Defnyddio'r Wefan – Sesiwn ateb cwestiynau.
Using the Website – Question answer session.
Session 4
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A tool made originally for the NUS that now provides Undeb Bangor’s Membership management and Website.
The way you manage your part of
Login through normal university login. Contains every Bangor Student ready to join your club or society
Choose which Group you are working on
Which Group Are You Working On Change Details About Group Sub Groups of Members
Member Information
Edit your website Add a blog Add local events Send Emails
Change details about group like description
Add Question to ask new members
Change your logo
Usergroups are ways to manage your members
Can be used for things like tickets or special site access
Controls who is an admin
See demographics
See who is a member and what type of member
Next of Kin for emergencies
DATA WARNING
Only use data for legitimate purposes.
All usage is tracked Don’t store or send data elsewhere
Create emails with helpful names and purposes
Send to targeted people by including or excluding user groups
Articles can be useful way to get new members excited or up to speed Events can be used to highlight using sales URL to other platforms
Manage your website
Q&A / Live Demo
Cyllid, Gweithrediadau, Chodi Arain a RAG. Finance, Operations, Fundraising and RAG.
Session 5
Cyllid, Gweithrediadau a Chodi
Arian Finance, Operations & Fundraising
Lynsey Hind Gweinyddwr Cyllid a Gweithrediadau Finance & Operations Administrator
Mared Searson & Hannah Adams
Cynorthwyydd Canolfan Myfyriwr Student Centre Assistants
Heddiw byddwn yn trafod Today we’ll cover…
- About Us
- Your Accounts
- Purchases
- Payments
- Fundraising
- Vehicle Hire
- Amdanom ni
- Eich Cyfrifon
- Pryniadau
- Taliadau
- Codi Arian
- Llogi Cerdbydau
- Printio
- Printing
Amdanom Ni About Us
- 4th floor of Pontio
- Finance related to club, society, volunteering, student voice and SU campaign activity
- Vehicle Hire
- Signposting and student queries
- 4ydd llawr Pontio
- Cyllid sy'n gysylltiedig â gweithgarwch clybiau, cymdeithasau, gwirfoddoli, llais myfyrwyr ac ymgyrchu'r UM
- Llogi Cerdbydau
- Cyfeirio ac ymholiadau myfyrwyr
× Fees or student finance, please contact: feepayment@bangor.ac.uk
× IT services, including printing issues, please contact: helpdesk@bangor.ac.uk
× Ffioedd neu gyllid myfyrwyr, cysylltwch â: feepayment@bangor.ac.uk
× Gwasanaethau TG, gan gynnwys materion printio, cysylltwch â: helpdesk@bangor.ac.uk
Eich Cyfrifon Your Accounts
Cyfrif Grantiau Grant Account
- Allocated each academic/financial year by the SU
- Core activity only
- Unspent grants recouped by SU at the end of year
- Cut off for spending of funds communicated later in the year
- Strictly no alcohol purchases
- Dosberthir bob blwyddyn academaidd/ariannol gan yr UM
- Gweithgarwch craidd yn unig
- Bydd unrhyw grantiau na wariwyd yn cael eu hadennill gan yr UM
- Terfyn ar wario arian a gyfathrebir amdanynt yn hwyrach ymlaen yn y flwyddyn
- Ni chaniateir unrhyw bryniadau alcohol
Eich Cyfrifon Your Accounts
Cyfrif Codi Arian Fundraising Account
- Balance carries forward each year
- Additional spends
- No cut off for use
- Raised by you
Your activities will cease to function should you have no money in your accounts!
- Balans yn cael ei gario ymlaen bob blwyddyn
- Gwariant ychwanegol
- Dim terfyn defnyddio
- Fe'i codir gennych chi
Ni fydd eich
gweithgareddau'n parhau i ddigwydd os na fydd gennych chi arian yn eich cyfrifon!
Eich Cyfrifon Your Accounts
Cyfrif Codi Arian Chwaraeon ac Elusennau Raise And Give Raise And Give Sports & Charities Fundraising Account
- Visible to all student groups
- Yn weledol i bob grŵp myfyrwyr
- For accounting of funds raised for charity
- Ar gyfer cadw cyfrifon o'r arian a godwyd ar gyfer elusennau
- All funds for charity must go via the RAG account
- Rhaid i pob arian tuag at elusen fynd drwy'r cyfrif yma
Eich Cyfrifon Your Accounts
Gweinyddu Cyfrif Account Admin
- View your online accounts here: https://common.bangor.ac.uk/unde b/accounts
- Queries to: finance@undebbangor.com
- https://www.undebbangor.com/fina ncial-resources
- https://www.undebbangor.com/123 -go-how-to-videos
- Gweler eich cyfrifon ar-lein yma: https://common.bangor.ac.uk/undeb/ac counts
- Ymholiadau at: finance@undebbangor.com
- https://www.undebbangor.com/financia l-resources
- https://www.undebbangor.com/123-gohow-to-videos
Pryniadau Purchases
Ffurflen Gais i Brynu Purchase Request
Form
- Purchase Request Form can be found here: https://www.undebbangor.com/ financial-resources/purchasingrequest-form
- Two SU approval signatures needed (handled by SU Finance)
- Group will be contacted for out of stock items/issues with purchase
- Aim to complete purchase within 5-7 working days
- Gweler y Ffurflen Gais i Brynu yma: https://www.undebbangor.com/ financialresources/purchasing-r equest-form
- Mae angen dau lofnod derbyn UM (Cyllid yr UM yn delio â hyn)
- Byddwn yn cysylltu â'r grwpiau os na fydd eitemau ar gael/problemau gyda phryniadau
- Anelir i gwblhau'r pryniad o fewn 5-7 diwrnod gwaith
Pryniadau Purchases
Anfonebau Prynu/Darparwr Purchase/Supplier Invoices
- Email invoices to finance@undebbangor.com
- Specify the account the funds should come from (grant, fundraising or other if advised by SU)
- Provide supplier contact email if not included on invoice
- Two SU approval signatures needed (handled by SU Finance)
- E-bostiwch anfonebau at finance@undebbangor.com
- Nodwch o ba gyfrif y dylai'r arian ddod (grant, codi arian neu arall os cynghorwyd gan yr UM)
- Darparwch e-bost y darparwr os nad yw wedi'i gynnwys yn yr anfoneb
- Bydd angen dau lofnod derbyn UM (Cyllid yr UM yn delio â hyn)
Taliadau Payments
Ffurflen Gais Ariannol Financial Claim Form
- Financial Claim Form
https://www.undebbangor.com/fi nancial-resources/financial-claim -form
- Use to be reimbursed for costs incurred on behalf of the club
- Treasurer signature required (check your student emails!)
- Two SU approval signatures needed (handled by SU Finance)
- Aim to complete payment within 5-7 working days
- A further 2 working days from payment for funds to clear
- Ffurflen Gais Ariannol
https://www/undebbangor.com /financialresources/financial-cl aim-form
- Defnyddir i ad-dalu am gostau a gafwyd ar ran y clwb
- Gofynnir am lofnod y trysorydd (gwiriwch eich ebyst myfyrwyr!)
- Bydd angen dau lofnod derbyn UM (Cyllid yr UM yn delio â hyn)
- Anelir i gwblhau'r pryniad o fewn 5-7 diwrnod gwaith
- Dau ddiwrnod gwaith pellach ar ôl y taliad er mwyn i'r arian glirio
Taliadau Payments
Ffurflen Gais Ariannol Financial Claim Form
Describe the expense (e.g. Summer BBQ Food)
Disgrifiwch y gost (e.e. Bwyd Barbeciw Haf)
Grant or Fundraising account name and number
Enw a rhif cyfrif grant neu godi arian
Ensure receipt is uploaded. For fuel/mileage claims attach AA route planner screenshot which can be found at https://www.theaa.com/route-planner/route
Sicrhewch bod y dderbynneb yn cael ei huwchlwytho. Ar gyfer hawlio am danwydd/milltiroedd atodwch sgrinlun o gynlluniwr taith yr AA, a ellir cael hyd iddo ar https://www/theaa.com/routeplanner/route
Payee’s full name (as per account), 6 digit sort code and 8 digit bank account number. For international accounts use BIC and IBAN
Enw llawn y taledig (fel y cyfrif), côd didoli 6 digid a rhif cyfrif banc 8 digid.
Defnyddiwch BIC ac IBAN gyda chyfrifon rhyngwladol
Codi Arian Fundraising
Darllenwyr Cardiau Card Readers
- Fundraising Request Form: https://www.undebbangor.com/fun draisingrequest
- One request per card reader, per event
- Collect card reader from Student Centre, once confirmation email is received
- Carry out fundraising
- Funds paid into the SU bank account by our banking provider
- Funds allocated to your fundraising account (for group use) or to the RAG Sports & Societies Charities Account (for charity)
- 7 – 10 working days to show in the accounts
- Ffurflen Gais i Godi Arian: https://www.undebbangor.com/fun draisingrequest
- Un cais fesul darllenydd cardiau, fesul digwyddiad
- Casglwch ddarllenydd o'r Ganolfan Myfyrwyr, unwaith i chi dderbyn ebost cadarnhau
- Cyflawnwch y codi arian
- Telir yr arian i gyfrif banc yr UM gan ein darparwr bancio
- Rhoddir yr arian yn eich cyfrif codi arian (i'r grŵp ei ddefnyddio) neu yng Nghyfrif Elusennau Clybiau a Chwaraeon RAG (ar gyfer elusennau)
- 7-10 diwrnod gwaith i ymddangos yn y cyfrifon
Codi Arian Fundraising
Arian Parod â Delir Cash Paid-In
- Use if no alternative to pay into accounts
- You will be given a green pay-in form at the Student Centre desk
- Count funds and complete form, indicating if funds are for group use or raised for charity
- If funds are from a sponsor, to pay an invoice raised by the SU on your behalf, please give the invoice number
- Cash is banked periodically and will show in your accounts shortly after
- Funds allocated to your fundraising account (for group use) or to the RAG Sports & Societies Charities Account (for
- Defnyddiwch os nad oes modd arall i dalu i mewn i gyfrifon
- Rhoddir ffurflen dalu i mewn i chi gan ddesg y Ganolfan Myfyrwyr
- Cyfrwch yr arian a chwblhewch y ffurflen, yn nodi a yw'r arian ar gyfer defnydd y grŵp neu wedi'i gasglu ar gyfer elusen
- Os yw'r arian gan noddwr, i dalu anfoneb a godwyd gan yr UM ar eich rhan, nodwch rif yr anfoneb
- Mae arian parod yn cael ei fancio'n gyfnodol ac fe fydd yn ymddangos yn eich cyfrifon yn fuan wedyn
- Rhoddir yr arian yn eich cyfrif codi arian (i'r grŵp ei ddefnyddio) neu yng Nghyfrif Elusennau Clybiau a Chwaraeon RAG (ar
Codi Arian Fundraising
Taliadau Ar-lein/BACS Online/BACS Payments
- Pay funds to:
o Account Name: Bangor University Students’ Union
o Account No: 07019017
o Sort Code: 51-61-28
- Complete a Paying-In Form: https://www.undebbangor.com/fi nancial-resources/paying-in-form
- Payments will be allocated to the accounts within 7 – 10 working days
- Talu'r arian i:
o Enw Cyfrif: Bangor University Students’ Union
o Rhif Cyfrif: 07019017
o Côd Didoli: 51-61-28
- Llenwi Ffurflen Talu i Fewn: https://www.undebbangor.com/fi nancialresources/paying-in-form
- Bydd taliadau yn cael eu dosbarthu i'r cyfrifon o fewn
7-10 diwrnod gwaith
Codi Arian Fundraising
- Sponsorship Invoice Request Form: https://www.undebbangor.co m/financial-resources/sponsor ship-invoice-request
- Invoice will be raised by SU Finance and sent to the sponsor, the person requesting will be copied in for reference
- Funds will show in your fundraising account when the invoice has been paid
Please ensure that Opportunities have been contacted regarding sponsorship. No invoices are Cais Anfoneb Noddwr Sponsorship Invoice Requests
- Ffurflen Gais Anfoneb Noddwr: https://www.undebbangor.com/fina ncial-resources/sponsorship-invoice -request
- Bydd yr anfoneb yn cael ei chodi gan Gyllid yr UM a'i hanfon at y noddwr, bydd y sawl sy'n gwneud cais yn cael eu copïo i mewn er gwybodaeth
- Bydd yr arian yn ymddangos yn eich cyfrif codi arian pan fydd yr anfoneb wedi'i thalu
Sicrhewch eich bod wedi cysylltu â'r Tîm Cyfleoedd ynglŷn â'ch nawdd. Ni ddylai unrhyw anfonebau gael eu hanfon gan eich grŵp yn uniongyrchol!
Codi Arian Fundraising
Codi Arian Ar-lein Online Fundraising
- Payments to be sent to the Charities account using the Cash Paid-In, Card Readers or Online/BACS Payments process
- Please give the link to your GoFundMe or JustGiving page where you would usually indicate which charity the funds are for
- Funds will be paid out to your page as ‘Undeb Bangor RAG’
- 7 – 10 working days to appear in the accounts
- Taliadau i’w hanfon i’r cyfrif Elusennau gan ddefnyddio’r broses Dalu Arian Parod i Mewn, Darllenwyr Cerdyn neu Daliadau Ar-lein/BACS
- Nodwch y ddolen i’ch tudalen GoFundMe neu JustGiving lle byddech fel arfer yn nodi ar gyfer pa elusen y mae’r arian
- Bydd arian yn cael ei dalu ar eich tudalen ‘Undeb Bangor RAG’
- Bydd taliadau yn cael eu dosbarthu i'r cyfrifon o fewn 7-10 diwrnod gwaith
Codi Arian Fundraising
Gwobrau Awards
- Charity Team of The Year award (AU clubs)
- Fundraising Award (Societies & Volunteering)
- Awarded at the Societies & Volunteering Dinner and AU Awards Dinner
Only the RAG dedicated accounts, and the RAG Sports & Societies Charities Account, are used in consideration for these awards. It’s really important that your charity fundraising goes through these accounts to keep you in the running!
- Gwobr Tîm Elusen y Flwyddyn (Clybiau UA)
- Gwobr Codi Arian (Cymdeithasau a Gwirfoddoli)
- Gwobrwyir yn y Noson Wobrwyo Cymdeithasau a Gwirfoddoli a Noson Wobrwyo'r UA
Cyfrifon pwrpasol y RAG yn unig, a Chyfrif Elusennau
Chwaraeon a Chymdeithasau
RAG, sy'n cael eu defnyddio i ystyried y gwobrau hyn. Mae'n bwysig iawn bod yr arian a godir ar gyfer eich elusen yn
mynd drwy'r cyfrifon hyn i roi siawns i chi!
Llogi Cerbydau Vehicle Hire
Cerbydau Vehicles
- The SU have 2x MPVs and 1x van to hire out to clubs and societies. We no longer have a minibus fleet. If you wish to hire a minibus then we will make arrangements with an external provider, providing they have a minibus available. We will need a minimum of 72 hours notice if you require a minibus.
- Mae gan yr UM hefo 2x MPV ac 1 Fan, i llogi allan i glybiau a chymdeithasau, Nid oes gan yr Undeb fflyd fws mini dim mwy, os byddwch angen llogi bws mini bydd angen neud trefniadau gyda darparwr allanol, os gyn y cwmni bws mini ar gael, bydd angen o leiaf 72 awr rhybydd arnom os ydych angen bws mini.
Llogi Cerbydau Vehicle Hire
Cymhwysedd Gyrrwr Driver Eligibility
- To drive one of the SU MPV's you must be over 18, have completed the SU Driver Competence Assessment, and hold a clean DVLA Driver's Licence
- To drive the SU Van you must be over 21, have completed the SU Driver Competence Assessment, and held a clean DVLA Driving Licence for a minimum of 2 years
- To drive an External Minibus Hire you must be over 21, have completed the SU Driver Competence Assessment, and held a clean DVLA Driving Licence for a minimum of 2 years
- I yrru un o’r MPVs UM mae’n
rhaid i chi fod dros 18, wedi
cwblhau’r Asesiad
Cymhwysedd Gyrrwr UM, ac yn meddu ar Drwydded Yrru
DVLA lân.
- I yrru’r Fan UM mae’n rhaid i chi fod dros 21, wedi
cwblhau’r Asesiad
Cymhwysedd Gyrrwr UM, ac wedi dal Trwydded Yrru lân
DVLA am o leiaf 2 flynedd.
- I yrru Llogi Bws Mini Allanol
rhaid i chi fod dros 21, wedi
cwblhau Asesiad
Cymhwysedd Gyrrwr UM, ac
wedi meddu ar Drwydded
Yrru DVLA lân am o leiaf 2 flynedd.
Llogi Cerbydau Vehicle Hire
Asesiad Cymhwysedd Gyrrwr Driver Competence Assessment
- To arrange an SU Driver Competence Assessment, please complete the driver competence assessment form which can be found on the Undeb Website under the vehicle sectionhttps://www.undebbangor.com/vehi cles/want-to-drive-an-su-vehicle
• I drefnu Asesiad Cymhwysedd Gyrwyr SU, cwblhewch y ffurflen asesu cymhwysedd gyrwyr sydd I'w chael ar Wefan yr Undeb o dan yr adran cerbydauhttps://www.undebbangor.com/vehi cles/want-to-drive-an-su-vehicle
Llogi Cerbydau Vehicle Hire
Telerau Defnydd Conditions of Use
- Please take all rubbish with you when you return the vehicle
- Report any soiling that may need to be professionally cleaned: minibuses@undebbangor.com
- Ensure you report any faults or accidents to the SU immediately
- Your group may be held responsible for payment of parking (and other vehicle related) fines incurred during your use of a vehicle
- Cymerwch yr holl sbwriel gyda chi pan fyddwch yn dychwelyd y cerbyd
- Adroddwch am unrhyw faeddu a all fod angen cael ei lanhau'n broffesiynol: undeb@undebbangor.com
- Sicrhewch eich bod yn rhoi wybod am unrhyw ddiffygion neu ddamweiniau i'r UM ar unwaith.
- Efallai bydd eich grŵp yn gyfrifol am dalu dirwyon parcio (a dirwyon eraill sy’n ymwneud â cherbydau) a gafwyd yn ystod eich defnydd o'r gerbyd
Llogi Cerbydau Vehicle Hire
Cais Llogi Cerbyd Vehicle Hire Request
- Vehicle Hire Request Form: https://www.undebbangor.c om/vehicles/vehicle-hire-re quest
- Once booking has been processed, email confirmation and instructions will be sent
- Ffurflen Gais Llogi Cerbyd: https://www.undebbangor.com/ vehicles/vehicle-hire-request
- Unwaith i'r cais gael ei brosesu, bydd cadarnhad a chyfarwyddiadau yn cael eu hanfon dros e-bost
Llogi Cerbydau Vehicle Hire
Taliadau Charges
- Mileage charged on vehicle use
- Fuel card provided for fill ups
- Grant or F/R account, please specify
- Charges billed monthly
- All vehicles are charged at 70p per mile
- Failure to refuel an external hire prior to its return will result in the associated club or society being charged the full amount invoiced by the hire company
- Costau milltiroedd ar ddefnydd cerbyd
- Cerdyn tanwydd yn cael ei ddarparu ar gyfer ail-llenwi
- Grant neu gyfrif F/R, nodwch fanylion
- Ffioedd a godir yn fisol
- Codir 70c y filltir ar bod cerbyd
- Os methir ag ail-lenwi cerbyd allanol cyn ei ddychwelyd, codir y swm llawn a anfonebwyd gan y cwmni llogi ar y clwb neu'r gymdeithas gysylltiedig
