questions, please do not hesitate to contact the individual assigned to your work location, as noted below: Locations 0001-5999 contact Yensy Arevalo at 305-995-1681 or via email at yarevalo@dadeschools.net Locations 6000-7999 contact Heidys Gonzalez at 305-995-1663 or via email at hgonzalez9@dadeschools.net Locations 8000-9999 contact Rosibel Diaz Gutierrez at 305-995-1645 or via email at rosibeldiaz@dadeschools.net

Department: Payroll Department Contact: Contacts Above Email: Via Email

As of 08/04/2026

27

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS

TRAVEL

In-County I

n-County Travel lnformation

FM-2821 Employee Reimbursement FM-0148 Voucher for Reimbursement of ln-County Travel

Out-of-County FM-5224 Out-of-County Travel Request Form Concur Out-of-County Travel RequesUExpense lnformation

As ol o8/o4/2026

As of 08/04/2026

28

IN.COUNTY TRAVEL

All ln-County Travel Reimbursement requests must first be submitted to Eleanor Hughes for review to verifo mileage and the funding structure. After her review, the reimbursement request should be signed by the administrator. Once the administrator's signature has been obtained, please return the completed packet to Eleanor for Fiscal Unit review, logging, and submission to the Payroll Department.

Ms. Gutierrez

. Marina or Sara to create o Route to Ana Rodriguez o Route to Ms. Gutierrez for review and signature . Route to Ms. Diaz for review and approval o Marina or Sara will hand deliver reimbursement to the Payroll Department Ms. Montgomery and Ms. Rodriguez:

. Submit monthly unless it is less than $50.00 o Route to Eleanor Hughes for review and Ms. Rodriguez to veriff funding structure . Route to Ms. Gutierrez for approval and signature . Return to Eleanor Hughes All other staff.

o Route to Eleanor Hughes for review and Ms. Montgomery or Ms. Rodriguez, as applicable . Return to Eleanor Hughes for final steps and submission to the Payroll Department

As of08/04/2026

As of 08/04/2026

29

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INSTRUCTIONS FOR IN-COUNTY TRAVEL The ln-County Tmvet Poticies and Procedures Manual is incotponted by reference and is part of School Board Policy 6550, effecfive December 14, 2005. Vvhen oreDarino the Voucher for Reimbursement of ln-Countv Travel (FM-0148). the followinq requiremenls musl be mel:

1. Transportation expenses between your home and your main, or normal, place of work (base of operations) and back home, are considered personal commuting expenses, and therefore, are nevor reimbursable (includino weekends and holidays).

2. Employees who depart from and retum to lheir wort location may claim the total miles driven while on official School Board business.

3. lnstruclions regarding Daily Commute: a. Miles traveled by an employee who departs from home to a business location shall not be reimbursed if the mileage traveled to the first business location is less than the mileage from home to the employee's regular work

location. However, any excess mileage on the first trip and all mileage on subsequent trips is reimbursable, oxcept for the last trip of the day, as explained in the following item, 3.b.

b. Mileage traveled by an employee who relurns home from a business location is not reimbursable if the mileage from the employee's last business location to home is less than the mileage from the employee's regular work location to home. However, any excess mileage is reimbursable.

4UeE

TRAVEL PERFORfED FROTI POINT OF ORIGIN TO DESTIIIATIOTI

iIOTE: THE "FRO " ANO 'TO" IUST BE SPECIFIED

DATE

03t01t22

03t02t22

FRox' wL

TO: ITS

ro:

TO: FRo

03t03t22

Post ffice (123 Main St)

' Post office Home

'

Home

To: Air Base Elementiary FRolrl: 4;r 9""" Elementary TO:

Naranja Elementary

FRom' Naranla Elementary

To:

Kendale

FROI,: Kendale

To:

Home

PURPOSE

SAP Meeting

1Base1

FRor, WL 1Base1

FRo 03t02t22

r:

Deposit Field Trip Money

T

I T t I I

GROSS MILES DAILY TRAVELEO COMMUTE

23.00

23.00

4.00

4.00

6.00 To teach PE

Drop off Test Results

Pick up Test Forms

NET ILES CLAI ED

16.50

?.00

17.00

1.00

10.00

rI 10.00

10.00

0.00

6.50

2.00

17.00

0.00

4. \Menever the point of origin or destination is not an M-DCPS location, the complete name and address of tho location must be indicated.

5. lnclude name and work location number of all M-DCPS locations. 6. The period covered cannot be older than one (1) year. 7. The total reimbursement amount must be more than $50.00 (except during June). 8. All appropriate forms have been completed (including signatures), and are included in the travel reimbursement request packet.

9. All receipts for parking, tolls, etc., mu6t be taped onto an I 1/2 x 11 sheet. 10. All documonts. includino the Vouchor for Reimbursoment of ln-County Travol (FM-{11.t8). must be attached to

a completsd and sioned Emolovao Raimbursomont Form (FM-282'l). beforo beino submitted (one form por

emplovee - both forms). 1

1. lf you are assigned to multiple locations only one location can be designated as a "base"

As of 08/04/2026

FM-0148 Rev. (07-26) 31

MIAMI.DADE COUNTY PUBLIC SCHOOLS VOUCHER FOR REIMBURSEMENT OF IN.COUNTY TRAVEL TRAVEL PERFOR ED

FRO POIiIT OF ORIGIN TO DESTINATIO}I t{OTE: THE "FROtl" AND 'TO" f,UST BE SPECIFIED

DATE

FROM:

TO:

FRO]{ TO: FROM TO: FROXI TO:

FROH: TO: FROITI:

TO:

tl

GROSS MILES DAILY TRAVELED COMMUTE

PURPOSE

I T I I I I

Please read and be familiar with the lnstructions For ln-County Travel, found immediately preceding this form. You may print the instructions for future use. IMPORTANT: Rates have changedl Report mileage separately as follows: Miles traveled on or after 01101125 at $0.70 Miles traveled on or after 01101126 at $0.725 Miles traveled on or after 07101126 at $0.76 Travel older than a year will not be reimbursed.

Page 1 of _

Pages NET TIILES

CLAI ED

MILES - THIS PAGE ONLY

Mi

TOTAL MILES . ALL PAGES

Mi.

RATE PER MILE @ $0.700 Mi TOTAL MILEAGE ALLOWANCE $

r *

TOLL $

PARKING $

,t REGISTRATION FEES $ TOTAL REIIBURSE ENT $

DO NOT COMBINE RATES

* oRrG[{AL RECE|PTS, NEATLY TAPEO (DO NOT OVERLAP) TO AN E t/2 X 1t SHEET OF PAPER, itUST ACCO PANY TH|S FOR .

EMPLoYEENAME:-BASELoc:-PERSoNlD91PERSASSlG: DAILY COMMUTE (ONE WAY ONLY)

SATELLITE LOC# / ADDRESS 'A8 Appllcablo COST CENTER

CHARGE COST CENTER

FUND

FUNCTIONAL AREA

MILES

WAGE TYPE

GL ACCOUNT

3540

533000

I hereby cedit or aftrm that this travel claim is true and correct in every material rnatter: that the expenses were actually incuned by lhe undeEigned as necessary lravel oeenses in the performance of my official duties; and that sarne conforms in every respecl wilh the requirernenls of Sec{ion 112.061, Florftra Statutes, Regulalions ofthe State Board of Educalion, and the Policies of The School Board of Miami-Dade County, Florida.

Verified, Approved and Certified By:

Payee

Supervisor of Charge Cost Center- Typed

Employee Name (Typed)

Signature

Signature

Title As of 08/04/2026

Date

Title

Date

FM-0148 Rev. (07-26) 32

MIAMI.DADE COUNTY PUBLIC SCHOOLS VOUCHER FOR REIMBURSEMENT OF IN.COUNW TRAVEL TRAVEL PERFOR EO

FROiI POI T OF ORIGIN TO DESTIiIATIOI{ I{OTE: THE "FRO]{" Al{O "TO" f,UST BE SPECIFIED

DATE

FROM: TO

FROi': TO: FROM

TO: FROM:

TO: FROM: TO:

FRO[I TO: FRO TO: FROM:

TO FROM:

TO: FROM: TO:

FROI,l: TO:

FRo

ro:

' Do Nor ENTER rNFoRIrATtoN oN THrs LINE. oo Nor ENTER TNFoRMATToN oN THrs LINE.

tl

I I I I I I I I I T I I

PURPOSE

Page

_

of

GROSS DAILY MILES TRAVELED COMMUTE

II II II II II II II I

TOTAL MILES (THIS PAGE ONLY)

_

Pages

IIET

f,ILES CLAITIED

Mr

(ADD TOTAL MILES AND REPORT CUMULATIVE TOTAL ON PAGE 1)

EMPLOYEE NAME (Typed

MONTH

YEAR

PERSON lD or PERS ASSIG:

FM-0148 Rev. (07-26) As of 08/04/2026

33

OUT.OF.COUNTY TRAVEL

Before Travel Steps

1. Complete Out-of-County Travel Request Fillable Form 5224

2. Once FM-5224 has been reviewed and approved o ln the SAP Concur Home Page, on the Quick Taskbar, select Create a Request. f;cru

-r]

rll

'i

t' E

21

. The Create New Request page displays. Complete the following required fields . When finished, click Create Request.

l@l . On the Expected Expenses page, select Add to enter your trip details and estimated amounts for each expense. of air, car rental, and hotel.

As ol oalu/2025

As of 08/04/2026

34

s*

Ic,,.-. .-,'., -

EtrE

MDCPS - TraYcl Rcqucst Cont

I reta.tDt rPt\11.,

o ln the Expense Type dropdown list, search for and select the appropriate expected expense type (i.e., Hotel, Airfare, etc.).

x

Add expected expenses andlor travel plans

e

Cottapre Atl Scctions

rz 01. Travel ExPenses HoteI Reservalion

rr 02. Transportation

@ Car Rentat Fuel Parking Personal Car Miteage Public Transport Raitway Ticket

Taxi/Uber[yft Tolt*Road Charges

v 03. Communicclions lnterneUOntine Fees

. On the New Expense page, complete the following required fields: From'To' Depart at. Amount

As of o8li4l2o25

As of 08/04/2026

35

. When finished, click Save. ET

NGw ExpansC: Alr TlckGt

o

o

. Repeat steps to add additional expected expenses forthe request (i.e., Car .

Rental, Hotel (GSA Rates), Personal Car Mileage, etc.). Add Travel Allowance: Click on Manage Travel Allowance.

MDCPS - R.quGrt Conl...ncc 51,33a.OO

E

--

lf there are any meal exclusions, click the box for Breakfast, Lunch, or Dinner, which will reduce the reimbursement amount.

As of 08/04/2026

36

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E . When you are done entering your expected expenses, select Attachments to .

attach the appropriate documents that require an approver's review. Select Attach Documents, and then in the Document Upload and Attach window, select UPload and Attach.

x

Document Uptoad and Attach

-t UptoidttdAnacrt Valid tite rypes ftr usoad are png. .lpg. .lpeg. .pdf. .tit or .tifi. SMB Unit pet tite

CIe

. Setect the file you want to upload and then select Open. o Side Note: Once the Fund & FunctionalArea passes the Budget check it

will generate a Fund Reservation Number on the Request Header. This usually takes minutes to generate a Fund Reservation Number. . Click Submit Request once all expenses have been entered and you are ready to submit.

As ot 08104/2026

As of 08/04/2026

37

@t

MDCPS - Travel Request Conf S1'529.00 rLlrldk.Y EXP€C]ED EXP€TJSTS

Mll

t.:-.,. :r;..'

a*dlt

l.rtto **6

. Once you submit the request, you will receive a User Submit Agreement; please accept and continue.

. lf there are no errors, the request will be submitted with the Pending Approval status in Manage Request.

After Travel StePs

1. Create Expense Report in SAP Concur

. 8c*u

From the SAP Concur Home Page, select the Authorization Requests menu

*I

d

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i 21

0

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Select the approved request that you want to create your expense report from

tlanagc Rcqu6ts 0lar-5h.dv

R.qu.3tt B-tdhr.

btd!-bt{

s15.00

s10.00

$1.529.00

-

t!t00.00

@

As ot 08lM/2026

As of 08/04/2026

38

To create the expense report with the attached request, select Create Expense Report.

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i,lDCPS - Trevcl Rcquctt Conl S1,529.O0 .*v

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To add expense types to the expense report, click Add Expense.

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MDCPS - Trevcl Rcquett Conf i0.0o

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Expense will automatically pre-populate required fields'

ts ot 0810412026 As of 08/04/2026

39

e

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o You are required to itemize Airfare, Car, Hotel & Train expense types. The hotelwil! automatically pre-check the Travel Allowance.

ryrF

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TE

Hotct 5500.00

0

e5#rqtdaaSrd.ag d+Ell.g-41*Hea5, OHrt -L.la

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To Add TravelAllowance click on TravelAllowance

As of 0a/04/2026

As of 08/04/2026

40

Etr'

MDCPS - Travc[ Requcst Cont 3650.00

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You will be asked to create an itinerary. Fill out the required fields and click Next to continue.

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As of 08/04/2026

As of 08/04/2026

41

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Open the expense report to correct any alerts. Attach expense receipts (if required) before you submit your report for approval. When finished, click Submit Report to submit your expense report. qB

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ilDcPS - Travcl Requcrt Conf 31'839.50

EEI

o A Final Review M-DCPS User Submit Agreement will appear. Click Accept & a

Continue. After you select Accept & continue, a window will display showing Final Review Click Submit Report.

As ot 08/0412026

As of 08/04/2026

42

Company Payments

s1,839.50 EmpLovee

Employee Payments $0.00 Company

Arrount Totcl:

Due Emptoyee:

Ottt<! Conqccoy:

s1.E39.50

sr.E39.50

to.00

Reque$ted Amount: s1.839.50

Toral Paid By Company:

fotat Ow"d By Employee:

s1.839.50

so.00

slffiH

Please see the link below, where you willfind all SAP Concur materials related to Out-of-County Travel. https ://miam idadeschools.sha repoint' com/sites/944 1 Tech noloqvLea rn inqCenter/S itePaqes/Travel-Usi nq-SAP-

Concu r.aspx?csf= 1 &web= 1 &e=5vfi lY

As ol 0a/ul2o26

As of 08/04/2026

43

MIAMI-DADE COUNTY PUBLIC SCHOOLS

Requisition Number

OUT OF COUNTY TRAVEL REQUEST FORM

rrrt -

EMPLOYEE NAME

EMPLOYEE NUMBER:

SCHOOL/DEPARTMENT:

LOCATION NUMBER:

NAME OF ACTIVITY:

ACTIVITY LOCATION

THIS TRAVEL INCLUDES OTHER DISTRICT STAFF

tr

JUSTIFICATION (PLEASE ATTACH SUPPORTING DOCUMENTAT.ION):

DEPARTURE:Dare:_Time:-EeuEpu

rime:_EAM[IPM

RETURN:Date:

NUMBER OF DAYS

TRANSPORTATION

tr PERSONALVEHICLE Daily

Miles

Commute:

Travel Mileage

Miles

To:

Return:

(-) Minus Daily Commute: Total:

O.0O

Miles Miles Miles X $0.725

Parking Fees Tolls

!

orsrnlcT vEHICLE

!

CIN RENTAUPUBLIC TRANSPORTATION

$ $

Taxi/Uber/Lyft

$ $ $

Brightline, Amtrak, Tri-Rail Tolls (Receipts)

$

Gas (Receipts)

$

Car Rental Parking Fees

000

s

TOTAL: $

0.00

TOTAL: S

0.00

$

justification for the upgrade' Attach quote from Avis or Budget - ifother than an economy-sized vehicle is selected. please attach written For Brightline submit proof that the most economical option has been selected along with a memorandum signed by employee's supervisor indicating what the mileage reimbursement arnount would have been had the employee driven his or her own vehicle.

tr COMMON CARRIER (Airline) Airfare (Attach Quote) Parking Fees Baggage Fees

$ $ $

TOTAL: $

0.00

FM-5224 Rev. (02-26) As of 08/04/2026

44

ACCOMMODATIONS HOTEL Breakdown of daily rate:

Dayl$

Day2$

Day3 $

Day4$

Day5$

Day6 $

Taxes

$

Parking/Other Fees

s

TOTAL: $

0.00

INCIDENTALS MEALS Approximate daily meal allowance. Please visit the U.S. General Services Administration (GSA) website to access the meal breakdown based on the location of travel. htto://wwwesa.sov/travel/plan-book/per-diem-rates

Day l$ Day 4$

Day 3$ Day 6$

Day 2$ Day s$

REGISTRATION FEE

s

OTHER FEES

$

FUND

WORK LOC

OBJECT

PROGRAM

FUNCTION

TOTAL: $

0.00

TOTAL: $

0.00

TOTAL ESTIMATE: $

0.00

CHARGE LOCATION

FUNDING SOURCE General Funds:_ Internal Funds:_ Grant Fundedt=Other:

lf this travel is being paid for by an outside source reimbursement will not take place using SAP Concur. Date:

E,mployee Signature

APPROVAL FLOW Date

Employee Supervisor:

Supervisor approvals indicate that out-of-county travel requests are compliant with Florida Statutes and School Board Policies and certifo that the out-of-county travel represents the lowest cost option in terms of transportation and accommodations.

Date

Region Superintendent/Designee: (Required for School Site Employees)

Cabinet Metnber:

Date:

FM-5224 Rev. (02-25) As of 08/04/2026

45

DIVISION OF STUDENT AND FAMILY SUPPORT PROORAMS FY 2026-2027

TRAVEL SUBM'SSION SCHEDULE 'N-COUNTY IO-MONTH EMPLOYEES

Month

Troveling Dotes Ftom - Thru

Due Dote

o8/ot - 08/31 o9lor - oe/30 r0lor - ro/3r

10loeDo26

il/ot - r1l30

12/O412026

12/01 -12/31

01/C,812C27

lanuary

ot/01 - ot/31

Februa ry

o2/o1-02128 o3lo1- Gl31

o2losl2o27 o3losl2o27 o4loel2o27 oslo7l2o27

Au g ust Se ptem ber

October November Dece m ber

March April May June

o4/o1 - C,4130 os/or - os/3r

o6lol - 05/06

oeA112026 1110612026

061o412027

o6ht/2027

.

Make sure you are using the latest revised form FM-O148 available on Forms Management (current form Rev 07-26). o Travel from previous closed fiscal years cannot be paid. . only one "to" and "from" location per line. . lnclude name and work location number of all M-DCPS locations. . lnclude name and complete address of all non-M-DCPS locations. . Travel for each day must start and end at home or base. . Only one location can be designated as a "base" if you are assigned to multiple locations. o Use Coogle Maps to obtain gross mileage traveled. . Original parking receipts must be submitted; photocopies cannot be accepted. o Receipts must be laid-out with clear tape (not stapled) on sheets of paper. o Date, issuer of parking receipt, and amount must be clearly visible. . Sun Pass tolls being claimed must be highlighted and an adding machine tape needs to be taped to first page. . Submit monthly travel if amount exceeds $5O; otherwise, hold off on submitting the travel until the $5O threshold is met with subsequent months and combine as needed.

. Atl completed and signed in-county travel reimbursement packets for travel

that occurred between July I, 2026 - June 30, 2027, must be submitted by the employee to the Fiscal Unit no later than Tuly 2,2027. Any travel documents received after this date wil! not be Processed or paid due to the grant liquidation and closure.

As of 08/04/2026

46

DIVISION OFTITLE I ADMINISTRATION

FY2026-2027 I N -COU NTY TPAVEL SU BM I SSION SCH EDU LE

I2.MONTH EMPLOYEES

Month

Troveling Dotes From - Thtu

July Aug ust Septem ber October November December January February

o7/o1-07131 o8/or - o8/3r o9lor - oe/3o ro/or - ro/31

Ma rch

oslq -C.3131 o4lo1 -o4l3o

April May

June

r/or - r/30 121C.1-12/31

or/or - or/3r o2/o1 - 02128

os/or - osEr o6lot - 06/30

Due Dote oa/o712026 oen112026 10/0912026 11/06/2026 12/04/2C26 01/o8/2027 o2Jos/2027

03/os/2027 o4/oel2o27 oslo712027 06/o4/2027 0710212027

INSTRUCTIONS TO BE FOLLOWED WHEN COMPLETING IN-COUTY TRAVEL FORMS

.

Make sure you are using the latest revised form FM-O]48 available on Forms Management (current form Rev 07-26). . Travel from previous closed fiscalyears cannot be paid. . Only one "to" and "from" location per line. o lnclude name and work location number of all M-DCPS locations. . lnclude name and complete address of all non-M-DCPS locations. . Travel for each day must start and end at home or base. . Only one location can be designated as a "base" if you are assigned to multiple locations. o Use Coogle Maps to obtain gross mileage traveled. . original parking receipts must be submitted; photocopies cannot be accepted. o Receipts must be laid-out with clear tape (not stapled) on sheets of paper. o Date, issuer of parking receipt, and amount must be clearly visible. o Sun Pass tolls being claimed must be highlighted and an adding machine tape needs to be taped to first page. o Submit monthly travel if a mou nt exceeds $5O; otherwise, hold off on su bmitting the travel untilthe $5o threshold is met with subsequent months and combine as needed. . All completed and signed in-county travel reimbursement packets for travel that occurred between July I, 2026 - June 30' 2027, must be submitted by the employee to the Fiscal Unit no later than July 2.2027. Any travel documents received after this date will not be Processed or paid due to the grant !iquidation and closure. As of 08/04/2026

47

MIAMI-DADE COUNTY PUBLIC SCHOOLS DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS Internal Property Control Procedures Division of Student and Family Support Programs (DSFSP) staff are required to follow the procedures outlined in this document to ensure accurate tracking and management of property purchases and inventory. Adherence to these guidelines is essential for all Division of Student and Family Support Programs staff. PURCHASE OF NEW EQUIPMENT •

• • •

Upon receipt of assigned equipment, the receiving employee must update, sign, and date his/her Capitalized and Non-Capitalized Property Inventory Form (FM-6698), listing the equipment received. Submit the updated form to the immediate supervisor for entry into the Inventory Tracking Spreadsheet. Affix a Title I Property Label to all new equipment. Capitalized property (valued at $5,000 or more) must be tagged per property control guidelines.

REPAIR REQUESTS • •

Submit an Ivanti Service Manager (ISM) incident via the Employee Portal. (See Briefing ID 43896 for best practices.) If equipment must be taken off-site for repair: o Complete an Approval of Off-Site Use of School Board Property form (FM-2380). o Submit the form to the immediate supervisor for approval. o Send a copy of the approved form to Mr. Jordis Pepen at 341732@dadeschools.net. o Keep a copy for your records.

DISPOSAL OF EQUIPMENT • • •

• • • •

•

As of 08/04/2026

Contact your immediate supervisor for assistance. Complete the Division of Student and Family Support Programs Property Update Form: Title I Funded Equipment Disposal (FM-6587-D) and submit it for approval. The supervisor will: o Log the disposal in the Inventory Tracking Spreadsheet. o Contact Stores & Distribution (S&D) to schedule pickup. Equipment must remain at the workstation until collected. Attach a copy of the disposal form to the equipment. An S&D staff member must sign the Outgoing Controlled Equipment (OCE) Form (FM-1670) upon pickup. Update, sign, and date his/her Capitalized and Non-Capitalized Property Inventory Form (FM-6698), indicating in the Location/Room Number column that the equipment was disposed of, including the date of disposal. Email a copy of the signed OCE form to Mr. Pepen for final recording.

Page 1 of 3 ____Initials

48

OFF-CAMPUS USE • • • •

Complete the Approval of Off-Site Use of School Board Property form (FM-2380) before removing any equipment. Submit the form to your immediate supervisor for approval. The supervisor must email a copy of the form to Mr. Pepen both when the equipment is taken off-site and when it is returned. Retain a copy for your records.

TRANSFERRING OF PROPERTY Internal Transfers (Within the Same Location) • •

• •

Obtain the supervisor’s approval before transferring any property. Record the transfer on the Capitalized and Non-Capitalized Property Inventory form FM6698, and on the Property Update Form: Title I Funded Equipment Transfer FM-6597-T for both the transferring and receiving employees. Both employees must sign and date their respective forms. The supervisor will: o Maintain copies of the forms o Update the Inventory Tracking Spreadsheet o Email the completed forms to Mr. Pepen

Transfers to Another DSFSP Location • • •

The supervisor must contact Ms. Montgomery to initiate the transfer. Submit a signed and dated FM-6698 form via email to Mr. Pepen. The supervisor will update the Inventory Tracking Spreadsheet and notify Ms. Montgomery.

UNLOCATED PROPERTY • • • •

Complete a Plant Security Report Form (FM-0366). Complete the Property Update Form: Unlocated Title I Funded Equipment form 6587-U. Submit both original forms to your immediate supervisor. The supervisor will update the Inventory Tracking Spreadsheet and notify Ms. Montgomery.

FM-

VANDALISM OF PROPERTY • • • • • As of 08/04/2026

Immediately report vandalism to the Miami-Dade Schools Police Department at 305-757-7727. Obtain a copy of the police report. Complete a Plant Security Report Form (FM-0366). Submit both original reports to your immediate supervisor. The supervisor will update the Inventory Tracking Spreadsheet and notify Ms. Montgomery. Page 2 of 3 ____Initials

49

ACKNOWLEDGEMENT PAGE

By initialing and signing below, I confirm that I have read, understood, and agree to comply with the Division of Student and Family Support Programs' Internal Property Control Procedures.

___________________________ Employee’s Name (Print)

___________________________ Employee’s Signature

________________ Date

DIVISION OF STUDENT AND FAMILY SUPPORT PROGRAMS PROPERTY INVENTORY ADMINISTRATOR CONTACT INFORMATION: Ms. Bernadette Montgomery, Administrative Director Bmontgomery@dadeschools.net 1450 N.E. 2nd Avenue, Room 500 Miami, FL 33132 305 995-2587

Please maintain copies of all submitted documentation for your records.

As of 08/04/2026

Page 3 of 3 ____Initials

50

School Board Policies to Review Review School Board Policies 11'13, Conflicting Employment or Contractual Relationship (Administrators), 3113, Conflicting Employment or Contractual Relationship (instructional staff), and 4113, Conflicting Employment or Contractual Relationship (support staff) and ensure that each employee is aware of their obligation to avoid holding outside employment, contractual relationships, or personal financial interests that conflict with their official duties or create a conflict of interest with business entities doing business with the school district Review School Board Policies 1124, Drug-Free Workplace (Administrators), 3124, Drug-Free Workplace (instructional staff), and 4124, Drug-Free Workplace (support staff) and ensure that each employee is aware of their obligation to maintain a safe, healthy, and drug-free workplace by remaining free from the unlawful manufacture, diskibution, dispensing, possession, or use of alcohol, illegal drugs, and controlled substances while performing their pfiicial duties. Review School Board Policies 1129, Conflict of lnterest (Administrators), 3129, Conflict of lnterest (instructional staff), and 4129, Conflict of lnterest (support staff) and ensure that each employee is aware of their obligation to avoid situation-specific conflicts of interest, including prohibitions against personal representation of outside entities before the School Board following employment termination and strict restrictions on soliciting or accepting gifts, direclsupport donations, or financial interests that compromise professional integrity. Review School Board Policies 1139, Educator Misconduct (Administrators), 3139, Educator Misconduct (instructional staff), and 4139, Educator Misconduct (support staff) and ensure that each employee is aware of their obligation to promptly report known or suspected acts of misconduct that affect the health, safety, or welfare of students, as well as their duty to self-report any personal arrests, criminal charges, or convictions within required timeframes. Review School Board Policies 1210, Standards of Ethical Conduct (Administrators), 3210 Standards of Ethical Conduct (instructional staff), and 42'10 Standards of Ethical Conduct (support staff) and ensure that each employee is aware of their duty to make a reasonable effort to protect the student from conditions harmfulto learning and/or to the student's mental and/or physical health and/or safety, including by following the campus access control and classroom safest area requirements of F.S. 1006.07 and F.A.C. 6A-'1.0018, and reporting known violations of these requirements to the school principal. School personnel who are aware of a violation of '1006.07(8) must report the violation to the school principal. The school principal must report the violation to the school safety specialist (Chief lvan Silva) through emailing reportnoncomoliance@dadeschools.net no later than the next business day after re ceiving such report. Review School Board Policies 1210.01 Code of Ethics (Administrators), 321 0.0'l , Code of Ethics (instructional staff), and 4210.01, Code of Ethics (support staff) and ensure that each employee is aware of their responsibility to adhere to the highest standards of honesty, integrity, and ethica I conduct, placing the res ect for the dignity of all

As of 08/04/2026

51

individuals and the protection of student health, safety, and welfare above personal qain. Review School Board Policies 121 5, Tobacco Use (Administrators), 3215, Tobacco Use (instructional staff), and 4215, Tobacco Use (support staff) and ensure that each employee is aware of the skict prohibition against the use, possession, or distribution of tobacco products, nicotine products, and vapor-generating electronic devices on all Districlowned, operated, or leased property, facilities-and vehicles at all times. Review School Board Policies 1217, Weapons (Administrators), 3217, Weapons (instructional staffl, and 4217, Weapons (support staff) and ensure that each employee is aware of the strict prohibition against possessing, carrying, storing, or using firearms, dangerous weapons, or destructive devices on any District property, in Dishict vehicles, or at School Board-sponsored events, except as explicitly authorized by law and School Board policy. Review School Board Policies 1380, Political Activities (Administrators), 3380, Political Activities (instructional staff), and 4380, Political Activities (support staff) and ensure that each employee is aware of their responsibility to engage in personal political activities outside of working hours and off School Board property, while refraining from using District time, facilities, equipment, or resources to campaign, solicit contributions, or endorse candidates and issues. Review School Board Policy 2111, Parent and Family lnvolvement and Rights, and ensure that each employee is aware of the District's commitment to building strong school-family partnerships and protecting parents'rights to actively participate in, direct, and remain informed about their children's education, health, and well-being. Review School Board Policy 2340 - Field Trips and Field Trip Guidelines to include - inhouse and out-of-county field trip procedures. with appropriate personnel (club sponsors, activities directors, department chairperson, athletic department personnel, etc.). Review School Board Policy 2510, lnstructional Materials and Resources, and ensure that each employee is aware of the criteria and processes for selecting, adopting, maintaining, and providing access to high-quality instructional materials and library media resources that alig n with state standards and support student learning Review School Board Policy 3213 - Student Supervision and Welfare, as it deals with the supervision, control, and protection of students on or off-school-prqpertfReview School Board Policy 5136.02 - Sexti ng. Review School Board Policy 5517.03 - Datin g Violence or Abuse Review School Board Policy 5780, Student Rights, and ensure that each employee is aware of their responsibility to recognize and respect the fundamental rights and protections afforded to all students within the educational environment, maintaining an atmosphere of fairness, dignity, and personal safety. Review School Board Policy 7510 - Use of District Facilities. Review School Board Policy 7540.01, Technology Acceptable Use and Security, and ensure that each employee is aware of their responsibility to use District technology resources, networks, and internet access strictly for professional and educational purposes in a secure, ethical, and lavvful manner Review School Board Policy 7540.04, Staff Network and lnternet Acceptable Use and Safety, and ensure that each employ ee is aware of their obligation to utilize Distric!

As of 08/04/2026

52

networks, communication tools, and internet access responsibly, securely, and professionally, while strictly adhering to copyright laws, privacy standards, and network safetv quidelines. Review School Board Policy 7540.05, Staff Electronic Email, and ensure that each employee is aware of their responsibility to use official District email strictly for professional and educational communications, maintaining appropriate records retention, user privacy, and strict professionalconduct in allelectronic correspondence. Review School Board Policy 8141 - Mandatory Reportinq of Misconduct by Employees Review School Board Policy 8330 - Student Educational Records and inform staff of the requirement to note any review of records on the Record of Access Card. Review the Emergency Operations Plan (EOP) found in the Employee Portal in the "Emergency Preparedness/Recovery" application under the Application/Sites tab and also in the My-EOP app. Reference Board Policy 8410 Emergency Management, Preparedness, and Response. Review School Board Policy 8442 Reporting Accidents and the Procedures for Repo rti n lStu deolAsa idenlq. Review School Board Policy 8462 - Student Abuse, Abandonment, and Neglect

-

-

a

a

Post Report Child Abuse posters in a prominent place and in a clearly visible location and public area of the school. (Appendix - Administrative Guide for Posting 11 x 17 Child Abuse Posters (Statutory Mandate). Review individual duty to report child abuse, as it relates to reporting any suspicion of harm to a student by an adult, including school site personnel. (School Board Policy:9462 - Student Abuse, Abandonment, and Neglect)

Administrative Guide and Posters

2026-27 - Chitd Ab

Posters

Statutorilv

Mandated

As ol 08/04/2026

As of 08/04/2026

53