York Conference Guide 2016/17

CONFERENCE AND EVENTS GUIDE

MEET IN YORK – BRITAIN’S MOST BEAUTIFUL CITY

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Andrew Sharp Head of Business, Make It York Welcome to the 2016/17 edition of the VisitYork4Meetings Conference Guide – the definitive guide to York, dedicated to inspire your next conference, meeting or business event in our fabulous city.

York is a city steeped in history, renowned for its Roman, Viking and medieval heritage. The city’s wealth of historical attractions, including the iconic York Minster, impressive Bar Walls and imposing Clifford’s Tower act as a draw to over 7 million visitors each year.

Old meets new in York’s cosmopolitan centre, where ancient architecture and contemporary culture come together.

The city’s historic charm is complemented by an abundance of diverse dining spots, quirky independent shops and modern bars, all within the walls.

Today, York has one of the strongest and most flourishing economies in the North of England. More than £800m of investment in the past decade has helped to transform the city from a railway and confectionery manufacturing city into an

international hub for science and technology, and a national centre for financial and business services.

Contents

York has become a growing centre for enterprise and commerce, making it the perfect platform for business-related conferences and exhibitions.

York’s Key Sector Strengths 06

This guide will introduce you to some of the inspiring possibilities available for every type and scale of event and you will also find details of the free services offered by VisitYork4Meetings.

As York enthusiasts, they will help you select the ideal venue at favourable rates and provide assistance for every aspect of your event, including ideas for social programmes and sourcing of ancillary services.

We look forward to welcoming you and your guests to York very soon.

PUBLISHED BY...

Why York? 04

Corporate Hospitality Team-building and Incentive Travel 08 Getting to York 10 Extend your Stay 12 Getting around York 13 VisitYork4Meetings 14 Historic and Unique Venues 16 Academic Venues 28 Residential Venues 30 Support Services 36 Maps 40 Venues at a Glance 42

WHY YORK? HAILED AS BRITAIN’S MOST CULTURALLYRICH CITY AND FAMED FOR ITS GLORIOUS ARCHITECTURE, YORK IS ONE OF THE MOST DISTINCTIVE CITIES IN THE UK AND OFFERS SOMETHING UNIQUELY DIFFERENT AS A DESTINATION FOR BUSINESS EVENTS.

Centrally Located York is easily accessible from anywhere in the UK and with an abundance of travel routes on offer, York is much closer than you think. Centrally located on the rail network, from London Kings Cross you’ll be within York’s historic city walls in just two hours and travelling south from Edinburgh we’ll see you in two hours 20 minutes. York is well served by the M1 and A1 motorways, midway between London and Scotland and six international airports are within easy reach, with direct flights from London Heathrow to Leeds Bradford Airport for international travellers.

A Range of Venues from Ordinary to Extraordinary From majestic ancient buildings, such as York Minster, King’s Manor and two medieval guildhalls, to state-of-the-art facilities at the University of York and a number of internationalstandard hotels, York has an unrivalled choice of venues to suit the style and purpose of any type of event.

Gather in the elegant surroundings of the worldfamous Betty’s Café and Tearoom, or debate in style at the Mansion House, official residence of the Lord Mayor of York. In the evening, impress your delegates with an unforgettable experience as they dine amongst the

locomotives at the National Railway Museum, pull up a chair on Kirkgate, a reconstructed Victorian Street in York Castle Museum or host a medieval banquet fit for a King in the Merchant Adventurers’ Hall.

Compact City Centre Compact and pedestrianised, York is the ideal setting for a multi-venue conference. The majority of the conference venues, attractions, accommodation providers and restaurants are accessible on foot from York railway station. It’s actually possible to walk across the walled centre in just 20 minutes, meaning your delegates will see and experience more of the city during their visit.

Packed with Things to See and Do York has more attractions per square mile than any other city in the UK. Once the work is over, your delegates will be spoilt for choice with things to see and do, they may even decide to stay on a little longer. There’s an easy way to get the best value out of your stay in York and see all of the city’s top attractions.

With a York Pass, you can enjoy fantastic discounts.

Explore museums and castles or indulge in some finedining, there’s something to entertain everyone.

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YORK’S KEY SECTOR STRENGTHS

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WITH A RICH HERITAGE IN RAILWAY ENGINEERING AND MANUFACTURING YORK IS NOW A GROWING HUB FOR ENTERPRISE, COMMERCE, BIOSCIENCES AND CREATIVE INDUSTRIES, MAKING IT THE PERFECT PLATFORM FOR BUSINESS-RELATED CONFERENCES AND EXHIBITIONS.

This makes York the venue of choice for businesses wanting to stage a conference or exhibition in a city alive with business energy and talent, and bursting with the hi-tech business facilities, services and resources to go with it.

Some of the sectors that are especially well represented in the city include:

Biosciences

Internationally renowned biosciences industries benefit from specialist facilities at York Science Park and the nearby National Agri Food Innovation Campus. Supported by world-leading chemistry and biology departments at the University of York, the Biovale Innovation cluster is an international centre of excellence in commercialising research and development in biorenewable fuel, food and drink and agricultural technologies.

Healthcare and Medical Technologies

York is recognised as a future health hub, thanks to its clusters of biotechnology

and regenerative healthcare expertise, with many pioneering businesses based at York Science Park.

Heritage and Conservation

York is the UK’s heritage capital, internationally recognised as a centre for conservation practice, research and teaching.

It is home to many nationally important conservation and heritage organisations and charities.

IT and Digital Industries

York hosts a thriving community of ICT, electronics, software and digital businesses supported by first class university research and facilities and major investment in ultrafast broadband infrastructure – making York the UK’s first Gigabit city.

Creative Industries

York is home to a growing cluster of creative and media arts companies. More than £100m has been invested in media arts facilities by the city’s two universities, helping the city to become the first in the UK to be designated as a UNESCO City of Media Arts.

Rail and Related Industries

With a heritage dating back to 1841 York is leading the way in high-tech rail developments. Home to a cluster of national and international companies with expertise ranging from signalling and safety to rail engineering consultancy and transport software systems.

Financial and Professional Services

Just 20 minutes from Leeds, the UK’s largest financial centre outside of London, York has a growing financial and professional services sector and is home to major international firms such as Aviva and Hiscox.

YORK WAS THE UK’S FIRST CITY TO BE DESIGNATED 'SCIENCE CITY' STATUS

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Visit England

CORPORATE HOSPITALITY, TEAM-BUILDING AND INCENTIVE TRAVEL IF YOU’RE LOOKING TO INSPIRE AND MOTIVATE YOUR TEAM WITH A FEW DAYS AWAY FROM THE WORKPLACE, YORK OFFERS EVERYTHING YOU NEED FOR AN UNFORGETTABLE EXPERIENCE.

Choose from a whole range of activities to challenge and entertain, from Viking themed treasure hunts, to medieval banquets at Barley Hall or discover the city’s chilling past with the Original Ghost Walk. Climb the Minster tower and explore its intriguing undercroft or take a leisurely cruise along the River Ouse on a charter boat and see the city from a different perspective. For the culinary types, an artisan food trail and gourmet dinner with the Yorkshire Food Finder or chocolate-making workshop at York’s Chocolate Story will make the perfect day.

Alternatively, venture beyond York and discover the breathtaking Yorkshire countryside.

Discover fascinating coastline, historic houses and many other attractions in the wider region.

Take the North Yorkshire Moors steam train from Pickering, through ’Heartbeat country’ to the bustling seaside town of Whitby, and sample some of the UK’s tastiest fish and chips or stroll along the sandy beach. Just 15 miles outside York is Castle Howard, a magnificent 18th-century house set in 1,000 acres of manicured gardens, parkland and woodland amidst the rolling Howardian Hills.

Wander through stunningly presented interiors and enjoy fine food in a choice of eateries.

YORK MINSTER IS THE LARGEST GOTHIC CATHEDRAL IN NORTHERN EUROPE AND TOOK 250 YEARS TO BUILD, FROM 1220 TILL ITS CONSECRATION IN 1472.

10 Hull – Rotterdam Zeebrugge Harwich – Hook of Holland Hamburg, Gateburg Dover – Dunkirk, Calais

EDINBURGH

North Sea

Glasgow

Newcastle

Leeds

Hull

Manchester

Sheffield

Liverpool

Irish Sea

Nottingham Birmingham

SITUATED IN THE HEART OF THE UK, YORK IS JUST 2 HOURS FROM LONDON BY TRAIN

Harwich

Bristol LONDON Dover Plymouth

GETTING TO YORK

By Rail

By Car

By Sea

By Air

London: 2 hours Manchester: 1 hr 30 mins Birmingham: 2 hrs 20 mins Newcastle: 1 hr Edinburgh: 2 hrs 20 mins P&O Ferries operate daily overnight crossings from Zeebrugge and Rotterdam direct to Hull with a coach link to York. www.poferries.com

London: 4 hrs Manchester: 1 hr 25 mins Birmingham: 2 hrs 30 mins Newcastle: 1 hr 30 mins Edinburgh: 4 hrs York is within easy reach of six international airports: Manchester 0161 489 3000 Leeds/Bradford 0113 250 9696 Newcastle 0871 882 1121 Humberside 01652 688 456 Durham 01325 332 811 Robin Hood (Doncaster) 01302 801 010

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Useful Sites

Cross Country Trains crosscountrytrains.co.uk Virgin Trains East Coast virgintrainseastcoast.com First Transpennine Express tpexpress.co.uk Grand Central grandcentralrail.co.uk

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EXTEND YOUR STAY York is the ideal destination to enjoy an action-packed city break, so why not make the most out of your trip and immerse yourself in all that York has to offer.

Stroll through the Victorian cobbled streets and discover exceptional attractions, including one of the largest Gothic cathedrals in northern Europe, the historic Clifford’s

Tower and the Castle Museum. After exploring, you can sit down and relax in one of York’s esteemed eateries. Inside the borders of the grand city walls is an abundance of tempting cafés and restaurants to choose from, whether it’s coffee and cake or a finedining experience you’re looking for.

WITH A CHOICE OF 3, 4 AND 5 STAR HOTELS, YORK HAS OVER 15000 BED SPACES

Need a hand? call 01904 550080 or email conference@visityork.org

GETTING AROUND YORK York city centre is compact and pedestrianised with the majority of conference venues and accommodation providers being just a short walk from York Railway Station. It’s actually possible to walk across the city centre in just 20 minutes, meaning your delegates will see more of the city during their visit.

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Park & Ride

iTravel York

For those day delegates arriving by car, a network of six Park & Ride facilities are situated at each major entrance point to the city.

Parking is free of charge and buses run from early morning, every 10-15 minutes throughout the day, providing an efficient low-fare service. You can pinpoint the exact locations of the various Park & Ride stops on page 41.

iTravel York, is a fantastic resource packed with information about travelling around the city. It gives practical advice on journey planning, walking, cycling, driving and bus routes and real time updates to help you get around with ease. www.itravelyork.info

EVERYTHING YOU NEED TO MAKE PLANNING YOUR EVENT IN YORK STRAIGHT FORWARD. Planning and booking your event has never been simpler thanks to the FREE services offered by VisitYork4Meetings. With over 35 years’ experience and close links with more than 100 venues across the city and beyond, our dedicated team have the insider knowledge to make your event a success.

Venue Finding

We offer a free and unbiased venue finding and booking service. We check availability and rates at over 100 different venues across the city, negotiate competitive prices and secure event space on your behalf.

Familiarisation Visits

Things always look different in reality; to ensure you choose the most suitable venue for your event, we will host and organise familiarisation visits allowing you to inspect potential venues and gauge their suitability.

Accommodation Booking Service

Our delegate accommodation booking service takes care of all your

requirements, including sourcing the ideal hotels, negotiating special rates and securing allocations and block bookings. As part of this service we will create a custom-built booking website, enabling your delegates to search for and book rooms securely online.

Social Programmes

There is a wealth of things to see and do, in and around York, including our world famous attractions, award– winning restaurants and fabulous shopping. Arrange a bespoke itinerary to suit all tastes, with our help.

Event Suppliers and Ancillary Services

Our team is here to make the organisation of your event as stress-free as possible and that includes helping you to source ancillary services. We’ll find you everything from AV equipment to chauffeurs and coach operators and perhaps even a Viking to welcome your delegates off the train!

Delegate Information

We provide maps, guides and literature to ensure your delegates find their way around the city with ease.

Delegate Rail and Air Travel

We have well-established relationships with the main rail and air travel providers that serve the city and beyond. Make more of your budget with a delegate travel deal agreed specifically for your event.

Bidding for an Event

If you need help compiling a professional bid document, we’ll provide all the information you need and support you with the bid presentation if required.

ALL OF OUR HELP AND ADVICE IS FREE OF CHARGE. SPEAK TO US ON 01904 550080 OR EMAIL CONFERENCE@ VISITYORK.ORG

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Unesco City of Media Arts – Ben Bentley

National Railway Museum

HISTORIC AND UNIQUE VENUES

Historic and Unique Venues | 17

visityork4meetings.com

The Bar Convent

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

20 – – 3 York 0.18

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

80 – 40 30 – 84.5

Our location is second to none. Just around the corner from the railway station, and with only a 10 minute walk to the city centre, it would be difficult to find a more perfectly placed venue for your next meeting or special event.

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free Yes Yes

Above all, we pride ourselves on our service - providing you with a single point of contact from start to finish.

Leisure Facilities –

Guest House

Map Ref. 1

Welcoming, affordable and convenient, The Bar Convent combines elegant heritage surroundings with modern facilities and the friendliest of service.

Relax, meet and work in our recently refurbished rooms, suitable for up to 80 delegates and fitted with the latest audio-visual technology. Air conditioned throughout, with in-house catering and award-winning Guest House accommodation on site, The Bar Convent promises comfort, competitive rates and convenience at every stage of your booking.

Accessible Facilities: Disabled toilets, ramp

18 | Historic and Unique Venues

Belmont Suite, Bettys York Map Ref. 2 At Bettys we're devoted to doing things beautifully: bespoke menus reflect our passion and heritage, from breakfast buffets and afternoon tea to canapé receptions and celebration dinners. Our founder, Frederick Belmont, commissioned the same designers who styled the Queen Mary cruise liner to work their art deco magic here, and the elegant, walnut-panelled space remains as spectacular today.

Lakeside Conference Centre Map Ref. 3 Combining a rural setting with modern, state-of-the-art technology, we offer a conference venue with a difference.

Our facilities are an integral part of the laboratory complex and overlook a picturesque lake. The 250 capacity conference room provides raked-seating for optimum viewing and a spacious gallery and a ground floor atrium offers excellent exhibition space. In-house audio-visual technicians and catering are available. Easy access from A64.

Accessible Facilities Disabled toilets, ramp/lift

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– – – 1 York 0.5

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

56 90 64 25 64 147.6

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free No –

Leisure Facilities –

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– 120 7 6 York 7

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

250 250 100 40 – 450

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

Yes Free Yes Yes

visityork4meetings.com

Merchant Adventurers’ Hall Map Ref. 4 The place to do business in York for over 650 years…

The Merchant Adventurers’ Hall is a unique and prestigious venue offering an unrivalled setting for your conference receptions and dinners.

Set in beautiful gardens in the heart of historic York, the Hall is one of the city’s medieval marvels and is home to the Company of Merchant Adventurers of the City of York. The Company has an unbroken 659 year history of business within the city operating from the Hall, so as a venue for your event, the Merchant Adventurers’ Hall is unparalleled!

Choose from two spacious rooms: the Great Hall provides a spectacular setting for dinners, while the atmospheric Undercroft is ideal for your pre and post-dinner drinks receptions. A smaller room is also available, perfect for a board/ meeting room. A choice of local outside caterers provides delicious meals plus the Hall boasts a walled garden – ideal for a drinks reception in the summer.

Accessible Facilities: Disabled toilets, ramp/lift

Historic and Unique Venues | 19

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

– – – – – –

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

180 180 180 20 180 297

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes No No Yes

Leisure Facilities –

20 | Historic and Unique Venues

Merchant Taylors’ Hall Map Ref. 5 Built in the 1400’s, The Merchant Taylors Hall is a stunning Medieval hall, able to accommodate up to 150 guests, a stone’s throw away from the York Minster.

This is a unique inner city venue with parking facilities and disabled access, suitable for any type of conference or corporate event. Managed by Poppy Caterers Limited of York, award winning caterers.

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– 10 – 2 York 1

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

150 150 120 40 130 175

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free No Yes

Leisure Facilities –

Accessible Facilities: Disabled toilets, hearing loop.

National Centre for Early Music Map Ref. 6 The National Centre for Early Music is a stunning medieval church based in the heart of the City, offering an unparalleled setting for conferences and events.

This venue combines an elegant, historic building with state-of-the-art technology and can accommodate up to 180 delegates. Our dedicated caterers offer a variety of packages from drinks and canapés to sit down hot meals.

Accessible Facilities Disabled toilets and parking, ramp, wide doors

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– 6 – 3 York 1.1

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

180 150 120 40 120 234

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

Yes Free Yes Yes

visityork4meetings.com

National Railway Museum

Historic and Unique Venues | 21

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

– 500 – 6 York 0.5

With an award-winning conference centre accommodating up to 140 delegates, the NRM is the perfect platform for conferences and meetings. Our iconic halls provide an atmospheric setting for dinners, award ceremonies and receptions for up to 800 people.

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

140 48 66 36 800 336

• Dedicated conference centre entrance and reception • Complimentary car parking and Wi-Fi • In-house caterers renowned for innovative menus which utilise the best of sustainable Yorkshire produce • Unique breakout areas • Great value DDR packages from £25 + VAT

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Our experienced in-house events team will support you in creating a bespoke event to wow your guests.

Leisure Facilities –

Map Ref. 7 The largest railway museum in the world and home to objects spanning 300 years of history, the National Railway Museum is a truly unique venue for hire.

Accessible Facilities: Disabled toilets, ramp/lift

Yes Free Yes Yes

22 | Historic and Unique Venues

Scarborough Spa Map Ref. 8 Located right on the sea front in the beautiful South Bay, Scarborough Spa is a charming grade II listed Victorian venue housing an extensive multi-function conference and entertainments centre.

Scarborough Spa offers three main event rooms, the Grand Hall, the Spa Theatre and the Ocean Room. The Grand Hall is ideal for conferences for up to 1,300 delegates but its flexible 823m² ground floor area also offers versatile space for exhibitions. The venue’s Spa Theatre, like the Grand Hall is of traditional Victorian design, with seating for up to 530 delegates and is equipped with the latest technology to accommodate the demands of any conference. There are breathtaking sea views from the Ocean Room which is another highly adaptable event space and can cater for 700 guests for a gala dinner.

Why not come and meet the team on a free familiarisation visit?

Accessible Facilities: Disabled toilets, ramp/lift

Venue Facilities Total bedrooms – Parking spaces 232 Miles from York 42 Meeting rooms 10 Nearest station Scarborough Miles from station 0.8 Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2) Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

1,300 1,000 700 100 700 886

Yes Free Yes Yes

visityork4meetings.com

York Barbican Map Ref. 9 York Barbican is not only a concert venue, it also provides a unique and alternative venue for a variety of conferences and corporate events. Centrally located and easily accessed by public transport or car, our versatile Auditorium, spacious foyers and multifunctioning Lendal and Toft rooms offer flexibility for events from 2 to over 1400 delegates.

Historic and Unique Venues | 23 Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– – – – York 1

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

1,400 1,200 300 32 400 864

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

Accessible Facilities Disabled toilets, ramp

York has more visitor attractions per square mile than any other city in the UK

Yes Free Yes Yes

24 | Historic and Venues Unique Venues

York Racecourse Hospitality Map Ref. 10 Being part of the surroundings of York Racecourse provides a host of benefits to conference and exhibition organisers including plentiful free on-site parking in an attractive setting, excellent access from the city centre and the main road, rail and airport infrastructure.

Links with national hotel chains and VisitYork mean preferential rates and booking can be accessed from the excellent stock of hotel rooms close at hand.

Our on-site management team is able to provide as much – or as little – practical support as you require, with excellent quality and value catering by our partners York Racecourse Hospitality The location of the internationally renowned York Racecourse means the venue is truly “on the map”, with extensive national and international television coverage throughout the summer.

In staging your conference or event at York Racecourse, you will be bringing your delegates to one of the most practical, stylish, historic venues Britain has to offer.

Accessible Facilities: Disabled toilets, ramp/lift

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

– 2,000 1 25 York –

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

600 1,000 320 100 700 875

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

No Free Yes No

visityork4meetings.com

York Science Park Map Ref. 11

Historic andHistoric Unique Venues | 25 Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

– 160 3 14 York 3

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

60 – 36 28 40 135

Host your meetings at York Science Park. The atmosphere is friendly and exciting, making a real difference to your event.

Ideal for conferences, training, team meetings and interviews, we offer hourly and full day rates.

Facilities In-house AV Wi-Fi Air conditioning Induction loop

With frequent transport links, free parking, specialist catering, 14 superbly equipped rooms and an excellent customer service team, we are the perfect choice.

Leisure Facilities –

Accessible Facilities: Disabled toilets, ramp

At 3.4 kilometres, the city’s Bar Walls are the longest and best preserved town walls in the whole of England

Yes Free No Yes

26 | Historic and Venues Unique Venues

York Venues Map Ref. 12, 13, 14 and 15 York Museums Trust is proud to offer unique and atmospheric city centre venues that provide the perfect settings for conferences, weddings and evening entertaining.

From your initial enquiry through to the day of your event, our dedicated and award winning team will be on hand to advise and support, ensuring an experience that delegates and guests alike will enjoy and savour. All of our venues benefit from being within walking distance from York’s railway station and are well serviced by local car parking facilities. The Hospitium is a two-storey 14th century listed

building situated in the Museum Gardens. The upper floor is ideal for conferences, meetings and presentations with natural daylight and uninterrupted views. It is a fabulous space for banqueting events, award ceremonies and exhibitions. The ground floor is perfect for pre-conference coffee and registration, workshops, exhibitions or as a break-out space. A perfect area for networking and drinks receptions and this area also supports the bar and entertainment area for a DJ or live band. We offer a variety of conference and delegate packages.

Cabaret Dinner/ Largest Boardroom 100banquet Space 100 40 (m2) style

Venue

Theatre Reception

Hospitium – Ground Floor

100

160

–

20

–

105.6

Hospitium – First Floor

190

160

70

20

135

128.48

Yorkshire Museum

–

300

–

–

30

–

Tempest Anderson Hall

295

–

–

–

–

–

York Castle Museum

70

150

35

30

70

–

York Art Gallery

–

150

–

–

–

–

visityork4meetings.com

The Tempest Anderson Hall is a 295 seated theatre style auditorium within the Yorkshire Museum in York Museum Gardens. The Hall is ideal for holding lectures, presentations and seminars. It has a 3.5 x 7 metre projection screen and AV equipment. The Hall is available daytime and evening and can be used in conjunction with the Yorkshire Museum and Hospitium for workshops and evening events. The Yorkshire Museum situated in York Museum Gardens can accommodate drinks receptions for up to 300 people and small intimate dinners for up to 30 people.

The award winning York Castle Museum, famous for housing some of the ďŹ nest collections in the country offers a wonderful setting for evening dinners, receptions and buffets. The recreated Victorian Street, Kirkgate, is our most famous attraction and never fails to delight, with its cobbled street and genuine shop windows packed with every day goods from the past. We can host seated banquets for up to 70 guests in the Victorian Accessible Facilities: Disabled toilets, ramp/lift

Historic andHistoric Unique Venues | 27

Street, the tables are arranged on the street and guests can savour the atmosphere whilst they dine. It is also possible to hire the Museum for much larger buffet and drinks receptions, with a maximum capacity of 150 guests. Your guests can enjoy a self-led tour of the Period rooms and Victorian street. Evening entertainment can be arranged such as DJs and live bands. The museum is available daily from 7pm.

York Art Gallery is home to 600 years of British and European art. The venue offers a contemporary setting for evening events. The result is a venue that combines the progressive with the classic, offering something unique to clients, and is just a few minutes’ walk from the heart of York city centre. The gallery can host drinks receptions for up to 150 guests. Entertainment to complement evening functions can be arranged, such as string quartets, at an additional charge. Accessible Facilities: Please enquire at each venue.

ACADEMIC VENUES

York St John University Map Ref. 16 Situated opposite York Minster and the City Walls, the University enjoys a central, compact and beautiful location.

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

300 – – 40 York 0.8

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

248 150 90 30 150 240

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes No Yes

The Campus is located around an enchanting quadrangle offering a unique environment. With a blend of traditional and contemporary buildings our facilities offer a wide range of conference space; lecture theatres and meeting rooms. With Leisure Facilities full Media and IT services, superb catering and a warm welcome Gym from our team, makes us a great venue for all your events.

Accessible Facilities: Disabled toilets, ramp/lift, 15 disabled bedrooms

visityork4meetings.com

York Conferences Map Ref. 17 York Conferences at the University of York have over 200 meeting rooms available in buildings dating from the 15th Century to new, innovative buildings of award winning architecture.

Meeting spaces can be found on campus or in the city centre and include lakeside pods which are encircled by water, just one example of how the University campus can provide a tranquil location to break away from the confines of the everyday office. Award-winning caterers and a tech savvy AV team are also on hand to ensure a successful event.

AIM accredited

Academic Venues | 29

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

1,080 1,263 2.2 200 York 2.2

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

1,190 1,190 300 20 304 900

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities Indoor pool | Sauna | Gym

Accessible Facilities: Disabled toilets, ramp/lift

*Parking charges may apply

Yes Yes No Yes

The Royal York

RESIDENTIAL VENUES

Residential Venues | 31

visityork4meetings.com

best western

Monkbar Hotel

Hotel

Map Ref. 18

The fully refurbished 4 star BEST WESTERN Monkbar Hotel is at the very heart of the historic and vibrant city of York. Boasting 125 stunning bedrooms, state of the art conference and event facilities and destination restaurant ‘The Yorkshire Bar and Grill’. In 2015 the hotel added a state of the art multi-purpose event space for up to 250 people with integrated audio visual equipment, wide screen projection and HDMI connectivity.

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

125 – – 8 York 1

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

250 250 120 60 180 –

Facilities In-house AV Wi-Fi Air conditioning Induction loop

– Free Yes –

Leisure Facilities –

Accessible Facilities: Disabled toilets, 4 disabled bedrooms

best western

York Pavilion Hotel

Hotel

Map Ref. 19

The Pavilion is a Grade 2 listed Georgian building on the outskirts of York, which retains many of its original features yet is bang up-to-date with all that it offers. The hotel has seven meeting rooms, all with natural daylight and with the highest spec for WIFI so you can all stay connected. Our traditional, private Dining Rooms are perfect for Board meetings.

Silver award winners for Green Tourism.

Accessible Facilities: Disabled toilets, 1 disabled bedroom

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

62 60 1.5 5 York 1.0

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

120 150 60 60 120 160

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

– Free Yes –

32 | Residential Venues Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

Hotel Du Vin Small Hotel

Map Ref. 20

Hotel du Vin York is a beautiful Grade II-listed building dating back to the early 19th century, perfect for events or meetings with distinction. You can enjoy quintessentially British hospitality and stunning French cuisine served in a traditional bistro setting, or stunning private rooms for up to 30 people featuring Georgian windows, wooden floorboards and impressive murals.

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2) Facilities In-house AV Wi-Fi Air conditioning Induction loop

44 44 1 4 York 1

60 60 30 22 60 83

Yes Free Yes –

Leisure Facilities –

Accessible Facilities: Disabled toilets, 6 disabled bedrooms

Mercure York Fairfield Manor Hotel Hotel

Map Ref. 21

Host your meeting at the Mercure York Fairfield Manor Hotel, an 18th century Georgian manor house. Tucked away in six acres of private grounds, the hotel is located only 3.5 miles from York city centre. With six meeting rooms, the hotel can accommodate events for up to 180 delegates.

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

89 130 3.2 6 York 3.6

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

180 – 72 60 120 189.1

Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

Accessible Facilities: Disabled toilets, 2 disabled bedrooms

Yes Free Yes Yes

Residential Venues | 33

visityork4meetings.com

Park Inn by Radisson York City Centre Hotel

Map Ref. 22

The Park Inn by Radisson York has a fresh look and feel inside the hotel with £9M of refurbishment to the modern RBG restaurant, versatile meeting rooms and the majority of the bedrooms. Located in the centre of York with fantastic river side views, the hotel has secure on-site car parking for 90 vehicles and is a 5 minute walk from York train station.

Boasting 12 fully refurbished flexible meeting rooms with a maximum capacity of up to 400 delegates – space is offered to suit all requirements. The hotel has the capacity to host large conferences or business group meetings including overnight stays.

With 200 bedrooms decorated in a vibrant and modern style, comforts include free wireless high speed internet and flat screen LCD televisions. Superior rooms are offered with a premium internet connection, buffet breakfast and VIP amenities.

Accessible Facilities: Disabled toilets, ramp/lift, 4 disabled bedrooms

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station

200 90* – 12 York 0.3

Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2)

400 400 180 60 210 342

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Free Yes On request

Leisure Facilities –

*Parking charges may apply

34 | Residential Venues

The Grand Hotel & Spa Hotel

Map Ref. 23

When it was built in 1906, the Grade II Edwardian building that today is home to five star The Grand Hotel & Spa was created as a ‘Palace of Business’ for one of the country’s most powerful railway companies. Now it boasts some of the finest meeting rooms in Yorkshire - the perfect place for your corporate event.

The magnificent Grand Boardroom and adjoining Chairman’s Suite offer splendid settings for your meetings, with fabulous views of York Minster and the City Walls as a backdrop.

A further series of immaculate meeting rooms provide a range of options for smaller gatherings and each offers natural daylight, plasma screens, free Wi-Fi and air conditioning.

The Grand Bar, the Grand’s 2 AA rosette restaurant, Lounge and a series of private dining rooms complete a wide ranging set of options for breaking-out, meeting, relaxing and dining.

Accessible Facilities: Disabled toilets, ramp/lift, 5 disabled bedrooms

Venue Facilities Total bedrooms Parking spaces Miles from York Meeting rooms Nearest station Miles from station Max. Capacities Theatre Reception Cabaret style Boardroom Dinner/banquet Largest space (m2) Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities Indoor pool | Spa | Sauna Treatment rooms | Gym

107 – 0.5 7 York 0.1

120 120 80 50 100

No Free Yes No

Residential Venues | 35

visityork4meetings.com

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

The Royal York Hotel & Events Centre Hotel

Map Ref. 24

The hotel is conveniently located, adjacent to York’s main line train station and has 90 private car parking spaces within its grounds. The purpose built Events Centre, has the ability to accommodate 410 guests theatre style. The remaining 11 meeting rooms are ideal for meetings and special events.

The hotel has 155 bedrooms and a fully equipped gym and indoor swimming pool.

Accessible Facilities: Disabled toilets, ramp/lift, 5 disabled bedrooms

Map Ref. 25

The York Marriott Hotel greets business travellers with 4-star luxury and an easily accessible location, within walking distance of the city centre. 151 hotel rooms and suites, which feature Wi-Fi access, room service, flat-screen TVs, and luxury bedding. Those hosting events in York can take advantage of our 12 function rooms, delicious catering, outdoor dining area and superb planning services.

Accessible Facilities: Disabled toilets, ramp/lift, 4 disabled bedrooms

Facilities In-house AV Wi-Fi Air conditioning Induction loop

410 220 90 40 250 285.66

Yes Free Yes Yes

Leisure Facilities Indoor pool | Spa | Gym Treatment Rooms *Parking charges

York Marriott Hotel Hotel

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

155 90* – 11 York 0

Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

151 160 1 12 York 1

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2)

190 150 80 30 100 148

Facilities In-house AV Wi-Fi Air conditioning Induction loop

Yes Yes Yes Yes

Leisure Facilities Indoor pool | Spa | Sauna | Gym Treatment Rooms | Solarium

SUPPORT SERVICES

visityork4meetings.com

Support Services | 37

Enhance partner and social programmes with a York Pass

38 | Support Services Address: Unit 13, Rose Avenue, York YO26 6BL. 01904 606744 york.hire@saville-av.com www.saville-av.com Email or phone for our latest AV Conference magazine...

Saville Audio Visual Make a great impression with Saville as your audio visual partner. State-of-the-art technology and award-winning technical service for conferences and events on any scale.

• Detailed knowledge of local venues • Stage sets, lighting, projection and sound • Digital HD Projection Mapping and LED walls • Digital event iPad apps.

• Audience voting systems • Event recording and webcast service • Video and CGI graphics production • AV and video equipment hire • Winners of 30 national awards Venue Facilities Total Bedrooms Parking Spaces Miles from York Meeting Rooms Nearest Station Miles from Station

York Motorsport Village York MotorSports Village is a Unique venue offering: Day conference/meeting/team building facilities for up to 60 delegates. High quality leisure facilities if conferencing elsewhere in York. Packages/sessions individually tailored and can include exclusive use of venue, including racetrack and full F1 simulation.

Max. Capacities Theatre Reception Cabaret Style Boardroom Dinner/Banquet Largest Space (m2) Facilities In-house AV Wi-Fi Air conditioning Induction loop Leisure Facilities –

Accessible Facilities: Disabled toilets,

– 32 3.5 2 York 3.5

60 60 – 20 60 48

Yes Free – –

Support Services | 39

visityork4meetings.com

Accommodation in the heart of York With a city centre location, we’re only moments from the city’s University and York Minster.

With great facilities including WiFi, 24hr gym and reception, we’re perfect for conferences.

Contact us at: 0333 344 4047 studentcastle.co.uk

Address: Wetherby Road, Rufforth, York YO23 3QA 01904 622 992 sales@yorkpullmanbus.co.uk www.yorkpullmanbus.co.uk Contacts: Chloe Fenton, Sue Scarborough and Zoe James

York Pullman Bus Company Ltd We are York’s largest privately owned coach company and offer a one-stop-shop for all of your transport needs.

• 16 to 70 seat coaches.

• Executive coaches include air conditioning, DVD, and drinks facilities.

• Experienced uniformed drivers, all DBS checked.

• VIP coach with Wi-Fi, five-screen DVD system, PA, washroom, tables to every seat, microwave and fridge.

• Open-top buses with a live guided tour.

• Hostess and guiding services available upon request.

• Routemasters, Heritage vehicles from the 60s, 70s and 80s.

• Conference Travel • Itinerary Planning • Corporate Days Out • Business Hire • Airport Shuttles • Hotel Transfers • Guided Tours

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Maps | 41

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1

North Yorkshire Moors Railway

NORTH YORK MOORS NATIONAL PARK Dalby Bike Barn

A19

84

H A16 9

B1257

G

OUT OF TOWN MAP

A6 3

A614

er Hu Riv

Goole

m

A645

A635

M180

Doncaster

Dearne A1(M)

F

G

0

5

10 mls

0

8

16 kms

– 16.3.16

Disclaimer: The information in this publication is based on that received from the relevant advertisers and partners of Make It York. To the best of our knowledge, all information was correct at the time of going to press. As we cannot accept responsibility for any errors or omissions, please check all details before making a booking.

7 07

A18

I Visitor Information Centre Places of Interest Tourist Railway

A1

8 62

Motorways Major Roads Minor Roads

5

A15

A19

A1

H

A

The Deep Humber Bridge

A1077

A161

M18

6

er

b

M62

42 | Venues at a Glance Venue Historic and Unique Venues

Map

Grid Ref

Bar Convent

1

C4

Betty's Cafe Tea Rooms

2

D3

Lakeside Conference Centre

3

G3

Merchant Adventurers' Hall

4

D3

Merchant Taylors' Hall

5

D2

National Centre for Early Music

6

E3

National Railway Museum

7

B3

Scarborough Spa

8

I1

York Barbican

9

E4

York Racecourse

10

B6

York Science Park Ltd

11

G4

Hospitium (York Venues)

12

C3

Yorkshire Museum (York Venues)

13

C2

Tempest Anderson Hall (York Venues)

13

C2

York Art Gallery (York Venues)

14

C2

York Castle Museum (York Venues)

15

D4

York St John University

16

D2

University of York (York Conferences)

17

G3

best western Monkbar Hotel

18

D2

best western York Pavilion Hotel

19

–

Hotel Du Vin

20

B4

Mercure York Fairfield Manor Hotel

21

G3

Park Inn by Radisson York

22

C3

The Grand Hotel & Spa

23

C3

The Royal York Hotel

24

C3

York Marriott Hotel

25

A7

–

–

Academic Venues

Residential Venues

Support Services York MotorSport Village

Venues at a Glance | 43

visityork4meetings.com

Page no.

Bedrooms

Theatre

Dining

17

20

80

–

18

–

56

64

18

–

250

–

19

–

180

180

20

–

150

130

20

–

180

120

21

–

140

800

22

–

1,300

700

23

–

1,400

400

24

–

600

700

25

–

60

40

26

–

290

135

26

–

–

30

26

–

295

30

26

–

–

–

26

–

70

70

28

300

248

150

29

1,080

1,190

304

31

125

250

180

31

62

120

120

32

44

60

60

32

89

180

120

33

200

400

210

34

107

120

100

35

155

410

250

35

151

190

100

38

–

60

60