Facilities Connection - April 2020

THE

FACILITIES CONNECTION

QUARTERLY APRIL 2020

STARBUCKS IS OPENING SOON MADISON PLAZA FOOD COURT RAY WEST, PROJECT MANAGER

INSIDE THIS ISSUE Campus Project Spotlight. . . . . . . . . . . 1 Welcome New Employees . . . . . . . . . . 3 April Birthdays. . . . . . . . . . . . . . . . . . . . . 3

The Starbucks project construction is now complete in the Madison Plaza food court and it will be opening soon. The space turned out beautifully and all equipment is now in place. The startup and equipment testing has begun and the new employees are beginning their training and preparation for the grand opening. The excitement has been building for quite some time and everyone can hardly wait to enjoy the new space, awesome food and drinks. Take a look at some updated photos of the new UTHSC Starbucks.

Project Spotlight. . . . . . . . . . . . . . . . . . . 2 Employee Spotlight. . . . . . . . . . . . . . . . 2 Tribute: Kenneth Bradshaw . . . . . . . . 4 Archibus System Improvements . . . . 3 Key Lock and Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities

Kimberly Moore

Assistant Vice Chancellor of Facilities Administration

Christopher Conrad

Director of Planning and Design

Edwin Jeffres

Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Michael Nelson

Superintendent, Construction Services

Jessee Johnson, Supervisor HVAC, PM, Boiler Operations

Rosie Davis

Administrative Specialist III

The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? Visit us at: uthsc.edu/facilities

THE

FACILITIES CONNECTION

QUARTERLY APRIL 2020

FACILITIES ADMINISTRATION SPOTLIGHT

CAMPUS PROJECTS/DEPARTMENT SPOTLIGHT MIND BODY WELLNESS CENTER, SAC Laura Mooney, Project Manager

The Mind Body Wellness Center at the SAC, is finally complete. The project renovation included a total of four spaces. Each space received new flooring, ceiling, lights, paint, ceiling fans, furniture, window treatments and mirrors.

Facilities carpenters, electricians, HVAC, movers, painters, and custodial worked on the project, as well as IT and signage departments. For carpet install and furniture, it was done through outside vendors. Take a look below. Great job team!

CUSTODIAL DEPARTMENT SPOTLIGHT Ursela Howell, Custodial Foreman

Ursela Howell, custodial foreman, makes sure her employees are in the spotlight for doing a great job. Their latest efforts were for the work they have been doing in the Dunn Dental building. It has not gone unnoticed and she simply wanted to say thank you and keep up the good work!

FACILITIES RETIREMENT NEWS JEFF FIELDS, 35 YEARS OF SERVICE

Jeff Fields, logistical superintendent, retired after 35 years of service with UTHSC. A celebration was held in January, 2020 to honored Jeff for his dedication and years of service in various positions at UTHSC over his 35 year tenure.

COVID-19 LAB

930 MADISON PLAZA BUILDING, 5TH FLOOR During the current global coronavirus pandemic, facilities was called upon to set up a COVID-19 lab. A huge thank you to the facilities team members who helped with setting up the lab. Dr. Kennard Brown and the researchers were appreciative and complimentary of the facilities team efforts to make it all happen. Most importantly, they should all be proud, as this is a great example of the intricate role they played in impacting the Campus and the Mid-South Community at large. A special thank you to Jasmine Beale, Camron Perry, and Gregory Scott as well as our electrical carpet and paint departments.. They all had a hand in the project and had respectful positive attitudes. Below are a few of the pictures taken during the lab set-up.

COVID-19 PHISHING ATTACKS Written by Mary Madeksho, IT

There continues to be a rise in phishing attacks and social engineering schemes using everyone’s concern about COVID-19. Fake COVID-19 websites are everywhere, with the intent of downloading malware if you visit them. Be alert to people that contact you posing as staff looking to gain access to our network. If in doubt, error on the side of caution and safety. Report any suspicious communications to abuse@uthsc.edu.

Employees should only visit reputable sites to get COVID-19 information. The best place to start is UTHSC’s own webpage: https://uthsc.edu/coronavirus/ Please stay aware and safe during these times!

ARCHIBUS SYSTEM IMPROVEMENTS

CELEBRATION TIME!

The Archibus Building Operations Console has been evolving since implementation with an upgrade to the newer version, 24.1 coming soon. Continuous improvement for campus users as well as facilities crafts, is the main focus. We have included the yearly completion report for archibus work streams (see chart below). The goal with this report is to keep the supervisors and superintendents informed on the work progress for their respective teams. The report, pulled on a weekly and monthly basis, is an indication of the work requests that fall into several noted categories. The statuses of “assigned to work order”, “issued and in process” and completed”, are the most significant statuses.

The percentages shown indicates how many tickets were completed out of total tickets received for that particular work team. To get a grasp on how the teams did for 2019, the report gives an idea of how well the teams are progressing with the Archibus system.

Overall, the teams completed 94 percent of the total requests in Archibus for the 2019 calendar year. Way to go team!

WELCOME NEW EMPLOYEES

Lacy Scott, IT Administrator

Kameron Lurry, Human Res. Coord.

Johnny McGhee III, Carpenter Terrence Bishop, Maint. Mechanic James Pullen Jr, Sheet Metal Wkr Gregory Scott, Carpenter I Justin Elliott, Custodial Foreman Charles Cavens, Sr. Gen Sk Cr Elec.

Anna Warner, Sr. Custodian Jasmine Beal Sr. Custodian Michael Jarvis, Sr. Custodian Cameron Perry, Sr. Painter Rohan Peart, Maint. Mech T’Roderick Oliver, HVAC Mech I Fabian Howard, Sr. Custodian Wyatt Krag, Sr. Pipefitter Travis Greer, Maint. Mechanic Kenneth Washington, Carpenter Katherine White, Locksmith I Larry Neely, HVAC Mechanic I Victoria West, Bus. Solutions Asst.

Tabitha Bortters, Bus. Sol. Asst.

Danielle Jackson, Bus. Sol. Assist.

PROMOTIONS

Christopher Gray, promoted from Stockroom to Business Solutions Assistant

FACILITIES BUSINESS OFFICE RENOVATION Spotlight Facilities Carpenters, Painters and flooring

The Facilities Business Office recently had a much needed make over. The office space was outdated and needed newer furniture, carpet, paint, lighting and repairs. Many of our crafts had a hand in improving the look of the space. It was done in phases with persons moving in or out of their office and working in other spaces within the building, to ensure the work was uninterrupted. It took a while and through the noise, it is now complete. Crafts working on the space were carpenters, painters, custodial, movers, electricians, and our floor guy. Great job everyone! Take a look at the pictures taken during the renovation.

HAPPY BIRTHDAY APRIL BIRTHDAYS Tabitha Bortters Rosemary O’Kelley Charles Dunbar Jennifer Edwards James E. James Dorthea Lesure Denise Minor Cathy White Terri Whitelow William Pittman Lester Upchurch Desmond Brown David Gross Milton Anderson Charles Cavens Curtis Green II T’Roderick Oliver Ronald Phillips Burney Warren

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FACILITIES CONNECTION

QUARTERLY APRIL 2020

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT

Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www. uthsc.edu/facilities/key-control. php).

TRIBUTE TO KENNETH J. BRADSHAW UTHSC - 46 YEAR EMPLOYEE

We are all mourning the loss and recent passing of Facilities Director, Kenneth J. Bradshaw. On March 6, family, friends and co-workers filled the SAC dining hall to celebrate his retirement. He worked at the University of Tennessee Health Science Center for 46 years, rising through the ranks from carpenter’s assistant to senior skilled carpenter to supervisor and ending his career retiring as the Director of Facilities Administration. Kenny really had a great time at the event and seemed to enjoy himself, being so happy in the company of people he had known so many years working for the university. His family including his wife, Beverly Watkins Bradshaw were in attendance. The pictures below are just a snapshot of the great time and many laughs shared on such a very special occasion for Mr. Bradshaw.

He will be remembered most for his willingness to help others and being an inspiration for those coming up the ranks within the facilities department.

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website) and bring to Facilities.

We are located in the Physical Plant Building, room 224. Office hours are 8:00 - 11:30 am and 1:00 - 4:30 pm, Monday through Friday.

For further assistance please call 901.448.4001.

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSING April 10 Spring Holiday May 25 Memorial Day July 3 Independence Day

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.