VBP+ Sample Record Guide November 2025

SIMPLE. PRACTICAL. TRUSTED.

VBP+ PRODUCER SAMPLE RECORD

GUIDE

PRODUCER GUIDE TO SAMPLE RECORD COLLECTION AND REMOTE ASSESSMENT GUIDELINES

SAMPLE

RECORD GUIDE This guide is intended to assist producers in collecting and submitting sample records for assessment as well as preparing a producer for participation in a remote assessment.

The goal of this guide is to assist producers in collecting and preparing sample documentation for use in regular assessments (records assessments and on-farm assessments), as well as outline the process that would be followed if remote assessment was utilized.

The first part of the document outlines the remote assessment process and considerations. The second part of the document outlines sample records examples and formats for submission.

TABLE OF CONTENTS CONSIDERATIONS & TIMELINE PROCESS

PG 3 PG 5 PG 6 PG 19

CONSIDERATIONS The producer must have adequate technology capabilities to submit documentation and photo/video files to VBP+ via online submission portal. Reference samples for record keeping requirements can be found on the Verified Beef Production Plus Website: https://verifiedbeef.ca/producer-resources/ sample-records-and-templates/ The Verified Beef Reference Manual is available online: https://verifiedbeef.ca/producer-resources/ verified-beef-producer-reference-manual/ The producer must have adequate internet capabilities to provide documentation and conduct a virtual audit via an online meeting.

Eligibility for remote audits will be assessed using a risk matrix criteria by the National VBP+ Audit Coordinator.

This guide includes examples of images, photos and supporting evidence that will need to be submitted. VBP+ templates are not required but are a guideline.

TIMELINE The remote audit evidence collection may take a little time to sort, accumulate and submit the required documentation. Producers find they often already have the evidence (videos, photos etc ) in varied locations and formats.

The producer may begin collection of photo/video documentation as soon as they begin the process.

4

PROCESS 1. An assessment is completed by the National Verified Beef Coordinator to assess an operations eligibility for a remote audit.

2. Operation is assigned to a remote auditor.

3. The remote auditor will initiate contact via phone call and outline timelines and expectations for an audit. a. Remote Audit Request b. Communication Plan c. Tentative Remote Audit Interview Schedule 4. The auditor will email the remote audit document request to the producer.

5. The producer submits required documentation via the remote audit portal.

6. An audit interview is conducted. During this interview, the auditor will provide a preliminary summary and communicate potential corrective actions to the producer.

7. The remote audit is scored. a. The auditor will submit the audit to the National office for quality control. b. An email is sent from the auditor to the producer with the audit summary and corrective actions. c. After the audit has been reviewed by the National Office, the producer will receive an email containing: • Producer Audit Summary which describes the scoring assessed by your auditor and comments from your auditor.

• VBP+ Certificate valid until your next anniversary date.

5

COW CALF AUDIT

DOCUMENT REQUIREMENT

01

Photo(s)/Video of representative sample of:

ENERGY EFFICIENCY

LEADERSHIP AND COMMUNITY

• Solar power* • Frost free nose pumps • Energy reducing or efficient equipment • LED Lights • Energy efficient equipment • Wind power

Be prepared to discuss these topics with the auditor during the interview. You will not be required to provide representative samples.

Does your operation promote principles and core values based on a Code of Ethics/Conduct?

• Being a good Neighbour • Respecting others privacy and confidentiality • Striving for honesty and transparency

What is your involvement in the community? (as an individual or an operation) • Volunteering • Mentorship (formal or informal)

SOLAR POWER

• Donations • Buying local

REPRODUCTIVE INNOVATION

• Helping community members • Board/club/association/organization member

• Embryo Transplants* • Synchronization and Artificial Insemination • In Vitro Fertilization • Reproductive Software • Semen Sexing

• Hosting farm tours • Participating in industry/farm field days • Providing agricultural/education outreach in the community • Hiring local labour • Involvement in 4-H, buying 4-H steers • Industry boards • Assisting with local sports teams/curling/ ball teams etc.

EMBRYO TRANSFER INFO 6

02

FEED EFFICIENCY AND PRACTICES • Bale Grazing • Swath Grazing* • New feed Varieties • NIR • Feed and quality testing

ANIMAL HEALTH RECORDS

• Individual animal health record such as treatment or vaccination* • Group animal health record such as treatment or vaccination*

SWATH GRAZING

CONTINUOUS EDUCATION

INDIVIDUAL TREATMENT RECORD SOFTWARE SAMPLE

• Field Day Receipts/Agenda* • Community involvement such as volunteering, board membership, local donation etc TR EATM EN T RE CO RD

VERIF IED BEEF

SIMPLE. PRACTICAL. TRUST

www.verifiedbeef.ca

ED.

PEN OR HERD ANIMAL HEALT

H TREATMENTS

2021

YEAR : DATE :

Oct ober 1, 2021

ANIM AL HEALTH PROD VACCIN ATION :

(Bra nd Nam e)

VACCIN ATION : PAR ASITICI DE :

(Bra nd Nam e)

DOSE AND ROUTE :

2ml SC

DOSE AND ROUTE :

OTHER :

PAIN MITIGATION :

R

DOSE AND ROUTE :

OTHER PROCED URES :

CASTR ATION :

ANIMA L ID

DEHOR NING

2/

P

ANIMA L ID

M

SA

SC = subcutaneous (under

IMPL ANT

LE

1/

O

55m l TOP

WITHDR AWAL TIME :

EC

DOSE AND ROUTE :

SHIPPIN G WD CHECK (DATE)

D

WITHDR AWAL TIME :

R

BR ANDING

49 days

WITHDR AWAL TIME :

WITHDR AWAL TIME :

DOSE AND ROUTE :

x OTHER : preg che ck COMME NTS:

O P T I O N A L

ANIMA L ID

ANIMA L ID

ANIMA L ID

skin) IM = intramuscular

O = oral Top = topical IV = intravenous IN = intranas al WD = Withdrawal Date 1 ml = 1 cc Conduct visual check of needles after each injection.

GROUP TREATMENT RECORD 7

21 days

WITHDR AWAL TIME :

DOSE AND ROUTE :

OTHER :

FIELD DAY AGENDA

Bred Cow s

DOSE AND ROUTE :

ANTIBI OTIC :

17G 18G 21G 712 A 78 8C

GROUP OR PEN :

UCTS

03

ANIMAL HEALTH PRODUCTS

Photo(s) of representative sample of label of animal health products showing expiry date.

PATIENT NOTE

MEDICATION LIST HERD HEALTH

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

PROTOCOL TEMPLATE

www.verifiedbeef.ca

D

Joe Blow Land and Cattle, Anywhere, Alberta 300 head cow/calf operation, backgrounds own calves.

O

(# of head, contact info, operation type/location, class of cattle, calving period)

Dr. Veterinarian, Anywhere Vet Clinic, Anywhere, Alberta

VETERINARY CLINIC INFORMATION

LE

ANNUAL VACCINATION PROTOCOL

PRODUCT

(Brand Name)FP5, (Brand Name) Clostridial, (Brand Name) Parasiticide

February 2021

Pre-Breeding vaccine

(Brand Name) FP5

Pre-breeding June 2020?

Replacement Heifers (2021)

Scours

(Brand Name) Scour Vaccine

February 2021 (with Cowherd)

Replacement Heifers (2021)

Scours

(Brand Name) Scour Vaccine

Booster March 15 prior to calving

Calves (2021)

First regular annual vaccine and shipping fever

(Brand Name) Clostridial, (Brand Name) Shipping Fever

Booster

(Brand Name) FP5, (Brand Name) Clostridial, (Brand Name) Shipping Fever (Brand Name) implants for steers

Cow Herd (2021)

1234 Main Street Anytown, AN A1B 2C3 987-654-3210 www.abcvetclinic.ca

INVOICE # 100 DATE: DEC 31, 2021

S

INVOICE

A

M

Replacement Heifers (2021)

ABC Veterinary Clinic

Calves (2021)

TO: Joe & Jane Smith Box 456 Anytown AN A1B 6D4 Phone: 987-654-5678 DESCRIPTION

UNIT PRICE

TOTAL

50 Dose XYW Brand 5 way Vaccine

xx.xx

xx.xx

3

10 Dose XYW Brand 5 way Vaccine

xx.xx

xx.xx

1

50 Dose XYW Brand 8 way Vaccine

xx.xx

xx.xx

3

10 Dose XYW Brand8 way Vaccine

xx.xx

xx.xx

80

Pregnancy Diagnosis – Ultrasound Bovine

xx.xx

xx.xx

1

Service Call – Minimum Fee

xx.xx

xx.xx

Branding

Pre-weaning (2020?)

Reimplant

xx.xx

SALES TAX

xx.xx

TOTAL DUE

xx.xx

THANK YOU FOR YOUR BUSINESS!

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

SUBTOTAL

Make all checks payable to Company Name If you have any questions concerning this invoice, contact Name, Phone, Email

INVOICING

(Brand Name)FP5,

Grass Calves (2021)

1

QUANTITY

ANTICIPATED TIME FR AME (ex. spring processing)

VACCINATION FOR

Regular annual vaccines

CL ASS OF CATTLE (ex. mature cattle and calves)

P

• Post Mortem • Protocol Manuals

R

VETERINARIAN SIGNATURE

• Invoicing* • Patient Note*

R

OPERATION INFORMATION

C

EVIDENCE OF VET CLIENT RELATIONSHIP

June 2021-June 2022

DATES PROTOCOL IS VALID FOR

E

PRODUCT LABEL WITH EXPIRTY DATE

( Page 1 of 2 )

within an established A Herd Health Protocol is a document developed through collaboration between a producer and veterinarian or Extra-Label Drug Vet-Clent-Patient-Relationship (VCPR). A protocol is used to determine an anticipated medical need for a prescription Use (ELDU), but can not be used in place of a prescription for the purpose of purchasing animal health products.

BEEF MEDICATION PRODUCT LIST YEAR : 2021

www.verifiedbeef.ca

PRODUCT

APPROVAL ROUTE(S)

WITHDR AWAL (WD) TIME

DOSAGE OR VET PRESCRIPTION DIRECTIONS (as applicable)

STORAGE REQUIREMENTS

D

EXPIRY DATE

(Brand Name) oxytetracycline

SC IM

42 days 21 days

1 ml / 10 kg (22 lbs)

Store between 15 oC and 25 oC. Protect from light and freezing.

Nov-20

(Brand Name) penicillin G

IM

10 days

7 ml/100kg (220 lbs)

Store below 5 oC. Do not freeze.

Protect from light.

Oct-22

(Brand Name) ivermectin

TOP

49 days

1ml/10kg (22lbs)

S

A

M

P

LE

C

R

E

R

O

Store below 25 oC. Store away from eat.

04

EXTRA LABEL USE

Record(s) of an example of a product that was used extra-label if applicable and prescriptions for the mentioned extra-label use.

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

www.verifiedbeef.ca

EXTRA DRUG LABEL USE (EDLU) PRESCRIPTION

05

SYRINGE STORAGE

Photo(s) of representative sample of:

• Syringe storage* • Sharps container* • Extra parts on hand*

VETERINARY CLINIC : ADDRESS :

PHONE :

DATE Date of Prescription OWNER Operations/Producer Name(s) ANIMAL(S) Number of Animals Prescription Covers DRUG Product Name AMOUNT/QUANTITY Amount of product prescribed for the intended expectation to treat

DIRECTIONS Including reason for treatment or diagnosis, Dosage and Route

WITHDRAWAL

SYRINGE STORAGE

PRECAUTIONS/WARNINGS

REFILLS

VETERINARY SIGNATURE :

VETERINARY NAME :

Prepare for these questions to be answered during interview process: • If a treatment error occurs, what is your procedure to handle a situation when errors happen?

• What is your procedure when animals are exposed to toxins or pesticides?

• What is the procedure for maintaining and calibrating animal health product delivery equipment?

SHARPS CONTAINER

• What methods of restraint do you utilize when delivering animal health products?

• What unique or alternative animal health delivery methods do you use? ie) Dart guns, oilers

EXTRA PARTS ON HAND

06

ANIMAL HEALTH

PRODUCT STORAGE

07

CATTLE HERD

Photo(s) of representative sample of temperature How do you monitor cattle for animal controlled fridge and room temperature animal health and condition? health product storage area.

• Storage Area* • Fridge Storage* • Vaccine Coolers*

Photo(s) / Video(s) of representative sample of cattle herd: • Pasture* • Winter Herd* • Angus Cow Nursing Calf • Cow Calf Pair Month Old Calves (Charolais) • Cows Summer Grazing • Cows Winter Feeding in pens • Pasture Calving Summer Pair Nursing

STORAGE AREA

PASTURE FRIDGE STORAGE

WINTER HERD

VACCINE COOLERS 10

08

MATERNITY PEN AND/OR SHELTERS FOR CALVING

What types of shelter are available for your livestock?

Photo(s) / Video(s) of representative sample of: • Maternity Pen* • Shelters for Calving if used* • Calving Environment* (ie. Calving Paddock or pasture if calving on grass) • Arial photo of yard site • Pair in Hot Room with Fresh Calf • Fresh Calf on Grass

09

CATTLE HANDLING

Can you describe the way you handle cattle for processing, calving or pasture movement?

• Video(s) of representative sample of handling cattle during processing events such as branding, preg checking, individual animal health, pulling pen, sorting if applicable.

• Video (s) of representative sample of cattle handling or moving during loading/unloading event • Moving Cattle into Bud Tub • Moving Cattle on Foot • Winter Cow Processing • Moving Cattle on Foot into barn

MATERNITY PEN

Be prepared to answer Code of Practice questions during interview: • What is your castration procedure?

• What is your procedure for dehorning?

SHELTERS FOR CALVING

• What is your process to mitigate or prevent metabolic disorders?

• How do you treat bloat? / How are you prepared to treat bloat? (Frothy or gas) • How do you address lameness issues?

• What is your branding procedure?

• What is your weaning process?

• How do you manage calving livestock on your operation?

CALVING ENVIRONMENT 11

10

PROCESSING CHUTE/AREA/ALLEY

Photo(s) of representative sample of processing facilities such as: • Chute* • Branding Tip Tables* • Crowd Tub of Bud Box* • Processing Area* • Alleyway including Interior of Alley*

CROWD TUB OR BUD BOX

CHUTE

PROCESSING AREA

BRANDING TIP TABLES

ALLEYWAY 12

11

DEATH AND/OR EUTHANIZATION

PRACTICES & PROCESSES

Record(s) of representative sample of a death and/or euthanization.

• Software Death Record* • Deadstock Disposal Site* DEADSTOCK DISPOSAL SITE

SOFTWARE DEATH RECORD

12

LOADING/UNLOADING

CHUTE & ALLEY

Photo(s) / Video of representative sample of cattle handling or moving during loading/ unloading event.

• Loading Ramp* • Safe Traction* LOADING RAMP

SAFE TRACTION 13

13

SHIPPING VALIDATION

Record(s) of representative sample of a shipping validation.

Shipping record must haves:

• • • • • • •

Withdrawal checks PRIOR to shipping

14

FEEDING AREAS

Photos or Video(s) of representative sample of:

FEEDING AREAS • In Pen Feeding* • Bale Feeders-Bunk Management* • Fence Line Feeders*

Feed Withdrawal Animal Health Product Withdrawal Herbicide & Pesticide Exposure/Withdrawal Broken Needle Check Fit for transport Transfer of Care IN PEN FEEDING SHIPPING RECORD 2021

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

Y EA R :

www.verifiedbeef.ca

1234567

P R EM IS E ID :

R A N C H/P R O D U C ER N A M E : ABC Ranch-John Doe

CATTLE IDENTIFICATION (Animal ID or Pen/Lot ID)

# HEAD

DESTINATION AND TRUCKER

2

ABC Auction 123 Trucking

1A, 2A

cull cows

☑ WITHDRAWAL ☑ BROKEN NEEDLE CHECK COMPLETED RECORD CHECK COMPLETED

☑ FIT FOR TRANSPORT EVALUATION COMPLETED

R

E

C

O

R

01/01/21

TYPE OF CATTLE

D

SHIPPING DATE

LE

VERIFIED BEEF

SIMPLE. PRACTICAL. TRUSTED.

January 1, 2021

(Brand Name)

FARM N AME OR OWN ER:

ABC Ranch

W ITH D R AWA L C H E C K AT SH IP PIN G :

A

PRODUCT USED :

BROKEN NEEDLE RECORD

BALE FEEDER - BUNK MANAGEMENT

A N IM A L ID E N TIFICATIO N : 178G

M

DATE OF IN JECTION :

P

www.verifiedbeef.ca

DESCRIBE HOW AN IMAL IS PERMANEN TLY ID E N TIFIE D :

December 1, 2021

Red dangle tag in right ear (178G),

S

Left ear has CCIA# 123456789 - Black White Face cow

DISPOSAL OF ANIMAL

x SOLD TO SL AUGHTER PL AN T

DATE :

December 5, 2021

SL AUG H TE R E D FO R OWN U SE

D IE D O N TH E FA R M

OTHER : DATE INFORMATION SUPPLIED TO NE X T OWNE R / B U YE R : WHO WAS CON TACTED :

Mr. Packer (Olds, AB)

INFORMATION SUPPLIED BY (CHECK ONE O R M O R E )

December 1, 2021 PE R SO N SU P PLYIN G INFO R M ATIO N :

x P H O NE

FA X

Jane Doe

OTH E R :

LOCATION OF BROKEN NEEDLE FRAGMENT (PLEASE MARK WITH AN ‘X’)

x

FENCE LINE FEEDERS 14

FEED DELIVERY- FEED QUALITY OR STORAGE

SILAGE PIT

BIN STORAGE

15

FEED STORAGE AREAS

GRAIN BINS

• Supplement Bins* • Bale Stacks* • Silage Pit* • Grain Bins* • Mineral/Salt/Lick Tubs* • Rations Sheets* • Feed Analysis*

MINERAL / SALT / LICK TUBS Howe Coulee Charolais

Diet Summary Ration:

Calving

Class / Subclass:

Economics

Production

Animal

COW / Calving Body Weight: Through Breeding

1,500 lb Cost/Ton (As Fed):

$ 71.09

90 Cost/Ton (DM):

$ 102.97

Beef DOF:

Breed:

55.04 Cost/ Nem:

5 As Fed Intake:

Current BCS:

38.00 Cost/MP:

5 DMI:

Target BCS:

750 lb Cost/Hd/Day:

Weaning Weight: Wt to Change BCS:

$ 3.26 $ 0.07 $ 1.77

0 lb

Feasible

Ingredient

SUPPLEMENT BINS

% of Diet

lbs Head / As Fed Day

Cost/Ton DM

1.00

0.55

1.45

0.55

0.00

0.00

0.00

CANOLA SCREENING

24.43

13.45

30.79

11.70

0.37

60.00

68.97

38.57

21.23

50.28

19.11

0.39

40.00

44.44

Barley Straw 21 CORN SILAGE NB 32% GRWR SUPP MON22 BENMR

35.00

19.26

16.12

6.13

0.74

85.00 267.30

0.50

0.28

0.66

0.25

0.09 750.00 827.25

0.50

0.28

0.71

0.27

0.19 1,500.0 1,533.

65 0

100.00

55.04

100.00

38.00

1.77

Nutrient Volume Crude Protein Fat NDF ADF Moisture Lignin Dry Matter NFC Adj Tot Starch Total RDP Total Sol RDP Digestible NDF Calcium Phosphorus Ca/P Ratio Potassium Magnesium Sulfur Sodium TDN Feedlot NEg Copper Designed by NutreBeef Release: 3.20.624.1 2022-01-25

RATIONS SHEET 15

Cost

Salt

BAR-HC NB TH 5-1 CHLTD COW PMX MOS BEREP Total Ration:

BALE STACKS

Amount (DM, lbs)

Amount (As Fed, lbs) lbs % of Diet

DM Amount 38.000 Lb 3.610 Lb

71.09 102.97 DM Conc 100.000 % 9.500 %

1.861 Lb

4.898 %

21.692 Lb

57.083 %

16.330 Lb

42.974 %

11.766 Lb

30.962 %

1.013 Lb

2.666 %

26.235 Lb

69.038 %

6.794 Lb

17.879 %

2.141 Lb 2.483 Lb

5.633 % 6.535 %

1.133 Lb

2.981 %

7.940 Lb

20.895 %

149.902 g

0.870 %

38.474 g

0.223 %

3.896 ratio

3.896 ratio

296.146 g 50.115 g 56.762 g

1.718 % 0.291 % 0.329 %

120.875 g

0.701 %

21.003 Lb

55.272 %

13.076 mcal

34.412 mcal/cwt

273.416 mg

15.863 mg/kg

basis. Cargill, The data is provided on an AS-IS WHERE-IS suitability, reliability or Incorporated makes no warranty regarding the and implied timeliness of the data and disclaims all express of production or warranties thereto. The data is not a guarantee financial results. © 2022 Cargill, Incorporated. All Rights Reserved

By: Kelly Howe

15

16

FEED STORAGE AREAS (continued) Strathroy Central Lab

127 Zimmerman Street South - Strathroy, ON N7G 3W3 Tel: 519-245-9600 Fax: 519-245-6089

Certificate of Analysis

Nutrient Dry Matter (%) Moisture (%) Crude Protein (%) Soluble Protein (%) ADICP (%) ADICP (% CP) Fat (%) Ash (%) cADF (%) cNDF (%) cNDF/cADF (Ratio) NFC (%) Total Digestible Nutrients (%) NE maintenance (MCal/kg) NE gain (MCal/kg) Lignin (%) Calcium (%) Phosphorous (%) Magnesium (%) Potassium (%) Sodium (%) Chloride (%) Sulfur (%) DCAD (meq/100g) Total Sugars (%) Relative Feed Value

As Is 89.8 10.2 11.9 5.24 0.9 7.04 2.5 7.9 27.1 42.8 1.58 24.85 59.05 1.36 0.82 6.4 0.95 0.19 0.32 1.56 0.02 0.14 0.14 28.41 9.57 104.26

DM 100.0 0.0 13.2 5.83 0.9 7.04 2.8 8.7 30.1 47.6 1.58 27.66 65.73 1.52 0.91 7.2 1.06 0.22 0.36 1.73 0.02 0.15 0.15 31.62 10.65 104.26

BAR OVER HC LIVESTOCK INC 306-313-2129 Fax: Email: khowe@baroverhc.ca

17

Treatment: N/A Treatment Method: N/A Brand: N/A

Lab Information

LIMS #: 256394

HERBICIDE AND PESTICIDE PRACTICES & PROCESSES

Record(s) of representative sample for herbicides and pesticide use.

FEED ANALYSIS

Date Received: 10/22/2021

Photo(s) of representative sample of nonruminant feed storage if applicable.

(Chicken, hog, cat, dog, fish, food)

PET FOOD STORAGE

Client: TOM & JOHN HOWE Species: Beef Sample ID: BROME ALFALFA HAY Sample Date: 10/14/2021 Cut: 1 Crop Year:

Comments

NON-RUMINANT FEED STORAGE

Package:

Date Printed: 10/25/2021

Date Approved: 10/25/2021

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

Page 1 of 1

www.verifiedbeef.ca

RECORD OF HERBICIDE OR PESTICIDE USE ON PASTURE OR HARVESTED FEED

MEDICATED FEED

YEAR :

DATE(S)

• Scales • Veterinarian Scripts • Mixer Variance Test • Storage Areas* • Pen Identification

18

FIELD IDENTIFICATIO N OR LOCATION

PRODUCT USED

RATE

ACREAGE

“SAFE TO HARVEST/ GRAZE” TIME PERIOD

WITHDRAWAL PERIOD / COMMENTS

CHEMICAL STORAGE

Photo(s) of representative sample of the inside and outside entrance to the storage for chemical storage.

Record required for lands owned or under control of the beef cattle operation for the current year.

If no herbicide or pesticide used, indicate N/A for the current year.

CHEMICAL STORAGE

STORAGE BIN 16

19

WATER SOURCES & WATERING PRACTICES & PROCESSES

5 Research Drive Regina, Saskatchewan S4S 0A4

Roy Romanow Provincial Laboratory Environmental Services

Photo(s) of representative sample water sources and watering methods.

(306) 787-7138 / (306) 787-3140

Environmental Services Analysis Report - Final Invoice Number: Sample Location: Collected by:

• Water Bowls* • Pasture Watering* • Winter Watering • Water Sample Analysis*

Submitted By:

Collected Date: Received: Reported: Water Source:

1127220 Julie Anne Howe Home Quarter North Dugout Julie Anne Howe

08-Jun-2020 12:00 AM 10-Jun-2020 9:54 AM 16-Jun-2020 11:50 AM Dugout

Invoice: MINISTRY OF AGRICULTURE 45 THATCHER DR MOOSE JAW, SK S6J 1L8

MINISTRY OF AGRICULTURE 45 THATCHER DR MOOSE JAW, SK S6J 1L8

Analysis

Result

General Chemistry/Water Quality Panel Conductivity pH Total Alkalinity Phenol Alkalinity Bicarbonate Carbonate Hydroxide Chloride Dissolved Fluoride Dissolved Nitrate Dissolved Sulfate Dissolved Total Hardness (Calculated) Total Dissolved Solids Iron Manganese Calcium Magnesium Potassium Sodium

498 8.0 168 0.00 205 0 0 35.9 0.23 <0.2 11.6 140 367 0.7 0.31 38 11 55 10

Unit

Sask Guideline

Test Comment

Fee

0.00 µS/cm pH Units mg/L CaCO3 mg/L CaCO3 mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L CaCO3 mg/L mg/L mg/L mg/L mg/L mg/L mg/L

< 2300 6.5 - 9.0 < 500 No Guideline No Guideline No Guideline No Guideline < 250 < 1.5 < 45 < 500 < 800 < 1500 < 0.3 < 0.05 No Guideline < 200 No Guideline < 300

WATER SAMPLE ANALYSIS

Printed Date: 16-Jun-2020 11:51 am

WATER BOWLS

20

Thank-You for choosing the Roy Romanow Provincial Laboratory!

Page 1 of 2

ZOONOTIC DISEASE

TRANSMISSION

Photo(s) of representative sample of outputs from sewage.

HUMAN SEWAGE PUMPOUT / DISCHARGE

PASTURE WATERING 17

21

ENVIRONMENTAL STEWARDSHIP & CONSERVATION

Photo(s) of representative sample of: • Pasture / Range Management* • Environmental Farm Plan Certificate* • Grazing Plans • Aerial Photo(s) or link to Google Maps of land base/homestead*

CERTIFICATION

CELL GRAZING WITH ELECTRIC FENCE

AERIAL PHOTO OF PROPERTY

18

FEEDLOT AUDIT DOCUMENTATION 01 02 LEADERSHIP AND COMMUNITY

ANIMAL HEALTH RECORDS

Photo(s)/Video of representative same of:

• Participation in research trials • Liver abscess reduction strategies • Data analytics

HERD HEALTH

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

PROTOCOL TEMPLATE

www.verifiedbeef.ca

( Page 1 of 2 )

A Herd Health Protocol is a document developed through collaboration between a producer and veterinarian within an established Vet-Clent-Patient-Relationship (VCPR). A protocol is used to determine an anticipated medical need for a prescription or Extra-Label Drug Use (ELDU), but can not be used in place of a prescription for the purpose of purchasing animal health products.

• Education Certificate* • Field Day Receipts / Agenda • Community involvement such as volunteering, board membership, hosting field days, local donations etc.

OPERATION INFORMATION (# of head, contact info, operation type/location, class of cattle, calving period)

June 2021-June 2022

D

DATES PROTOCOL IS VALID FOR

Joe Blow Land and Cattle, Anywhere, Alberta 300 head cow/calf operation, backgrounds own calves.

C

ANIMAL HEALTH RECORD VETERINARY CLINIC INFORMATION

Dr. Veterinarian, Anywhere Vet Clinic, Anywhere, Alberta

VETERINARIAN SIGNATURE

ANNUAL VACCINATION PROTOCOL CL ASS OF CATTLE

Cow Herd (2021)

PRODUCT

Regular annual vaccines

(Brand Name)FP5, (Brand Name) Clostridial, (Brand Name) Parasiticide

February 2021

Pre-Breeding vaccine

(Brand Name) FP5

Pre-breeding June 2020?

Scours

(Brand Name) Scour Vaccine

February 2021 (with Cowherd)

Replacement Heifers (2021)

Scours

(Brand Name) Scour Vaccine

Booster March 15 prior to calving

Calves (2021)

First regular annual vaccine and shipping fever

(Brand Name)FP5, (Brand Name) Clostridial, (Brand Name) Shipping Fever

Branding

Calves (2021)

Booster

(Brand Name) FP5, (Brand Name) Clostridial, (Brand Name) Shipping Fever (Brand Name) implants for steers

Pre-weaning (2020?)

A

S Grass Calves (2021)

POST MORTEM REPORT 19

ANTICIPATED TIME FR AME (ex. spring processing)

Replacement Heifers (2021)

M

Replacement Heifers (2021)

VACCINATION FOR

P

(ex. mature cattle and calves)

EDUCATION CERTIFICATE

O R

CONTINUOUS EDUCATION

E

INNOVATION

R

• Solar energy use • Wind energy • LED lighting

• Individual Animal Health Record* • Group Treatment Record • Sample Cattle Pen Map and Signs • Patient Note • Post Mortem Report* • Protocol Manuals • Evidence of VCPR*

LE

ENERGY EFFICIENCY

Reimplant

BEEF MEDICATION PRODUCT LIST

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

YEAR : 2021

www.verifiedbeef.ca

STORAGE REQUIREMENTS

EXPIRY DATE

(Brand Name) oxytetracycline

SC IM

42 days 21 days

1 ml / 10 kg (22 lbs)

Store between 15oC and 25oC. Protect from light and freezing.

Nov-20

(Brand Name) penicillin G

IM

10 days

7 ml/100kg (220 lbs)

Store below 5o C. Do not freeze.

Protect from light.

Oct-22

(Brand Name) ivermectin

TOP

49 days

1ml/10kg (22lbs)

Store below 25oC. Store away from eat.

APPROVAL ROUTE(S)

WITHDR AWAL (WD) TIME

DOSAGE OR VET PRESCRIPTION DIRECTIONS (as applicable)

C O R D

PRODUCT

S

A M

P

LE

R E

02

ANIMAL (CONTINUED) HEALTH RECORDS

EVIDENCE OF VCPR

03

ANIMAL HEALTH PRODUCTS

BEEF MEDICATION PRODUCT LIST

04

EXTRA LABEL USE

If the product is used for any use not on the product label it is considered extra-label drug use and requires an additional written script or revised • Animal Health Product Labels with expiry dates* drug label.

• Beef Medication Product List/Inventory* • Record(s) of an example of a product that was used extra-label if applicable* Photo(s) of representative sample of label of animal health products showing expiry date.

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

www.verifiedbeef.ca

EXTRA DRUG LABEL USE (EDLU) PRESCRIPTION

VE TE R IN A RY CLIN IC : A DDR E SS :

PHO NE :

DATE Date of Prescription OWNER Operations/Producer Name(s) ANIMAL(S) Number of Animals Prescription Covers DRUG Product Name AMOUNT/QUANTITY Amount of product prescribed for the intended expectation to treat

DIRECTIONS Including reason for treatment or diagnosis, Dosage and Route

WITHDRAWAL

PRECAUTIONS/WARNINGS

REFILLS

VE TE R IN A RY SIGN ATUR E :

PRODUCT LABELS WITH EXPIRY DATES 20

VE TE R IN A RY N A ME :

05

07

SYRINGE STORAGE

• Photo(s) of representative sample of syringe storage*

CATTLE HERD

REQUIRED - Photo(s) of representative sample of cattle herd.

SYRINGE & IMPLANT STORAGE

06

ANIMAL HEALTH PRODUCT STORAGE

Photo(s) of representative sample of temperaturecontrolled fridge and room temperature animal health product storage area.

PHOTO OF YOUR CATTLE HERD

08

• Storage Area • Refrigerator • Proof of Temperature* • Vaccine Coolers

MATERNITY PEN AND/OR SHELTERS FOR CALVING

Photo(s) of representative sample of maternity pen and/or shelters for calving if used • Abortion Protocol if used • Calving Season • Shelters • Calving Facilities* • Plans for extreme weather events

PHOTO OF THERMOMETER IN FRIDGE

CALVING FACILITIES 21

11

• Video(s) of representative sample of handling cattle during processing events such as induction, implanting, individual animal health, pulling pen, sorting if applicable.

• Video (s) of representative sample of cattle handling or moving during loading/unloading event for one load • All operations with more than 5000 head, it is a requirement to score at minimum 50 head.

DEATH AND/OR EUTHANIZATION

PRACTICES & PROCESSES

Record(s) of representative sample of a death and/ or euthanization.

ORD DEATH/E UTH ANIZ ATIO N REC CD4E 5

VERIFIE D BEEF

YEAR :

SIMPLE. PRACTICAL. TRUSTED.

www.verifiedbeef.ca

2021

PREMIS E I D :

AB123

ABC Ranch (John Doe)

ANIMAL ID HERD ID

12D

11/15/21

29Z

DIED (Not Euth) ☑

EUTH ☑

EUTHANIZATION METHOD and performed by

.22-250 /John

Post-Morte m (Y/N)

East Pasture West Pasture

CAUSE OF DEATH (if known) and COMMENTS

N

broken leg /breeding injury

N

unknown- found at gather

CARCASS DISPOSAL METHOD salvage slaughter

scavenged

PL

E

R

06/02/21

LOCATION of animal when death occurred

O

DATE(S)

R

D

RANCH / PRODUC ER NAME:

EC

09

CATTLE HANDLING

10

SA

M

• The desired angle of camera should be placed at the chute to observe cattle entering / exiting the chute • Note that video files for these events are LARGE.

12

PROCESSING CHUTE/AREA/ALLEY

CHRONIC ANIMAL MANAGEMENT

Record(s) of representative same of:

Photo(s) of representative sample of processing facilities such as chute/area/alley.

• Chronic Pain Management • Euthanasia Protocol

13

BEDDING STRATEGIES

Photo(s) of representative sample of:

• Bedding products (straw, shavings, drywall) • Bedding strategies

14

LOADING/UNLOADING

CHUTE & ALLEY

Photo(s)/Video of representative sample of cattle handling or moving during loading/unloading event.

CATTLE HANDLING AREA 22

15

16

SHIPPING VALIDATION

Transfer of care:

FEEDING AREAS

Video(s) of representative sample of feeding areas and feed delivery for one pen.

Record(s) of representative sample of a shipping validation.

•

Withdrawal Check Validated prior to loading cattle for shipment, that animal health treatment records are checked for outstanding animal health product withdrawals and herbicides/pesticides and checked broken needle record and fit for transport.

• •

Broken needle FEED BUNK AREA

Fit for Transport

• Documentation of • Rations • Feed Tests • Prescriptions for medical feeds (if applicable) • Mixer validation • Feed calls

SHIPPING RECORD 2021

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

Y EAR :

www.verifiedbeef.ca

1234567

P REMISE ID :

RAN C H/P RODU CER N AME : ABC Ranch-John Doe

CATTLE IDENTIFICATION (Animal ID or Pen/Lot ID)

cull cows

# HEAD

DESTINATION AND TRUCKER

2

ABC Auction 123 Trucking

1A, 2A

☑ WITHDRAWAL ☑ BROKEN NEEDLE CHECK COMPLETED RECORD CHECK COMPLETED

☑ FIT FOR TRANSPORT EVALUATION COMPLETED

C

O

R

01/01/21

TYPE OF CATTLE

D

SHIPPING DATE

LE

R

E

• Protocol is in place to avoid delivery of medicated feed to unintended cattle

VERIFIED BEEF

SIMPLE. PRACTICAL. TRUSTED.

BROKEN NEEDLE RECORD FARM NAME OR OWNER:

P

www.verifiedbeef.ca

January 1, 2021

M

DATE O F IN J E CTIO N :

A N I M A L I D E N T I F I CAT I O N : 178G

(Brand Name)

W I T HD R AWA L C HE C K AT S HI P P I N G :

A

P R O D UCT U S E D :

• Sequencing • Flushing

ABC Ranch

S

D E S C R IB E H OW AN IM AL IS P E RM A NE N T LY I D E N T I F I E D :

December 1, 2021

Red dangle tag in right ear (178G),

Left ear has CCIA# 123456789 - Black White Face cow

DISPOSAL OF ANIMAL

x S O L D TO S L AUG H TE R P L AN T

DAT E :

Be sure:

December 5, 2021

S L AUG HT E RE D FO R OWN U S E

•

D I E D O N T HE FA RM

OTH E R : DATE INFO R M ATIO N S U P P L IE D TO NE X T OWNE R / B U YE R : WH O WAS C O N TACTE D :

Mr. Packer (Olds, AB)

INFO R M ATIO N S U P P L IE D BY ( C HE C K O NE O R M O RE )

December 1, 2021 P E RS O N S U P P LY I N G I NFO RM AT I O N :

x P HO NE

FA X

Jane Doe

OT HE R :

•

LOCATION OF BROKEN NEEDLE FRAGMENT (PLEASE MARK WITH AN ‘X’)

x

23

Medications are mixed in correct quantities and fed as a per label directions / prescription instructions.

Feeding record shows inclusion rate used matches prescription.

17

19

FEED STORAGE AREA(S)

Feed Storage Area(s) such as supplement bins, bales, silage and grain bins

CALIBRATION OF

MICRO-MIX & SCALES

Record(s) of representative sample of calibration scales (micro-mix, feed scales).

• Photo(s) of representative feed storage area(s) such supplement bins, bales, silage, and grain storage.

20

MICROMIX / SUPPLEMENT USE

Photo(s) representative sample of: • Micromix Machine* • Storage of supplement (bags, bins, tubs and pails)* • Inventory Report

GRAIN STORAGE

SILAGE PIT

18

FEED ERROR & VARIANCE REPORT

MICROMIX MACHINE

Record(s) of representative sample of feed error and variance report.

Examples of errors: (Articulate what you would do if you had an error) • Fed wrong group of cattle • Fed wrong ration • Fed medicated feed to cattle ready to be shipped • Chronic pen - fed medicated feed and shipped for salvage 24

STORAGE OF SUPPLEMENT

21

23

NON-RUMINANT FEED STORAGE

CHEMICAL STORAGE

Photo(s) of representative sample of non-ruminant Photo(s) of representative sample of the inside feed storage if applicable (Chicken, hog, cat, dog, and outside entrance to the storage for chemical storage. fish, food)

24

& WATERING PRACTICES & PROCESSES

Photo(s) of representative sample water sources and watering methods Photo(s) of representative sample of cattle watering.

PET FOOD STORAGE

22

WATER SOURCES

HERBICIDE AND • Water Bowls* PRACTICES PESTICIDE & PROCESSES • Pasture Watering*

Record(s) of representative sample for herbicides and pesticide use.

VERIFIED BEEF SIMPLE. PRACTICAL. TRUSTED.

www.verifiedbeef.ca

• Winter Watering • Documentation of Water Analysis*

RECORD OF HERBICIDE OR PESTICIDE USE ON PASTURE OR HARVESTED FEED YEAR :

DATE(S)

FIELD IDENTIFICATI ON OR LOCATION

PRODUCT USED

RATE

ACREAGE

“SAFE TO HARVEST/ GRAZE” TIME PERIOD

WITHDRAWAL PERIOD / COMMENTS

WATER BOWLS Record required for lands owned or under control of the beef cattle operation for the current year.

If no herbicide or pesticide used, indicate N/A for the current year.

25

25

ENVIRONMENTAL STEWARDSHIP & CONSERVATION

26

PEN & MANURE MANAGEMENT

• Photo(s) of representative sample of pasture/ range management.

• Aerial Photo(s) or link to google maps of land base/homestead.

• Copy of completion of environmental farm plan and/or Range Management Plan.

PASTURE WATERING

Roy Romanow Provincial Laboratory Environmental Services

5 Research Drive Regina, Saskatchewan S4S 0A4

• Photo(s) of representative sample of feedlot pen conditions.

• Record(s) of representative sample of a manure management (how soil nutrients are managed) licensing

(306) 787-7138 / (306) 787-3140

Environmental Services Analysis Report - Final Invoice Number: Sample Location: Collected by: Submitted By:

1127220 Julie Anne Howe Home Quarter North Dugout Julie Anne Howe

Collected Date: Received: Reported: Water Source:

08-Jun-2020 12:00 AM 10-Jun-2020 9:54 AM 16-Jun-2020 11:50 AM Dugout

Invoice: MINISTRY OF AGRICULTURE 45 THATCHER DR MOOSE JAW, SK S6J 1L8

MINISTRY OF AGRICULTURE 45 THATCHER DR MOOSE JAW, SK S6J 1L8

Analysis

Result

Unit

Sask Guideline

General Chemistry/Water Quality Panel Conductivity pH Total Alkalinity Phenol Alkalinity Bicarbonate Carbonate Hydroxide Chloride Dissolved Fluoride Dissolved Nitrate Dissolved Sulfate Dissolved Total Hardness (Calculated) Total Dissolved Solids Iron Manganese Calcium Magnesium Potassium Sodium

498 8.0 168 0.00 205 0 0 35.9 0.23 <0.2 11.6 140 367 0.7 0.31 38 11 55 10

µS/cm pH Units mg/L CaCO3 mg/L CaCO3 mg/L mg/L mg/L mg/L mg/L mg/L mg/L mg/L CaCO3 mg/L mg/L mg/L mg/L mg/L mg/L mg/L

< 2300 6.5 - 9.0 < 500 No Guideline No Guideline No Guideline No Guideline < 250 < 1.5 < 45 < 500 < 800 < 1500 < 0.3 < 0.05 No Guideline < 200 No Guideline < 300

Test Comment

Fee

0.00

PEN MANAGEMENT AND DRAINAGE

Printed Date: 16-Jun-2020 11:51 am

Thank-You for choosing the Roy Romanow Provincial Laboratory!

DOCUMENTATION OF WATER ANALYSIS

Page 1 of 2

27

INTENSIVE LIVESTOCK LICENSE

• Record(s) of representative sample of intensive livestock License as per provincial regulations.

26

28

IRRIGATION MANAGEMENT

• Photo(s) of representative sample irrigation management and licensing.

31

EMERGENCY RESPONSE PLAN

• Records / Photos (s) of representative sample emergency plan for cattle (Back-up generator for mill, back-up water pump, contingency and preparedness plans (Example: test and maintain generator on an annual basis)

IRRIGATION & WATER MANAGEMENT

29

BIOSECURITY

• Records / Photo(s) of representative sample of biosecurity preventative measures and controls. (Example: Biosecurity plan, visitor log and guidelines, commingling, reportable disease awareness) • Records / Photo(s) of representative sample of pest management control.

30

ZOONOTIC DISEASE

TRANSMISSION

• Photo(s) of representative sample of outputs from sewage.

EMERGENCY CONTACT LIST

FIRST AID KIT

FIRE EXTINGUISHER

EMERGENCY WATER SOURCE

32

TRAINING & COMPETENCY

• Records / Photo(s) of representative sample staff training and competency.

HUMAN SEWAGE PUMPOUT / DISCHARGE

27