ONTARIO STUDENT RECORD (OSR

If a student withdraws from a Grade 11 or 12 course within five instructional days following the issue of the second provincial report card in a non-semestered school, the withdrawal is not recorded on the OST. If a student withdraws from a course after five instructional days following the issue of the second provincial report card in a non-semestered school, the withdrawal is recorded on the OST by entering a “W” in the “Credit” column. The student’s percentage grade at the time of the withdrawal is recorded in the “Percentage Grade” column.

Students who repeat a Grade 11 or 12 course that they have previously completed successfully earn only one credit for the course. However, each attempt as well as the percentage grade obtained, is recorded on the OST and an “R” is entered in the “Credit” column for the course(s) with the lower percentage grade.

At Villanova College students will not be permitted to withdraw from a course in Grades 9, 10 or 11 unless the course can be replaced by another course in the current school year. All changes in a student’s timetable must be made in consultation with the parents, the student, Student Services and the Head of School. The Head of School will ensure that each student’s timetable meets the expectations and mission statement of Villanova College. The Ontario Student Transcript is updated annually and is part of the Ontario Student Record (OSR).

The Ontario Student Record (OSR) is the confidential record of a student’s educational progress throughout his/her school career. The collection of this information, which is authorized by the Education Act, is filed in the school’s Student Services Office. All students, and parents of students under the age of 18, have a right to examine the OSR and to receive a copy of its contents.

To examine an OSR at Villanova College, the following procedures must be followed:

• A written request to examine the OSR must be forwarded to the Head of School. • Students under 18 years of age must be accompanied by a parent to examine the documents; an appointment will be made within one week of the written request, with the Head of School to view the OSR; copies of any of its contents must be documented and signed as received by the parents of students less than 18 years of age; students 18 years of age and older, still living at home and attending Villanova must allow their parents access to the contents of the OSR for examination.