Chapter Fundraising & Community Service Policy

THE UNIVERSITY OF SAN DIEGO

Chapter Fundraising & Community Service Policy

Types of Events All chapter-sponsored activities must be registered through the EVR process. Refer to the Fraternity and Sorority Life Guidelines Section II.B. for more information on event registration, review, and approval.

This includes, but is not limited to, the following types of events: Philanthropy donation of money, goods, or time, e.g. fund-raising, item "drives" Service direct or indirect volunteering for a cause, e.g. community service Changemaking effective

organizational

and

societal

change,

e.g.

advocacy,

training/education, community organizing, and other initiatives

Fraternities and sororities must adhere to the University’s general fund-raising and risk management policies for registered student organizations, as listed in the USD Student Organizations Handbook.

Fundraising Policy 1. Fraternities and sororities must adhere to State and local laws governing public solicitation of funds by nonprofit organizations.

2. The chapter or Council is expected to keep complete records of receipts and disbursements (including canceled checks) and to make these records available to University officials upon request.

3. Student organizations may collect funds using the student organization electronic payform form (CASHNet), USD Changefunding online portal, or USD’s cash handling processes.

Note: Funds may not be collected via Venmo, Zelle, Paypal, or any other non-USD payment systems, unless managed by the inter/national fraternity or sorority organization.

4. Student organizations are not permitted to host “raffles,” but may instead offer “free drawings” or “opportunity drawings” under the following conditions: - Each ticket must contain the following information: name of the fraternity/ sorority/Council/group; amount of donation and the word “donation” printed after the amount (e.g. “$1.00 DONATION”); “FREE DRAWING” printed at the top of the ticket; major prize(s) offered; date, time, and place of actual drawing; where proceeds are going, if other than the chapter or Council treasury; space for the contributor’s name, address, and phone number; specify “Winner must be present to win” or “Winner need not be present to win” - Contributions must be voluntary. The organization cannot require an individual to purchase any goods or services in exchange for a ticket.

- Marijuana, alcoholic beverages, other drugs, or other items prohibited by USD policy may not be offered as a prize.

- It is recommended that someone who is not affiliated with the chapter or Council conduct the actual drawing.

Protection of Minors University-operated activities and programs in which minors will be present and participating (both on USD property or at off-campus locations)

may

be

considered

“Covered

Programs,”

where

organizations are subject to the following requirements:

1. Indicate that minors will be present on the event registration form 2. Register the event through the USD Programs with Minors Google form (link will be shared as part of event registration review) 3. Confirm all affiliated volunteers have cleared a USD background check (link will be shared as part of event registration review) 4. Confirm all affiliated volunteers have completed the Child Safety online training module (link will be shared as part of event registration review)

More information is available on the Requirements for Programs with Minors page of the USD website.