TROY Guide to Sorority Recruitment

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Welcome to Sorority Recruitment Troy University National Panhellenic Council would like to welcome you to Troy University and is so excited that you have considered joining sorority recruitment! Sorority recruitment is a great way to make friendships that will last a lifetime. Many women find that through a sorority they get adjusted to campus life quicker and easier, because that is what a sorority is here to help them do.

Fall recruitment begins on August 7 and continues through August 12. During fall formal recruitment you will be attending parties at each sorority house where you will be able to meet the sorority women, learn more of what each sorority is like. Giving you the opportunity to ask any questions you may have about events, financial obligations, scholarships, new member programs, or even campus life in general. It is very important to keep an open mind throughout this process in order to carefully decide where you fit in the Greek system. Troy University Panhellenic Council encourages you to go through formal recruitment to see if sorority life is a fit for you.

Spring recruitment is informal at Troy University. Some sororities are able to recruit members in the spring semester through a process called continuous open bidding. But note that usually, fewer than five women participate in continuous open bidding. Again, we feel the best time to join a sorority is during fall formal recruitment.

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Dear Future Panhellenic Women, Welcome to Troy University! I am Cassidy Gill, Vice President of Panhellenic which means that I handle and oversee all things Recruitment for Troy University. I am so excited to have you all come to Troy and experience Greek life! Joining a Panhellenic sorority is one of the best decisions a woman can make.

Experiencing Greek life throughout my college career has sincerely impacted my life in a way like no other. A sorority isn’t just an organization but a sweet, undeniable sisterhood.

Some of you may not know what to expect when coming into Recruitment and some may not even know what a sorority really means, but that is perfectly normal. Formal Recruitment will begin with orientation on Sunday, August 6, and bid day will be Saturday, August 12. There are three different days of Formal Recruitment—Philanthropy Day, Sisterhood & Values Day, and Preference Day. Potential New Members will be attending five parties on Philanthropy Day (Monday or Tuesday), up to four parties on Sisterhood & Values Day (Wednesday or Thursday), and one or two parties on Preference Day. Formal Recruitment may seem intimidating and a little bit scary, but I encourage you to take a leap of faith and experience the love and friendship you can gain from becoming a Panhellenic woman. My advice to you is to keep your mind and heart open throughout this process. Troy University and Greek Life will provide you with an abundance of opportunities to grow as a woman and leader. Also, stay true to yourself and you will find your home away from home!

I hope and look forward to seeing you all soon at Fall Recruitment! If you have any more questions, feel free to email me at phc@troy.edu.

Sincerely, Cassidy Gill, Vice President of Panhellenic Troy University

Eligibility & Registration POLICIES

REGISTRATION

High school graduates

May 1 you can register for recruitment:

must have a 2.2 overall average (on a 4.0 scale) & be accepted to Troy University

Upperclassmen at Troy must have a 2.2 overall average

Transfer students must have a 2.2 overall average based on 12 hours; if a transfer student has fewer than 12 hours, her eligibility will be based on her high school grade point average. This eligibility policy for recruitment is designed to help new students become academically oriented at the University, before becoming involved in the sorority aspect of campus life. The Panhellenic Council’s membership recruitment eligibility policy is a minimum requirement. Each sorority sets their own academic standards for joining. The sorority women will carefully evaluate the grades and high school activities of each individual going through recruitment, when making membership decisions.

troy.edu/greek/sororitylife/howtoregister. html

Carefully follow the instructions on this page, before you open the recruitment application.

This will make the process quick and easy!

There is an $80 fee that will increase to $95 after July 12. At the conclusion of online registration you may pay by debit card, credit card or e-check. Up until Monday, July 24, we will refund $60 of the registration fee, if you withdraw from recruitment. However, there will be no refunds after Monday, July 24, for withdrawals. Registration will end on July 25.

Completing the Online Registration

During Recruitment Week HOUSING On-Campus Housing If you are scheduled to live in a residence hall this year, you will be living in your assigned residence hall room during recruitment. Residence hall check in for those participating in sorority recruitment will be on Saturday, August 5 from 8 to 4 pm and Sunday, August 6 from 1 to 4 pm. Housing has one central location for all residents to check-in. This location will be Sartain Hall. When you arrive on campus you will go to Sartain Hall Lobby and check in there and receive your key. From Sartain Hall you will then go move into your residence hall. We will give housing the names of all women going through recruitment and they will have keys to all residence halls. Housing will expect you to check-in on Saturday, August 5 or Sunday, August 6 if you are living on campus. Please note that the first day of sorority recruitment is divided up into two days, Monday, August 7 and Tuesday, August 8. Half of the women will go to events on one of these two days and the other half will have a free day to set up their residence hall room, run errands, etc. On Sunday, August 6 we will notify you whether you will be going through recruitment on August 7 or 8.

Off-Campus Housing

If you will not be living in university housing this fall, you must make your own arrangements for housing off campus during membership recruitment week. Often, we get phone calls from women telling us that their apartment complexes will not let them move in early. If that is your case, we recommend staying at a hotel or with a friend.

DINING Please note that the meal plans for on campus residents will start on Saturday, August 12, so you will be responsible for paying for your own meals during recruitment week. Recruitment groups will usually have one meal off campus each day.

What to Expect from Membership Recruitment PARTIES There are three fun-filled rounds of events during recruitment week. All potential members attend five events the first day.

Please Note: There are 18 events scheduled for Philanthropy Day (between Monday & Tuesday), 12 events scheduled for Sisterhood and Values Day between Wednesday & Thursday and eight events for preference day on (Friday).

Your recruitment counselor will inform you which parties you will attend each day. A potential member may attend a maximum of four Sisterhood and Values Day events and may attend two Preference events. The object of recruitment is to obtain enough information from each sorority to decide which is best for you. You will not visit the same house more than once per round of recruitment. All schedules must be issued through official Panhellenic channels. Any violations should be reported to a Recruitment Counselor or the Panhellenic Advisor.

Membership recruitment is FUN. Relax and be yourself. Even though you may be nervous, the sorority women are just as anxious as you.

They want to make a good impression on you just as you do them. Go through membership recruitment with an open mind. Do not listen to rumors, be swayed by material possessions or make your choice before you come. Follow membership recruitment procedures carefully. If you have any questions, consult your Recruitment Counselor. Also, food and drink are not served at any of the recruitment events. Be sure to eat before attending the parties.

Letters of Recommendation A letter of recommendation, also known as “rec�, is a recruitments information form written by an alumna in order to introduce a potential new member to the sorority chapter. You are encouraged to ask any alumna that you know to write a letter of recommendation for you.

Alpha Delta Pi TROY Box 821104 Troy, AL 36082 alphadeltapi@troy.edu

Alpha Gamma Delta TROY Box 820981 Troy, AL 36082 alphagam@troy.edu

Alpha Omicron Pi www.alphaomicronpi. org/membershipinformation-forms

Chi Omega TROY Box 821769 Troy, AL 36082 chiomega@troy.edu

Sorority alumnae must get forms from the national website of their organization by logging in. Forms are not available on public websites and from our office. Alumnae may also contact the sorority email above.

Kappa Delta TROY Box 821004 Troy, AL 36082 kappadelta@troy.edu

Phi Mu TROY Box 820185 Troy, AL 36082 phimu@troy.edu

Helpful Hint: Pre-address envelopes and attach your resume and a picture of yourself to give to the alumna!

Recruitment Q&A What is a Bid?

A bid is an offer to a Potential New Member to join a sorority. At the conclusion of the last preferential event, PNMs must go to a designated area to sign their preference card.

After the preference card is signed and turned in, it is a binding agreement and may not be changed. If a PNM receives a bid from one of her preference sororities and decides against joining, she is ineligible to join another sorority for a calendar year. Only the written bids distributed by the NPC are official.

Any suggestion of a bid from a sorority member is to be ignored, as no one individual member may speak for her entire sorority.

Can I go home right after recruitment?

You may not want to plan on going home before classes start. Most sororities have formal pledging or other events immediately after recruitment. Also, new freshmen will be attending the Odyssey Convocation the Sunday after bid day.

what should I bring to parties?

Only carry a minimum amount of items with you to parties (keys, phone, ID and make-up)

Sorority Recruitment Check in and Orientation We will have sorority recruitment check-in Sunday, August 6 in Smith Hall, Claudia Crosby Theater from 5:30 to 6 pm. You will check in and receive your name tag and T-shirt for Philanthropy Day. We will have a large group orientation meeting in the Claudia Crosby Theater from 6 to 7 pm. After the large group meeting, you will break into small groups and meet with your Pi Chis. In the small group you will get to know everyone in your group and go over your recruitment schedule. Dress for orientation is T-shirts and shorts.

We know that many of you will move into residence hall rooms and apartments on Saturday, August 5. Our Pi Chis will also arrive on August 5. They will be going to many of the churches in our area on Sunday morning August 6. If you are here and want to go to church with our Pi Chis and other recruits we will e-mail a schedule out on Friday, August 4. We will have you meet Pi Chis at the Trojan Center 1st floor food court lobby and go to church from there.

INTERNATIONAL STUDENT WELCOME PACKET Each year Panhellenic asks the women going through recruitment to support a local charitable effort. Over the years we have sponsored Backpack for Kids, the American Red Cross, the local zoo, women’s shelters, and Sav-a-Life. This year we selected to support our new international students studying at the university.

Every fall new international students arrive to study at Troy University from all over the world.

When they arrive they have just their clothes and usually their first trip is to Wal-Mart to purchase, linens, toiletries, and food. This year our Panhellenic and Recruitment Chairs decided to help make the first weeks of our new international students a little easier by making welcome packets for them. We are asking each woman who participates in recruitment to bring food items to recruitment checki n. During recruitment week we will put all those items together in welcome bags for our new international students and giving them to them at their welcome party. We will be publishing a list of recommended food items soon.

We ARE GROWING Alpha Omicron Pi is the newest sorority to join Troy’s Greek community in Fall 2017! We are so thrilled to be coming on to campus and making our home here, and we look forward to joining in on traditions and making our own here at Troy!

Becoming a founding member of a sorority comes with some amazing opportunities, and also a lot of responsibility! The charter class of AOII will have several unique opportunities to make history at Troy and set the foundation for this chapter of years to come. Our colony members will have the chance to name their specific chapter and come up with a sub-motto (ex. Tau Mu chapter at Texas A&M University, “Together we are More”/ and Phi Gamma chapter at Georgia College and State University, “Live by Faith, Move by Grace” . Our colony members will also have the honor of being initiated by AOII’s International President, Gayle Fitzpatrick!

AOII’s colonization at Troy University will take place following formal recruitment. The parties will be similar to a “recruitment party” during formal recruitment. There will be a couple of events where potential new members (PNMs) have a chance to mingle with each other and learn more about AOII. We will also have some collegiate AOII members from schools in the nearby area in attendance so that PNMs can chat with them about their AOII experience. There will be short presentations at each party to explain more about Alpha Omicron Pi, our values, and the mission of our sorority.

Prior to the colonization parties, women will have an opportunity to participate in a membership appointment. Women must take part in a membership appointment in order to receive a bid from AOII. These appointments take place throughout the day during the first two days of colonization with a member of the AOII colonization team and two or three other PNMs. Membership appointments are a great time to ask any remaining questions that you may have and also hear more about AOII and the new member/ colony experience.

Colonization concludes with a fun Bid Day celebration and colonization ceremony! AOII will have a bid day just like the other sororities on campus, followed by a special colonization ceremony where the colony members will receive their colony pins. This event is open to the entire Greek community and student body, as well as family and friends.

Our hope is that the colony at Troy will immediately become a part of the Greek community; participating in the events that other sororities and fraternities participate in and supporting their fellow Greek organizations! Service is a huge part of who AOII is and why we were founded. Our colony will take advantage of service opportunities in the Troy area and support the University and the surrounding community.

We encourage you to visit Teamaoii.com for more information, and “Like” Alpha Omicron Pi at Troy University on Facebook or follow us @AOIITroy on Instagram and Twitter for updates!

September 14-16, 2017

Philanthropy Day What to Expect:

Service and giving to others is the theme for this day.

You will be visiting each sorority for 35 minutes. You will be welcomed at the door with a song as you enter the chapter’s house, and a sister will greet each of you at the door. They will introduce you to other members so be prepared to tell them about yourself. The sororities may guide you in a craft project that they will use for their philanthropy or watch a video about the philanthropy.

Please note that you will be going to five events this day.

What to Wear:

Recruitment T-shirts (provided by Panhellenic Association) and casual shorts or skirt with tennis shoes, flip flops or sandals. When registering for recruitment, please put a true to fit size. The shirts are not comfort colors, so they are more true to fit. On Sunday, August 6 at Orientation you will receive the T-shirt you will wear for Philanthropy Day.

Tip: These two days are the longest and you will be doing a lot of walking so that is why we have you dressed comfortably for the day. Note that there are 18 parties but you will be scheduled to go to 5 out of the eighteen. This means you will have a free day. On your free day Downtown Troy will be hosting sorority recruits and have special shopping deals. Plan on spending part of your free day with your Pi Chi group shopping and having lunch!

• Monday & Tuesday August 7 & 8, 2017 Philanthropy Day 2 Philanthropy Day 1 Event 1: 9:00 – 9:35 Event 1: 8:15 – 8:50 Event 2: 9:45 – 10:20 Event 2: 9:00 – 9:35 Event 3: 10:30 – 11:05 Event 3: 9:45 – 10:20 Event 4: 11:15 – 11:50 Event 4: 10:30 – 11:05 Event 5: 12:00 – 12:35 Event 5: 11:15 – 11:50 Event 6: 12:45 – 1:20 Event 6: 12:00 – 12:35 Break Event 7: 1:30- 2:05 Event 7: 1:35 – 2:10 Event 8: 2:20 – 2:55 Event 9: 3:05 – 3:40 Event 10: 3:50 – 4: 25 Event 11: 4:35 – 5:10

Sisterhood & Values Day What to Expect:

Sisterhood and Values Day is designed to help you learn more about the bonds of sisterhood of each sorority and hear about their values. You should be thinking about which sorority would be the most comfortable “home away from home” for you. Take a good look at how the women of the sorority interact with one another. Is the bond of sisterhood strong? This is your special time to communicate one-onone with the sorority women. The conversation is longer and more meaningful. You should begin to look for certain qualities in the sororities and their members. On this day you will be scheduled to attend various parties with a limit to four different sororities.

What to Wear:

A causal cute dress, or skirt and top. Paired with sandals, wedges, heels or flats.

TIP: This is the day when you learn about each chapter. Digging deeper into what they are about. Think hard about what you have to offer to this chapter and what this chapter has to offer you!

• WEDNESDAY, August 9, 2017 Theme Day 1 Event 1: 1:00 – 1:45 Event 2: 2:00 – 2:45 Event 3: 3:00 – 3:45 Event 4: 4:00 – 4:45 Break Event 5: 6:00 – 6:45 Event 6: 7:00 – 7:45 Event 7: 8:00 – 8:45 •Thursday, August 10, 2017 Theme Day 2 Event 1: 9:00 – 9:45 Event 2: 10:00 – 10:45 Event 3: 11:00 – 11:45 Event 4: 12:00 – 12:45 Event 5: 1:00 – 1:45

Preference Day What to Expect:

Preference events are the most serious of the events held during membership recruitment week. Sorority members begin to introduce you to their bonds of sisterhood. By Preference Day, you will be thinking seriously about which sorority is best for you, and you may take part in a special ceremony. A sorority member may talk privately with you about your feelings toward the sorority and answer any final questions you may have, helping you in your decision making process. During this time, you should listen carefully to what the women tell you about their ideals of sisterhood. Listen to what they say, for these women are revealing to you the strong characteristics of their sorority. Ask the women what their sorority means to them.

This is a very serious event, where the atmosphere is serene. You will be scheduled for a maximum of two parties this day.

What to Wear:

Church dress with heels, perhaps a dress that you would wear to an evening wedding.

TIP: Look around the room at each of your events. Many of the other PNMs present could be your pledge sisters, so make sure that you feel comfortable.

• Friday, August 11, 2017 Preference Event 1: 12:00 – 12:50 Event 2: 1:05 – 1:55 Event 3: 2:10 – 3:00 Event 4: 3:15 – 4:05 Event 5: 4:20 - 5:10 Event 6: 5:55 – 6:45 Event 7: 7:00 – 7:50 Event 8: 8:05 – 8:55

Bid Day What to Expect:

The last event of membership recruitment is Bid Day. You may receive an invitation to join or your Recruitment Counselor may tell you that you did not receive a bid. If your bid did not match, you are eligible for continuous open bidding. All potential members will gather in the Elm Street Gym by 9:30 a.m. to receive their bid and to walk to sorority hill no later than 10:30 a.m. Friends and Family should be on Sorority Hill by 10 a.m. to view Bid Day. Friends and family are not allowed in the Elm Street Gym during the distribution of bids. Each sorority will host an event for their new members that evening. You may be obligated to pay pledge fees this night. You will also meet with your new member educator that evening. She will go over a schedule with you that you will follow for the next couple of days.

• Saturday, August 12, 2017 Bid Day 9:30 - Gym 10:30- Bid Day

What to Wear:

A Troy T-shirt with shorts and comfortable shoes. You will receive a T-shirt with your new sorority letters when you reach your sorority!

TIP: This is a very exciting and long day.

Make sure to get a good night’s rest, as some chapters will have a retreat planned immediately after Bid Day!!

Social Media Etiquette We are very sensitive to our recruits (you!) being contacted by sorority women over the summer.

We know that social media is most everyone’s favorite way to communicate and share information.

We have rules concerning social media that our sorority women must follow and think it is important for you to know what we expect.

We want you to know that if you have been friends with one of our sorority members before Trojan Day and IMPACT, such as having been high school friends, you can and should continue those contacts and friendships, and may use social media and continue normal activities with them.

But, it is against Panhellenic rules for the sorority women to be adding you on any form of social media including; Facebook, Twitter, Instagram, etc if they are not your close friend. For instance if you meet a sorority woman at IMPACT browse, neither you nor she may add each other. By adding sorority women on social media, you may be hurting your chances to be placed in a sorority. If a sorority woman adds you, she is breaking Panhellenic rules and she as well as her sorority will receive consequences. IMPACT leaders that are also in a sorority are the only exception to this rule.

You may follow the individual sororities’ social media, but they are not allowed to follow you back or comment on your post. An example: you may follow Alpha Delta Pi, Alpha Gamma Delta, Chi Omega, Kappa Delta, and Phi Mu, but they are not to follow you back. As a side note our sorority woman are to deactivate their individual forms of social media from August 1 through August 12. While you our recruits are not required to deactivate their social media, if you wish to do so we recommend from August 6 to August 12.

The social media and no contact Panhellenic rules are set in place for the recruits to go through the recruitment process with an open mind. We want you all to view our sororities equally and to have a fair chance with all sororities. Sorority recruitment week is a time for you to meet and get to know all our sororities and we do not want you to prejudge our groups because of social media.

CHECK US OUT Alpha Gamma Delta Twitter - @troyagd

Instagram - @troyagd Facebook – Alpha Gamma Delta at Troy University

Phi Mu

Twitter – @PhiMu_Troy Instagram - @troyphimu Facebook – Phi Mu at Troy University

Alpha Delta Pi Twitter – @troyadpi

Instagram – @troyadpi Facebook – Troy University Alpha Delta Pi

Kappa Delta Twitter – @TroyKD

Instagram – @troykd Facebook – KD Troy

Chi Omega

Twitter – @ChiOmegaTroy Instagram – @chiomegatroy Facebook – Chi Omega – Troy University

Alpha Omicron Pi Twitter - @AOIItroy

Instagram – AOIItroy Facebook – Alpha Omicron Pi at Troy University teamaoii.com

Panhelenic Council Twitter – @TroyPanhellenic

Instagram - @TroyPanhellenic Facebook – Troy University Panhellenic Council