Facilities Connection October 2018

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FACILITIES CONNECTION

OCTOBER 2018

COLEMAN BUILDING CHAMBER INSTALLATION LAURA MOONEY, PROJECT MANAGER

INSIDE THIS ISSUE Chambers Installation Project . . . . . . . 1 Welcome New Employees . . . . . . . . . . 3 October Birthdays. . . . . . . . . . . . . . . . . . 2 Employee Benefits Health Fair . . . . . . 2 Benefits Open Enrollment . . . . . . . . . . 2 Facilities Monthly Training . . . . . . . . . 4 Facilities Energy Services. . . . . . . . . . . 3

A lot of hard work and effort goes into facilities campus projects and the Coleman building chamber installation was no different. The recent project to install chambers for Dr. Zhongjie Sun has been in process for months and now, nearing completion definitely kept Laura Mooney, project manager, very busy.

The task of ensuring proper installation of the chambers involved many months of dedication, man hours for the facilities services crafts and certainly teamwork, to ensure it all fell into place. “It makes for one of those . . . we don’t know how we do it but we get it done moments,” Mooney said. Below are pictures of the demo and process of the chambers, as well as the finished chambers after installation. Great job to our contractor, who did most of the demo and concrete work, as well as an outside vendor that did the epoxy flooring. Our facilities crafts completed the painting, carpentry, HVAC and electrical work. The actual chambers were installed by outside vendor. Job well done team!

Key and Lock Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Emile David

Associate Vice Chancellor

Kenneth Bradshaw

Director, Facilities Services

Kimberly Moore

Admin. Director of Facilities Business Office

Allen Barton

Superintendent, HVAC

Edwin Jeffres

Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Jeff Fields Superintendent, Logistical and Recycling Services, Automotive Shop

Todd Conley

Superintendent, Construction Services

Whit Sutton

Energy Manager

Scott Campbell

Safety Officer (Emergency Mgmt/Safety)

Carla Griffin

Administrative Services Assistant

Rosie Davis

Administrative Specialist III

DID YOU KNOW? The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? Visit us at: uthsc.edu/facilities

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FACILITIES CONNECTION

OCTOBER 2018

FACILITIES ADMINISTRATION SPOTLIGHT

CAMPUS PROJECTS, EMPLOYEES AND EVENTS ANNUAL BENEFITS OPEN ENROLLMENT

PHYSICAL PLANT SAFETY OFFICE

Benefits open enrollment is right around the corner.

Employees will have two business weeks to make any desired changes. All changes must be completed by October 12 at 4:30 pm central time. Even if no changes are made, it’s a good idea to review your benefit plans each year. The choices made during the enrollment period will be effective for the period January 1 - December 31, 2019.

Renovations are underway on a new office suite for the facilities safety office. Below you can see the beginning of converting the architecture and planning carpet room into new offices for the safety department. The space will include new paint, carpet, ceilings and a new storage space. Facilities carpenters, painters, electricians, the IT Department and an outside HVAC company are all working on the project.

October 1 - 12, 2018

Ray West, Project Manager

EMPLOYEE BENEFITS HEALTH FAIR Human Resources

Facilities employees took advantage of information available during the health fair for medical, dental, and vision plans as well as nutrition, retirement and life insurance. Thank you to the benefits department for ensuring employees had vendors on-site to get their questions answered in advance of making upcoming plan changes.

FACILITIES ENERGY SERVICES Whit Sutton, Energy Manager

The Facilities Energy Services Department along with the Auto Services and the Electrical Department are in the process of renovating the GEM car fleet. These vehicles save the university fuel, reduce carbon output and increase pedestrian safety. They are the perfect transportation vehicle when one or two employees must work together and need quick, convenient transportation.

CUSTODIAL DEPARTMENT SPOTLIGHT Dunn Dental Building

The custodial team that works under foreman Ursela Howell, is pictured below working on their fall break chores.

Ursela consistently spotlights her team and the great job they do for the Dunn dental building. She wants to keep encouraging her employees to keep up the good work!

One of the major items we are replacing to bring these vehicles back to life are the batteries. The batteries are the heart of the GEM car. Proper maintenance and care will go a long way to ensure long battery life. Many years of operation result from properly maintaining the batteries. The new gel-cell batteries are rated for 1100 charging cycles. This should allow 8 to 10 years of operation if the GEM cars are properly maintained.

Listed below are some tips to preserve GEM cars.

• • • • •

Always charge the batteries, at least nightly and even during the lunch hour when not in use.

Avoid fast starts and stops. Pay attention to the flow of traffic and try to pace your driving.

If you are assigned a GEM car and will be on leave, tell your supervisor so they may assign someone to drive and charge the vehicle while you are away.

Avoid using the heater when its not necessary.

Carry additional power cords for charging remotely.

EAT WITH JOE - A UT TRIBUTE EVENT

Thank You from the Office of UT President Joe DiPietro Facilities employees enjoyed a few hours way from their busy work day to attend the “Eat with Joe” event held for all employees. The celebration included an afternoon of carnivalthemed fun and a buffet of good food along with funnel cakes, snow cones, live music and more!

CELEBRATION TIME! WELCOME NEW EMPLOYEES London Marion Maintenance Helper Christopher Perry Groundskeeper

PROMOTION London Marion, promoted from Temp to Maint. Helper Logistics

HAPPY BIRTHDAY! OCTOBER BIRTHDAYS LaDerrick Means Alcenia Randolph Steven Duncan David Wade Maurice Ware Ronald Boren Sylvester Reed Rosalie Nelson Devin Dowell Kristalyn Bell Geoffrey Fulghum William Molder Dennis Thompson Kenneth Bradshaw Terrence Bass Jr. Daniel Claxton Christopher Kesler Myra Rogers

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FACILITIES CONNECTION

OCTOBER 2018

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc.edu/ facilities/key-control.php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website).

We are located in the Physical Plant Building (room 224). Office hours are 7:45 am – 4:45 pm, Monday through Friday. For further assistance, please call 901.448.4001.

FACILITIES TRAINING OPEN ENROLLMENT AND BENEFITS Facilitators: Gina Curry, Human Resources Insurance Coordinator We extend our thanks to Gina Curry for facilitating multiple open enrollment training sessions for the Facilities organization.

Trainings were held over a two-day period to educate facilities employee of health plan changes for the upcoming year. Employees were given information to make informed decisions regarding benefit choices. They were able to ask questions during the training as well as one on one, after the training.

Human Resources will offer assistance for any employee with changing your health plans in the GEB Lab on the dates below: Thursday, October 4, 2018, 1 to 5 pm – GEB B107 Friday, October 12, 2018, 12 to 5 pm – GEB B107

IT ALWAYS SEEMS IMPOSSIBLE UNTIL ITS DONE. - NELSON MANDELA

OUR MISSION The Facilities Services Department is responsible for the basic operation and continuous maintenance of the physical properties of The University of Tennessee Health Science Center.

THERE IS A CHOICE YOU MAKE IN EVERYTHING YOU DO. KEEP IN MIND THAT IN THE END THE CHOICE YOU MAKE, MAKES YOU. - ANONYMOUS

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS November 22 and 23 THANKSGIVING HOLIDAY December 24 through 28 WINTER HOLIDAY

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.