170524 open access briefing 2 wn

Open access Caroline Huxtable and Imogen Ward-Smith openaccess@exeter.ac.uk Baring Court, 24th May 2017

Today’s briefing What is open access? What are its benefits?

Self-archiving and Pay to publish Open access policies

What is open access?

Unrestricted, immediate online access to research publications, together with rights to use those publications, as long as appropriate credit is given to the authors

i.e. a user must be able, free of publisher-imposed charge to:

ďƒźsearch for, discover and read publications in an electronic format ďƒźre-use their content, subject to proper attribution

Self-archiving and Pay to publish Self-archiving * • deposit in a repository for free

• sometimes with a temporary embargo on access • no Article Processing Charge (APC)

Pay to publish ** • free immediate access to the published version on the journal’s website • usually involves the payment to the publisher of an APC

• deposit in a repository permitted *

Green open access

**

Gold open access

University of Exeter Open Access Research and Research Data Management Policy • The University’s preferred route to OA is self-archiving via the institutional repository, ORE • The policy applies to all research conducted at the University, regardless of funding source

• Affirms necessity of compliance with HEFCE and funder policies • Authors of other publication types, e.g. monographs, ‘are encouraged to pursue open access where possible’

HEFCE Policy for open access in Research Excellence Framework 2021 Eligibility for submission to the next Research Excellence Framework (REF) requires that: - journal articles and conference proceedings with an ISSN - accepted for publication after 1 April 2016

- must be deposited in an institutional or subject repository

Which version of a publication to deposit?

Accepted manuscript – also known as the author manuscript, author’s accepted manuscript, final author version, or post-print – content is identical to the published version – includes all modifications from the peer review process

– without the publisher’s layout and formatting (for which the publisher retains copyright)

Accepted manuscript

HEFCE. The diagram shown here is dedicated to the public domain for open reuse.

Versions …

Where to deposit?

In Open Research Exeter (ORE) The institutional repository of the University of Exeter

How to deposit?

Use Symplectic • Check whether a record of the publication is already in Symplectic • If not, create a manual record (a few mandatory fields) • From here, deposit the full-text file into ORE: upload the file and tick the box to agree to the deposit licence • Multiple Symplectic records for a publication?

– join them first, then upload to ORE – if they can’t be joined: hide all but one (from which to upload to ORE)

• Library staff check and approve deposits

When to deposit?

• As soon as possible after acceptance for publication • No later than three months after this date (as given in the acceptance letter or email to the author) • HEFCE permits embargo periods: – 12 months for REF main panels A and B (~ STEM disciplines) – 24 months for REF main panels C and D (~ HASS disciplines) – if required by publisher policy, embargoes are applied by the library during approval into ORE

Publisher policies • Many journals permit deposit of accepted version to ORE • The publisher may require that an embargo is applied

Paying for open access Fully open access journals

Hybrid journals

All articles published as open access. APCs can be paid for open access to individual articles.

APCs charged for all articles.

If no APC is paid, articles are published on a subscription basis (log in or pay to read content).

A licence is usually applied guiding A licence is usually applied guiding rere-use e.g. Creative Commons CC-BY use e.g. Creative Commons CC-BY

Cost of APCs Aug. 2016 – Jan. 2017 Highest:

Average:

£2,071 Lowest:

£251

MDPI, Microorganisms All prices exclude VAT, which is applied to APCs

£4,130

Elsevier, Current Biology

Funder Open Access Requirements 1. Check terms and conditions of research grant for open access obligations 2. Check funder open access policy (if applicable)

• Is publication within scope of policy?

• Should author deposit to a repository?

• Maximum allowed embargo?

• Provision for paying for open access if required?

• What is required if an open access APC is paid e.g. CC-BY licence, deposit to PubMed Central

Research Councils UK (RCUK) Peer-reviewed research & review articles and conference proceedings funded by:

AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC May be able to comply by depositing to ORE (embargo not longer than 6 months - STEM, or 12 months - ESRC, AHRC)

BBSRC, MRC must also deposit to PubMed Central (PMC)

Nature Physics EPSRC permits deposit of accepted version, to which a 6 month embargo must be applied

Accept embargo of up to 6 months

Comply with EPSRC by depositing accepted version to ORE (green open access)

Biology Letters BBSRC

permits deposit of accepted version, to which a 12 month embargo must be applied

Accept embargo of

Consider paying for open access (with CC-BY licence)

up to 6 months

Submit an open access funding request upon acceptance: openaccess@exeter.ac.uk

Charity Open Access Fund (COAF) For peer-reviewed research & unsolicited review articles funded by: Arthritis Research UK, Bloodwise, British Heart Foundation, Cancer Research UK, Parkinson's UK and the Wellcome Trust If an APC is paid, publisher must deposit full text with CC-BY licence to PubMed Central (PMC) immediately upon publication If no compliant paid option, deposit accepted version via Europe PMC+ with not longer than 6 months embargo Submit an open access funding request upon acceptance: openaccess@exeter.ac.uk

Other funders’ Open Access requirements European Research Council (ERC)

ERC open access overview ERC open access guidelines

FP7 and Horizon 2020

Open Access in FP7 Open Access in Horizon 2020

Leverhulme Trust

Open Access publishing statement

NIHR

NIHR open access policy

Other funders / Industry

Check the T&Cs of research grant Check funder open access policy

Institutional APC Fund For papers that are not eligible to have open access costs paid by funder of research.

1.

Publication must be of suitable quality for submission to the REF (3*/4*), as determined

by Directors of Research and / or Academic Leads

2.

Lead author should be based at Exeter

3.

Publications must be deposited via Symplectic to ORE

4.

External research funding, including grant numbers, is acknowledged in the publication

5.

Publication includes a data access statement for underpinning research data

Submit an open access funding request: openaccess@exeter.ac.uk

Other publication charges E.g. page charges, publication fees (not OA), colour, figure charges • Arrangements for paying other publication charges vary by funder – Check the T&Cs of the research grant – They may be eligible costs

• RCUK block grant can be used for publication charges for RCUK funded research – submit a funding request openaccess@exeter.ac.uk

If there is no funding to pay for open access‌ 1. Publish in a journal that doesn’t charge an APC to author e.g. eligible Springer hybrid journals in the open access agreement 2. APC discounts are available 3. Approach research funder to ask if they will pay

4. Ask the publisher to waive the fee

Grant Application

Plans for Open Access publishing Include Open Access (and other publication) fees?

When do researchers need to think about Open Access?

Is journal HEFCE/REF compliant?

Submission

Is journal compliant with funder (self-archiving or paid)?

If fully open access journal, how will APC be paid? – submit an open access funding request Ensure funding (inc. grant number) is acknowledged on paper

Deposit upon acceptance via Symplectic to ORE

Acceptance

Submit an OA funding request (if required) Request to pay for OA from publisher (if required) Select licence (in compliance with funder)

Publication

If you paid an APC, check publication has been published as open access with correct licence and deposit to PMC (if applicable)

Further help‌ openaccess@exeter.ac.uk Caroline Huxtable (Repository) Imogen Ward-Smith (Open Access Publications) Patricia Liebetrau (Open Research Manager) rdm@exeter.ac.uk

Open Access web pages