International Students Welcome Guide 2015

INTERNATIONAL STUDENT GUIDE

2015-2016

TABLE OF

Contents WELCOME TO THE UNIVERSITY OF IDAHO Congratulations on your acceptance to the University of Idaho! We are looking forward to welcoming you to the beautiful UI campus and the City of Moscow. We cannot wait to be part of this new chapter of your life. The International Programs Office and the whole UI campus are here to answer your questions and to meet your needs. Let’s create a home away from home together for you at the University of Idaho.

We hope your experience at UI will be infused with growth, excitement, joy and success.

Congratulations!

Map of the Northwest & Introduction 2

Orientation 4

Important Dates 5 Preparing for Departure 6

Useful Contact Information 7

Pre-departure Checklist 8

Applying for Your Visa 9

What to Bring 9

Health Insurance 10

Financial Information 10

Cruise the World in Idaho 11

Family Information 11 About Moscow 14

Making Flight Arrangements 15

Moscow/Pullman Transportation 15

Climate 15 Room & Board 16

On Campus Housing 17

University Apartments 17

UI Residences Contract Obligations 17

Off Campus Housing 17 Registration & Transfer Credit Evaluation 18

Class Registration Procedures 18

International Credit Evaluation

for Transfer of Credits 18 Special Fees 19

Class Fees 19

International Student Fees 19 Forms and Checklists 20

Request Airport Pick-Up and

Orientation Hotel Reservation Forms 20

Health Insurance Waiver Form 20

Checklist for When You Arrive at UI 21 Additional Information 22

What to Expect at Customs 22

Social Security Information 24

I-901 SEVIS Fee Information 24

www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu

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! s n o i t a l Connggrraattuulations!

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Please read this packet very carefully. This Packet contains information designed to acquaint you with planning your arrival, the University of Idaho, the registration procedures and the city of Moscow. We recommend you to print out this packet and bring it with you to the U.S.

ABOUT THE UNIVERSITY Since 1889, the University of Idaho has been a place that expects more from itself, more from its students, more from knowledge and more from life. We offer a distinctive combination of outstanding majors and graduate programs, accomplished faculty, world-class facilities, renowned research and a residential campus in a spectacular natural setting.

ABOUT MOSCOW, IDAHO

University of Idaho

Moscow is ranked nationally as one of the 100 Best Small Art Towns in America. Moscow is a friendly community of about 20,000 residents. The Moscow population enjoys many of the same conveniences (coffee shops, art galleries, theaters, clubs, bookstores and bike paths) of a much larger community.

Nearby, you will also find some of the best (and least crowded) sites for skiing, hiking, fishing, rock climbing, and mountain biking in the region.

Moscow is only eight miles east of Pullman, Washington, home of Washington State University, and just 90 miles away from the resort community of Coeur d’Alene, Idaho and the city of Spokane, Washington.

INTERNATIONAL PROGRAMS OFFICE Our office is located in the LIVING LEARNING COMMUNITY (LLC), BUILDING #3, GROUND FLOOR. IPO offers assistance in registration, advising, and adjusting to life at the UI. If you have any questions, please feel free to come to the office or contact us. Our office hours are 8:00 am–5:00 pm during the academic year, and 7:30 am-4:30 pm during the summer session. Front desk phone number is 208-885-8984 and email is ipo@uidaho.edu.

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http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu

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Orientation As a new international student, you are required to attend orientation(s) at the dates and times below. These orientations are designed to help you 1 check in with IPO and get your immigration records activated so you are here legally, 2 get ready for your first day of classes, 3 learn about American culture and cultural adjustment; 4 get advice and information on how to be successful in your academics, and 5 to make new friends and connections. A detailed orientation schedule will be sent to you in a separate email soon.

NEW INTERNATIONAL STUDENT ORIENTATION

AUGUST 19, 2015

All of the new international students (including undergraduate, graduate and non-degree exchange students) are required to attend this one-day long New International Student Orientation.

EXCEPTION: You are a student who graduated from ALCP and have already attended an orientation in March, May, or June 2015. * If you cannot attend the International Student Orientation due to travel delays or other circumstances, you will be required to attend a late make-up orientation. When you get to Moscow, check in at IPO and sign up for this late make-up orientation.

INTERNATIONAL TEACHING ASSISTANTS & RESEARCH ASSISTANTS: You will be required to attend TA/RA training. Time & Location: To be decided. More information about TA/RA training: www.uidaho.edu/cogs/admitted/resources/tatraining IMPORTANT: The International Student Orientation is required for all international students in order to activate your immigration records so you can remain in the U.S. on your student visa. Failure to check in may result in losing your visa status and putting you at risk for deportation.

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NEW STUDENT ORIENTATION

AUGUST 20 – 23, 2015 All freshmen are required to attend this 4-day orientation.

PLEASE NOTE: There is a $100 fee for each of the orientations. This fee will be charged to your student account.

Important Dates FALL SEMESTER 2015 AUGUST 19-23, 2015

NEW INTERNATIONAL STUDENT ORIENTATION (REQUIRED)

MONDAY, AUGUST 24, 2015

DEADLINE TO PAY FALL TUITION WITHOUT LATE FEES

MONDAY, AUGUST 24, 2015

FALL CLASSES BEGIN

MONDAY, AUGUST 31, 2015

Deadline to add or change fall classes online

MONDAY, AUGUST 31, 2015

Deadline to submit fall drop for non-attendance requests

FRIDAY, SEPTEMBER 4, 2015 TUESDAY, SEPTEMBER 22, 2015 MONDAY, OCTOBER 12 – FRIDAY, OCTOBER 16, 2015

Deadline to change to pass/fail grading for fall Deadline to drop or audit spring classes without W Deadline to register, add classes, or adjust credits for spring Deadline to submit Idaho residency worksheets for spring Last day to receive refund of spring tuition & fees Fall early warning grades due

Fall midterm exams

MONDAY, OCTOBER 19, 2015

Fall midterms grades due

MONDAY, OCTOBER 19, 2015

Spring academic advising begins

FRIDAY, OCTOBER 30, 2015

Deadline to withdraw or change semester classes to audit

For more academic dates & deadlines see:

www.uidaho.edu/registrar/calendar

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu

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Preparing for Departure

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Preparing for Departure

USEFUL CONTACT INFORMATION Immigration, visa, I-20 or DS-2019 Issues

UI Admissions

n Huiran “Ashley� Ding Assistant Director, International Student, Scholar and Faculty Services Phone: 208-885-5113 Email: hding@uidaho.edu

Phone: 208-885-5113 Email: admissions@uidaho.edu Web: www.uidaho.edu/admissions

n Tammi Johnson Director, International Student, Scholar & Faculty Services Phone: 208-885-8945 Email: tammir@uidaho.edu

UI Academics Phone: 208-885-6111 Email: info@uidaho.edu Web: www.uidaho.edu/academics

Exchange Programs (ISEP, PUCE, SANN)

UI Student Life

n UI Study Abroad Phone: 208-885-0105 Email: abroad@uidaho.edu

Web: www.uidaho.edu/studentlife Web: www.uidaho.edu/studentlife/studentservices Web: www.uidaho.edu/studentaffairs/campus-recreation

International Programs

UI General Catalog (class information)

Phone: 208-885-5113 Email: ipo@uidaho.edu Web: www.uidaho.edu/international

Web: www.uidaho.edu/catalog

UI International Student Groups & Leaders

Phone: 208-885-6731 Email: registrar@uidaho.edu Web: www.uidaho.edu/registrar/

UI Registration

Web: uidaho.orgsync.com/listoforgs

Housing Questions & Room Reservations n On-campus housing, University residences and Dining plans Phone: 208-885-6571 Email: housing@uidaho.edu Web: www.uidaho.edu/universityhousing

Associated Students University of Idaho (ASUI) (get involved on campus) Phone: 208-885-6331 Email: getinvolved@uidaho.edu Web: www.asui.uidaho.edu

n Off-campus housing. See page 17 of this booklet

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu

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PRE-DEPARTURE CHECKLIST IPO you are coming… o Tell p

Email ipo@uidaho.edu to confirm your attendance at Orientation if you do not need an airport pickup.

p Fill out the airport pickup form at airport pickup form p Fill out the orientation hotel request form at hotel reservation request p Turn in Insurance Waiver Forms to IPO BEFORE classes begin (Page 20).

o If you are sponsored…

If you are sponsored by an organization, notify them of your plans. Your sponsor can assist you with many pre-departure arrangements and provide valuable information.

o Make travel arrangements…

Arrive on campus at least two days before orientation begins in case of travel delays or jet lag. We recommend arriving 30 days prior to class if you plan to work on-campus. Students can enter the U.S. up to 30 days before the begin date on their documents (see #5 on your I-20 form or #3 on your DS-2019).

o Financial Arrangements

Arrange to have enough money to cover the cost of tuition and fees, health insurance, housing expenses, books and personal expenses.

o Make copies…

Copy medical records, x-rays, and prescriptions. Also, have prescriptions written in generic terms rather than brand names. A certified birth certificate translated into English may be required to obtain an Idaho driver’s license.

o Label your luggage…

Label all luggage, inside and outside, with your name and address in Moscow, please use IPO address if you don’t have an address yet.

o Carry all legal documentation…

Carry your passport, I-20, financial documentation and any other legal documents, on your person, NOT IN YOUR LUGGAGE! You will need these to clear Customs.

Ask about their luggage policy (how many and size of your bags) and reconfirm your flight reservations 72 hours before departure.

Use someone you know in Moscow or your department. If you do not know anyone to contact, please use the International Programs Office phone number (208-885-8984) in case of emergencies.

o Check with the airlines…

o Leave a phone number with someone in your home country…

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Preparing for Departure

APPLYING FOR YOUR VISA

WHAT TO BRING

The Admissions Office sent you a “Certificate of Eligibility” Form (I-20 or DS-2019) and an official notice of your admission.

You will need these when you apply for your US visa.

Avoid bringing excess items that can be purchased here and appliances that cannot be used with the U.S. current (110V). Listed below are items students suggest you bring because of expenses in the U.S. and for convenience:

All new F-1 and J-1 students are required to pay the I-901 SEVIS Fee (see page 24 for details). Applicants who require a visa to enter the U.S. must pay this SEVIS fee before going to the U.S. embassy or consulate for your visa interviews. Go to: www.FMJfee.com for more information.

Apply visa online by filling out DS-160 form and schedule a visa interview. More instructions can be found: travel.state.gov/content/visas/english/forms/ds-160-online-nonimmigrant-visa-application.html Take your I-901 SEVIS fee receipt, I-20 or DS-2019, passport, a bank statement and/or departmental appointment letter indicating financial support to the US Embassy/Consulate to obtain a visa. Do not use another school’s I-20 if you wish to attend the UI, as you must attend the school listed on your visa before you can transfer. Also, do not enter the US on a tourist visa (B-1 or B-2), as you cannot change to student status unless the consulate has endorsed the visa as “prospective student”.

CANADIAN CITIZENS: You are required to pay the I-901 SEVIS fee but you are not required to obtain a visa prior to US entry. Take your I-20, passport and the I-901 receipt to the port of entry be admitted to the U.S. in F-1 status.

TRANSFER STUDENTS: If you are attending a school in the US and plan to transfer to the University of Idaho, you must inform the International Student Advisor (ISA) at your current school and have them release your SEVIS records to the UI. Report to IPO (you can do so by attending the New International Student Orientation) to obtain your new transfer I-20 or DS-2019 within 15 days of the first day of classes.

p Extra eye glasses or contact lenses & fluid p Frequently used or favorite books p Educational supplies (calculators, paint brushes) p Traditional or special medicines, packaged &

wrapped – medicines you need should be in your carry-on luggage in case your luggage is lost. All fluids over 3 oz. should be in your large luggage and checked in.

p Photos, slides, maps, flags, artifacts, clothing typical of your country that can be used to share your culture with other students.

p Medical history from your home country physician (translated into English) for physicians at UI and in the Moscow area

You will need bedding and personal items, but it is best to purchase them after you arrive, as bed and pillow sizes vary by country and these items take up lots of space.

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu

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FINANCIAL INFORMATION Bring enough money to cover the cost of tuition & fees, health insurance, housing expenses, books and personal expenses.

If you plan to live on campus, you will pay a deposit before arriving and will need to pay for the entire semester for housing and dining costs after your arrival. If you live off-campus, we recommend that you bring first and last month’s rent, plus damage deposit (approximately $1,500).

We also recommend that you bring money in traveler’s checks or credit card rather than cash. Foreign bank drafts can be used to open a bank account; however, you cannot draw on this account for 5 days.

SPONSORED STUDENTS/SCHOLARSHIPS: If you have a scholarship or are sponsored by a third party, you must bring a letter from your funding source addressed to the UI’s Business & Accounting Services Office, which authorizes billing for tuition, fees, housing and insurance if applicable.

HEALTH INSURANCE Healthcare in the US is very expensive. Also, when you sign your I-20 and DS-2019, you are verifying that you will not be a financial burden to the U.S. government, to the University of Idaho or to the State of Idaho. Therefore, health insurance is required for all international students and their families. It is included in the total expenses on your I-20 or DS-2019. Failure to purchase insurance may result in consequences up to and including disenrollment.

When purchasing health insurance you will have two options:

OPTION A: University of Idaho Student Health Insurance Program (SHIP). n You are automatically charged for SHIP when you register for classes. You will see SHIP on your bill from the UI for each semester. You do not have to fill out any forms. n Dependents are not eligible to be enrolled on SHIP. You will have to find off-campus insurance that meets our requirements for your dependents. n Find out the cost of SHIP and what is covered at: www.health.uidaho.edu/ship

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OPTION B: Purchase a different medical insurance plan that meets or exceeds the UI Health Insurance Requirements. n If you would like to purchase a different insurance that is less expensive, you are required to complete the form available here. Sign the first page of the form and send both pages to your medical insurance provider/company.

The medical insurance company must complete and sign the second page of this form and return to us. If the form is not received before classes begin, the SHIP charges will remain on your student account, as you are required to have insurance for every day you are in the U.S. If you are a J-1 Exchange student, please use the J-1 forms. n Dependents are required to have insurance that meets F-1 and J-1 insurance requirements. n PLEASE NOTE: In order to register for classes, students will still have to choose the SHIP insurance to finalize class registration. SHIP will be taken of your account after you turn in waiver form.

If you are from Asia, Africa, or Latin America (areas of the world at high risk for tuberculosis, TB), we strongly recommend you be tested and treated for TB before you arrive in the US. Contact your US Consular office to see if there are any required or recommended immunizations before traveling. Bring copies of your medical records written in English.

Preparing for Departure

FAMILY INFORMATION If your family is coming with you, please bring complete medical records, written in English, for all family members. If you have children of school-age, there is no charge or advance registration needed to enroll them in the Moscow public school system. There may be fees for certain services or courses not included in the regular curriculum. To enroll, you must provide: n A record of your child’s immunizations: diphtheria, tetanus, polio, measles, mumps, and rubella. A tuberculin skin test is recommended. Records should document a student’s vaccinations and oral immunizations by the month and year they were administered. n A birth certificate or passport is required to enroll students in local schools. n Records, in English, of previous school attended are required for junior high and high school enrollment.

CRUISE THE WORLD IN

Idaho!

We hope you will bring pictures, maps, cultural items and clothing specific to your country or region to display at “Cruise the World”. Cruise the World is an annual interactive celebration of international customs and cultures hosted by the International Programs Office in the Fall semester. This event draws campus and community members together for an exciting day of international food and activities. For more information, email Elitza Kotzeva at elitzak@uidaho.edu

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 11

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http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 13

About Moscow

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About Moscow

MAKING FLIGHT ARRANGEMENTS

MOSCOW/PULLMAN TRANSPORTATION

The Pullman-Moscow Regional Airport is a small airport located close to Moscow. There are no direct international flights to Moscow. Most students arrange a connecting flight to the Pullman/Moscow airport from a major airport such as Seattle. Some choose to fly to the Spokane airport and take the Wheatland Express bus to Moscow (a 2-hour drive). See below for information on taking the bus from Spokane.

There is a free bus route available on weekdays in Moscow.

Wheatland Express and Valley Transit also provide commuter services between Moscow, Pullman, Spokane and Lewiston.

PULLMAN-MOSCOW REGIONAL AIRPORT

Weather in Moscow varies greatly with four distinct seasons and varied temperatures. Temperatures during the winter range between 20° and 40° F. There is considerable rain and snow between November and March. You will need gloves, scarves, sweaters, a heavy coat, and boots during these months. Light clothing is needed during the summer, which tends to be hot (70-100° F) and dry. A light jacket or sweater may be needed for cooler summer night temperatures.

(Airport Code is PUW): From the Pullman/Moscow airport, you can use the courtesy phone in the lobby to call a taxi. Call “A-Z Taxi” at 208-8826141, or Pegasus Taxi 208-874-7500 to arrange a ride to your hotel, apartment or residence hall. Another option is to contact your Student Group Leader (see page 7) to see if they can arrange a ride from the airport for you. If you arrive at the Pullman-Moscow Airport within 10 days before classes start, IPO can arrange airport pickup for you for free, you will need to sign up for airport pickup here.

SPOKANE INTERNATIONAL AIRPORT

CLIMATE

Websites for weather & travel information n www.dnews.com n www.moscow.com

(Airport Code is GEG) Transportation from the Spokane airport is provided by Wheatland Express. Reservations are necessary and the cost for this service is $38 by credit card or exact cash only (excess baggage is subject to additional charge). Locate the driver in the “ground transportation” area, which is near the exit at the baggage claim area.

Wheatland Express from Spokane to Moscow: Telephone: 1-888-690-3080 or 1-509-334-2200 Website: www.wheatlandexpress.com/ (check times for “Southbound from Airport) In the event that you arrive too late to get transportation to Moscow, please check into an airport hotel and be sure to make arrangements to arrive back at the airport to catch the bus.

Sign up for hotel reservation for early arrivals here.

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 15

Room and Board

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Room and board

ON CAMPUS HOUSING Housing on the UI campus is arranged by University Residences. Several types of accommodations are available to suit each student's individual needs. Activate your vandal web account and then reserve your residence hall room with a non-refundable $250 deposit, on-line at www.uidaho.edu/ universityhousing. You may also contact the Housing Office by email at housing@uidaho.edu by fax at 208/885-6606 or by phone at 208-885-6571.

Residence Hall rooms have either common bath facilities, where toilet/shower facilities are located on each floor, or have semi-private bathrooms, which are shared with one or more roommates.

Students living in residence halls are required to purchase a meal plan to eat in the university cafeteria. There are multiple meal plan options available to suit your eating & snacking habits and class schedule at www.uidaho.edu/ universityhousing/cost-of-living/Dining-Plan-Options. Some of the residence halls have cooking facilities available and microwaves are provided in each of the individual halls.

In general, residence hall rooms have a twin-sized bed, chair, desk, shelves, drawers and a closet. You will need bed sheets, pillows, towels and other personal items. You may want to wait until you arrive in Moscow to buy these things. Students have 22 computer labs located throughout campus. Several residence halls have computer labs, available seven days a week. Additionally, each student room has internet & telephone capabilities.

UNIVERSITY APARTMENTS University Residences offer different living options for graduate students, nontraditional students, married couples and families.

All apartments have private bath and cooking facilities. Family housing apartments have hookups for a washer and dryer.

UI RESIDENCES CONTRACT OBLIGATIONS NOTE: All first year students are required to live on-campus in the UI residence halls for their first academic year. Students can move-in on August 23 at noon. If you want to move in earlier on August 18th instead, you will need to complete Housing registration before July 8. There is a $35/night fee for early move-ins.

If you choose to live on campus, you must meet with University Residences personnel to discuss your contractual agreement. UI residences staff will be scheduled to meet with you during fall & spring orientations. You will be required to sign a legal contract agreeing to stay in assigned housing for one full academic year (August through May) if you arrive in August or one full semester if you arrive in January. University Apartment housing arrangements are made for one full calendar year (July through June).

Exceptions may be made for students who check in for spring or summer semesters or whose programs are only one semester in duration.

Room and board must be paid in full when you move in or you will be charged a fee for an installment plan until your balance is paid. If students move off campus before the contract ending date, University Residences will assess a penalty charge for the time remaining on the contract.

OFF CAMPUS HOUSING We recognize that some students, particularly those who accustomed to living independently, may find that residence hall living does not suit their needs. As an alternative, students may choose to live off-campus. If you decide to live offcampus, it is your responsibility to find accommodations. If you are a freshman and want to live off-campus, you will need to apply for exemption. More information can be found: n www.uidaho.edu/DOS/student-resources/firstyearliveon n www.moscow.com n www.asui.uidaho.edu/trading/ n www.moscowrealestate.com/ (click on rentals) n http://www.trulia.com/for_rent/Moscow,ID/map_v n http://www.trulia.com/real_estate/Moscow-Idaho/ community-info/ n http://www.trulia.com/voices/guides/ n http://www.trulia.com/blog/real-estate-101/renting/

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 17

Registration CLASS REGISTRATION PROCEDURES In your acceptance letter you will receive information about registering for your UI courses. It is important to pre-register as soon as possible, as some classes fill up quickly. You can wait until you are on campus, but this is not recommended. n ENROLLMENT DEPOSIT: The University of Idaho requires a $100 enrollment deposit to secure your space in the incoming class and make all necessary plans for your arrival so we can officially welcome you to the Vandal family! More information about this see and how to pay for it, please go to http://www.uidaho.edu/admitted/your-to-do-list/ Enrollment-Deposit n If you are an undergraduate, contact your academic advisor to discuss your choices. The Registrar's Office puts a "registration hold" on each undergraduate's registration.

This means that until an undergraduate speaks with an advisor, the student will be unable to register for courses. n Graduate students are able to register without an advisors approval, but it is a good idea to contact your graduate advisor anyway. n Select classes from the online time schedule at: www.uidaho.edu/schedule/. When choosing classes remember you may be required to prove you have taken the prerequisites to get into a class. You will need to contact your academic advisor to find out if you are eligible to take the class. For example, you cannot register for Math 143 unless you have met the Math 108 requirements. Classes numbered from 100-400 are undergraduate courses.

Classes numbered 500 and up are graduate level courses. n Login to register for your courses online at: www.vandalweb.uidaho.edu/ n When you are registering for classes a window will pop up asking if you would like to be enrolled in the Student Health Insurance Plan (SHIP). Make sure to check “yes I want to enroll in SHIP�, you will be able to waive SHIP if you have alternative health insurance that meets our requirements. If

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INTERNATIONAL CREDIT EVALUATION FOR TRANSFER OF CREDITS The University of Idaho requires that transcripts from international institutions be evaluated by an academic credential evaluation service before transfer credit is evaluated and posted. An evaluation can be: ordered by a student before attending the University of Idaho or ordered by the University of Idaho during the student's first semester.

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Option 1: BEFORE This evaluation can be completed by you prior to attending the University of Idaho if you would like to know what courses will transfer before attending. We recommend that you use Educational Credential Evaluators for your evaluation. However, we will accept evaluations from some other services. Please check with us to see if the agency you would like to use is acceptable.

You are responsible for supplying the correct academic records and paying for the evaluation service. You will need to request a course-by-course evaluation. Upon request, the University of Idaho can fax or mail copies of official documents that have been received to Educational Credential Evaluators.

Please have the evaluation sent to: University of Idaho Office of the Registrar PO Box 444260 Moscow, ID 83844-4260

Option 2: AFTER

The University of Idaho will submit your transcript(s) to Educational Credential Evaluators for evaluation after you have sent all official documents, paid your fees, and started attending classes. The cost for this evaluation will be your responsibility and will be posted to your student account.

Special Fees you check “no” you will have a difficult time registering for classes. For more information about health insurance see page 10. n For more information contact the Registrar’s Office at registrar@uidaho.edu or 208-885-6731.

CLASS FEES There are some student fees not included in the estimated cost of attendance and they can sometimes surprise students. You can check to see if there are additional fees attached to a class by looking up the class at the UI class schedule website: www. uiweb.uidaho.edu/schedule/.

INTERNATIONAL STUDENT FEES $100 ORIENTATION FEE: The University of Idaho’s International Programs Office strives to provide new international students with the greatest assistance possible as they settle into their new homes in Moscow. As such, attending a one full day international student orientation is required for all new students. This orientation will include a complete immigration workshop as well as offer meals and activities.

This is a one-time fee for all new international students which will be added to your student account after you have attended orientation. Any student who does not attend this orientation will be required to attend a late orientation session. $100 INTERNATIONAL STUDENT FEE: This fee is charged to your student account automatically each account to support international student programming and services at the university.

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 19

Forms and Checklists TO REQUEST AN AIRPORT PICK-UP BEFORE ORIENTATION: The International Programs Office provides airport pickup for students who arrive at the Moscow/Pullman Regional Airport (airport code PUW) between August 14th and 23rd, 2015.

Please go to this website to request a pick-up: www.uidaho. edu/international/future-international-students/admittednext-steps/pre-arrival-checklist/travel/airport-pick-up-form

TO REQUEST A HOTEL ROOM DURING AND BEFORE ORIENTATION: If you arrive earlier than the University Housing check in date or if you do not have housing for when you arrive in Moscow, we have arrangements with a local hotel so that you can stay at their hotel for a discounted rate.

Please go here to request a hotel reservation: www.uidaho.edu/international/future-internationalstudents/admitted-next-steps/pre-arrival-checklist/hotel/ hotel-reservation-request-form

HEALTH INSURANCE WAIVER FORM: International students and dependents holding non-immigrant visas must purchase health insurance.

The forms may be downloaded here: www.uidaho.edu/international/current-internationalstudents/immigration-advising/f1status Under “Forms”, there are “F-1 & J-1 student health insurance waiver” and “J-1 Sponsored & Dependent Student Health Insurance Waiver”.

International J-1 Sponsored Student or Dependent Health Insurance Compliance Form

Forms Due: Before Classes Begin

Insured’s Name: _______________________________________________________________________ (Family or Last name) (Given or First name) Visa Status for Insured (check one): J-1____ F-2* ____ J-2*_____ *Fill in spouses UI information below

International UIF-1 & J-1 Student Student ID#: __________________________ UI Email Address: ______________________________ Health Insurance Compliance Form Instructions to the Student/Dependent: Forms Due: Before classes beginstudents and dependents holding non-immigrant visas must purchase health insurance.

International

Insured’s Name: _______________________________________________________________________ Option A: University of Idaho Student Health Insurance Program (SHIP).

(Family or (Given or First name)for classes. You will see SHIP on your bill from the UI • Last Youname) are automatically charged for SHIP when you register for each semester. You do not have to fill out this form.

UI Student ID#: _______________________ UI Email they Address: _________________________________ • If you have dependents will also be automatically charged the SHIP. • Find out the cost of SHIP and what is covered at: http://www.health.uidaho.edu/ship Type of Visa Status (check one): F-1_____ J-1_____

Option B: Purchase a medical insurance that meets or exceeds the U.S Department of State Requirements.

Instructions to the Student: • If you choose not to purchase SHIP you are required to complete this form. Sign the first page of this form and send both pages to your medical insurance provider/company. The medical insurance company will complete and International students and dependents holding purchase insurance: sign the secondnon-immigrant page of this form.visas Yourmust student account health will be charged for SHIP if the waiver is not received before classes begin.

Option A: University of Idaho Student Health Insurance Program (SHIP).

• You are automatically charged for SHIP when you register for classes.

You will see SHIP on your bill from the you UI enter the U.S. (SHIP covers Please Note: You and your dependents are required to have health insurance the day for each semester. You do not have to fill out this form. up to 15 days before classes begin). Complete proof of required coverage is required before a waiver can be processed.

• If you have dependents willthe also be automatically charged SHIP. If they any of benefits listed on the secondthe page are not covered under the medical insurance provided through your home • Find out the cost of SHIP and what is covered http://www.health.uidaho.edu/ship country or sponsor, yourat: insurance is considered inadequate and you will continue to be billed for SHIP when you register for classes.

Option B: Purchase a medical insurance that meets or exceeds the UI Health Insurance Requirements. thehave first page of this form and • If you choose not to purchase SHIP you are required complete this form. Sign The following applies to all to students/dependents that non-immigrant visas: insurance The medical insuranceUI company willorcomplete send both pages to your • medical I understand this provider/company. application must comply with appropriate standards I may beand subjected to penalties affecting sign the second page of this Your student account will be charged for SHIP if the waiver is not received myform. enrollment in the university. before classes begin. • I understand that if my insurance coverage (for which my waiver approval is granted) terminates for any reason, it is my responsibility to notify the International Programs Office, and to immediately purchase SHIP or another

Please Note: You and your dependents are required to have health theinday you enter the U.S. (SHIP covers comparable insurance so that thereinsurance is no break coverage.

up to 15 days before classes begin).

Complete proof of required coverage requiredI am before a waiver can befor processed.

• I understand that upon receiving waiver is approval solely responsible all costs relating to the purchase of If any of the benefits listed on the insurance second page covered under the provided through your home andare anynot medical expenses notmedical coveredinsurance by the policy I select. country or sponsor, your insurance consideredthat inadequate and you will coverage continue to be billed for SHIP you the register • I isunderstand my health insurance must be in effect on when or before first day of classes attended and for classes. must remain in effect until I graduate from the UI with no breaks in coverage at any time.

• I understand that I am responsible for renewing my insurance premiums annually (beginning of each Fall semester) The following applies to all students who renewal hold non-immigrant visas: and getting information to the International Programs Office (IPO) Before the expiration date, so there is no • I understand this application must comply with the requirements alternative health insurance plans to SHIP or I break in insurance coverage at anyfor time. may be subjected to penalties my enrollment theinsurance university.

• Iaffecting hereby give consent forinmy agent to notify the University if the insurance I have purchased for my • I understand that if my insurance coverageand (formyself which expires, my waiver approval is granted) reason, agent it is to verify the status of my dependents and/or for the Universityterminates to contactfor theany insurance my responsibility to notify the International Programsarise Office, andmy to immediately insurance if questions about coverage. purchase SHIP or another comparable insurance so that there is no break in coverage.

Dependent’s Signature: • I understand that upon receiving waiver approval I am_______________________________________ solely responsible for all costs relating to the purchase ofDate: _____________________ • • •

insurance and any medical expenses not covered by the policy I select.

Student’s __________________________________________ I understand that my health insuranceSignature: coverage must be in effect on or before the first day of classes attendedDate: and _____________________ This is your signature page confirm that you understand all of the above and to allow a representative of the insurance company providing coverage to must remain in effect until I graduate from the UI with no breaks in coverage at and anyreturn time.the second page complete I understand that I am responsible for renewing my insurance premiums annually (beginning of each Fall semester) and getting renewal information to the International Programs Office (IPO) before the expiration date, so there is no Page 1 of 2 break in insurance coverage at any time.

I hereby give consent for my insurance agent to notify the University if the insurance I have purchased for my dependents and myself expires, and/or for the University to contact the insurance agent to verify the status of my insurance if questions arise about my coverage.

Insured’s Signature: ________________________________________________ Date: ______________ This is your signature page confirm that you understand all of the above and to allow a representative of the insurance company providing coverage to complete and return the second page

Page 1 of 2

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Forms and Checklists

CHECKLIST FOR WHEN YOU ARRIVE AT UI Here is what you need to do after arriving in Moscow:

o Plan to attend the new student orientation

Schedule available online at www.uidaho.edu/international/future-international-students/admitted-next-steps/checkin

o Check in with your department

a. Meet with your major professor/advisor (if you have not been assigned one yet, ask in the department office). If at all possible, make an appointment before you arrive in the U.S. You can contact your department by e-mail or phone and ask for an appointment with your advisor. b. With the assistance of your advisor/major professor, choose your courses and register through the university web page. c. If you are a graduate student and are a research (RA) or teaching assistant (TA), you will need to complete the paperwork that the department will need to process your paychecks. If you do not have a Social Security Number (required to work in the U.S.) please see IPO for Social Security Administration information and forms. d. TA’s please see IPO about the SPEAK test, if required by your department. This is to test your English speaking skills.

o Get your student identification card (Vandal Card)

Go to the Vandal Card Office in the Student Union Building (SUB), show them your passport, tell them your Student ID# (from your admissions information) and ask them to make the card for you. You will need to register at least one class before you can obtain a Vandal Card. You will need your Vandal Card in order to move into University Housing.

o Establish your e-mail account

You should receive a letter in the mail detailing how to activate your account online. If you have problems, visit the ITS at TLC 128.

o Make copies of your documents

Copy your I-20 or DS-2019, passport, visa, I-94(print online after your arrival), etc. and put them in a safe & memorable place.

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 21

Additional Information WHAT TO EXPECT AT CUSTOMS The following is a general guide for students arriving from outside the U.S. in F-1 or J-1 student status. If you entered the U.S. already in a status other than F-1 or J-1 status (such as B-1, B-2, H-1, or H-4) this information may not apply to you.

It is important that your documents correct. If Customs keeps any of your documents, kindly ask the officer if you can have a copy for your own records. If you have any questions about this before you arrive, contact ipo@uidaho.edu

1 I-20 FORM FOR F-1 STUDENTS: This is the 3-page document that the University of Idaho sent to you after you were admitted to the university. Present your I-20 document to U.S. Customs. If dependents (husband, wife, or children) are coming into the U.S. in F-2 status, they should each have an I-20 with their own name on it as well as the student’s name. Do not lose or throw away your I-20(s).

DS-2019 FORM FOR J-1 EXCHANGE STUDENTS:

School

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This is a 2-page document that the University of Idaho or your program sponsor sent you after you were admitted to the university. Present your DS-2019 document to U.S. Customs. If dependents (husband, wife, or children) are coming into the U.S. in J-2 status, they should each have a DS-2019 with their own name on it as well as the student’s name. Do not lose or throw away your DS-2019(s).

Additional Information 2

F-1 OR J-1 VISA:

3

PASSPORT:

4

Present the F-1 or J-1 Student Visa. You should have received an F-1 or J-1 visa after you took your I-20 or DS-2019 document to the U.S. Consulate in your home country. The F-1 or J-1 visa is usually placed in your current passport. If you have more than one visa in your passport, and you plan to enter the U.S. to study at the University of Idaho, make sure to present the unexpired F-1 or J-1 visa. The F1 or J-1 visa should have the University of Idaho on it unless you already attended another school in the U.S.

School Name

Present your unexpired passport. Your passport should be valid for at least 6 months.

I-94 ARRIVAL/DEPARTURE RECORD

Visa class or F1 or J1

Previous Paper version I-95 (No longer exists unless you have not traveled outside of the U.S. since April 2013)

(It is electronic arrival information card): Students used to get a white card to be filled out on the plane, this white card is the I-94 card. In order to streamline passenger processing, U.S. Customs and Border Protection is automating its arrival and departure process and eliminating the paper Form I-94. All air and sea travelers will no longer receive a paper form I-94, except in limited circumstances, CBP will create an electronic record. Travelers will be able to obtain their admission number and electronic I-94 record through the website https://i94.cbp.dhs.gov/ I94/request.html

Electronic form I-94 (can be retrieved online)

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 23

SOCIAL SECURITY INFORMATION (if you plan to work when you arrive) F-1 & J-1 Students are only allowed to work on-campus for 20 hours per week (part-time) during the regular fall and spring semesters and 40 hours per week or more (full-time) during school breaks. This includes Teaching Assistantships and Research Assistantships.

Please Note: Anyone (including citizens of the U.S.) who works in the United States must have a Social Security Number (SSN).

You must have a job offer before you can apply for a SSN and you can only apply from within the U.S. Once you have a job offer letter (original on letterhead) and a letter from our office, you can apply for a SSN. It may take up to 12 WEEKS to be issued. Therefore, if you do plan to work on-campus we suggest that you plan your arrival to the UI as soon as possible, obtain a job offer and apply for your SSN. THE EARLIEST DATE YOU CAN ARRIVE IS 30 DAYS BEFORE YOUR I-20 BEGINS. You will need to show the Human Resources Office your receipt from Social Security (showing you have applied for your SSN) in order to be placed on payroll. Please realize that there may be up to a 2–4 week wait between when you receive your Social Security receipt and when you will receive your first paycheck, so please make sure you have funds to cover immediate expenses and enough extra money for incidental expenditures. See page 19 your I-20 or DS-2019 for estimated expenses.

Our nearest Social Security Office is located 35 miles away in Lewiston, Idaho. IPO will organize a SSN trip during orientation or at the beginning of the semester. You will receive information about this trip after you arrive at UI. You can also apply for your Social Security Number on your own, please make sure to check in with IPO before you apply as a specific letter and stamp is required. IF YOU DO NOT PLAN TO WORK, YOU ARE NOT ELIGIBLE TO RECEIVE A SSN.

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I-901 SEVIS FEE INFORMATION FOR F & J NONIMMIGRANT STUDENTS & EXCHANGE VISITORS Beginning September 1, 2004 the Department of Homeland Security collects a fee to cover the continued costs of operation of the Student and Exchange Visitor Program (SEVP).

International students and exchange visitors are subject to this fee which will be used to administer and maintain the Student and Exchange Visitor Information System (SEVIS), support compliance activities, and establish SEVIS Liaison Officers.

Liaison Officers will serve as local resources for schools and students, providing timely and accurate program and reporting information and assistance. SEVIS is the automated system for collecting, maintaining and managing information about foreign student and exchange visitors during their entry to, stay in, and exit from the United States. It is used to record and track the I-901 fee payment.

Who pays the fee?

Those who wish to enter the United States either as a student or an exchange visitor with a Form I-20 or DS-2019 dated on or after September 1, 2004. Spouses and dependent children (F2) of students or exchange visitors (J-2) do not pay this fee.

How much is the fee?

For F-1 Students ................................ $200 For J-1 Exchange Visitors: ................. $180 For spouses and dependent children (F-2 or J-2) of students or exchange visitors: .......................... No Fee

Additional Information

When do prospective students or exchange visitors pay the SEVIS fee? n Applicants who require a visa to enter the United States must pay the SEVIS fee before going to the U.S. embassy or consulate for their visa interview. n Applicants who are citizens of Canada, Bermuda, Bahamas and residents of certain other islands (see 8 CFR 212.1a) wishing to apply for F-1 or J-1 status at a Port of Entry into the United States must pay and process the SEVIS fee before appearing at the Port of Entry. n Nonimmigrants currently in the United States who apply for student or exchange visitor status must pay the fee prior to filing their change of status application.

How is the fee paid? n Through the Internet at www.FMJfee.com by using a credit card and completing the online Form I-901 (Fee for Remittance for Certain F and J Nonimmigrants); or n Through the mail by submitting a completed Form I-901 and a check or money order drawn on a US Bank and payable in US currency; or n By a third party such as a school or sponsor; or n By selected sponsors of an exchange program by submitting a bulk or group payment.

When must the fee be paid?

How will the payment be verified?

The payment will be recorded in the SEVIS system. However, it is recommended to print out the Internet generated receipt be brought to the visa interview.

When must continuing students (F-1

nonimmigrants that have begun, but not finished, a program) pay the SEVIS fee?

Continuing students must pay the SEVIS fee before: n Filing an application for reinstatement when they have been out of status for more than 5 months; n Or, when applying for a new visa or returning to the United States after an absence of more than 5 months that did not involve authorized overseas study; or n When filing an application for a change of status to an For J classification

When must continuing exchange visitors (J-1 nonimmigrants who have begun, but not finished a program) pay the SEVIS fee?

Continuing exchange visitors must pay the SEVIS fee before: n Filing a reinstatement application after a substantive violation; or n Filing a reinstatement application after they have been out of status between 121 and 269 days; or

The fee must be paid to ensure that the payment can be deposited and recorded in SEVIS prior to the scheduled visa interview. The interviewing consular officer will confirm that the fee has been paid by accessing SEVIS. To allow for adequate processing time the fee must be paid:

n Applying for a change of exchange visitor category unless the new exchange visitor category is fee exempt

n At least three business days prior to the visa interview date for electronic submissions.

For additional information about this program please see SEVP on the web at https://www.fmjfee.com/i901fee/index.jsp or by phone at 785.330.1048 for the SEVIS I-901 Fee Payment Help Desk or by email at fmjfee.sevis@dhs.gov

n At least three business days before the scheduled visa interview for mail submissions to allow for delivery at the DHS address listed on the Form I-901. This time frame allows the fee payment to be deposited and recorded in SEVIS.

For visa related issues please see the Department of State: www.state.gov.

http://www.uidaho.edu/international | 208-885-8984 | ipo@uidaho.edu 25