Future Force Capabilities Conference & Exhibition Co-located with 67th Fuze Conference and 24th Global Demilitarization Symposium & Exhibition
May 15, 2023 Mr. Andrew Peters National Defense Industrial Association 2101 Wilson Blvd Suite 700 Arlington, VA 22201-3060 Dear Andrew, Virginia Beach is honored and excited to invite the NDIA to meet in beautiful Virginia Beach for your 2024 and 2025 Conference. Enclosed on the following pages is an Executive Summary of our City’s offerings. Please know that this is a great starting point from which we can further discuss and ultimately fine tune needs. I've also included a link to general information on our city for your viewing as well. Count on our sales & service team to partner with you and deliver professional services and assistance for your event. From the pre-site selection process to onsite needs, we are ready to serve. Most importantly, know that Virginia Beach will work hard to deserve your selection of its coastal city. Our team of professionals takes pride in our delivery and service from start to finish! We have a great rapport with our hospitality partners as well as throughout our region and will work hard to maximize your experiences at every opportunity. In your review, if you should have any questions, please feel free to give me a call. We look forward to a most positive response and thank you for your time and serious consideration of Virginia Beach.
With warmest regards,
Amy Overstreet Amy Overstreet Meetings and Convention Sales Manager
GET TO VIRGINIA BEACH
BY TRAIN AMTRAK OFFERS DAILY TRAIN SERVICE INTO NEARBY NORFOLK AND NEWPORT NEWS FROM PETERSBURG, RICHMOND, WASHINGTON, D.C., BALTIMORE, PHILADELPHIA, NEW YORK CITY AND OTHER CITIES IN THE NORTHEAST. CONNECTING BUS SERVICE TO VIRGINIA BEACH IS ALSO AVAILABLE. CONNECTING AMTRAK BUS SERVICE IS AVAILABLE TO 19TH STREET AND PACIFIC AVENUE IN VIRGINIA BEACH.
APPROACHING THE VIRGINIA BEACH COAST FROM THE WEST? THE MOST CONVENIENT ROUTES ARE INTERSTATE 64, U.S. 460 OR U.S. 58. FROM THE SOUTH OR NORTH, INTERSTATES 85 OR 95 AND U.S. 17 ARE YOUR EASIEST BET. TRAVELING SOUTH TO SEE US? FOR A SPECTACULAR SCENIC ROUTE, TAKE THE WORLD-FAMOUS CHESAPEAKE BAY BRIDGE TUNNEL* (U.S. 13), A 17-MILE SPAN CONNECTING VIRGINIA’S EASTERN SHORE WITH VIRGINIA BEACH – AN ENGINEERING MARVEL IN ITS OWN RIGHT! ALL OF THESE ROUTES INTERSECT INTERSTATE 64, WHICH CONNECTS WITH THE VIRGINIA BEACH-NORFOLK EXPRESSWAY (INTERSTATE 264) AND LEADS DIRECTLY TO THE VIRGINIA BEACH OCEANFRONT.
LIVE THE LIFE AND EAT, DRINK AND PLAY. OVER 500 RESTARAUNTS 18 BREWERIES OVER 100 ATTRACTIONS BOTH INDOORS AND OUTDOORS OVER 5 DIFFERENT FARMERS MARKETS
THINGS TO DO BEACHSIDE SOCIAL
WWW.BEACHSIDESOCIALVB.COM
VIRGINIA AQUARIUM
WWW.VIRGINIAAQUARIUM.COM
MILITARY AVIATION MUSEUM
HTTPS://MILITARYAVIATIONMUSEUM.ORG/
TOP GOLF VIRGINIA BEACH
WWW.TOPGOLF.COM/US/VIRGINIA-BEACH/
DOLPHIN WATCHING
WWW.RUDEETOURS.COM
OLD BEACH FARMERS MARKET
WWW.OLDBEACHFARMERSMARKET.COM
VIBE CREATIVE DISTRICT SCAN TO EXPLORE ALL THINGS TO DO IN VIRGINIA BEACH
WWW.VIBECREATIVEDISTRICT.ORG
CONVENTION CENTER PROPOSAL
DISTANCE TO OCEANFRONT 0.9 MILES ~ 3 MINUTE DRIVE/20 MINUTE WALK
Booking Acknowledgment Please note: All proposed dates use same space and rates National Defense Industrial Association 2101 Wilson Blvd Suite 700 Arlington, VA 22201-2061
Start-End:
NDIA 2024 Future Force Capabilities Conference & Exhibition (22109)
Bookings
Dates and Times
Ball Room One
Sun, Aug 18, 2024
7:00 am
Ball Room Three
Sun, Aug 18, 2024
7:00 am
Ball Room Two
Sun, Aug 18, 2024
7:00 am
Exhibit Halls A-B
Sun, Aug 18, 2024
7:00 am
Meeting Room 1 A-C
Sun, Aug 18, 2024
7:00 am
Meeting Room 1 D
Sun, Aug 18, 2024
7:00 am
Meeting Room 2 A-B
Sun, Aug 18, 2024
7:00 am
Meeting Room 2 C
Sun, Aug 18, 2024
7:00 am
Meeting Room 2 D
Sun, Aug 18, 2024
7:00 am
Meeting Room 3 ABC
Sun, Aug 18, 2024
7:00 am
Meeting Room 3 D
Sun, Aug 18, 2024
7:00 am
Meeting Room 4 ABC
Sun, Aug 18, 2024
7:00 am
Meeting Room 4 E
Sun, Aug 18, 2024
7:00 am
Meeting Room 5 ABC
Sun, Aug 18, 2024
7:00 am
Pre-Function Area Hall A
Sun, Aug 18, 2024
7:00 am
Show Management Office AB
Sun, Aug 18, 2024
7:00 am
Small Box Office A
Sun, Aug 18, 2024
7:00 am
Small Box Office B1
Sun, Aug 18, 2024
7:00 am
Small Box Office B2
Sun, Aug 18, 2024
7:00 am
Ball Room One
Mon, Aug 19, 2024
7:00 am
Ball Room Three
Mon, Aug 19, 2024
7:00 am
Ball Room Two
Mon, Aug 19, 2024
7:00 am
Exhibit Halls A-B
Mon, Aug 19, 2024
7:00 am
Meeting Room 1 A-C
Mon, Aug 19, 2024
7:00 am
Meeting Room 1 D
Mon, Aug 19, 2024
7:00 am
Meeting Room 2 A-B
Mon, Aug 19, 2024
7:00 am
Meeting Room 2 C
Mon, Aug 19, 2024
7:00 am
Meeting Room 2 D
Mon, Aug 19, 2024
7:00 am
Meeting Room 3 ABC
Mon, Aug 19, 2024
7:00 am
Meeting Room 3 D
Mon, Aug 19, 2024
7:00 am
Meeting Room 4 ABC
Mon, Aug 19, 2024
7:00 am
Meeting Room 4 E
Mon, Aug 19, 2024
7:00 am
Meeting Room 5 ABC
Mon, Aug 19, 2024
7:00 am
Pre-Function Area Hall A
Mon, Aug 19, 2024
7:00 am
Show Management Office AB
Mon, Aug 19, 2024
7:00 am
Small Box Office A
Mon, Aug 19, 2024
7:00 am
Small Box Office B1
Mon, Aug 19, 2024
7:00 am
Small Box Office B2
Mon, Aug 19, 2024
7:00 am
CBS103
Sun 08/18/2024 07:00 AM - Thu 08/22/2024 11:59 PM
Page 1 of 2
-
Usage
Amount
Sun, Aug 18, 2024
11:59 pm
Break Outs 5,011.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 5,011.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 4,826.00
Sun, Aug 18, 2024
11:59 pm
Exhibitor Load In 10,262.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 1,889.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 807.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 904.00
Sun, Aug 18, 2024
11:59 pm
Meeting 226.00
Sun, Aug 18, 2024
11:59 pm
Meeting 226.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 904.00
Sun, Aug 18, 2024
11:59 pm
Meeting 226.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 904.00
Sun, Aug 18, 2024
11:59 pm
Speaker Ready Room 226.00
Sun, Aug 18, 2024
11:59 pm
Break Outs 1,076.00
Sun, Aug 18, 2024
11:59 pm
Registration 0.00
Sun, Aug 18, 2024
11:59 pm
Show Office 0.00
Sun, Aug 18, 2024
11:59 pm
Registration 0.00
Sun, Aug 18, 2024
11:59 pm
Storage 0.00
Sun, Aug 18, 2024
11:59 pm
Storage 0.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 5,011.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 5,011.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 4,826.00
Mon, Aug 19, 2024
11:59 pm
Exhibits/Gen Session 10,262.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 1,889.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 807.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 904.00
Mon, Aug 19, 2024
11:59 pm
Meeting 226.00
Mon, Aug 19, 2024
11:59 pm
Meeting 226.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 904.00
Mon, Aug 19, 2024
11:59 pm
Meeting 226.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 904.00
Mon, Aug 19, 2024
11:59 pm
Speaker Ready Room 226.00
Mon, Aug 19, 2024
11:59 pm
Break Outs 1,076.00
Mon, Aug 19, 2024
11:59 pm
Registration 0.00
Mon, Aug 19, 2024
11:59 pm
Show Office 0.00
Mon, Aug 19, 2024
11:59 pm
Registration 0.00
Mon, Aug 19, 2024
11:59 pm
Storage 0.00
Mon, Aug 19, 2024
11:59 pm
Storage 0.00
*Food and Beverage waived for food and
Bookings (Continued)
Booking Acknowledgment Dates and Times 7:00 am
Ball Room One
Tue, Aug 20, 2024
Ball Room Three
Tue, Aug 20, 2024 7:00 am
Ball Room Two
Tue, Aug 20, 2024 7:00 am
Exhibit Halls A-B
Tue, Aug 20, 2024 7:00 am
Meeting Room 1 A-C
Tue, Aug 20, 2024 7:00 am
Meeting Room 1 D
Tue, Aug 20, 2024 7:00 am
Meeting Room 2 A-B
Tue, Aug 20, 2024 7:00 am
Meeting Room 3 ABC
Tue, Aug 20, 2024 7:00 am
Meeting Room 4 ABC
Tue, Aug 20, 2024 7:00 am
Meeting Room 5 ABC
Tue, Aug 20, 2024 7:00 am
Pre-Function Area Hall A
Tue, Aug 20, 2024 7:00 am
Show Management Office AB
Tue, Aug 20, 2024 7:00 am
Small Box Office A
Tue, Aug 20, 2024 7:00 am
Small Box Office B1
Tue, Aug 20, 2024 7:00 am
Small Box Office B2
Tue, Aug 20, 2024 7:00 am
Ball Room One
Wed, Aug 21, 2024 7:00 am
Ball Room Three
Wed, Aug 21, 2024 7:00 am
Ball Room Two
Wed, Aug 21, 2024
7:00 am
Exhibit Halls A-B
Wed, Aug 21, 2024
7:00 am
Meeting Room 1 A-C
Wed, Aug 21, 2024
7:00 am
Meeting Room 1 D
Wed, Aug 21, 2024
Meeting Room 2 A-B
Wed, Aug 21, 2024 7:00 am
Meeting Room 3 ABC
Wed, Aug 21, 2024 7:00 am
Meeting Room 4 ABC
Wed, Aug 21, 2024 7:00 am
Meeting Room 5 ABC
Wed, Aug 21, 2024 7:00 am
Pre-Function Area Hall A
Wed, Aug 21, 2024 7:00 am
Show Management Office AB
Wed, Aug 21, 2024 7:00 am
Small Box Office A
Wed, Aug 21, 2024
7:00 am
Small Box Office B1
Wed, Aug 21, 2024
7:00 am
Small Box Office B2
Wed, Aug 21, 2024
7:00 am
Exhibit Hall A
Thu, Aug 22, 2024
7:00 am
Show Management Office AB
Thu, Aug 22, 2024
7:00 am
Small Box Office B1
Thu, Aug 22, 2024
7:00 am
Small Box Office B2
Thu, Aug 22, 2024
7:00 am
7:00 am
-
**Terms of 75% booking
Waiver: Room rent is beverage functions.
Amount
Usage
Tue, Aug 20, 2024 11:59 pm
Break Outs 5,011.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 5,011.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 4,826.00
Tue, Aug 20, 2024 11:59 pm
*Exhibits/Meal Space *10,262.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 1,889.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 807.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 904.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 904.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 904.00
Tue, Aug 20, 2024 11:59 pm
Break Outs 1,076.00
Tue, Aug 20, 2024 11:59 pm
Registration 0.00
Tue, Aug 20, 2024 11:59 pm
Show Office 0.00
Tue, Aug 20, 2024 11:59 pm
Registration 0.00
Tue, Aug 20, 2024 11:59 pm
Storage 0.00
Tue, Aug 20, 2024 11:59 pm
Storage 0.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 5,011.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 5,011.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 4,826.00
Wed, Aug 21, 2024 11:59 pm
*Exhibits/Meals *10,262.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 1,889.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 807.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 904.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 904.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 904.00
Wed, Aug 21, 2024 11:59 pm
Break Outs 1,076.00
Wed, Aug 21, 2024 11:59 pm
Registration 0.00
Wed, Aug 21, 2024 11:59 pm
Show Office 0.00
Wed, Aug 21, 2024 11:59 pm
Registration 0.00
Wed, Aug 21, 2024 11:59 pm
Storage 0.00
Wed, Aug 21, 2024 11:59 pm
Storage 0.00
Thu, Aug 22, 2024 11:59 pm
Exhibitor Load Out 5,131.00
Thu, Aug 22, 2024 11:59 pm
Show Office 0.00
Thu, Aug 22, 2024 11:59 pm
Storage 0.00
Thu, Aug 22, 2024 11:59 pm
Storage 0.00
Booking Charges: *Amount Subject to F&B Waiver:
$133,315.00 -$20,524.00
Subtotal: **Rent Subject to 75% Incentive: Total:
$112,791.00 -$84,593.25 $28,197.75
incentive: In order to receive the booking incentive listed above, Permittee agrees that the event will generate a minimum of 672 room nights in Virginia Beach hotels and $100,000.00 in net food and beverage sales with the Virginia Beach Convention Center’s (VBCC) exclusive caterer. Net sales do not include taxes and service charges. Please note: The charges shown above are for facility rental charges only. They do not include any ancillary charges such as: room resets, electrical, food & beverage, internet, insurance, audio visual, technical support and any additional staff, etc. These expenses are the responsibility of NDIA 2025 Future Force Capabilities Conference & Exhibition and will be detailed on the Event Order Confirmation. After hours access between the hours of 12:00am - 6:00 am will incur extra charges. Please contact your event manager for estimates of these costs. Please note the VBCC reserves the right to reassign space as necessary to ensure quality service. Should your space be changed, be it will be a room of comparable size and quality. Please verify that the bookings meet your specification. If any discrepancies are found, please contact us immediately.
CBS103
Page 2 of 2
HOTEL AVAILABILITY
2024 Hotel/Facility
DoubleTree by Hilton Virginia Beach
Rate
$222.00
Room Start
8/18/2024
Room End
8/22/2024
Peak Rooms
Comments
215
-Rate is at prevailing per diem -1 per 50 complementary room nights - Complementary WIFI and Parking -80% attrition clause
DoubleTree by Hilton Virginia Beach
$117.00
10/27/2024
11/1/2024
215
-Rate is at prevailing per diem -1 per 50 complementary room nights - Complementary WIFI and Parking -80% attrition clause
Holiday Inn & Suites North Beach
$222.00
8/18/2024
8/22/2024
215
I can take the whole block at per diem at North beach
Holiday Inn & Suites North Beach
$117.00
10/27/2024
11/1/2024
215
I can take the whole block at North beach.
100
One Hundred (100) guest rooms each night (46% of requested room block) Traditional Partial View King or Queen/Queen Guest Rooms: Guest Room Rates are at prevailing per diem currently $222.00 and $117.00 respectively Partner with “sister” hotels or neighboring hotels to accommodate entire room block Prevailing per diem
Sheraton Virginia Beach Oceanfront Hotel
Sheraton Virginia Beach Oceanfront Hotel
$117.00
10/27/2024
11/1/2024
$222.00
8/18/2024
8/22/2024
100
One Hundred (100) guest rooms each night (46% of requested room block) Traditional Partial View King or Queen/Queen Guest Rooms: Guest Room Rates are at prevailing per diem currently $222.00 and $117.00 respectively Partner with “sister” hotels or neighboring hotels to accommodate entire room block Prevailing per diem
Rate
Room Start
Room End
Peak Rooms
Comments
215
-Rate is at prevailing per diem -1 per 50 complementary room nights - Complementary WIFI and Parking -80% attrition clause
2025 Hotel/Facility
DoubleTree by Hilton Virginia Beach
$117.00
10/5/2025
10/9/2025
DoubleTree by Hilton Virginia Beach
$117.00
10/19/2025
10/23/2025
215
-Rate is at prevailing per diem -1 per 50 complementary room nights - Complementary WIFI and Parking -80% attrition clause
Hilton Garden Inn Virginia Beach Oceanfront
$159.00
10/5/2025
10/9/2025
85
Thank you for the opportunity!
Hilton Virginia Beach Oceanfront
$159.00
10/5/2025
10/9/2025
130
See attached proposal
Holiday Inn & Suites North Beach
$117.00
10/5/2025
10/9/2025
215
Entire block prevailing per diem. I can take this whole block at North Beach. Comp parking. 1:40 comp. 30 upgrades to suites
100
One Hundred (100) guest rooms each night (46% of requested room block) Traditional Partial View King or Queen/Queen Guest Rooms: Guest Room Rates are at prevailing per diem currently $222.00 and $117.00 respectively Partner with “sister” hotels or neighboring hotels to accommodate entire room block Prevailing per diem
Sheraton Virginia Beach Oceanfront Hotel
$222.00
10/5/2025
10/9/2025
thank you! We look forward to welcoming your group in 2024 & 2025!
AMY OVERSTREET MEETINGS AND CONVENTION SALES MANAGER 757-385-6659 AOVERSTREET@VISITVIRGINIABEACH.COM