Site Planning and Design Review Process

The goal for the Site Planning and Design Review process is to provide diverse perspectives on campus projects. The Campus Planning Committee (CPC) and Advisory Groups are charged with reviewing proposed projects to determine conformity with the Campus Plan and any applicable design standards. Feedback from the CPC is advisory and is shared with the university’s project manager and senior leadership.

Campus Planning Committee (CPC) Organization

The CPC is appointed by senior leadership and includes representation as follows: • Facilities Management o Executive Director (Chair) • Planning, Design, & Construction o Planning Representative (Vice-Chair) o University Architect • Office of the Provost • Office of Sustainability o Director • Physical Plant Department o Grounds Manager o University Engineer • Student Affairs/Residential Life

University senior leadership will evaluate the composition of the CPC periodically and may appoint new members.

The CPC will determine criteria to evaluate projects based on the principles, key ideas, and alignment with the Campus Plan.

Advisory Groups

Advisory Groups may be comprised of staff, faculty, and students. Members are invited to the Advisory Groups based on their specific areas of expertise or interest in the specific advisory group theme. Advisory Groups are consulted when projects relevant to their group are brought to the Campus Planning Committee (CPC). Advisory Groups will review projects specific to their relevant area and then provide written comments to the CPC. When applicable, a representative from the Advisory Group(s) may attend the CPC meeting where the project is discussed to ensure that the Advisory Group’s feedback is conveyed accurately.

The Advisory Group themes are: • Historic Preservation • Landscape, Mobility, and Sustainability • Diversity, Safety, and Accessibility

Project Evaluation Process

The Campus Planning Committee (CPC) will review all projects that may result in significant changes to campus, affect the aesthetics of the overall campus or the campus standards, and/or have a project cost equal to or greater than $2 million. Repair and maintenance projects are not subject to review by the CPC.

Step 1: The project manager for any project that requires evaluation will request a meeting with the CPC to present the project at the beginning of the design process. Step 2: The Chair and Vice-Chair of the CPC will review the project and determine which Advisory Groups (if any) will review the project. Step 3: Planning, Design & Construction (PDC) planning staff will complete an initial report outlining the project’s consistency with the Campus Plan and will distribute with the project presentation materials at least two weeks before the CPC meeting and any Advisory Group meetings. CPC and Advisory Group members are responsible for reviewing the materials before the meetings and will be responsible for bringing written evaluation criteria to the meeting. Step 4 (if needed): Advisory Group meetings are conducted, and Advisory Groups provide written summary comments to the CPC. Step 5: The CPC meets to discuss the project. A representative from the Advisory Group(s) who reviewed the project may also attend. Step 6: Within five working days of the meeting, PDC Planning staff will create a final set of comments based on feedback from the CPC meeting and distribute them to the CPC. Step 7: Within five working days of receiving the comments, CPC members will review and provide any edits to the final comments. The final comments are then compiled and sent to university senior leadership and the project manager of the proposed project. Step 8: Depending on the scale of the project, a synopsis of the project that highlights key facts and figures as well as at least one graphic, will be posted to the UVM website on the list of active projects.