University of Lethbridge 2014/15 Graduation checklist

graduation checklist

Congratulations!

You will soon be ready to graduate.

We would like to provide you with some important information you will need to know to take the final step in your university experience – celebrating your accomplishments at your convocation ceremony.

In the final year of your program, before you apply to graduate, be sure to visit your Faculty advising office to submit a request for a program check and/or book an appointment with an advisor to confirm that you are on track to complete your requirements. A program check is not required but is strongly recommended. You don’t want any surprises.

We have complied a graduation checklist as well as some pertinent details to guide your preparations. If you have any questions, you can find more information at uleth.ca/convocation or you can contact the Registrar’s Office at 403-320-5700 or graduation@uleth.ca.

Graduation Checklist Add all important dates and deadlines to your calendar Visit your Faculty advisor to request a program check and confirm you are on track to complete your requirements Apply for graduation on the Bridge by the applicable deadline Ensure all your accounts are paid in full by the applicable deadline Confirm on the Bridge, in the Graduation menu, that you are approved to graduate Confirm the time and date of your ceremony RSVP to reserve your regalia if you are attending your ceremony Invite your family and friends to attend your ceremony Invite guests who cannot attend to view the live webcast Attend your convocation ceremony

Important Dates and Deadlines Document Deadline and Deadline to withdraw application

Semester of Completion

Application Deadline

Outstanding Accounts

Fall

November 1

December 1

Last working day of December

Spring

Spring

March 1

April 1

April 30

Spring

Summer

August 1

August 15

Last Monday of August

Ceremony

Where the deadline date occurs on a weekend or on a statutory or civic holiday, the deadline will be the next working day.

Applying for Graduation In the final year of your program, you must apply to graduate, via the Bridge.

An application is required even if you are not planning to attend your convocation ceremony. See above for application deadlines. Please note that you will most likely apply to graduate during your final semester, while still enrolled in courses.

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Log in to the Bridge

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Click Registrar’s Office and Student Services.

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Choose Graduation > Select Graduation Term > Apply for Graduation

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Complete and submit your application

All applicants will receive an invitation to convocation in the mail. This invitation is NOT a confirmation that you are eligible to graduate.

Fall

Graduation Fee All students applying to graduate will be charged a non-refundable, nondeferrable graduation fee.

Academic Year

Fee*

2013-14

$25.00

2014-15

$26.25

*The Board of Governors reserves the right to change fees as deemed necessary at any time.

Outstanding Accounts Students owing the University fees, fines or other charges will not be permitted to graduate and transcripts will be withheld. This includes outstanding tuition and related fees, housing charges (including telecom charges) and library fines.

Please check with the Cash Office to ensure your account is clear.

Cash Office: 403-329-2469

Approval of Graduation Status Faculty and School councils ratify the final list of approved graduates approximately three weeks prior to convocation. Your graduation status will be posted on the Bridge after the lists have been processed by the Registrar’s Office.

Ceremony Dates and Times Spring ceremonies are scheduled for the Thursday and Friday following the week of the Victoria Day long weekend. Dates for upcoming spring ceremonies are: • •

May 29-30, 2014 May 28-29, 2015

Ceremony I – Thursday, 9:30 a.m.

Ceremony II – Thursday, 2:30 p.m.

Ceremony III – Friday, 9:30 a.m.

Ceremony IV – Friday, 2:30 p.m.

Fall convocation is held on the Saturday after Thanksgiving in October. There is one ceremony in the fall. Upcoming dates and times for fall ceremonies are: • •

October 18, 2014, 10 a.m.

October 17, 2015, 10 a.m.

Ceremony RSVP and Information Instructions for how and when to RSVP for your ceremony will be included on your invitation and on the convocation website.

Please visit uleth.ca/convocation for more information.

Parchment and Transcript Information You will receive your parchment on convocation day. If you are unable to attend your ceremony, your parchment will be available for pick up at the Registrar’s Office for one week following convocation. All remaining parchments not picked up will be mailed to your “Permanent” address as indicated in your student record. Check the Bridge to ensure your address is correct prior to convocation.

Official transcripts may be requested online through the Bridge in the Student Records section under the Registrar’s Office and Student Services tab. Transcripts may also be requested by e-mail, mail, fax or in person. Please visit uleth.ca/ross/transcripts for more information.

Contact Questions about ceremonies: Convocation Office | SU065 403-329-2049 | convocation@uleth.ca Questions about graduation applications, parchments or transcripts: Registrar’s Office | SU140 403-320-5700 | graduation@uleth.ca