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2022 AGMs
Annual General Meetings
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What you need to know
MEETING INFORMATION
The Wairarapa Moana Incorporation and Wairarapa Moana Trust meetings are outlined in the Annual General Meetings booklet and Mailer 67. If you have any queries, please contact staff at the Masterton office.
For those that are unable to attend the meetings you will be able to view the livestream on our website at www. wairarapamoana.org.nz The agenda outlines the meeting times.
If you have any questions for the Committee of Management or the Trustees we would like to receive these by Monday October 3, 2022 so responses can be covered in the livestreaming of the AGMs. Both AGM meetings will be completed by 4.00pm on Saturday October 15, 2022.
AGM MAIL-OUT
Included in the AGM mail-out to shareholders will be the Information Sheet; the Expression of Attendance Form; the Proxy Form; Issue 67 of the Mailer; the 2022 Annual Report; and the 2022 Annual General Meetings Book.
Pre-AGM Meetings 2022
Members of the Incorporation and the Trust look forward to providing an update on the business and activities during their visit to the regions.
If you would like to attend our regional hui, please contact the Masterton office 0800 662 624 or 06 370 2608 or email info@wairarapamoana.org.nz to register attendance and numbers.
All meetings start at 10.00am followed by light lunch.
Auckland
24 September (Sat) Waipuna Conference Centre Mount Wellington Wellington
25 September (Sun) James Cook Hotel 147 The Terrace
Gisborne
1 October (Sat) Portside Hotel 2 Reads Quay
Masterton
1 October (Sat) Copthorne Solway Park High Street Hastings
2 October (Sun) Ellwood Function Centre 15 Otene Road, Waipatu
Christchurch
2 October (Sun) Commodore Hotel 449 Memorial Ave
Please return your Expression of Attendance Form to the Masterton office by Monday 3rd October so everyone can be adequately catered for. If you wish to vote by proxy, the form must be returned to the Masterton office by 9.00am, 11th October.
VOTING PAPERS
Voting papers and supporting information will be posted to shareholders from electionz.com on September 16, 2022.
You have the choice to vote electronically or by post. If you vote by post, you must send your vote to Christchurch in the envelope provided by electionz. com. DO NOT send your postal vote to the Masterton
office.
POUA ¯ KANI MARAE
There will be a pòwhiri at 5.30pm Friday 14th October followed by dinner and shareholder registrations.
Accommodation and meals are available to those who would like to stay at the Marae. Numbers are required for sleeping and catering so please fill in the Expression of Attendance form so our marae whànau can accommodate and cater for those wanting to stay at the marae.
TRAVEL TO THE AGMs
A travel subsidy of $100.00 will be available to each shareholder who lives further than 20km from Mangakino School. The form will be available when you register at the AGM. You will need to provide your bank details and payment will be made by direct credit, after the AGM.
OUR WELLBEING
We can all help to keep our whànau and community safe and well. Please do not attend the AGM meetings if you are sick or feeling unwell.
Annual General Meetings 2022
AGENDA
14 October 2022 (Friday)
Visit to Miraka – Meet at Mokai Marae 3.00pm Po¯whiri at Poua¯kani Marae 5.30pm Shareholder Registrations 7.00pm
15 October 2022 (Saturday) Mangakino School, Mangakino
Farm Visit – Buses leave Mangakino School at 7.30am 7.30am –11.30am Lunch at the Gym 11.30am –12.30pm Wairarapa Moana Incorporation AGM 12.30pm– 2.30pm Wairarapa Moana Trust AGM 2.40pm– 4.00pm Shareholder Registrations 10.30am–12.30pm
2022 Elections
WAIRARAPA MOANA TRUST
Deborah Davidson will retire by rotation at this year’s Annual General Meeting to be held at Mangakino School, Mangakino on October 15, 2022. A second vacancy is also available.
Nomination forms for the vacancies will be available from the Trust Secretary at the Wairarapa Moana office in Masterton or trust@wairarapamoana.org.nz from September 12, 2022 and will close September 28, 2022 at 12.00pm. Late nominations will not be considered. Voting will take place at the Annual General Meeting in Mangakino on October 15, 2022.
2022 Dates to Remember
WAIRARAPA MOANA TRUST
August 29 Notification of resolutions for the Wairarapa Moana Trust Notice of Meeting closed. September 13 Annual General Meeting and Annual Report will be posted to shareholders. September 12 Nomination papers for election to the Trust are available from the Trust Secretary, Masterton trust@wairarapamoana.org.nz September 28 Nominations for election to the Trust close at 12.00pm. October 15 Voting takes place at Annual General Meeting.
WAIRARAPA MOANA INCORPORATION
August 29 Notification of all resolutions for the Wairarapa Moana Incorporation Notice of General Meeting closed. September 13 Notice of General Meetings and Annual Reports will be posted to shareholders.
September 16 Voting papers and candidate profiles for election to Committee of Management and AGM Resolutions will be posted to shareholders from electionz.com. October 13 All postal & electronic voting closes at 12.00pm. October 15 Annual General Meeting.
Nomination to the Committee of Management
WAIRARAPA MOANA INCORPORATION
Sonya Rimene and Kingi Smiler will retire by rotation at the Annual General Meeting to be held on October 15, 2022.
Nomination forms were available between August 15 and September 2, 2022. Voting information and candidate profiles will be posted to shareholders with a current address on the share register by Friday September 16, 2022.
