2016 udot region four performance model

UDOT REGION 4 PERFORMANCE MODEL

2016

REGION FOUR TEAM Mike Miles

Materials Engineer

Kirk Thornock Program Manager

Project Funding Resource Allocation Project Management Project Closeout Performance Management

Asset Management Independent Assurance Pavement Design Materials

Robert Dowell Operations Engineer

Washington County Support Dixie Metropolitan Planning Organization (MPO) Construction Management AGC Representative

Incident Management Traffic and Safety Permits Risk Management

Rick Torgerson Director

Kevin Kitchen Communications Mgr.

Jami Gentry Directors Asst.

Contracts Budget Inventory Payroll Accounts Damage Claims Facilities

Jim McConnell Program Engineer

Monte Aldridge Preconstruction Engineer

Planning Design Environmental Utilities Right of Way Survey

Timothy Walden Administrative Services Manager

Construction Maintenance Training Process Review Federal Steward Regional Closeout (RCS)

Daryl Friant District Engineer

Clayton Wilson District Engineer

The performance model for 2016 focuses on UDOT’s Strategic Goals: Preserve Infrastructure, Optimize Mobility, Zero Crashes, Injuries and Fatalities, and Keeping Utah Moving.

www.udot.utah.gov/go/region4 2 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N

TABLE OF CONTENTS Table of Contents Directors Message Strategic Direction Region 4 Statistics Innovation and Efficiency Special Recognitions and Awards Preserve Infrastructure Pavement and Bridge Condition Fatality Report Road To Zero Fatalities Roadway Safety Employee Safety ROADS Program Permits Project Delivery Go to Region 4 at: www.udot.utah.gov/go/region4

Preconstruction: Design Team Preconstruction: Environmental Team Preconstruction: Right of Way / Utility Materials Maintenance Equipment Buildings and Grounds

Images in this document have been used under Creative Commons Attributions-unported licenses for non-profit use from the following websites: http://www.brusheezy.com/ http://www.sxc.hu/ http://www.iconarchive.com/ http://www.cgtextures.com/ http://www.1001freefonts.com/ http://www.qrstuff.com/ http://www.clker.com/ http://commons.wikimedia.org/ http://www.vecteezy.com/ http://www.pixel77.com/ http://www.hongkiat.com/

Administrative Services Communications Weather Impact Wellness Council Region 4 Yearbook

3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 20 21 22 23 24 25 26 27 28 29 30 31

2016 REGION FOUR PERFORMANCE MEASURES | 3

PERFORMANCE MODEL

nother fiscal year is complete and we are well into next years A budget and workload. What a great year we have had!!! You will

see our success and challenges in all areas of our responsibilities in this year-end performance model for 2016.

I have asked each of our leadership team to continue to measure the items that strive to advance our strategic goals of Zero Crashes, Injuries and Fatalities, Preserve Infrastructure, and Optimize Mobility. This is all in a dedicated effort to “Keeping Utah Moving”. Staying focused on these goals will provide outstanding benefits to the users of our highway system. I encourage each of you to analyze the work you do in an effort to advance one or more of these goals. When you stop and truly think about our work, it is easy to see how the majority of our work focuses on these goals.

As we look to 2017 challenges, it is quickly stacking up to be a very busy year yet again. With the new gas tax for the low volume roads we are able to improve multiple sections of roadways throughout all of Region 4. These roadways haven’t had an asphalt overlay for many years. These projects will be a huge benefit to ensuring our asset’s are preserved. So with these projects, our federal aid projects and bridge projects, this next construction season (2017) is going to be one of the largest in the history of Region 4!!! We are anticipating having nearly 80 projects advertised for construction this next year. Each and everyone of you will be involved in delivering these projects in one way or another as well as our $56M code-one budget for maintenance.

I challenge each of you this next year to look for opportunities to advance your work with innovative techniques, tools or processes. Innovation is a key to our future and our path to continued improvement. Our golden key to make this a reality is YOU our Employees!!!

Thank you for all you do and will do this next year.

Rick Torgerson UDOT Region 4 Director

UDOT’S CORE VALUES • TRUST • INTEGRITY

• DEDICATION • PUBLIC RESPONSIVENESS

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• PASSION • FISCAL RESPONSIBILITY

STRATEGIC DIRECTION

UDOT VISION:

UDOT MISSION:

Innovating transportation solutions that strengthen Utah’s economy and enhance quality of life

UDOT STRATEGIC GOALS:

UDOT EMPHASIS AREAS:

• Integrated Transportation • Collaboration • Education • Transparency • Quality • Innovation

2016 REGION FOUR PERFORMANCE MEASURES | 5

TOP REASONS TO BE PROUD YOU LIVE AND WORK IN

Region 4 Region 4 includes: • 14 counties and 100 cities and towns with a total population of approx 335,456 people • 3 National Forests • 5 National Parks • 5 National Monuments • 1 National Recreation Area • 7 State Parks • 10 State recreation Areas • 15 Scenic Byways on State Highway routes

Region Four covers over half of Utah’s land mass, totaling 48,300 square miles (57% of the State) and 11% of the State’s population

R4 2016 Employee Statistics: 387 full-time employees 64 new personnel 43 seasonal workers

Region Four Roads Roadway Type State Total Miles * Region Total Miles * All Routes 5,865 2,993 Interstate 935 425 High Volume 2,960 1,291 Non Interstate Low Volume

1,970

Region 51% 45% 44%

1,277

65%

* Center line Miles: a mile of highway without considering the number of lanes or width of shoulder.

Project Values FY 2015**

State Values Design Construction Close Out Totals

Number of Projects

Funds

Number of Projects

707 214 354 1275

$3.84B $1.97B $3.16B $8.97B

144 54 103 301

Region 4 Values Percent of Projects

Funds

Percent of Funds

20% 25% 29% 24%

$303M $187M $260M $750M

8% 9% 8% 8%

**This chart compares the percentage of Region 4 projects to the entire statewide program of projects and funds.

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INNOVATION AND EFFICIENCY Region 4 Facilities Maintenance Plan: A GIS based electronic maintenance plan designed to meet the requirements of DFCM. Shed and Area Supervisors can monitor the preventative maintenance requirements and schedules for their buildings. This will help elevate Region 4 buildings into the required 90% success rate.

IN4-Station Portal: Uses a google site platform to provide region employee’s instant

access to employee specific forms, project emails, projectwise folders, web-based applications, staff directory, cameras, VMS boards, permits, region calendar, key messages and training within 3 clicks. Lists and Cards can be quickly filtered and sorted to deliver information relevant only to the jurisdiction, key position or route needed, and to monitor potential corridor conflicts.

Moab Adaptive Signal Control System: An innovative traffic signal control system was placed along Moab Main Street, US-191, to improve mobility and integrate transportation. Matt Luker of the UDOT Traffic Operations Center, developed the programming necessary to accomplish this. The system balances the need to move increased traffic volumes along Moab Main Street with conflicting heavy pedestrian movements. The system increases and decreases the cycle length along the corridor helping to shorten pedestrian delay.

(b) Congested southbound through movement in Moab in 2012.

Figure 1 Area characteristics.

Region Water Truck: Region 4 was in need of a water truck to help with dust control, compaction and bridge cleaning. We have several water tanks with small gasoline pumps, but nothing that could control the pressure or direction of the water. The cost of purchasing a tank and spray system that would give use that control, was around $75,000. Craig Guymon and Chris Carter spent $7,000 and designed a sprayer to work with the trucks and tanks we already own. The system lets the truck operator spray left, right, center or a combination of any direction using the air system on the truck that operates the trailer brakes. They also installed a hydraulic water pump to control the water pressure that operates off of the hydraulics on the truck for sander operation.

Quality Spec P+T+Q: A new bidding innovation developed by UDOT’s new

Quality Division appears to be the first in the nation designed to hold contractors accountable for the quality of the asphalt they lay down on state projects over time. An “Asphalt Quality Factor” specification was the culmination of over a year and a half of work. Region Engineering Tech Daryl Christensen extracted incentive and disincentive earnings of contractors from the materials database and charted the results. The new factor was implemented using two projects in Region 4 under special provisions created by Curt McCuistion and Robert Stewart.

Intelligent Design & Construction (IDC): The Region 4 design group

continues to take the lead in many technological initiatives. Our design group has led the department and the nation in the advancement of IDC implementation with the first project to use the electronic model and files as the legal instrument for project construction. Our approach of using CMGC delivery to develop the process of IDC projects has proven invaluable as we partner with contractors to learn how this approach can be made mainstream.

2016 REGION FOUR PERFORMANCE MEASURES | 7

SPECIAL RECOGNITIONS AND AWARDS

Nancy Jerome

Sam Grimshaw

Kim Manwill

Ryan Orton

Paul Damron

Troy Torgersen

Career Achievement

Employee of the Year

Leader of the Year

Engineer of the Year

Safety Awareness

Expert of the Year

Rick Byers Outstanding Trans Tech

Richard Ghrist Outstanding Trans Tech

2016 Personnel Advancements:

Adam King Outstanding Trans Tech

21 Advancements 9 Trans Tech III 2 Roadway Operations Manager I 6 Engineers 2 Lead Auto Worker 2 Office Technician positions

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Equipment Awards:

Escalante

pictured - Andy Mortensen, Gary Spencer and Warren Haycock Not pictured - Dan Cottam and Jeff Johnson (retired)

Gunnison

pictured - Zeb Wignall, Preston Pritchard and Marc Lambert Not pictured - Brian Sorensen and Doug Jacobsen

UDOT 2015 ANNUAL CONFERENCE AWARDS UDOT Employee of the year:

UDOT Safety Person of the year:

Shane Williamson

Jake Urie

UDOT Conference Canstruction Awards: People’s Choice and Jurors’ Favorite Region 4 Canstruction

Keeping Utah Moving Awards: Team Winner Purgatory Maintenance Station

Team Honorable Mention SR-95 Flood Repair Team

pictured - Jason Reynolds, Dusty Rogerson, Josh Brooks, Justin Cannon, Alan Harvey, Ryan Christison, Josh Macfarlane, Boyce Mulder, Todd Abbott

Project Honorable Mention Bluff Street at Red Hills Parkway Interchange

Innovation Awards: Project Winner Bluff Street at Red Hills Parkway Interchange

Shared Vision Awards:

Team Honorable Mention Variable Speed Limit Trailers team members - Josh Van Jura, Anne Ogden, Bret Anderson

Project Winner Department of Wildlife Resources (Collaborative efforts to reduce wildlife-vehicle collisions on US-89, I-15, US-191) Project Honorable Mention St. George City and Southern Utah Bicycle Alliance (Red Hills Parkway Interchange Project) 2016 REGION FOUR PERFORMANCE MEASURES | 9

PRESERVE INFRASTRUCTURE Maintenance Management Quality Assurance Reporting (MMQA) 2016 MMQA Accomplishment: Region Four is currently meeting or exceeding the Level of Maintenance goals in 6 of the 16 activities that are reporting.

MMQA YEARLY GRADE COMPARISON GRAPH 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0%

w e n l i t n 017 u d in 2 e u ut n i t n do o c e s l i l d o r e e b r l a l i s l w o ta t To a D en A Q rem M M asu Me 2014 Grade 2015 Grade

2016 Grade

Target

MMQA data helps determine where to allocate funds among the various maintenance activities. Consistency and quality are reported by stations and monitored by the Asset Management Division.

2017 MMQA Goal: Analyze and create a new method to advance measurement of Maintenance Assets

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BRIDGES

PAVEMENT AND BRIDGES: 2017 System Performance Goal:

Maintain an acceptable ride quality (fair or better) on all Interstate and High Volume roadways. Maintain a bridge system rated in good condition and expand bridge management efforts by preparing a plan for every structure based on preservation, rehabilitation and replacement needs.

Pavement Conditions*

100%

Good to Fair condition

Good

2016 Accomplishment:

INTERSTATE

100%

234 35%

Fair

Poor/0%

439 65%

Good Condition

Bridge Conditions

*Data assumes “Good” condition for roadways with projects funded but not yet completed.

97%

HIGH VOLUME ROADS

Good to Fair condition

High Volume Roads: All roadways exceeding 1000 cars or 200 Trucks per day.

High Volume System Surface Areas 4000

Accumulative # of Surface Areas

3500 3000 2500 2000 1500

4 YR GOAL

1000

Actual / Planned

500 0 2015

4YR GOAL AMOUNTS Actual / Planned

2016

2017

2015 691 538

2018

2016 691 377

2019

2017 691 731

2018 691 898

2019 691 943

| 11

FATALITY Fatality Report REPORT In 2015, Region Four had 71 fatalities accounting for 26% of the 275 Statewide Fatalities.

2017 Fatality Reduction Goal: The goal is Zero Fatalities with an emphasis on reducing fatalities by 2% per year.

ANNUAL FATALITIES

300

Number of Fatalities

250

253

233

219

217

200

STATEWIDE

150 100

67

77

59

REGION FOUR

26% 0 2010

2011

2012

26%

2013

2014

Fatalities Fatal Crashes 76 54

65

42

71

63 51

61

2015

Fatality Type

FATAL CRASHES / FATALITIES BY YEAR

46

71

63

46

50

60

275

254

35 30 25 20 15 10 5 0

2011

2012

2013

2014

2015

Pedestrian

Bicycle

Motorcycle

2011

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2012

Improper Use of Safety Equip.

2013

2014

Driver Distraction 2015

DUI

ROAD TO

FATALITIES

Some statistics for 2015 Region 4 Fatalities Of the 71 fatalities in Region 4 there were 58 fatalities where a seat belt could have been worn. At least 31 of those fatalities were not wearing a seat belt.

6 involved Motorcycles/ATV’s or OHV’s 7 involved Pedestrians 0 involved bicyclists

2016 Accomplishments:

Seat Belt Unknown

6%

Seat Belt NOT USED

53%

Seat Belt Used

41%

• ATMS improvements on I-70 • Intersection improvements at US-89 and SR-12 Junction Fatal Crashes 2015 Seat Belt Usage • Installed 10 Speed Radar Signs throughout Region 4 communities • Installed 29 LED light warning signs • Partnered with Sevier County Sheriff’s Department and placed 50 “Buckle-up” signs throughout county • Wildlife crossing improvements on SR-191 • SR-18 signage improvements at Diamond Valley • Partnered with National Park Service to improve Arches National Park Holiday Traffic Control • SR-12 motorcycle safety messaging • Development of TOC access to public safety dispatch communication system statewide

2017 Goal: • Install roadway departure countermeasures to protect lives and increase safety

2016 REGION FOUR PERFORMANCE MEASURES | 13

ROADWAY SAFETY 2015 Crash Type 6%

3%

8%

Roadway Departure Speed Related Intersection Related

13%

72%

8%

DUI Teen Driver Pedestrian Motorcycle

31% 8%

Driver Distraction

21%

In 2015, 72% of Fatalities in Region 4 were related to Roadway Departure

Fatigue Related Fatalities can be reported in multiple categories shown above.

2017 Goals:

• Improve traffic flow on arterial corridors

• Improve communication to the traveling public on major corridors by using Variable Message Boards (VMB) system, Camera, and the Traffic Operations Center (TOC) • Install roadway departure countermeasures • Improve winter snow operations with better condition information, and safety signage on roads • Use Variable Speed Limit (VSL) trailers in construction zones • Use of Temporary Portable Rumble Strips in construction zones • Track Average Clearance Time

Incident Manhours

IMT Activities by Type for UDOT Region 4

Incident Assist

Incident Assist Hours

271 22%

Motorist Assist

465 38%

622

Other Assist

192 15%

UDOT Assist Hours

84 1 4 | U TA H D E PA R T M E N T O F T R A N S P O R TAT I O N

Debris Removal

309 25%

EMPLOYEE SAFETY

REGION 4 Employee Safety Statistics 2017 Employee Goal: ROADS

*Reduce accidents by 10% or more *Continue to promote safety discussions and awareness with the publication of a monthly Safety Newsletter *Create a safer work environment for every employee by utilizing the ROADS program!

Employee Accidents FY-2016 Unknown 1% 3rd Party Responsible 13%

Work Zone 15% Operator Error 30%

Mechanical 8% Weather 9% Other 4%

Animal 10%

Backing 10%

Employee Equipment Incidents by FY 120

102

100 80 60

49

47

2012

2013

71

65

2014

2015

40 20 0

2016

2016 REGION FOUR PERFORMANCE MEASURES | 15

ROADS PROGRAM RECOGNIZING • OBSERVING • ACHIEVING DEPARTMENT SAFETY 2016 ACCOMPLISHMENTS:

•43% Participation Region Wide in ROADS Observation Program •Personal Injuries reduced 9% from FY-15 to FY-16 •Severity of General Liability Claims reduced 10% •Implementation of the Region 4 Performance Awards Program •Implementation of the JSA Program •Training emphasis on reducing “risk taking” behaviors •Published a Monthly Safety Newsletter to promote safety discussions and awareness among teams

CAUTION

Employee Equipment Incidents

General Liabililty Claims (public claims)

120

60

100

50

80

40

60

30

40

20

20

10

0 July

Aug

Sept

Oct

Nov

Dec

FY-16 Cum

Jan

Feb

Mar

Apr

May June

0 July

Avg. 12-15 Cum

Aug

Sept

Nov

Dec

FY-16 Cum

Jan

Feb

Mar

Apr

May June

Avg. 12-15 Cum

Personal Injury Claims 25

2017 GOAL:

20

Our goal is a safer work environment for every employee! The best way to achieve this goal is through awareness, the ROADS program increases awareness.

15 10 5 0 July

Aug

Sept

Oct

Nov

FY-16 Cum

Dec

Jan

Feb

Mar

Apr

May June

Avg. 12-15 Cum

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PERMITS Average number of days for permit processing showing year-to-year trend

Permit Statistics:

Average Days to Process Access Permits Goal 45 Days

2016 Accomplishment:

Time to complete Permits has improved!

FY 2016 Percentage of Permits Processed by Type

40 35

37

30

Average Days to Process Permits Goal 7 days 18 17 16 16 15

16 14

25

24

20

20

Encroachment 66%

12

15

10

7

10

4

2

1 2

0

Encroachments FY 2012

4 2

Manhole FY 2013

FY 2014

5

Special Event FY 2015

2016

8

2015

7 6

2014

4

8

2013

6

2012

8

Manhole 3%

28 25

18

Access 5%

Special Events 26%

Total # of Permits Issued in 2016 = 713

0

FY 2016

2017 Permit Goal:

Complete 80 percent of permit applications on time

Permit issuance goal is to complete permit applications within 7 calendar days and Access Permits within 45 calendar days

92%

FY 2016

81%

% met Target

80%

FY 2015

76%

FY 2014

76%

86%

Access % Overall %

63%

FY 2013

84%

53%

FY 2012

81% 0%

20%

40%

60%

80%

100%

2016 REGION FOUR PERFORMANCE MEASURES | 17

PROJECT DELIVERY

Budget* 2017 FY Cost Estimation Goal: BASE HIT = Have 90% of projects bid less than 110% of the Engineer’s Estimate.

2016 Accomplishment: Base Hits – 43/48 = 89.6%

2017 FY Cost Estimation Goal: HOMERUN = Have 50% of projects bid within 90% to 110% of Engineers Estimate.

2016 Accomplishment: Homeruns – 20/48 = 41.7%

Scope 2017 FY Scoping Goal: Have 85% of all projects less than 5% over the original contract amount for Preservation and Rehabilitation projects and less than 9% for all other projects after Construction Complete.

2016 Accomplishment: 39/48 = 81.3%

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Sco pe, S c h e d

dule,Bud

Project Delivery Field

Schedule

2017 FY Advertising Goal: Advertise 85% of all projects prior to the committed advertised date.

2016 Advertising Accomplishment: 43/45 = 95.6%

2017 FY Goal:

Advertise 70% of projects between October and February.

2016 Accomplishment: 24/46 = 52.2%

*Project Delivery success in the Budget Goals are in part due to contributions from the Region 4 Preconstruction Cost Based Estimating group.

get

2016 REGION FOUR PERFORMANCE MEASURES | 19

PRECONSTRUCTION

DESIGN TEAM:

• Work efficiently & effectively • Clear Communication • Deliver quality, on-time projects

INNOVATION:

2017 GOALS:

• Model and advertise the I-70 Reconstruction project with both Bentley and Autodesk platforms

• 85% Advertising on-time • Design Oversight on every project: • Verify conformance to UDOT Standards and procedures • Single point of contact for each project team and designer • Information source for all users • Lead on Design Oversight Checklist

• Continue to be engaged in the IDC initiatives, progress and implementations • Seek innovations that improve and advance our efficiency as a design team, both in-house and within our consultant teams

• 3D design and delivery process development • Digitally signing electronic base files • Design tools o Spec generator o Lidar scanner o GIS/Story maps o WMS utilization o Numetric implementation • Testing Autodesk on US-6 and I-70 projects • Electronic Spec book discussions

ACCOMPLISHMENT:

95%

Projects Advertised on-time

45 Projects Advertised

9 Projects designed in-house 36 Projects

designed with UDOT Consultants

PERFORMANCE:

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PRECONSTRUCTION 2016 Accomplishment:

The number of State Environmental Studies (SES) completed during FY2016 by the R4ETeam has increased by 69% from FY2015 total. This is mainly a result of an increase in Maintenance projects requiring environmental documents (see table).

The challenge Non-Pin 22 Maintenance has been to SES 7 accommodate State Funded 27 SES the increased 22 need for 2015 2016 maintenance clearances, while continuing to process Federal and State construction projects within proposed schedules.

50 40 30 20 10 0

Innovation and Efficiencies:

• Provided professional oversight of 100 environmental documents • 90% of projects were completed on schedule • 98% of environmental documents were completed before PS&E Review.

During field studies conducted as part of the development of the Purgatory EA project in Hurricane, biologists discovered an entirely new population of Bearclaw Poppy, a federally-listed plant species. The plant only exists in southwestern Utah. Because this new population is located on private land, it is not currently afforded federal protection and would ultimately be removed to accommodate future development. UDOT is currently considering options to protect significant portion of the population.

“This image was originally posted to Flickr by USFWS Mountain Prairie at https://flickr.com/photos/51986662@N05/6306842227

• The R4Eteam developed and implemented an online project tracking system through the UDOT Interchange database which enables 2016 PERFORMANCE project managers and area engineers to Late 5 Encroachments remotely review the status of environmental 100% 10% 8 90% 2 documents and update the project record.

80% Surplus Pending projects It also notifies key personnel via email 70% 51 49 whenever updates to project records are 60% EIS or EA Internal ReOntime 50% entered into the system.

90 % Evaluations State funded • R4ETeam also obtained access privileges Environmental Studies to the Utah Division of State History GIS Federally funded Database. The new access privileges save Categorical Exclusions time and avoid confusion by enabling quick review and/or presentation of cultural resource issues when cultural specialists are not available.

40% 30% 20%

Active Documents in progress 29

36

10% 0% PROJECTS

COMPLETED

IN PROGRESS

• Region 4 Environmental Staff completed the UDOT Environmental Control Supervisor training course.

The training will help the Environmental staff to be more efficient at evaluating post-design/construction environmental requirements.

2016 REGION FOUR PERFORMANCE MEASURES | 21

PRECONSTRUCTION RIGHT OF WAY / UTILITY Team Survey Requests Review Times

78%

22%

GOAL: 80% Complete within 30 days

77%

23%

GOAL: 90% Response time within 14 cal days

81%

No ROW Certification

86%

Information Requests

19%

14%

0%

On Time

GOAL: 90% Complete within 3 days GOAL: 90% Response time within 7 cal days

100%

Late

2016 ROW and Utility Accomplishments • Using Interchange to Track Performance on Reviews, Information Requests, and Survey Turn-Around Times.

• Continue to Geo-reference Old Highway Right of Way Plans (About 30% of Region 4 Complete) • Region 4 has begun using LiDAR Scanning on project surveys to improve quality topo surfaces for design.

• Using Utility Conflict Matrix to track and mitigate conflicts on all Region 4 projects.

• Questar Data Sharing Project.

2017 Goals • Move 90% of all Partial ROW Submittals from Review process to Acquisition within 30 days • Complete Document Preparation of Surplus Properties within 120 days of receiving approval to prepare documents for Surplus • Build Performance Dash Boards in the UDOT Interchange system to provide real-time performance tracking • Respond to all information requests within 1 week • Track all Utility Agreements in the UDOT Interchange System • Geo-reference all Right of Way plans on routes US-6, US-89, I-15, I-70, US-191 in Region 4 using GIS • Schedule all survey requests within 2 weeks from the date of request

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MATERIALS

2016 GOAL:

Have all Trans Techs fully certified each year

Complete the majority of Certifications early in the year

2015 Independent Assurance Tests Completed for Region 4 2500

IA's Cumulative Target

2000

1659

1848

Number of IA's

1493 1327

1500

1161 996

1000

830 664 498

500

0

332 166 287 145 142 Jan

Feb

382 95 Mar

723

1556

1991

1825

1905

1376

1030

95.7%

of Certifications were completed in 2015

813

Apr

73

90

May

Jun

IA's Completed (per month) All Materials Techs are Certified by Independent Assurance (IA’s) 2 x per year

1628

650 268

IA's Cumulative Total

217 Jul

346 Aug

180 Sep

72 Oct

220 Nov

57 Dec

2017 GOAL:

Verify 75% of Mix Designs within 6 days and 100% within 10 days

2016 Accomplishment: 87 Mix Designs Verified 100

Total Mix Designs

90 80

87

87

Mix Designs verified 3-6 days Mix Designs verified 6-10

70 60 50

77%

Mix Designs verified over 10

67

40

20 10 0

Mix Designs Verified

34

30

21%

18 2% 2

2

Mix Designs Reviewed/Cover Mix Designs Requiring Add.Verification

2016 REGION FOUR PERFORMANCE MEASURES | 23

MAINTENANCE / CONSTRUCTION Trans Tech's by Classification

Trans Tech Numbers Total Trans Techs

Trans Tech I,

Trans Tech III,

Construction

14%

172

52

67

Trans Techs who worked Construction

Trans Tech II,

68

Maintenance

86%

121

2016 Construction Accomplishment:

2016 Maintenance Accomplishment:

Change Orders • • • •

Special Projects

$3.44 Million 1.96 change orders per project Change orders 3.3% of contract value 39 projects with either negative or zero dollar change orders

30 betterments constructed by Region Four maintenance crews • • • • • •

Notable Projects • • • • • • • • •

2016 Trans Tech Hours

I-15; Beaver Ridge Climbing Lanes I-15; Pine Creek Climbing Lanes Southern Parkway Segment 3B SR-9; Laverkin I-70 Slab Repair US-191; Blanding to Devil’s Canyon SR-25; Fishlake Highway I-70; Spotted Wolf Canyon US-6; Summit to White River

Culvert extensions Cattle Guards Drainage work Shouldering Overlays Scour projects

36 Contractual Betterments FY 2016 PAINT INFO AMOUNT OF PAINT USED:

81,177 47,387 1,088,326

GAL WHITE PAINT GAL YELLOW PAINT LBS REFLECTIVE BEADS

• • • • •

Wildlife and Livestock Fencing Brush and tree removal Guardrail Asphalt overlays Flood repair

49 projects under construction in calendar year 2016 ($110.8 Million Orig. Contract) 120 Day Closeout Average Process Days

800

13 60

Comptroller Review

700

154

Region Review

Number of Procesing Days

600

500

152 2 55 17 21

400

300

200

Construction Complete Region Recieves

410

14 63 7

258

15

52

60 0

2010

2011

18 49 11

102

18 17 23 53

2014

2015

100

309

100

Physical Completion Construction Complete

161

2012

162 20

2013

40

Substantial Completion Physical Completion 10 10 10 41 10

120 Day Goal

2016

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2016 Hard Surface Statistics: 385 Surface Areas chip sealed 13% of Low Volume roads chip sealed 19,229 tons HMA placed 38,924 blocks crack seal 1197 blocks mastic Total Spent FY 2016: Chip Seal & Flush Coat Lane Leveling /HMA Crack Seal

Contractual Overlays

$3,745,078 $2,345,033 $1,844,725 $1,982,614

ecteezy.com/members/lavarmsg

EQUIPMENT 2016 Accomplishments • Completed C.A.P. Inspections on all Snow Trucks • Replaced 7 broken frame plow trucks - 9 new trucks total • Started contract work on rental Powerbroom and Dozer • Upgraded rental mower tractor from 17” to 21”

of fleet equipped with 88% snow plow wings All 2005 or newer plow trucks

21

Trucks equipped with double wings

2017 Goals • • • • •

Place a new tow plow in Cedar Shed to work I-15 Continue to replace broken frame trucks Replace paint truck in Richfield Decrease temporary loan vehicles by 40% Work with Enterprise Rent-A-Car on small vehicles

2016 REGION FOUR PERFORMANCE MEASURES | 25

AND ADMINISTRATIVE SERVICES BUILDINGS GROUNDS

$ Spent FY 2016 Operations

$439,615

Administration

$1,052,975

202

Major Tasks Completed

AREAS OF FOCUS: • Heating and Air Conditioning • Shed Gates • Lighting • Building Preservation/Remodeling

ADMINISTRATIVE SERVICES CONTRACT ANALYST Region 4 TOP THREE CONTRACTS:

Region 4 Purchasing Efficiency

•

Region HMA Contract. Innovative bidding and awarding allowed for significant price cuts when combined with the leverage of low oil prices.

•

Region Wide Electric Gate Contract. Allowed the region to save $2,500 per gate with ongoing utility savings from the use of a solar energy source.

•

Actual Costs to the Region $402,000.00

Potential Costs to the Region $627,000.00

Region 4 innovative culvert cleaning contract allowed maintenance forces to improve drainage without over stretching the Region’s equipment.

ADMINISTRATIVE SERVICES

SAVINGS

SAVINGS $225,000.00 36%

WAREHOUSES

2016 Warehouse Accomplishments: •

Improved Safety by focusing on PPE offerings.

•

Increased the number of relevant items carried and removed stagnant items.

•

Improved Inventory discrepancies from prior fiscal year.

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Region 4 Warehouse Inventory Compliance: Total Inventory Value $ 1,519,371.51 Discrepancy Value $ 858.88 Compliance Percentage 0.057% GOAL: 0.5%

ADMINISTRATIVE SERVICES 2016 Budget Accomplishment:

Finet Transactions* FY16

FY15

FY14

20131

19950 18602

GAX/PRC

ACCOUNTING

Overall expenditures were under budget.

Improvements focused on HVAC upgrades, lighting upgrades, new materials lab equipment, electronic gates, and remodeling of Maintenance Sheds.

Budget for FY2017 is $56,455,500

1494 3997 3209

P-Card

21625

23947 21811

TOTAL

*Finet is the software system used to process all payments from UDOT.

2017 Goal: •Utilize appropriate travel •Stay within budget

Travel Requests 1087

Highway Damage Claims

FY14 Travel

578 FY14 Damage Claims FY15 Damage Claims

1070

FY15 Travel

1056

FY16 Travel

529 508

FY16 Damage Claims

Region 4: 2016 Budget Report Region 4 Administration

Total Operations TOTAL Region 4

Budget $ 8,128,638 $50,193,351 $58,321,989

Actual $ 7,794,652 $50,143,682 $57,938,335

Under/(Over) $333,986 $ 49,669 $383,654

% Under Budget 0.4% 0.009% 0.006%

2017 Budget Goal: The Budget goal is to utilize the funds given to improve the Region’s roadways, and provide services to the traveling public.

Expenditures are to be within 1.5% of the fiscal year’s budget.

2016 REGION FOUR PERFORMANCE MEASURES | 27

COMMUNICATIONS UDOT communication efforts integrate a wide variety of tools and campaigns to accomplish the department’s Strategic Goals.

Educational /AdoptaUtahHighway /RoadRespectUtah /dontdrivestupid /udotsnap /travelwiseutah /utahdot /zerofatalities

/utahsnap

@UDOTRegionFour @RoadRespectUtah @travelwiseutah @UtahDOT @UDOTTraffic @ZeroFatalities @UDOTavy

Responsive

/UtahDOT

/UtahDOT

Collaborative

/uPlanUtahPlanning /UDOTResearch /udotsnap /UtahDOT /ZeroFatalities

Transparent Common Transportation Related Hashtags #RoadToZero #utflood #utsnow #utwind #utwx #ZeroFatalities

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www.udot.utah.gov/projects

WEATHER IMPACT REGION 4 FY 2016 SNOW STATS: NUMBER OF STORMS :

34

R4 MAINTENANCE BUDGET SPENT ON SNOW :

$6.6 Million

Interactions between TOC Weather Group and Region 4 Staff:

220

511 is a free phone number that provides

statewide travel information.

What does 511 offer to Callers?

•Traffic •Public Transit •Road Conditions •Lake Powell Ferry Services •Surrounding States Travel Information

UDOT maintains roadways and facilities after severe weather and environmental events such as flooding, rain, landslides, lightning, earth movement, snow, high winds, etc.

Access to current road/weather conditions is available through the UDOT Traffic application for mobile phones and by calling 511 Travel Info.

Scan this QR Code to get the UDOT Traffic App 2016 REGION FOUR PERFORMANCE MEASURES | 29

Vecteezy.com/members/lavarmsg

WELLNESS COUNCIL Promoting healthy lifestyles today, tomorrow, and for retirement 2016 Accomplishments:

•​ Received a $100 Mini Grant from PEHP Healthy Utah.

•Received $800 for winning first place in the Work Well Being Challenge. This money was spent to purchase prizes for participation in Picnic Activities.​ •Held a Biggest Loser Contest with 42 entries. $250 was split between the top three winners with 6.95% weight loss from the winning team.

•Wellness Newsletters were distributed on a quarterly basis.

Healthy Utah Testing Session Participation

Employee Exercise Time Logged 833.25

2016 FY 50%

15%

40%

12%

30% 20% 10%

21%

22%

29%

Spouses Employees

2015 FY

817.5 Hrs

2014 FY

309 Hrs

0%

2014

2015

2016

0

200

400

600

800

2017 Goals:

1000

• Increase employee participation at Healthy Utah Testing Sessions to 50%.

• Increase employee use of available exercise time.

• The council will support a Region Four culture of wellness by attending meetings in different areas to inform employees of our support, encourage participation and receive feedback to empower positive changes. Council members will commit to attend 4 meetings in 2017.

Region Picnic Wellness Activities:

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REGION 4 YEARBOOK

| 31