WELCOME
to your VIP Client Access Portal To help you better understand and access all that VIP has to offer, here are instructions on how to access your VIP Portal and navigate all of its features. You can also watch our VIP video tutorial here: The VIP Portal: Introduction To log in to your VIP Portal, go to this link: portal.vipis.com/user/login Your “Username” is your school email address and your login password was sent to you in an email just before this one. (It’s easiest to copy and paste this password as it is case sensitive, but be sure not to select an extra space on either end.)
1) Once you’re logged in, you can view the list of events scheduled with VIP by clicking on the Calendar > Future tab in the left column and see all > Past assignments as well. •
By clicking on the notes/details for that event, you can view all the details for that shoot.
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You cannot add or edit events via the Portal Calendar as it is view only. Please contact your Account Manager to schedule or update events.
2) Continuing down the list of options in the left column, click on “Downloads” •
“Galleries (Yearbook Service)” includes all school candid event photos, such as Clubs & Groups, and any other event coverage that you have booked with VIP. Choose from the list of all available events, or use the drop-down menus to filter them. You can either View the gallery to view and download individual photos or Download All to download the entire gallery.
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“Yearbook Service Archive” includes all past school candid event photos from previous years. The image Download Password is visible on this screen. -- To download images -- Click “View and Download” next to the photo gallery you wish to view 1. A new window will open. Choose a gallery (if your galleries are password protected, you may be required to type in your school’s Gallery Password multiple times - if you do not know it ask your representative). 2. Click “Select photos” in the upper right. Select the photo(s) you are interested in via the circle on the lower left of each image. You can choose 1 photo, a few images, or the entire gallery. 3. Once your selections are made, click “Download” in the upper right - Enter the Download Password that was visible back in your Portal page and click “Download.” (The download password can only be changed/updated by VIP.) 4. The image(s) will begin to download to your computer. Depending on the quantity, these may be put into a zip file first.
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The “Athletic Service” option includes the formal sports team photos and headshots set up by your Athletic Dept. In this window, images can be filtered by season, sport or year etc. This is the easiest way to download one full size image. You can also download all of the photos from an entire season by using our export feature! “Athletic Service Exports” will have all images from the past 90 days in a highly organized zip folder. It houses the latest and most complete version of each team. “Athletic Service Archive” will include all of the previous years team & IND photos.
3) Also in the Download tab, you will see options for Underclass Yearbook, Senior Yearbook, Admin Data. •
“Underclass Yearbook” is the entire collection of underclass student & staff headshots ready for Yearbook use. This Yearbook Ready Export will be ready after your final Retake Day.
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“Senior Yearbook” is the collection of all Senior portraits ready for Yearbook.
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(IL High Schools Only) “Admin Data” is a collection of both student & staff headshots named by ID and cropped tight for ID use, your admin software and other internal programs. An export will be available shortly after your 1st School Picture Day and will continue to post a new export every day as updates are made to your student images & data. *This is not for YB!
4) In the REPORTS Tab, you will see options for “Combined Not Photographed Report” “Underclass Summary” as well as “Senior Summary” You can filter by Gr, Name, ID, etc to see those who have not been photographed yet. Click on the Export button to generate a printable Excel list of your filtered search.
Please note - Your Portal Account is yours alone and is intended for administrative use only; please keep your passwords secure. All images are the property of VIP and are subject to copyright laws. Images are for Yearbook use or school promotional purposes only. If you have any questions or need further assistance, please don’t hesitate to ask!